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Home My WebLink Aboutbocc.con.086.2016 7/2015 kjm trKIN Pitkin County ouNT4 Contract Cover Sheet Please complete the Contract Cover Sheet when the contract is completed and signed by Contractor and Pitkin County Project Manager. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments to Procurement (procurement_help@pitkincounty.com).Any contracts$50,000 and over will be routed for signatures to County Manager and Attorney's Office(if required)by Procurement&Contracts Manager. Contract Information Contract Number 086.2016 Project Name Advertising Services for Pitkin County Contractor Colorado Mountain News Media Budget Line Item 001.25.00000.82110 Additional Budget Line Item(s) Click here to enter text. and special notes to Finance Contract Start Date 1/1/2016 Contract End Date 12/31/2016 Automatic Renewal Yes ® No CI If Construction: Retainage Click here to enter text. If this is a new contractor,please request they complete and submit to Finance a W-9 Form. Contact Information: Department Community Relations Project Manager Bingham Project Manager 5204 Phone Provide a brief description of the contract: Contractor shall provide advertising space within Contractor's publications.The County shall run advertisements in all of the Contractor's newspapers based on the agreed rates. Contract Value Summary: Contract Amount $ 15,000.00 This Change order/Amendment amount(if applicable) $ New Contract Total $ Procurement Method: None @ Informal❑ Formal ❑ Sole Source 0 Emergency 0 Contract Renewal 0 Contract Type: Services/Maintenance ►1 Construction ❑ Goods, Equipment, Supplies ❑ Change Order/Amendment 0 Other,please explain 0 Click here to enter text. NOTE: CLERKS OFFICE WILL KEEP ORIGINAL DOCUMENTS IN COMPLIANCE WITH COLORADO STATE ARCHIVES RETAINAGE SCHEDULE. ALL ATTACHMENTS MUST BE WITH THIS CHECKLIST. Contract#bocc.con.086.2016 Budget Line Item# OO I. S. 00 c)0 a &2 l I 0 of LOUT 0 CONTRACT FOR PROVISION OF SERVICES ADVERTISING SERVICES FOR PITKIN COUNTY THIS CONTRACT is made and entered by and between the Pitkin County Board of County Commissioners ("County") and Colorado Mountain New Media 200 Lindbergh Drive PO Box 1500 Gypsum, CO 81637 (hereinafter"Contractor"). 1. Term. The term of this contract is from January 1, 2016 to December 31, 2016. At the expiration of the initial term, the contract may be extended for an additional one (1)year term by the express written consent of both parties. 2. Contractor's Obligations. Contractor shall provide advertising space within Contractor's publications. The County shall run advertisements in all of the Contractor's newspapers based on the rates indicated below. Contractor agrees to sponsor fifteen thousand dollars($15,000.00)worth of advertising per year based on the rates below. These advertisements are for public service messages, agreed upon in advance and subject to approval by The Aspen Time prior to running. County will include 1 Contract#bocc.con.086.2016 Budget Line Item# Contractor's publication logo when possible in these sponsored ads. • 2 Contract#bocc.con.086.2016 Budget Line]tem# Full Color Columns Inches 13x14 13 14.00 $1,627.08 6x14 6 14.00 $750.96 4x14 4 14.00 $500.64 6x8.75 6 8.75 $469.35 6x7 or 4x10.5 or 3x14 6 7.00 _ $375.48 4x8.75 4 8.75 $312.90 6x5.25 or 3x10.5 6 5.25 $281.61 4x7 or 2x14 4 7.00 $250.32 3x8.75 3 8.75 $234.68 6x3.5 or 3x7 or 4x5.25 6 3.50 $187.74 2x8.75 2 8.75 $156.45 3x5.25 3 5.25 $140.81 6x1.75or 3x3.5 or 2x5.25 6 1.75 $93.87 3x2.8 3 2.80 $75.10 4x1.75 or 2x3.5 4 1.75 $62.58 2x2.8 2 2.80 $50.06 3x1.75 3 1.75 $46.94 2x1.75 _ 2 1.75 $31.29 1x1.75 1 1.75 - $15.65 Spot Color Columns Inches 13x14 _ 13 14.00 $1,377.74 6x14 6 14.00 $635.88 4x14 4 14.00 $423.92 6x8.75 6 8.75 $397.43 6x7 or 4x10.5 or 3x14 6 7.00 $317.94 4x8.75 4 8.75 $264.95 6x5.25 or 3x10.5 6 5.25 $238.46 4x7 or 2x14 4 7.00 $211.96 3x8.75 3 8.75 $198.71 6x3.5 or 3x7 or 4x5.25 6 3.50 $158.97 2x8.75 2 8.75 $132.48 3x5.25 3 5.25 $119.23 6x1.75or 3x3.5 or 2x5.25 6 1.75 $79.49 3x2.8 3 2.80 $63.59 4x1.75 or 2x3.5 4 1.75 $52.99 2x2.8 2 2.80 $42.39 3x1.75 3 1.75 $39.74_ 2x1.75 2 1.75 $26.50 1x1.75 1 1.75 $13.25 Contract#bocc.con.086.20 I 6 Budget Line Item# B/W Columns Inches 13x14 13 14.00 $1,252.16 6x14 6 14.00 $577.92 4x14 4 14.00 $385.28 6x8.75 6 8.75 $361.20 6x7 or 4x10.5 or 3x14 6 7.00 $288.96 4x8.75 4 8.75 $240.80 6x5.25 or 3x10.5 6 5.25 $216.72 4x7 or 2x14 4 7.00 $192.64 3x8.75 3 8.75 $180.60 6x3.5 or 3x7 or 4x5.25 6 3.50 $144.48 2x8.75 2 8.75 $120.40 3x5.25 3 5.25 $108.36 6x1.75or 3x3.5 or 2x5.25 6 1.75 $72.24 3x2.8 3 2.80 $57.79 4x1.75 or 2x3.5 4 1.75 $48.16 2x2.8 2 2.80 $38.53 3x1.75 3 1.75 $36.12 2x1.75 2 1.75 $24.08 1x1.75 1 1.75 $12.04 3. Compensation and Expenses, Invoicing, Payment and Offset. The County shall compensate Contractor for its services in accordance with the Project Budget and Schedule set out in Paragraph 2. By contract or amendment, the County and Contractor may reallocate the budget among project tasks if the total budget amount remains unchanged. Contractor shall invoice for the project monthly based on hours worked, with payment expected within thirty (30) days of invoice, but any payment by the County may be offset by any amount the Contractor owes the County for any reason. 4. County's Exclusive Ownership of Work Product. Drawings, specifications, guidelines and other documents prepared by Contractor in connection with this contract shall be the property of the County. However, Contractor shall have the right to utilize such documents in the course of its marketing, professional presentations, and for other business purposes. Contractor assigns to County the copyrights to all work prepared, developed, or created pursuant to this contract, including the right to: 1) reproduce the work; 2) prepare derivative works; 3) distribute copies to the public; 4) perform the works publicly; and 5) to display the work publicly. Contractor shall have right to use materials produced in the course of this contract for marketing purposes and professional presentations, articles, speeches and other business purposes. 5. Pitkin County's Obligations. Pitkin County shall administer this contract through a County Representative. Pat Bingham, County Communications Specialist will manage the project as the County's Representative. The services provided and products delivered by the Contractor under this 4 Contract#bocc.con.0862016 Budget Line Item# contract will be subject to review by the County's Representatives, or a designee, for compliance with Contractor's obligations prior to final payment. 6. Independent Contractor Status. A. The parties to this contract intend that the relationship between them contemplated by the contract is that of independent contractor. Contractor, and any agent, employee, or servant of Contractor shall not be deemed to be an employee, agent, or servant of Pitkin County. B. Contractor is not required to offer his services exclusively to Pitkin County under this contract. Contractor may choose to work for other individuals or entities during the term of this contract, provided that the basic services and deliverable products required under this contract are submitted in the manner and on the schedule defined under this contract. C. Contractor warrants that all work produced will conform to all applicable industry standard of care, skill and diligence in the performance of Contractor's obligations under this contract. D. Contractor shall not attempt to oversee or supervise the work or actions of any Pitkin County employee, servant or agent in the course of completing work under this contract. E. Contractor is not entitled to any Workers' Compensation benefits through Pitkin County and is responsible for payment of any federal,state, FICA and other income taxes. 7. Public Contracts for Services and Public Contracts with Natural Persons. In conformance with the provisions of C.R.S. § 8-17.5-101 and 102, as amended and C.R.S. § 24-76.5-101, as amended PUBLIC CONTRACTS FOR SERVICES. CRS §8-17.5-101. [Not Applicable to agreements relating to the offer, issuance, or sale of securities, investment advisory services or fund management services,sponsored projects, intergovernmental agreements, or information technology services or products and services] Contractor certifies, warrants,and agrees that it does not knowingly employ or contract with an illegal alien who will perform work under this contract and will confirm the employment eligibility of all employees who are newly hired for employment in the United States to perform work under this contract,through participation in the E-Verify Program or the Department program established pursuant to CRS §8-17.5-102(5)(c), Contractor shall not knowingly employ or contract with an illegal alien to perform work under this contract or enter into a contract with a subcontractor that fails to certify to Contractor that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this contract. Contractor(a)shall not use E-Verify Program or Department program procedures to undertake pre- employment screening of job applicants while this contract is being performed, (b) shall notify the subcontractor and the contracting State agency within three days if Contractor has actual knowledge that a subcontractor is employing or contracting with an illegal alien for work under this contract, (c) shall terminate the subcontract if a subcontractor does not stop employing or contracting with the illegal alien within three days of receiving the notice,and(d) shall comply with reasonable requests made in the course of an investigation, undertaken pursuant to CRS §8-17.5-102(5),by the Colorado Department of Labor and Employment. If Contractor participates in the Department program, Contractor shall deliver to the contracting State agency,Institution of Higher Education or political subdivision a written, notarized affirmation,affirming that Contractor has examined the legal work 5 Contract#bocc.con.0862016 Budget Line Item# status of such employee,and shall comply with all of the other requirements of the Department program. If Contractor fails to comply with any requirement of this provision or CRS §8-17.5-101 et seq., the contracting State agency, institution of higher education or political subdivision may terminate this contract for breach and, if so terminated, Contractor shall be liable for damages. PUBLIC CONTRACTS WITH NATURAL PERSONS. CRS §24-76.5-101. Contractor, if a natural person eighteen(18)years of age or older, hereby swears and affirms under penalty of perjury that he or she(a) is a citizen or otherwise lawfully present in the United States pursuant to federal law, (b) shall comply with the provisions of CRS §24-76.5-101 et seq.,and(c) has produced one form of identification required by CRS §24-76.5-103 prior to the effective date of this contract. 6 Contract#bocc.con.086.2016 Budget Line Item# IN WITNESS WHEREOF,the parties have executed this contract as of the date first set out herein above. CON OR: COLORADO MOUNTAIN NEWS MEDIA Title Q ` ,3 c- c- S1-25)11, _,- ,mac Date PITKIN COUNTY, COLORADO: af B cc. - ,, , .,., .Pato / n Authorize :'gne Da - 7