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HomeMy WebLinkAboutbocc.con.094.2016 7/2015 kjm tTKIN Pitkin County COUNTS Contract Cover Sheet Please complete the Contract Cover Sheet when the contract is completed and signed by Contractor and Pitkin County Project Manager. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments to Procurement (procurement_help@,pitkincounty.com).Any contracts$50,000 and over will be routed for signatures to County Manager and Attorney's Office(if required)by Procurement&Contracts Manager. Contract Information Contract Number 094.2016 Project Name Purchase of Goods Contractor Office Outfitters and Planners, Inc. Budget Line Item 166.63.92863.86200 Additional Budget Line Item(s) Click here to enter text. and special notes to Finance Contract Start Date 4/20/2016 Contract End Date Click here to enter a date. Automatic Renewal Yes 0 No If Construction: Retainage Click here to enter text. If this is a new contractor,please request they complete and submit to Finance a W-9 Form. Contact Information: Department Facilities Project Manager Jodi Smith Project Manager 920-5396 Phone Provide a brief description of the contract: Pitkin County Library Furnishings Contract Value Summary: Contract Amount $28,950.17 This Change order/Amendment amount(if applicable) New Contract Total Procurement Method: None 0 Informal❑ Formal Z Sole Source 0 Emergency 0 Contract Renewal 0 Contract Type: Services/Maintenance 0 Construction 0 Goods,Equipment, Supplies Change Order/Amendment 0 Other,please explain 0 Click here to enter text. NOTE: CLERKS OFFICE WILL KEEP ORIGINAL DOCUMENTS IN COMPLIANCE WITH COLORADO STATE ARCHIVES RETAINAGE SCHEDULE.ALL ATTACHMENTS MUST BE WITH THIS CHECKLIST. Contract#bocc.con 094.2016 Rev.8.29.11 jaa Budget Line Item# 166.63.92863.86200 ‘pill.k IN C01 CONTRACT FOR THE PURCHASE OF GOODS THIS CONTRACT is made and entered into this 26th day of January, 2016, by and between the Pitkin County Board of County Commissioners, 530 E. Main Street, Third Floor, Aspen, Colorado 81611 (hereinafter"County") and Office Outfitters and Planners, Inc. 749 Main Street, Grand Junction, CO 81501 (hereinafter"Vendor"). 1. GOODS PURCHASED. Vendor shall provide County the following goods conforming to the stated description and specifications provided in `RFP 2015009 Pitkin County Library Furnishings' and further described in Exhibit A: Description,Quantities and Pricing,only for the items awarded to Contractor,named below: Group Item Description Extended Price G Coalesse; Codes 13A, 13B, 13C, 13D,047 $18,222.17 DD Steelcase; Codes 051, 119,201 $10,728.00 50% ($14,475.08)payment due at Contract signing 50% ($14,475.09)payment due at acceptance of goods 2. DELIVERY OF GOODS. Goods, together with all warranties, guarantees, manuals, support information and notice of any extended warranties,shall be delivered by Vendor to the County at the following place and time: Place: Pitkin County Library at 120 N. Mill Street Aspen CO 81611 Date: April 20,2016 3. RISK OF LOSS. At all times prior to delivery and County's acceptance of the goods, Vendor shall bear any and all risk of loss of or damage to the goods. During such period,Vendor shall insure the goods for loss or damage in amounts and under appropriate terms. 4. TIME IS OF THE ESSENCE. Vendor acknowledges that time is of the essence for delivery of goods. 6. ACCEPTANCE OF GOODS. Delivery of goods shall be complete only upon acceptance by County. County shall have one (1) week for inspection of goods. At delivery and after inspection and acceptance, Vendor shall tender a Bill of Sale to the 1 Contract# Rev. 8.29.11 jaa Budget Line Item# goods, together with any and all other documents evidencing such ownership and title to the goods. The goods shall be delivered to County free and clear of any liens, claims or encumbrances, and Vendor 411011 warrant the same, which warranty shall survive closing of this contract. 7. REJECTION OF GOODS. If goods are not delivered according to the specifications and descriptions of this contract, County may reject goods. Upon failure of Vendor to deliver goods, County may terminate this contract or declare Vendor to be in default and pursue remedies contained in this contract. 8. WARRANTY/REPAIRS: A. Delivery of Warranty. Upon delivery of the goods, Vendor shall simultaneously tender to County all warranties, guarantees, manuals and other documents specified by the contract documents or in possession of Vendor. B. Terms of Warranty and Repair: The Vendor hereby warrants that for a period of one (1) year after goods are accepted, Vendor will, at Vendor's own • expense, without any cost to the County, replace all defective parts and make any repairs to the goods that may be required or made necessary by reason of defective material or workmanship. Where practicable, warranty repairs are to be made in the field; however, in the event of major repairs, the goods may be transported to Vendor's facility at no cost to the County. C. Extended Warranties. In addition to the above,the County may avail itself of the Vendor's standard and/or extended warranties. The Vendor shall offer to the County any extended warranties,which may be available from the manufacturer at the time of delivery, or any subsequent extended warranties, for which the County may be eligible, which become available thereafter. The County is under no obligation to accept and pay for these extended warranties however. 9. PAYMENT. Full payment shall occur upon acceptance of goods delivered in compliance with this contract. In consideration of delivery and acceptance of the goods to County in accordance with this contract, County shall pay Vendor, and Vendor agrees to accept as its full and only compensation, the stated sum of twenty eight thousand nine hundred fifty dollars and seventeen cents ($28,950.17),but any payment by the County may be offset by any amount the Vendor owes the County for any reason. 10. TERMINATION PRIOR TO EXPIRATION OF CONTRACT TERM. County has the right to terminate this contract, with or without cause, by giving written notice to the Vendor of such termination and specifying the effective date thereof. 11. COUNTY'S REMEDIES UPON DEFAULTOF VENDOR. Whenever Vendor shall default in performance of this contract in accordance with its terms, County shall be entitled to suit for damages, specific performance or other relief in law or equity. 2 Contract#. Rev.8.29.11 jaa Budget Line Item# 12 ASSIGNABLILITY. This contract is not assignable by either party. Any use of subcontractors by the Vendor for performance of this contract must be accepted in writing by the County. 13. BINDING ARBITRATION. Any disputes arising out of this contract shall be subject to binding arbitration. The parties agree that any disputes concerning the terms and conditions of this contract shall be submitted and finally settled by arbitration. Arbitration shall be conducted pursuant to the rules of the American Arbitration Association and shall be presided over by the Pitkin County Hearing Officer appointed to arbitrate Pitkin County contract disputes. Costs of the arbitration shall be awarded to the substantially prevailing party. 14. SEVERABILITY. In the event that any provision of this contract shall be held to be invalid or unenforceable, the remaining provisions of this contract shall remain valid and binding upon the parties hereto, 15. INTEGRATION AND MODIFICATION. This contract represents the entire and integrated contract between the County and Vendor and supersedes all prior negotiations, representations, or contract, either written or oral. This contract may be amended only by written contract signed by both the County and Vendor. 16. EXEMPTIONS. All purchases of construction or building or any other materials for this contract shall not include Federal Excise Taxes or Colorado State or local sales or use taxes. Pitkin County is exempt from such taxes under registration numbers 98-02624 and 84-78000-5K. 17. CONTRACT MADE IN COLORADO. The parties agree that this contract was made in accordance with the laws of the State of Colorado and shall be so construed. Venue is agreed to be exclusively in the courts of Pitkin County,Colorado. 18. ATTORNEY'S FEES. In the event that legal action is necessary to enforce any of the provisions of this contract beyond the arbitration described in Paragraph 13, the substantially prevailing party shall be entitled to its costs and reasonable attorney's fees. 19. GOVERNMENTAL IMMUNITY. Vendor agrees and understands that the County is relying on and does not waive,by any provision of this contract, the monetary limitations or terms(presently $150,000 per person and $600,000 per occurrence) or any other rights, immunities, and protections provided by the Colorado Governmental Immunity Act, § 24-10-101, et seq., C.R.S., as from time to time amended, or otherwise available to the County or any of its officers, agents or employees. Further,nothing in this contract shall be construed or interpreted to require or provide for indemnification of the Vendor by the County for any injury to any person or any property damage whatsoever which is caused by the negligence or other misconduct of the County or its agent or employees. 3 Contract# Rev.8.29.11 jaa Budget Line Item# 20. CURRENT YEAR OBLIGATIONS. The parties acknowledge and agree that any payments provided for hereunder or requirements for future appropriations shall constitute only currently budgeted expenditures of Pitkin County as County. Pitkin County's obligations under this contract are subject to Pitkin County's annual right to budget and appropriate the sums necessary to provide the services set forth herein. No provisions of the contract shall constitute a mandatory charge or requirement in any ensuing fiscal year beyond the then current fiscal year of Pitkin County. No provision of the contract shall be construed or interpreted as creating a multiple-fiscal year direct or indirect debt or other financial obligation of Pitkin County within the meaning of any constitutional or statutory debt limitation. This contract shall not directly or indirectly obligate Pitkin County to make any payments beyond those appropriated for Pitkin County's then current fiscal year. No provisions of this contract shall be construed to pledge or create a lien on any class or source of Pitkin County's moneys, nor shall any provision of this contract restrict the future issuance of Pitkin County's bonds or any obligations payable from any class or source of Pitkin County's money. 21. NOTICE. Any written notice required by this contract shall be deemed delivered through any of the following: (1) hand delivery to the person at the address below; (2) delivery by facsimile with confirmation of receipt to the fax number below; or (3) within three (3) days of being sent certified first class mail, postage prepaid, return receipt requested addressed as follows: A. To Pitkin County with copies to: Jodi Smith Pitkin County Attorney's Office 485 Rio Grande Place 530 E. Main Street,#302 Aspen,CO 81611 Aspen, Colorado 81611 Ph: 970-920-5396 Fax: (970) 920-5198 B. To Vendor: Matt Langland,Account Manager 749 Main Street Grand Junction, CO 81501 Ph: 970-245-6300 4 Contract# Rev.8.29.11 jaa Budget Line Item# IN WITNESS WHEREOF, the parties have executed this contract as of the date first set out herein above. OFFICE OUTFITTERS AND PLANNERS BOARD OF COUNTY COMMISSIONERS OF PITKIN COUNTY COLORADO By: mr-r LitiNco 77 OA By: Printed Name Date Authoriz Signer Date 10SigTitle: C`�`^' I i/ 4101— Signature nature Title: 4ccc-1-j' .0/1 r.4 gPA • • 5 Contract# Rev.8.29.11 jaa Budget Line Item# Exhibit A: Description,Quantities and Pricing 6 Pitkin County Library I#20I5009 M ( Interior Furnishings Specification '') 24 November 2015 BID PROPOSAL Proposal For: PITKIN COUNTY LIBRARY 120 North Mill Street Aspen,CO 8161 I Project: Pitkin County Library-Interior Furnishings Specification Proposal Of: Office Outfitters and Planners inc. Full Corporate Name Address: 749 Main Street Street Address Street Address Grand Junction, CO. 81501 City,State,Zip Code Contact: Matt Langland Contact Name 970-245-6300 Telephone Mattl@oficeplanners.com Email This is a proposal to furnish and install furniture and accessories in accordance with the attached drawings and specifications that were submitted with this proposal and upon which this proposal is made. An amount is required for each item. Award will be bid by group on all or nothing basis. If not bidding on a group,write"No Bid"on the Bid Tabulation Form. All pricing shall include freight and installation. The Pitkin County Library is tax exempt In submitting this bid,it is understood that the Owner reserves the right to reject any or all bids,to waive any informality or irregularity in any bid received and to accept any alternate in any order or combination. If awarded a Contract,the undersigned agrees to execute an agreement within the specified time for the above stated compensation. This document can only be signed by an active officer of the firm. By signing this proposal,the Bidder understands and agrees to the terms and conditions set forth herein and in the Instructions to Bidders and General Specifications and Drawings. Bid Proposal Page I Pitkin County Library I #2015009 !;:, 1? Interior Furnishings Specification 24 November 2015 BID PROPOSAL • The undersigned states that he/she has been engaged in contract work of this class for a period of 31 years and invites your attention to the following work that has been completed under his/her direction: Garfield County Libraries-Rifle,CO. and Silt, CO.branches Mesa County Library-Grand Junction, CO. Grand Junction Police Department-Safety Complex Rocky Mountain Institute-Innovation Center-Basalt, CO. • Indicate Addenda Received: Bidder has received all addendums Please Print Office Outfitters and Planners inc. Legal Name of Company 749 Main Street Street Address Grand Junction, CO. 81501 City,State,Zip Code Duncan Rowley CEO/President Name and Title of Authorized •ent Signature: e_ Date: API tsf J l s 41111 Incorporated in the State of: Colorado Type of Company: Corporation (Sole Proprietorship J Partnership I Corporation I Etc.) Bid Proposal Page 2 Pitkin County Library I#2015009 çp Interior Furnishings Specification 24 November 2015 BID TABULATION FORM GROUP A: 3Branch Code Qty Unit Price Extended Price 320 240 $35.76 $8,582.40 321 24 $47.06 $1,129.44 322 48 $56.47 $2,710.56 Subtotal: $12,302.40 (PCL is tax exempt)Tax: N/A (if not already included in unit price)Freight: $1,560.09 - (if not already included in unit price)Installation: $900.00 Total Price: mionAo Fifteen thousand Twenty Two dollars and Forty cents Total Price in Writing. GROUP B: Allermuir Code Qty Unit Price Extended Price 008 $5,754.71 $5,754.71 009 $8,938.83 $8,938.83 17A 6 _ $549.41 $3,296.46 I 76 4 $549.41 _ $2,197.64 Subtotal: $20,187.64 (PCL is tax exempt)Tax: N/A (if not already induded in unit price) Freight: $65.00 (if not already included in unit price)Installation: $1,600.00 Total Price: $2.4852.04 Twenty One thousand Eight hundred Fifty Two dollars and Sixty Four cents Total Price in Writing Bid Tabulation Form Page I Pitkin County Library I#2015009 1\1C x) interior Furnishings Specification i 24 November 2015 BID TABULATION FORM GROUP C: Allsteel • Code Qty Unit Price Extended Price 018 4 No Bid 120 3 125 ! Subtotal: (PCL is tax exempt)Tax: N/A (if not already included in unit price)Freight (if not already included in unit price)Installation: • Total Price: No Bid Total Price in Writing GROUP D: BCI Code Qty Unit Price Extended Price 122A 2 $378.82 $757.64 1228 2 $460.00 $920.00 Subtotal: $1,677.64 (PCL is tax exempt)Tax: N/A (if not already included in unit price) Freight: $1,584.00 (if not already included in unit price) Installation: $300.00 Total Price: _ $3,561.64 Three thousand Five hundred Sixty One dollars and Sixty Four cents • Total Price in Writing Bid Tabulation Form Page 2 Pitkin County Library(##2015009f •P Interior Furnishings Specification 24 November 2015 BID TABULATION FORM GROUP E: Bernhardt Code Qty Unit Price Extended Price 019 4 $1,791.53 $7,'166.12 20A 2 $1,029.18 __.. .__:.._._. _.. $2,058.36 20B 2 - $1,029.18 P,058.36 24A l _--- -..__.._ $1,302.35 _--.--- ..___ $1,302.35 • 24B 3 _.__�..._._ $1,302,35 43.907.05 . 24C ... _--•• 3.- -_ ____ —..$1 302.35 --- _- ... _____$3;907.05--- 24D ^-- 3 ._ ....$1,302_35 _ ---__.$1907,05 24E ... __ 1 - —._ _.._ ...$1 302.35 -_—_-- $1,302.35 030 .. . _. 1 . - --$4741_18 -- -- -- $4;741.15__.. 031 2 __$4 741.18 X9,482.36__ 038 1 ...._- -___$x,328.53 _.---- $1,328.53 102 3 - $1,15941 -- -- - - -33,478.23_ 103 1 X1,963.06 $1,963.06 __ Subtotal: _ ._ $46,602.05 . (PCL is tax exempt)Tax w_ ^ N/A (if not already included in unit price)Freight _-- - — _-$3,237_51_._.. (if not already included in unit price)Installation: $2,550_00_.. Total Price: .__.---- $52,689.56 Fifty Two thousand Six hundred Eighty Nine dollars and Fifty Six cents Total Price in Writing • GROUP F: Calligaris Code Qty Unit Price e d Price _...... _. 02A _....S.. .__._..._.$231.41. —.._. _.._ _......._._$1,,157.05. 02B 4 1204.24,-.. $81696_... Subtotal: $1.974.01 • (PCL is tax exempt)Tax: N/A (if not already included in unit price) Freight: 01 7,5i___ (if not already included in unit price)Installation: $300,00 -. Total Price: —1239_1.52.__ __--. _Two thousand Three hundred Ninety One dollars and Fifty-Two cents _—.. _ Total Price in Writing Bid Tabulation Form • Page 3 Pitkin County Library!#2015009 Interior Furnishings Specification 24 November 2015 BID TABULATION FORM GROUP G: Coalesse Code Qty Unit Price Extended Price 13A 2 $1,272.09 $2,544.18 1313 2 $1,272.09 $2,544.18 13C 4 $1,647.98 $6,591.92 13D 3 $1,272.09 $3,816.27 047 2 $1,625.62 $1,625.62 Subtotal: $17,122.17 (PCL is tax exempt)Tax: N/A (if not already included in unit price) Freight: Included (if not already included in unit price)Installation: $1,100.00 Total Price: $18,222.17 Eighteen thousand Two hundred Twenty Two and Seventeen cents Total Price in Writing GROUP H: Davis Code Qty Unit Price Extended Price 001 43 $401.18 $17,250.74 Subtotal: $17,250.74 (PCL is tax exempt)Tax: N/A of not already included in unit price) Freight: $1,491.30 (if not already included in unit price)Installation: $1,100.00 Total Price: $19,842.04. Nineteen thousand Eight hundred Forty Two dollars and Four cents Total Price in Writing GROUP I: DesignTex Code Qty Unit Price Extended Price 3 I 6 3 $59.41 $178.23 317 34 _ $91.76 _. ._ _ $3,119.84_ Subtotal: $3,298.07 (PCL is tax exempt)Tax: N/A of not already included in unit price)Freight: $40.00 (if not already included in unit price)Installation: $400.00 Total Price: $3,738.07. Three thousand Seven hundred Thirty Eight dollars and Seven cents Total Price in Writing Bid Tabulation Form Page 4 Pitkin County Library I#2015009 M RInterior Furnishings Specification �` 24 November 2015 BID TABULATION FORM GROUP J: Egan Visual Code • Qty Unit Price Extended Price 200 6 $1,228.41 . $7,376.46 2I5 3 . .. $11964.71. _._ .. _ .__.-- ...._____.$5 894,13_ ._.. 216 12 • _-.. _. __.. _.__$47.06 $564.72..... 220 6 _.__. $2647 ... --- $158.$2 221 - I _.._ .._ _._.__._.._._. ._._._...._._.._..... ..'..._$482.35 ._----• ..:.-- -. .._.-.__-.$482,35..._. Subtotal: $14 476,48___ (PCL Is tax exempt)Tax -_.- .... ._...... ___..._ N/A (if not already included in unit price)Freight -__ _ Included (if not already included in unit price)Installation: ` -11,300,00; Total Price: $15,770.48 • _._ Fifteen thousand Seven hundred Sever Six dollars and Fort/Eight cents._• Total Price in Writing GROUP K: Encore Code Qty Unit Price Extended Price 34A I $659.29 _--.--___-- $659.29 _- 34B 1 $562.49 _ ... $562,49 34C 2 _... . .._. --- $614. 5------ - ------------- —$1,229.10----- _. 035 • I - __--$781.47 ..__..._. _ .. _. ..____$781.47 36AI . $689,41 - $689. _.41 . 36B 2 - — $$40,1 — _ ._.$1,91.1a..2.,.__-_. 37A I _ $851.76 .._ _ __ ._--$65.1.76____ 376 I - $672.79 — $672,76 Subtotal: --- •$6,327,65.._.__._ (PCL is tax exempt)Tax: N/A (If not already included in unit price)Freight -____— _• -____.Includ.�d • (if not already included in unit price)Installation: _._._.._-._..__._$300,0.0__._._ Total Price: $6,627,7.3 - Six thousand Sixhvndred Twenty$even clgliere and.Seventy Three cents Total Price in Writing • Bid Tabulation Form Page 5 Pitkin County Library I#2015009 Interior Furnishings Specification 24 November 2015 BID TABULATION FORM GROUP L: EzoBord Code Qty Unit Price Extended Price 213 I $360.00 $360.00 214 _ 1 $540.00 $540.00 Subtotal; $900.00 (PCL is tax exempt)Tax; N/A (if not already included in unit price) Freight: $213.00 (if not already included in unit price)Installation: $500.00 Total Price: $1,613.00 One thousand Six hundred Thirteen dollars and Zero Cents Total Price in Writing Bid Tabulation Form Page 6 11 Pitkin County Library I#2015009 " RInterior Furnishings Specification } 24 November 2015 BID TABULATION FORM GROUP M: HABA/Gressco Code Qty Unit Price Extended Price 005 10 $135.29 $1,352.90 • 006 5 $128.24 $641.20 ' 007 5 $140.00 $700.00 026 I $396.47 $396.47 027 I $349.41 $349.41 028 1 $231.76 - - $231.76 029 I $1,596.47 _ $1,596.47 039 3 $127.06 $381.18 040- 4 $138.82 $555.28 041 3 $302.35 $907,05__ 104 3 $850.59 $2,551.77 105 _ . 2 $850.59 $1701_18 106 2 $689.41 $1,378.82 129 _........2 ..$689.41 ._$1,378.82 2I2A I $94.12 .$94.1.g. -il 28 $94.12- 2126 I 212-g-- . _ .. . ..... ........ _._......$122,35, - ------------....... . .. ..122.35_.. 212C 1 $142.35 ._.. . .. .... _____ .$142.35__ 212D . . .-.__ ._j._. - - -- -$141.18 - ._......$141.18...... 212E 1 _ $341.18 - _ ...._.. .._ .$341.18_.._. 212E 1 $204.71 $204.71 212G I $143.53 $143.53. 212H I $196.47 . $196.4.7 2121 I $185.68 $185.88 2121 1 $303.53 $303.53 212K I $130.59 $130.59 212L 1 _...$751.§ . ... _......._.. _ ._._ . $.1.51.76_ 2121 I ....$162.35 $182.35_._. 212N I .. .... _ . _.$140.00 $14.0...0.0 .. . 2120 1 ......$146.24 .$1.4$24........ Subtotal: _...$16,730.5_.5_.._.. (PCL is tax exempt)Tac N/A (if not already included in unit price)Freight: ... ..._$1,99094_.__.. .. . ._ .... ... .. (if not already included in unit price)Installation: _ _...... .$1,350..0 Total Price _ $20,071.49..... _ _Twenty thousand Seventy One dollars and Fay Nine cents _ _ Total Price in Writing Bid Tabulation Form Page 7 Pitkin County Library!#2015009 (. {' ��/ Interior Furnishings Specification • f # 'l 24 November 2015 BID TABULATION FORM •GROUP N: Haworth Code Qty Unit Price Extended Price 118 9 No Bid Subtotal: (PCL is tax exempt)Tax: _ N/A (if not already included in unit price)Freight (if not already included in unit price)Installation: • Total Price: No Bid Total Price in Writing GROUP 0: HBF Code Qty Unit Price Extended Price 033 I $2,043.96 $2,043.96 • Subtotal: $2,043.96 (PCL is tax exempt)Tax: N/A Of not already included in unit price) Freight _ $100.00 (if not already included in unit price)Installation: $300.00 Total Price: $2,443.96. Two thousand Four hundred Forty Three dollars and Ninety Six cents Total Price in Writing GROUP P: Herman Miller Code Qty Unit Price Extended Price 021 I No Bid 123 3 Subtotal: (PCL is tax exempt)Tax: N/A • (if not already included in unit price)Freight (if not already included in unit price)Installation: Total Price: No Bid Total Price in Writing Bid Tabulation Form Page 8 • Pitkin County Library] #2015009 I it (.. 1 Interior Furnishings Specification 24 November 2015 BID TABULATION FORM GROUP Q: ICF Code Qty Unit Price Extended Price 046 I4 $285.88 $4,002.32 107 5 $534.71_ $2,673.55 Subtotal: $6,675.87 (PCL is tax exempt)Tax: N/A of not already included in unit price)Freight: Included. (if not already included in unit price)Installation: .$.800,00_.Total Price: $7,475.87 Seven thousand Four hundred Seventy Five dollars and Eighty Seven cents Total Price in Writing GROUP R: Interface Code Qty Unit Price Extended Price 209 I $882.35, $882.35. Subtotal: .$882.35 ._.. (PCL is tax exempt)Tax: N/A (if not already Included in unit price)Freight $110.00- - (if not already included in unit price) Installation: $300.00 Total Price: $1,292.35 _ One thousand Two hundred Ninety Two dollars and Thirty Five cents Total Price in Writing GROUP S: Keilhauer Code Qty Unit Price Extended Price 015 6 $1.038.82 $6,232.92 Subtotal: $6,232.92 (PCL is tax exempt)Tax: N/A Of not already included in unit price)Freight Included (if not already included in unit price)Installation: $300.00 Total Price: $6,532.92- Six thousand Five hundred Thirty Two dollars and Ninety Twocents Total Price in Writing Bid Tabulation Form Page 9 Pitkin County Library 1#2015009 Interior Furnishings Specification ! ' 24 November 2015 BID TABULATION FORM GROUP T: KI Code Qty Unit Price Extended Price 043 100 $163.06 $16,306.00 052 2 $229.76 $459.52 207 4 $201.71 $806.84 Subtotal: $17,572.36 (PCL is tax exempt)Tax: N/A (if not already included in unit price)Freight: Included (if not already included in unit price)installation: $1,840.00 Total Price: $19,412.36 Nineteen thousand Four hundred Twelve dollars and Thirty Six cents Total Price in Writing GROUP U: Knoll Code Qty Unit Price Extended Price 025 4 No Bid 126 8 Subtotal: (PCL is tax exempt)Tax: N/A (if not already included in unit price)Freight (if not already included in unit price)Installation: Total Price: No Bid Total Price in Writing Bid Tabulation Form Page l0 Pitkin County Library1#2015009 fi R Interior Furnishings Specification 24 November 2015 BID TABULATION FORM GROUP V: Leland Code Qty Unit Price Extended Price 003 19 $320.47 $6,088.93 023 8 $223.41 $1,787.28 42A 10 $320.47 $3,204.70 42B 10 $320.47 $3,204.70 049 19 $336.71 $6,397.49 050 6 $433.76 $2,602.56 053 4 $433.76 $1,735.04 Subtotal: $25,020.70 (PCI is tax exempt)Tax: N/A (if not already included in unit price)Freight $1,865.00 (if not already included in unit price)Installation: $1,600.00 Total Price: $28,485.70 Twenty Eight thousand Four hundred Eighty Five dollars and SevenV cents Total Price in Writing GROUP W: Loewenstein Code Qty Unit Price Extended Price • 014 5 $1,705.14 $8,525.70 Subtotal: $5,525.70 • (PCL is tax exempt)Tax: N/A (if not already included in unit price)Freight: Included (if not already included in unit price)Installation: $800.00 Total Price: $9,325.70 Nine thousand Three hundred Twenty Five dollars and Seventy cents Total Price in Writing Bid Tabulation Form Page II Pitkin County Library I#2015009 i• f . Interior Furnishings Specification 24 November 2015 BID TABULATION FORM GROUP X: McMaster-Carr Code Qty Unit Price Extended Price 044 18 $59.34 $1,068.12 • 045 8 $50.31 $402.48 Subtotal: $1 250.00 (PCL is tax exempt)Tax: N/A (ifnot already included in unit price)Freight: $150.00 (if not already included in unit price)Installation: $400.00 Total Price: $2,020.60 Two thousand Twenty dollars and Sixty cents Total Price in Writing GROUP Y: MityLite Code Qty Unit Price Extended Price . . 117 40 $319.41 $12,776.40 208 8 $135.88 $1,087.04 Subtotal: $13,863.44 (PCL is tax exempt)Tax: N/A (if not already included in unit price) Freight: $414.18 (if not already included in unit price)Installation: $400.00 Total Price: $14,677.62 Fourteen thousand Six hundred Seventy Seven dollars and Sixty Two cents Total Price in Writing GROUP Z: MyKnobs Code Qty Unit Price Extended Price 217 32 _ $16.95 $542.40 Subtotal: $542.40 (PCL is tax exempt)Tax: N/A (if not already included in unit price)Freight: _ $29.00 (if not already included in unit price) Installation: $400.00 Total Price: $971.40 Nine hundred Seventy One dollars and Forty cents Total Price in Writing Bid Tabulation Form Page 12 Pitkin County Library1#2015009 Interior Furnishings Specification 24 November 2015 BID TABULATION FORM GROUP AA: Orange22 Modern Code Qty Unit Price Extended Price 032 1 $2,000.00 - $2,000.00 Subtotal: $2,900.00 (PCL is tax exempt)Tax: N/A (if riot already included in unit price)Freight: .. . .. . .....- .$146,00_ (if not already included in unit price)Installation: _ $300.00- _. Total Price: $2,40.00 _. Two thousand Four hundred Forty Six.dollars and Zero cents Total Price in Writing GROUP BB: Paul Brayton Code Qty Unit Price Extended Price I2A 4 $1,110.29 $4,441.16 12B 2 $1,252.65 $2,505.30 Subtotal: $6,946.46 (PCL is tax exempt)Tax: N/A (if not already included in unit price) Freight $540.00 (if not already included in unit price)Installation: $400.00 Total Price: $7,886.46 Seven thousand Eight hundred Eighty Six dollars and Forty Six cents____ Total Price in Writing Bid Tabulation Form Page 13 Pitkin County Library 1 #20 15009 1\1 S) P Interior Furnishings Specification • 24 November 2015 BID TABULATION FORM GROUP CC: Rypen Code Qty Unit Price Extended Price 101 I , $1 325.18 $1,325.18 109 I $3,525.88 $3,525.88 ... ... ... ...._. . ... . 1 10 1 $3,525.88 $3,525.88 • 1 I 1 2 : $6 440.00 $12,880.00 . _ , .. __ . .........__ $3, $3,174.71 112 I 174.71 ..... .. ... . ._ .. . _ ... _ . _. . .... ..... . __... 113 I $4,818.24 - $4,818.24 ...._ _ 114 2 $8,695.29 $17,390.58 .. . . . ......___... . 115 - I _P,882.94 $2,882.94 i"i ".• . - . ..-5- _. _. _ ..... .. . . _.$1327.06 $6635.30 .... .._.___ 127 1 $1,388.24. . _ __ _ . _ _. _$1,388.24_. _ 128 2 $1 082 35 $2,164.70 : • 202 2 $6,620.00 . . $12,049,09 ___ 203 2 $2,774.71 $5,§4.9.42 .. Subtotal: - 17:7_,301.07 _ (PCL is tax exempt)Tax: NIA- (if not already included in unit price) Freight: $4 400.00 _._ • (if not already included in unit price) Installation: $1,925.00 Total Price: _ _.$02 54_3,72 .. _Uglily tho_usandFive hum111_3011i _erty Three ciders...end everity.Tiovo cents__ _ ---- Total Price in Writing GROUP DD: Steelcase Code Qty Unit Price Extended Price 051 13 $561.33 119 . 1 $663.66 $663.66 - • - - -- 201 7 1_338.15 ._ __..._ __________ Subtotal: $10,828.00 (PCL is tax exempt)Tax: N/A (if not already included in unit price)Freight . Inctuded (if not already included in unit price)Installation: $_400.00 Total Price: . $10,728.00 Ten thousand Seven hundred Twenty Eight dollars anci..Zero cents Total Price in Writing Bid Tabulation Form Page 14 Pitkin County Library I#2015009 M R Interior Furnishings Specification 24 November 2015 BID TABULATION FORM GROUP EE: Stylex Code Qty Unit Price Extended Price 010 4 $894.71 $3,578.84 Subtotal: $3,578.84 (PCL is tax exempt)Tax: N/A (if not already included in unit price)Freight: Included (if not already included in unit price) Installation: $400.00 Total Price: $3,978.84 Three thousand Nine hundred Seventy Eight dollars and Eighty Four cents Total Price in Writing GROUP FF: TMC Code Qty Unit Price Extended Price 04A 4 $183.58 ' $734.32 04B 4 $183.58 $734.32 04C 4 $183.58 $734.32 Subtotal: $2201.96 (PCL is tax exempt)Tax: N/A (if not already included in unit price)Freight $315.36 (if not already included in unit price)Installation: $300.00 Total Price: $2,018.32 Two thousand Eight hundred Eighteen dollars and Thirty Two cents Total Price in Writing GROUP GG: Tom Dixon Code Qty Unit Price Extended Price 124 2 $895.00 $1,790.00 Subtotal: $1,790.00 (PCL is tax exempt)Tax: . N/A (if not already included in unit price)Freight $75.00 (if not already included in unit price)Installation: $300.00 Total Price: $2,165.00 Two thousand One hundred Sixty Five dollars and Zero cents Total Price in Writing Bid Tabulation Form Page IS Pitkin County LibraryI#2015009 1 Interior Furnishings Specification � . 24 November 2015 BID TABULATION FORM GROUP HH: Vitra Code Qty Unit Price Extended Price 048 12 $430.29 $5,163.48 108 3 $969.56 $2,908.68 121A 4 - - -- - _ $494.56.. $1,978.24 121B 4 $494..56 .. - - - -$'1,978.24--_. Subtotal: $12,028.64__ (PCL is tax exempt)Tax: N/A (if not already included in unit price)Freight: Included (if not already included in unit price)Installation: $600.00. Total Price: Twelve thousand Six hundred Twenty Eight dollars and Sixty Four cents Total Price in Writing ADD ALTERNATE(S) GROUP II: Peter Pepper Products Code Qty Unit Price Extended Price 210 9 $381.18 $3,430.62 211 22 $171.76 — . —$3,778.72 Subtotal: $7,209.34_ (PCL is tax exempt)Tax: N/A Of not already included in unit price)Freight $980.48 (if not already included in unit price) Installation: - $400.00 Total Price: $8,589.82 Eight thousand Five hundred Eighty Nine dollars and Eighty Two cents Total Price in Writing Bid Tabulation Form Page 16 7 22015 kiln jKIN Pitkin County C OUNTS Contract Cover Sheet — Please complete the Contract Cover Sheet when the contract is completed and signed by Contractor and Pitkin County Project Manager. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments to Procurement (procurement helpna,pitkincounty.com).Any contracts$50,000 and over will be routed for signatures to County Manager and Attorney's Office(if required)by Procurement&Contracts Manager. Contract Information Contract Number 094.2016 Project Name Provision of Library Furniture Contractor Office Outfitters and Planners, Inc. Budget Line Item 166.63.92863.86200 Additional Budget Line Item(s) Click here to enter text. and special notes to Finance Contract Start Date 1/26/2016 Contract End Date 5/31/2016 Automatic Renewal Yes ❑ No❑ If Construction: Retainage Click here to enter text. If this is a new contractor,please request they complete and submit to Finance a W-9 Form. Contact Information: Department Facilities Project Manager Smith Project Manager 5396 Phone Provide a brief description of the contract: Provision of Coalesse and Steelcase furniture for the Library. Contract Value Summary: Contract Amount $ 28,950.17 This Change order/Amendment amount(if applicable) $ New Contract Total $ Procurement Method: None ❑ Informal❑ Formal ® Sole Source 0 Emergency 0 Contract Renewal 0 Contract Type: Services/Maintenance ❑ Construction ❑ Goods,Equipment, Supplies Change Order/Amendment 0 Other,please explain 0 Click here to enter text. NOTE: CLERKS OFFICE WILL KEEP ORIGINAL DOCUMENTS IN COMPLIANCE WITH COLORADO STATE ARCHIVES RETAINAGE SCHEDULE.ALL ATTACHMENTS MUST BE WITH THIS CHECKLIST.