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HomeMy WebLinkAboutbocc.con.amended.265.2012B �rTK�N Pitkin County CouNTContract Cover Sheet Please complete the Contract Cover Sheet when the contract is completed and signed by Contractor and Pitkin County Project Manager. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments to Procurement (procurement help@pitkincounty.com).Any contracts$50,000 and over will be routed for signatures to County Manager and Attorney's Office(if required)by Procurement&Contracts Manager. Contract Information Contract Number 265.2012B Project Name Everbridge Annual fee and Maintenance Extension Contractor Everbridge,Inc. Budget Line Item 119.35.00000.82370 Additional Budget Line Item(s) Click here to enter text. and special notes to Finance Contract Start Date 2/1/2016 Contract End Date 1/31/2017 Automatic Renewal Yes ❑ No If Construction: Retainage Click here to enter text. If this is a new contractor,please request they complete and submit to Finance a W-9 Form. Contact Information: Department Pitkin County Regional Dispatch Center Project Manager Alex Burchetta Project Manager 9709205310 Phone Provide a brief description of the contract: Maintenance of Everbridge PitkinAlert system Contract Value Summary: Contract Amount $21,938.40 This Change order/Amendment amount(if applicable) $9,895.00 New Contract Total $31,833.40 Procurement Method: None ❑ Informal❑ Formal 0 Sole Source El Emergency 0 Contract Renewal 0 Contract Type: Services/Maintenance ® Construction 0 Goods,Equipment,Supplies 0 Change Order/Amendment 0 Other,please explain 0 Click here to enter text. NOTE: CLERKS OFFICE WILL KEEP ORIGINAL DOCUMENTS IN COMPLIANCE WITH COLORADO STATE ARCHIVES RETAINAGE SCHEDULE.ALL ATTACHMENTS MUST BE WITH THIS CHECKLIST. Contract/1265-201213 Rev.8.31.11 jou/is Budget Line Item t/ 119.35.00000.82370 Mi""" COUNT1 • , CHANGE ORDER/CONTRACT AMENDMENT Amendment Number: 265-2012B OWNER: Pitkin County 506 E. Main St.,Dept.C. Aspen, CO 81611 CONTRACTOR: The Public Notification System contract 265-2012(the"Agreement")dated February 4,2013 between the Board of County Commissioners of Pitkin County(the"County") and Everbridge, Inc.,a Delaware corporation(the"Contractor"), is hereby amended as follows: Description of Change: 2016 annual fee and maintenance Reason for Change 2016 annual fee and maintenance extension. Original Contract Price(including Amendment A) $21,938.40 Net Increase in Contract Price(this change order) $ 9,895.00 *Total Adjusted Contract Price(including this change order) $31;833.40 This change order extends the time to complete work by January 31,2017. In all other respects the Agreement is in full force and effect and remains unchanged by this Amendment. / 8 / l 6 CcDate Nc 1�—. 3r t a . . Au. arizea( St Date .�► _ 3 ` — 1 County Manager Date *Increases over$25,000 and/or 10%(single increase or accumulative)of original contract must have County Manager signature. A ever b r i d e 500 N Brand Blvd.Suite 1000 tel:888.484.4911 www.everbridge.com g Glendale.Brand Blvd. USA fax:818.484.2299 QUOTATION Quote Number:00022086 Confidential I of 2 Prepared Communications Director Quotation Date: February 29,2016 for: Pitkin County Board of County Commissioners Quote Expiration Date: March 30,2016 506 E.Main St.Dept C Rep: Ethel Olague Aspen,CO 81611 (818)230-9752 1 ethel.olague©everbridgemail.com director@pitkin911.org Contract Summary Information Contract Period: 1 Year Contract Optional Years: 1 Year Contract Start Date: February 1,2016 Contract End Date: January 31,2017 MN Contacts up to: 500 MN Households up to: 16,000 ANNUAL SUBSCRIPTION-See attached Product Inclusion Sheet/s for product details. Service Fee Type Qtv Unit Price Total Price Everbridge Mass Notification(MN)with Unlimited Domestic Minutes Recurring 1 $9,895.00 $9,895.00 PREMIUM FEATURES/USAGE Service Fee Type Q�rt Unit Price Total Price PrecisionGIS with Open Geo-coding Recurring 1 $2,500.00 $0.00 • • Aeverbridge 500 N Brand Blvd.Suite 1000 Glenda+e.CA 91203 USA teL 888.366.4911 fax:818.484.2299 www.everbridge.corn QUOTATION Quote Number:00022086 Confidential 2 of 2 Pricing Summary: Year One Fees*: $9,895.00 One-time Implementation and Set Up Fees: $0.00 Total Year One Fees: $9,895.00 Optional Year(s)Ongoing Annual Recurring Fees: $9,895.00 1. Additional rates apply for all international calls. 2. Quote subject to the terms and conditions of the service agreement,including any amendments,executed between Everbridge, Inc. and the customer listed above. 3. Subject to sales taxes where applicable. 4. Except for currency designation,the supplemental notes below,if any,supplied in this Quote are for informational purposes and not intended to be legally binding or override negotiated language of the Everbridge Inc.Service Agreement. (*Year One Fees are the total of the first year annual subscription fees and any one-time fees,i.e.,Professional Services.) Supplemental Notes: -This quote assists the Pitkin County Board of County Commissioners in exercising their optional year 3 of 4 written into the original contract signed in 2013. Authorized by Everbridge: To ac this quote,sign,date and return: �-- 2-7,1- IL Signature Date Auth rized Signature Date AtE\ BuRGPO A Dlezb c, 6 Print Name Title Print Name Title e-Otl vv1ht►CAli Ae V el bridge SYSTEM INCLUSION Confidential Everbridge Mass Notification Everbridge Mass Notification allows users to send notifications to individuals or groups using lists, locations,and visual intelligence.Everbridge Mass Notification is supported by state-of-the-art security protocols, an elastic infrastructure, advanced mobility, interactive reporting and analytics, adaptive people and resource mapping to mirror your organization, and true enterprise class data management capabilities to provide a wide array of data management options. Below is a list of key system inclusions with your new Everbridge Mass Notification system. Usage Unlimited Domestic Emergency Alerts and Testing Messages Unlimited Domestic Non-Emergency Alerts Messaging "Usage above applies to notifications generated through the Everbridge Manager user interface. Automated notifications are subject to additional fees. Core Platform Access Unlimited Administrators for web-based portal to initiate messages, reporting,and administration Unlimited Administrators for ContactBridge Application(iOS,Android)and Mobile Optimized Notification Site(for Blackberry,Windows 10, etc.) Two(2)Organization with unlimited nested static and dynamic groups Access to Everbridge Elastic Infrastructure for message delivery Custom branded community opt-in portal with custom fields and opt-in subscriptions Flexible role-based access controls to manage user permissions Access to Real-Time Dashboard, Notifications Library, Everbridge Universe,and Custom Reporting Key Notification Features Integrated GIS/Map-based, rule-based,group-based,or individual contact selection Ability to send standard,polling,or on-the-fly'One-Touch' Conference Call messages One-screen broadcast creation workflow to speed message creation and reduce human error Everbridge Network to access situational intelligence&notifications shared by other public and private groups Publish notifications directly to Websites and services that support API access via HTTPS using 'Web Posting' Contact filtering based on custom criteria Map-based drawing and selection tools and imported shape files(e.g. Google Maps, Bing Maps, ESRI) Automatic address geo-coding for contacts Organization specific customizable caller ID, greetings,and broadcast settings SMPP based SMS text messaging Multi-language Text to Speech Engine and Custom Voice Recording Real-time reporting for improved situational awareness and easier after action analysis 5 Live Operator Message Initiations per year Interactive Dashboard for Organizational Activity Summary Unlimited Notification Templates Self-service Single Contact Record Adjustments Self-service Contact Import via CSV Upload Bulk Contact Management Automation via Secure FTP Set-up, Implementation&Support Up to 10 total hours of a dedicated Implementation Specialist during a Standard Implementation Self Service Administrative Set-up, Configuration and Default Preferences Initial Member Data Upload and Test Broadcast Support Unlimited Access to Everbridge University classes 24x7 Customer Support(phone,web,email) Global Support/Operations Centers for Redundant Live Support Dedicated Account Manager