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Home My WebLink Aboutbocc.con.amended.097.2013B 7/2015 kjm 4iiTKIN Pitkin County CouNT11 Contract Cover Sheet Q/-),c--Ng — Please complete the Contract Cover Sheet when the contract is completed and signed by Contractor and Pitkin County Project Manager. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments to Procurement (procurement help(ipitkincounty.com). Any contracts$50,000 and over will be routed for signatures to County Manager and Attorney's Office(if required)by Procurement&Contracts Manager. Contract Information Contract Number 97.2013 B Project Name Pitkin County Library Pre-Construction Services Contractor FCI Constructors, Inc. Budget Line Item 166.63.92863.82000 Additional Budget Line Item(s) Click here to enter text. and special notes to Finance Contract Start Date 10/30/2013 Contract End Date Click here to enter a date. Automatic Renewal Yes El No►5 If Construction: Retainage Click here to enter text. If this is a new contractor,please request they complete and submit to Finance a W-9 Form. Contact Information: Department Facilities Project Manager Smith Project Manager 5396 Phone Provide a brief description of the contract: Additional pre-construction services conducted. Preconstruction phase continued due to delay of documents and the steel package and re-roofing of the existing building. Contract Value Summary: Contract Amount $24,500.00 This Change order/Amendment amount(if applicable) $ 11,250.00 New Contract Total $35,750.00 Procurement Method: None El Informal❑ Formal Sole Source 0 Emergency 0 Contract Renewal 0 Contract Type: Services/Maintenance ►I Construction El Goods,Equipment, Supplies ❑ Change Order/Amendment❑ Other,please explain 0 Click here to enter text. NOTE: CLERKS OFFICE WILL KEEP ORIGINAL DOCUMENTS IN COMPLIANCE WITH COLORADO STATE ARCHIVES RETAINAGE SCHEDULE. ALL ATTACHMENTS MUST BE WITH THIS CHECKLIST. Contract#97.2013 Rev. 8.31.11 jaa/js Budget Line Item# 166.63.92863.82000 410i.h1INI COUNT11 « . >> CHANGE ORDER/CONTRACT AMENDMENT Change Order Number: 97.2013B OWNER: Pitkin County Library Board Aspen,Colorado 81611 CONTRACTOR: FCI Constructors, Inc. PO Box 1769 Grand Junction, CO 81502 (970)434.9093 The Contract "For Provision of Services -- Pitkin County Library Expansion Pre-Construction Services" (the "Agreement") dated October 30, 2013 between the Board of County Commissioners of Pitkin County(the"County")and FCI Constructors, Inc. (the"Contractor"), is hereby amended as follows: Reason for Change Additional Pre-Construction Services from the October 30, 2013 contract as request by county for phase 1 and phase 2. Original Contract Price $ 24,500.00 Net Increase/Decrease in Contract Price(this change order) $ 11,250.00 *Total Adjusted Contract Price(including this change order) $ 35,750.00 In all other respects the Agreement is in full force and effect and remains unchanged by this Amendment. k—i2_____IbitA/r/'" --- /1//zitaq 49 Ed Forsman, Presi.ent Date -- 41 -.J.4w1111. ' L/9 /a Jod..mith, Fact ities Superintendent Date 1U/A 1(-athy-Ghan er, rariart Date 401111W 1-1 ►it& Jon `eacock,County Manager Date 7/24/14 J. Curtis EXHIBIT " A " AMENDMENT#2 TO,P1TK1N COUNTY,LIBRARY EXPANSION PRE-CONSTRUCTION SERVICES CONTRACT DATED OCTOBER 30, 2013 The above Contract is:Iiereby amended to clarify certain previous.pre-construction services with more•d'etail, and`to inettideahe'following additional services: 1. Owner has decided to permit and construct the-project in two.phases.i.e.,=Phase 1 being Garage Work East Addition,and Phase 2 being Interior'Renovations. Based on project phasing,,FCI shall prepare-a Guaranteed Maximum,Price (GMP) Schedule of Values and Master Construction Schedule with`Milestone Dates for;the two phases for approval by Owner. 2. Continue to provide updated:construction cost estimates and schedules of increasing detail and refinement as'the:designs progress for each'project phase. • 3. Continue to work with the:Architect.and Project Design Team to provide value engineering recommendations, and review Architect's drawings and specifications for completeness,constructability,•Work sequencing and.scheduling. 4. Continue to coordinate with the Architect and Project.Design Team in submitting and processing the required;Building Permits for the project:phases. 5. Work with Owner and'Owner's Representative to provide.information,as requested by the Owner's Representative, iri the preparation of the Construction and Operating Agreements between the Library &City: 6. Continue to coordinate:and communicate with the.City,ofAspen Galena Plaza Project Team on a coordinatedconstruction plan and schedule between the Library.Expansion Project and the Galena Plaza.Project. 7, Manage the Bidding for the Project Phases including but:not limited to,preparing Bid Packages with Base Bids and Alternates, and screening and selecting sub-contractors with Architect's& Owner's review: FCI _,,,. _ _ : • v Constructors, Inc .aq� • Denver • Durango Phoenix • Cheyenne • Aztec Construction Manager/General Contractor July 24, 2014 Jodi Smith Facilities Superintendent Pitkin County Library 485 Rio Grande P1 #101 Aspen, CO 81611 RE: Pitkin County Library Remodel and Addition Preconstruction Services Request for Additional Preconstruction Services The scope of preconstruction services on the Pitkin County Library ends with pricing of the 100% Contract Documents and arriving at a GMP , producing a project schedule, and a schedule of values, more or less. While we have not completed all of our pre-construction services because we have yet to receive 100% CD drawings, the project has taken more of a "fast track" approach where portions of the work are released over time to benefit the project. To date we have released the steel package and the re-roofing of the existing building. We expect the Addition drawings on Oct. 15, 2014 and the Renovation drawings on or about Jan. 15th, 2015. In addition, I think everyone on the team would agree that the amount of effort to date on this project has been greater than anyone would have anticipated. At the time of contracting Preconstruction Services, including Amendment A, this multiple package bidding process was not contemplated and neither was the amount of time the project would be in preconstruction. Preconstruction services were to be completed by Sept. 9th, 2014. It now looks like the preconstruction services will not be complete until sometime in January of 2015 due to the delay on issuing the documents. As a result there has been or will be more time spent meeting, soliciting, scheduling, bidding , and finally arriving at a GMP on multiple packages. In effect, we are doing the process twice, not counting the early steel or re-roof. We are requesting additional funds to cover the change in scope, however, what is most important to FCI is that Pitkin County is very satisfied with the service we have provided and that they firmly believe that the cost for the services are fair and reasonable. Accordingly, if you do not agree with the service or cost please advise us accordingly and we will drop this request. The Original FCI proposal for Precon services through 50% DD documents was $13,250. Amendment A added precon services through a GMP for an added $11,250, resulting with a total of$24,500. Please consider increasing our preconstruction service contract by$11,250, which is equal to and similar in scope to Amendment 1. Just so you know, we do not make preconstruction services a profitable task for FCI but we do hope to offset most of the cost. We are a builder and plan to make our overhead/profit on the building. To date, with only Mike P.O. Box 1767 Grand Junction, CO 81502 (970) 434-9093 (970) 434-7583 Fax Davis's time charged to the account, we have spent$31,921.00 on Precon services. This request will not cover all of the cost for Preconstruction Services but will sure help. Once again, If Pitkin County does not believe this to be a fair and reasonable request, please disregard it. Thank you for your time. Sincerely, Stan Kiser cc: Jim Curtis Shane Haas Ed Forsman