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HomeMy WebLinkAboutpitkin.planning.264335404002 (2016) • r DOCUMENT LAYOUT THIS FILE MAY OR MAY NOT CONTAIN ALL OF TIIE INFORMATION LISTED BELOW IN THE FOLLOWING ORDER Summary Sheet Resolution for the BOCC and/or P&Z Ordinance for the BOCC and/or P&Z Determination for the Hearing Officer Administrative Determination Staff Memo Application Public Notice, Acceptance Letter, Referral(s) Letter Site Plan Miscellaneous Plat(s) Parcel ID: 2643-35-4-04-002 Application Date: 5/23/16 Case No: SPE011-16 Description: Buddy Program Bash 2016 Temporary Commercial Use/Special Event Planner: Permit//Date: 7/7/16 # Copies: Allocated Hours: 3 Project Address: 500 JALANDA LN, ASPEN, CO 81611 c1/0 Over Hours: 3.6 Property Owner: RBR 12 LLC Address: 500 JALANDA LN Owner Phone: ASPEN, CO 81611 Owner's REP: MEGHAN PEARLMAN Address: 110 E HALLAM ST, 125 REP's Phone: (970) 920-5432 ASPEN, CO 81611 REP's Email: meghan@buddyprogram.org Referrals: ALL OTHER REFERRALS Other Referrals: Comments Due Date: Meetings: 1st Meeting: 2nd Meeting: 3rd Meeting: Meeting Date: Review Body: Public Hearing? Notice Date: Meeting Notes: Approvals: BOCC Resolution #: P&Z Determination#: BOCC Ordinance#: HO Determination #: Admin Determination #: 046-2016 NR Other Information: VR Approval Date: Plat Recorded Date: VR Expires Date: Plat (Bk. PG): Remarks: Application Type: DECISIONS ADMINISTRATIVE DECISION OF THE COMMUNITY DEVELOPMENT DIRECTOR OF PITION COUNTY,COLORADO,APPROVING A SPECIAL EVENT PERMIT FOR THE BUDDY PROGRAM BASH Administrative Decision No. 7 (0 -2016 RECITALS 1. Pursuant to Subsection 4-30-50(i)of the Pitkin County Land Use Code,the Community Development Director of Pitkin County,Colorado("Director")may approve a permit for Special Events. 2. The Buddy Program Bash through Meghan Pearlman (hereafter, the "Applicant"), has applied to the Director for approval of a Special Event Permit to conduct a benefit event for the Buddy Program at 1650 McLain Flats Road also known as Merry Go Ranch off McLain Flats Road. Approximately 600 guests are anticipated, 30 volunteers, and 89 support personnel. The event will include dinner, live music,and an auction. 3. The event is proposed on July 7th,2016 and will run from 5:00 PM to 1:00 AM on July 8th,2016. Setup is proposed to begin on June 30th and dismantle of the event infrastructure will conclude on July 12th. 4. This application was referred to the Sheriff's Office, Aspen Fire Protection District, Pitkin County Regional Emergency Dispatch Center, Aspen Ambulance District, and Environmental Health. Adequate Liability Insurance coverage has been obtained. A tent permit has been submitted and the Fire Marshall will inspect the tent prior to the event. European Catering is a licensed caterer and will cater the dinner. All parking will be contained on site. An EMT will be at the event for emergency response. A liquor license has been obtained and bar tenders will be TIPS Trained. 5. The Director finds that,to the extent applicable,the application complies with the standards in 4-30- 50(i) of the Land Use Code. THE DIRECTOR HEREBY APPROVES the Special Event Permit for the 2016 Buddy Program Bash, subject to Applicant's compliance with each of the following conditions: 1. The Applicant shall adhere to all material representations made in, or in connection with, the application. 2. Any guests who are not of the legal drinking age shall be identifiable to staff serving alcohol to ensure non-consumption. 3. The Applicant shall contact the Aspen Fire Department prior to the event for an inspection of the tents and shall comply with any of the Fire Department's requirements(e.g., for tent exits and on-site fire extinguishers). 4. Parking shall only occur on site and no parking shall occur on McLain Flats Road. The field where cars are parked shall be mowed and watered to reduce fire danger. 5. The event shall comply with County noise regulations that limits noise to 55 dBA during the day (7:00 AM to 7:00 PM), and 50 dBA during the night (7:00 PM to 7:00 AM)measured at the property line. 6. The Applicant shall ensure that some portable toilets are equipped for handicap access. 7. Failure to comply with the conditions of approval may result in revocation of this permit. APPROVED this t311--11--day of JlM—t-- , 2016. Cin Houben 1.113-V -12277 Community Development Director PID 264335404002 APPLICATION MATERIAL BUDDPRO-01 STRUJILLO ACORD CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DDPYYY) 5/24/2016 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER NAMEACT Stephanie Trujillo HUB International PHONE 303 813-4206 FAX 866 312-8182 1125 17th Street, (A/C No,Ext): (AIC,No): Suite 900 ADDRESS:stephanie.trujillo@hubinternational.com Denver,CO 80202 INSURER(S)AFFORDING COVERAGE NAIC# INSURER A:Alliance of Nonprofits for Ins INSURED INSURER B:Pinnacol Assurance The Buddy Program _INSURER C: 110 E Hallam St Ste 125 INSURERD: Aspen 81611 INSURER E INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUBR POLICY EFF POLICY EXP LTR TYPE OF INSURANCE INSR WVD POLICY NUMBER (MMIDD/YYYY) (MM/DDIYYYY) LIMITS A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 CLAIMS-MADE X OCCUR X 2015-24092 10/06/2015 10/06/2016154iA-G TO RENTED 500 000 PREMISES(Ea occurrence) $ r MED EXP(Anyone person) $ 20,000 PERSONAL&ADV INJURY $ 1,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 3,000,000 POLICY PRO X LOC JECT PRODUCTS-COMP/OP AGG $ 3,000,000 OTHER: Liquor Liab $ 1.000,000 AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ 1,000,000 (Ea accident) A I ANY AUTO 2015-24092 10/06/2015 10/06/2016 BODILY INJURY(Per person) $ ALL OWNED SCHEDULED BODILY INJURY(Per accident) $ AUTOS AUTOS X HIRED AUTOS NON-OWNED PROPERTY DAMAGE $ AUTOS (Per accident) _ X UMBRELLA LIAB X OCCUR EACH OCCURRENCE $ 1,000,000 A EXCESS LIAB CLAIMS-MADE 2015-24092-UMB 10/06/2015 10/06/2016 AGGREGATE $ 1,000,000 DED X I RETENTION$ 10,000 $ WORKERS COMPENSATION X PER I OTH- AND EMPLOYERS'LIABILITY STATUTE ER YIN B ANY PROPRIETOR/PARTNER/EXECUTIVE 3096138 04/01/2015 04/01/2016 E.L.EACH ACCIDENT $ 100,000 OFFICER/MEMBER EXCLUDED? Y N/A (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE $ 100,000 It yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY LIMIT $ 500,000 DESCRIPTION OF OPERATIONS I LOCATIONS/VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached If more space is required) Re:Boogies Buddy Race July 7,2016. Pitkin County is included as additional insured on the General Liability as required by written contract.All policy terms,conditions and exclusions apply. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Pitkin County ACCORDANCE WITH THE POLICY PROVISIONS. 530 E.Main St Aspen,CO 81611 AUTHORIZED REPRESENTATIVE ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25(2014/01) The ACORD name and logo are registered marks of ACORD ( -G BUDDPRO-01 STRUJILLO ,4CORO CERTIFICATE OF LIABILITY INSURANCE DATE(MMfODlYYYY) 5/24/2016 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED,the policy(ies)must be endorsed. If SUBROGATION IS WAIVED,subject to the terms and conditions of the policy,certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CONTNAME: Stephanie Stephanie Trujillo HUB International PHONE 303 813-4206 FAX 866 312-8182 1125 17th Street, (A/c,No,Extl: j (A/c,No):( Suite 900 A DRESS:stephanie.trujillo@hubinternational.com Denver,CO 80202 INSURER(S)AFFORDING COVERAGE NAIL q INSURER A:Alliance of Nonprofits for Ins INSURED INSURER B:Pinnacol Assurance The Buddy Program INSURERC: 110 E Hallam St Ste 125 INSURER D: Aspen,CO 81611 INSURER E INSURER F: COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSRLTRINSD TYPE OF INSURANCE ADDL SWVD POLICY NUMBER UBR POLICY EFF POLICY EXP UMITS (MM/DDIYYYY) (MM/DD/YYYY) A X COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE S 1,000,000 CLAIMS-MADE X OCCUR X 2015-24092 10/06/2015 10/06/2016 DAMAGETORENTED 500,000 PREMISES(Ea occurrence) $ MED EXP(Any one person) $ 20,000 PERSONAL&ADV INJURY $ 1,000,000 GEM.AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE 5 3,000,000 POLICY PRO- JECT X LOC PRODUCTS-COMPIOP AGG S 3,000,000 OTHER: Liquor Liab s 1,000,000 •AUTOMOBILE LIABIUTY COMBINED SINGLE LIMIT 5 1,000,000 (Ea accident) A ANY AUTO 2015-24092 10/06/2015 10/06/2016 BODILY INJURY(Per person) $ ALL OWNED SCHEDULED BODILY INJURY(Per accident) S AUTOS AUTOS X HIRED AUTOS X NON-OWNED PROPERTY DAMAGE AUTOS (Per accident) X UMBRELLA LIAB X OCCUR EACH OCCURRENCE S 1,000,000 A EXCESSLIAB CLAIMS-MADE 2015-24092-UMB 10/06/2015 10/06/2016 AGGREGATE S 1,000,000 DED X RETENTIONS 10,000 WORKERS COMPENSATION X I STATUTE I I ETH AND EMPLOYERS'LIABIUTY B ANY PROPRIETOR/PARTNER/EXECUTIVE Y/N 3096138 04/01/2015 04/01/2016 EL.EACH ACCIDENT 5 100,000 OFFICER/MEMBER EXCLUDED? Y N/A (Mandatory In NH) E.L.DISEASE-EA EMPLOYEE 100,000 If yes,describe under DESCRIPTION OF OPERATIONS below E.L.DISEASE-POLICY OMIT S 500,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101,Additional Remarks Schedule,may be attached If more space Is required) Re:Boogies Buddy Race July 7,2016. Merry Go Ranch is included as additional insured on the General Liability as required by written contract.All policy terms,conditions and exclusions apply. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Go THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN Merry Go Rancha httS Rd. ACCORDANCE WITH THE POLICY PROVISIONS. 1650Aspen,CO 81611 AUTHORIZED REPRESENTATIVE 5?-741014. 7 & ©1988-2014 ACORD CORPORATION. All rights reserved. ACORD 25(2014/01) The ACORD name and logo are registered marks of ACORD MISCELLANEOUS DOCUMENTS PITKIN COUNTY COMMUNITY DEVELOPMENT Permit Receipt RECEIPT NUMBER 00040532 Name: The Buddy Program Inc Date:6/15/2016 Project Address: 500 JALANDA LN Type: check #013057 Permit Number Fee Description Amount 0011.2016.PSPE PP- Special Event Flat Fee 650.00 Total: 650.00