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Home My WebLink Aboutbocc.con.237.2016 7;2015 krill ,(�tTKIN Pitkin County CouNT11 Contract Cover Sheet Please complete the Contract Cover Sheet when the contract is completed and signed by Contractor and Pitkin County Project Manager. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments to Procurement (procurement_help@pitkincounty.com).Any contracts$50,000 and over will be routed for signatures to County Manager and Attorney's Office(if required)by Procurement&Contracts Manager. Contract Information Contract Number 237.2016 Project Name AABC Underpass Security Camera Contractor Alpha Security Budget Line Item 110.54.96700.82001 Additional Budget Line Item(s) Click here to enter text. and special notes to Finance Contract Start Date 8/1/2016 Contract End Date 9/6/2016 Automatic Renewal Yes ❑ No® If Construction: Retainage NA If this is a new contractor,please request they complete and submit to Finance a W-9 Form. Contact Information: Department Engineering Project Manager G.R. Fielding Project Manager 970-920-5206 Phone Provide a brief description of the contract: Installation of a security system in the AABC Underpass. Contract Value Summary: Contract Amount 5953.05 This Change order/Amendment amount(if applicable) New Contract Total Procurement Method: None i1 Informal❑ Formal ❑ Sole Source ❑ Emergency 0 Contract Renewal 0 Contract Type: Services/Maintenance 0 Construction 0 Goods,Equipment, Supplies Change Order/Amendment 0 Other, please explain ❑ Click here to enter text. NOTE: CLERKS OFFICE WILL KEEP ORIGINAL DOCUMENTS IN COMPLIANCE WITH COLORADO STATE ARCHIVES RETAINAGE SCHEDULE.ALL ATTACHMENTS MUST BE WITH THIS CHECKLIST. Contract#237.2016 Rev. 8.31.11 jaa/js Budget Line Item# 110.54.96700.82001 'Y'KIN COUNT CV)• CONTRACT FOR THE PURCHASE OF AABC Underpass Security Camera THIS CONTRACT is made and entered into this June 21, 2016 day 2, by and between Pitkin County, Board of County Commissioners, 530 E. Main Street, Third Floor,Aspen, Colorado 81611 (hereinafter"County")and Alpha Security, (hereinafter"Vendor"). 1. GOODS PURCHASED. Vendor shall provide County the following goods conforming to the stated description and any Technical Specifications attached to this contract: Agreed upon Scope of Work is attached in the proposal submitted by Alpha Security. It includes installed goods consisting of a digital security system that will be tied to the existing RFTA system. 2. DELIVERY OF GOODS . Goods, together with all warranties, guarantees, manuals, support information and notice of any extended warranties, shall be delivered by Vendor to the County at the following place and time: Place:AABC Underpass Date and Time:August 31, 2016 10:00 a.m. 3. RISK OF LOSS. At all times prior to delivery and County's acceptance of the goods, Vendor shall bear any and all risk of loss of or damage to the goods. During such period,Vendor shall insure the goods for loss or damage in amounts and under appropriate terms. 4. TIME IS OF THE ESSENCE . Vendor acknowledges that time is of the essence for delivery of goods. 5. LIQUIDATED DAMAGES. N/A 6. ACCEPTANCE OF GOODS. Delivery of goods shall be complete only upon acceptance by County. County shall have [30 days] for inspection of goods. At delivery and after inspection and acceptance, Vendor shall tender a Bill of Sale to the goods,together with any and all other documents evidencing such ownership and title to the goods. The goods 1 Contract#237.2016 Rev. 8.31.11 jaa/js Budget Line Item# 110.54.96700.82001 shall be delivered to County free and clear of any liens, claims or encumbrances, and Vendor shall warrant the same,which warranty shall survive closing of this contract. 7. REJECTION OF GOODS . If goods are not delivered according to the specifications and descriptions of this contract, County may reject goods. Vendor shall have [15 days] additional time to deliver goods in conformance with this contract. Upon failure of Vendor to deliver goods, County may terminate this contract or declare Vendor to be in default and pursue remedies contained in this contract. 8. WARRANTY/REPAIRS: A. Delivery of Warranty. Upon delivery of the goods,Vendor shall simultaneously tender to County all warranties, guarantees, manuals and other documents specified by the contract documents or in possession of Vendor. B. Terms of Warranty and Repair . The Vendor hereby warrants that for a period of 2 years after goods are accepted,Vendor will, at Vendor's own expense, without any cost to the County,replace all defective parts and make any repairs to the goods that may be required or made necessary by reason of defective material or workmanship. Where practicable,warranty repairs are to be made in the field; however, in the event of major repairs,the goods may be transported to Vendor's facility at no cost to the County. C. Extended Warranties. In addition to the above, the County may avail itself of the Vendor's standard and/or extended warranties. The Vendor shall offer to the County any extended warranties,which may be available from the manufacturer at the time of delivery, or any subsequent extended warranties, for which the County may be eligible, which become available thereafter. The County is under no obligation to accept and pay for these extended warranties however. 9. PAYMENT. Full payment shall occur upon acceptance of goods delivered in compliance with this contract. In consideration of delivery and acceptance of the goods to County in accordance with this contract, County shall pay Vendor, and Vendor agrees to accept as its full and only compensation, the stated sum of$5,953.05,but any payment by the County may be offset by any amount the Vendor owes the County for any reason. 10. TERMINATION PRIOR TO EXPIRATION OF CONTRACT TERM County has the right to terminate this contract,with or without cause,by giving written notice to the Vendor of such termination and specifying the effective date thereof. 11. COUNTY'S REMEDIES UPON DEFAULTOF VENDOR. Whenever Vendor shall default in performance of this contract in accordance with its terms, County shall be entitled to suit for damages, specific performance or other relief in law or equity. 12 ASSIGNABLILITY. This contract is not assignable by either party. Any use of subcontractors by the Vendor for performance of this contract must be accepted in writing by the County. 2 Contract#237.2016 Rev. 8.31.11 jaa/js Budget Line Item# 110.54.96700.82001 13. BINDING ARBITRATION. Any disputes arising out of this contract shall be subject to binding arbitration. The parties agree that any disputes concerning the terms and conditions of this contract shall be submitted and finally settled by arbitration. Arbitration shall be conducted pursuant to the rules of the American Arbitration Association and shall be presided over by the Pitkin County Hearing Officer appointed to arbitrate Pitkin County contract disputes. Costs of the arbitration shall be awarded to the substantially prevailing party. 14. SEVERABILITY. In the event that any provision of this contract shall be held to be invalid or unenforceable, the remaining provisions of this contract shall remain valid and binding upon the parties hereto 15. INTEGRATION AND MODIFICATION . This contract represents the entire and integrated contract between the County and Vendor and supersedes all prior negotiations, representations, or contract, either written or oral. This contract may be amended only by written contract signed by both the County and Vendor. 16. EXEMPTIONS. All purchases of construction or building or any other materials for this contract shall not include Federal Excise Taxes or Colorado State or local sales or use taxes. Pitkin County is exempt from such taxes under registration numbers 98- 02624 and 84-78000-5K. 17. CONTRACT MADE IN COLORADO. The parties agree that this contract was made in accordance with the laws of the State of Colorado and shall be so construed. Venue is agreed to be exclusively in the courts of Pitkin County, Colorado. 18. ATTORNEY'S FEES. In the event that legal action is necessary to enforce any of the provisions of this contract beyond the arbitration described in Paragraph 13, the substantially prevailing party shall be entitled to its costs and reasonable attorney's fees. 19. GOVERNMENTAL IMMUNITY. Vendor agrees and understands that County is relying on and does not waive,by any provision of this contract, the monetary limitations or terms (presently $150,000 per person and$600,000 per occurrence) or any other rights, immunities, and protections provided by the Colorado Governmental Immunity Act, 24-10- 101, et seq., C.R.S., as from time to time amended, or otherwise available to County or any of its officers, agents or employees. Further, nothing in this contract shall be construed or interpreted to require or provide for indemnification of the Vendor by the County for any injury to any person or any property damage whatsoever which is caused by the negligence or other misconduct of the County or its agent or employees. 20. CURRENT YEAR OBLIGATIONS . The parties acknowledge and agree that any payments provided for hereunder or requirements for future appropriations shall constitute only currently budgeted expenditures of Pitkin County as County. Pitkin County's obligations under this contract are subject to Pitkin County's annual right to budget and appropriate the sums necessary to provide the services set forth herein. No provisions of the 3 Contract#237.2016 Rev. 8.31.11 jaa/js Budget Line Item# 110.54.96700.82001 contract shall constitute a mandatory charge or requirement in any ensuing fiscal year beyond the then current fiscal year of Pitkin County. No provision of the contract shall be construed or interpreted as creating a multiple-fiscal year direct or indirect debt or other financial obligation of Pitkin County within the meaning of any constitutional or statutory debt limitation. This contract shall not directly or indirectly obligate Pitkin County to make any payments beyond those appropriated for Pitkin County's then current fiscal year. No provisions of this contract shall be construed to pledge or create a lien on any class or source of Pitkin County's moneys,nor shall any provision of this contract restrict the future issuance of Pitkin County's bonds or any obligations payable from any class or source of Pitkin County's money. 21. NOTICE. Any written notice required by this contract shall be deemed delivered through any of the following: (1) hand delivery to the person at the address below; (2) delivery by facsimile with confirmation of receipt to the fax number below; or(3)within three (3)days of being sent certified first class mail,postage prepaid,return receipt requested addressed as follows: A. To Pitkin County with copies to: G.R. Fielding Pitkin County Attorney's Office 76 Service Center Rd 530 E. Main Street,#302 Aspen, Colorado 81611 Aspen, Colorado 81611 Fax: (970) 920-5198 B. To Vendor: Alpha Security P.O. Box 10435 Aspen, CO 81612 4 Contract#237.2016 Rev. 8.31.11 jaa/js Budget Line Item# 110.54.96700.82001 IN WITNESS WHEREOF, the parties have executed this contract as of the date first set out herein above. VENDO : PITKIN COUNTY COLORADO By: o 451 1 IlcI(.By: "Ale*. C6 /6 S,& -'1 -S-012-1A Date Gerald Fie dry Date S►2tfr.0 D& N 7 4.L P 14.� f-6 C V r-A Ty 4 Lu 7,019-Title: County Engineer 5