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Home My WebLink Aboutpitkin.planning.273707428002 (2016)DOCUMENT LAYOUT THIS FILE MAY OR MAY NOT CONTAIN ALL OF THF. INFORMATION LISTED BELOW IN THE FOLLOWING ORDER Summary Sheet Resolution for the BOCC and/or P&Z Ordinance for the BOCC and/or P&Z Determination for the Hearing Officer Administrative Determination Staff Memo Application Public Notice, Acceptance Letter, Referral(s) Letter Site Plan Miscellaneous Plat(s) Parcel ID: 2737-07-4-28-002 Application Date: 6/22/16 Case No: SPE013-16 Description: Wine at the Mine Party 2016 Temporary Commercial Use/Special Event Permit Planner: Mike Kraemer pare.: Lc I I I U # Copies: Allocated Hours: 3 Project Address: 100 SMUGGLER MTN RD, ASPEN, CO 81611 % Over Hours: 3.6 Property Owner: ASPEN GREEN MOUNTAIN LLC Owner's REP: SARAH JANE JOHNSON REP's Email: Referrals: ALL OTHER REFERRALS Comments Due Date: Meetings: Meeting Date: Review Body: Public Hearing? Notice Date: Meeting Notes 1st Meeting: Address: 420 E MAIN ST, 210 ASPEN, CO 81611 Address: 720 EDURANTAVE ASPEN, CO 81611-1993 Other Referrals: 2nd Meeting: Approvals: BOCC Resolution #: P&Z Determination #: BOCC Ordinance #: HO Determination #: Admin Determination #: 047-2016 NR Other Information: VR Approval Date: VR Expires Date: Remarks: Application Type: Plat Recorded Date: Plat (Bk, PG): Owner Phone: REP's Phone: (970) 901-9422 3rd Meeting: DECISIONS ADMINISTRATIVE DECISION OF THE COMMUNITY DEVELOPMENT DIRECTOR OF PITKIN COUNTY, COLORADO, APPROVING A SPECIAL EVENT PERMIT FOR WINE AT THE MINE PARTY AT THE SMUGGLER MINE Administrative Decision No.�-2016 RECITALS 1. Pursuant to Subsection 4-30-50(i) of the 2006 Pitkin County Land Use Code, the Community Development Director of Pitkin County, Colorado ("Director") may approve a Permit for Special Events. 2. Sarah -Jane Johnson (hereafter, the "Applicant") has applied to the Director for approval of a Special Event Permit for a party at the Smuggler Mine on June 18'", 2016 from 7:OOPM to 12:OOAM. The party will involve wine tasting, music, and catered food. Between 300 and 500 attendees are expected throughout the evening. 3. The Applicant has stated that valet service will shuttle attendees to the Mine from various locations in Aspen. Because most of the attendees are from out of town, virtually no parking will occur on the Mine property. 4. This application was referred to the Sheriff's Office, Aspen Fire Department, the Clerk's Office, and the Aspen Ambulance District. The Applicant has applied for a tent permit and the tent is scheduled to be inspected by the Aspen Fire Protection District prior to the event. The Applicant has provided insurance naming Pitkin County as a "Certificate Holder". The party can only be attended by invitation and therefore a Liquor Permit is not required. 5. The Director finds that, to the extent applicable, the application complies with the standards in Subsection 4-30-50(i) of the Land Use Code. NOW THEREFORE BE IT RESOLVED that the Community Development Director of Pitkin County does hereby grant approval for the Wine at the Mine Special Event Permit subject to the following conditions: 1. The Applicant shall adhere to all material representations made in, or in connection with, the application, including but not limited to its Safety and Operations Plan. 2. No parking shall occur on Smuggler Mountain Road. No emergency access shall be blocked at any time. 3. All bar tenders at the event shall be TIPS trained. 4. Contact for the event is Sarah Jane Johnson: 310-854-2408. 5. Noise emanating from the party shall not exceed 50 dB(A) at the property line. 6. Failure to comply with the conditions of approval may result in revocation of this permit. Page I of 2 APPROVED this �Ay of June, 2016 C[ndy Houben Community Development Director PID#:273707428002 Page 2 nJ APPLICATION MATERIAL Wine At the Primary Jurisdiction: Event Category: City of Aspen Special Event the Mine Click HERE for a printer friendly view. Saturday, June 18, 2016 Village - Pitkin County Application Click HERE if you'd like to view the entire on-line application. X131 i Specific location(s): Smuggler Mine, 100 Smuggler Mountain Road, Aspen, CO, 81611 DATES/TIMES: Set-up: 06/16/2016 Start: 06/18/2016 End: 06/19/2016 1 PRIMARY CONTACT - Sarah -Jane Johnson Send e-mail PO Box 354 Carbondale, CO 81623 Phone: (310) 854-2408 OTHER CONTACTS: During event - contact names & phone numbers Primary: Sarah -Jane Johnson (310) 854-2408 Event Summary: Approximate expected attendance numbers each day. Personnel numbers each day. Staff: 20 Volunteers: None Independent contractors: None Security: 6 Vendors: none Is the event open to the public?: no Will a fee(s) be charged to participants? If yes, please list fee(s). No. NA U Will the number of participants be limited? If yes, how will the limit be maintained? Flow is controlled on the door, but due to the size of the property there's no issue with being over -capacity Advance training for volunteers? No volunteers Amplified music? Yes Site Plan (and maps): SEE ATTACHED MAP Boundaries Delineate the boundary for the entire event venue, including the names of all streets or areas that are part of the venue and surrounding area. THE EVENT IS ON PRIVATE LAND If the event involves a moving route of any kind, show the particular route(s), indicate the direction of travel, label street and/or trail names and identify any street or lane closures. Locate fencing, barriers and/or barricades, points of ingress and egress and any queuing lines. Advertising signs, banners, flags and inflatables, including size. Show any removable fencing for emergency access. NA Site Improvements Locate all stages, platforms, scaffolding, ramps, grandstands, bleachers, chairs, tents, canopies, booths and other temporary structures. WE HAVE ONE 30X40 TENT, SEE MAP Placement of generators, electricity sources, amplified speakers, soundboards, jumbo-tron screens and lighting. NA Locate areas for RVs, buses, trailers, vans, tech trucks or other vehicles. NA identify start and finish areas. NA Security, Medical and Safety Show security check points and stations; identify placement of traffic control personnel. Locate first aid facilities, ambulance stationing, 20' wide emergency/fire lanes and attendee access aisles. NA identify ambulance pick up points for off-road or on -mountain events. NA identify all event components that meet accessibility standards. THE PROPERTY IS SUITABLE FOR WHEELCHAIRS AND ACCESSIBILITY NEEDS Locate all temporary directional signage and portable night lighting. Transportation and Parking identify all parking areas (on/off-site) that are needed to service the event. SEE MAP Show the inbound and outbound transit stops that will be utilized. SEE MAP Locate any special bus, shuttle, van or limo drop-off/pick-up areas. SEE MAP identify disabled parking areas. NA identify locations and provide a list of all informational signage. NA Sanitation and Solid Waste Locate and identify the number of restrooms and/or portable toilets and hand wash stations. FIVE PORTAPOTTIES, SEE MAP Placement of trash and recycle containers and dumpsters. TBC. Alcohol, Food Service, Vending and Tech Areas Placement of bar areas and/or beer gardens including security fencing and entry/exit gates. SEE MAP Locate food vendors and identify those cooking with flammable gases or barbeque grills. Show all vending booths, tech booths/trailers, work areas and/or storage. NA Smuggler Mine Event Map 361.67 k Smuggler Mine event map 2016.pdf Communication Plan: STAFF Staff contact list with designated responsibility. Include all phone numbers. SEE PAGE ONE If using hand held radios include radio channels. List assigned frequencies (UHF or VHF) identify radio channels for each staffing group. i.e. Security --channel #2 Be prepared to provide Law Enforcement and/or Emergency Medical Services with one of your radios. EMERGENCY MEDICAL SERVICE PROVIDERS List assigned radio frequencies and detail how staff will communicate with medics. Detail how medics will communicate, i.e ambulance, hospital, etc. Include phone numbers ANY EMERGENCY COMMUNICATION WILL OPERATE BY PHONE. WE HAVE RADIOS FOR COMMUNICATION BETWEEN THE BLUEBIRD EVENT TEAM. SPECIALIZED PROTECTIVE SERVICES ALSO HAVE RADIOS. Security Plan: A SAFE AND SECURE ENVIRONMENT needs to be provided for your event. If you are dispensing alcohol this plan is required. Please describe your Security Plan. Have you hired a professional security company (bonded/insured) to plan and manage security for your event? (Yes/No) YES If Yes, please provide the following information: Security Organization SPECIALIZED PROTECTIVE SERVICES Contact Person DAVID MEEKER Mailing Address David Meeker PO Box 10926 Aspen CO 81612 Telephone/Cell/Fax/E-mail 970.925.7810 List number of personnel, dates and times they will be in place and describe their duties and/or functions. 6 GUARDS, 1 SUPERVISOR, SAT JUNE 20, 6.PM- 12.45AM Show security stations on the event site plan, Section 2. STATIONED AT EACH LEVEL OF THE PROPERTY. ONE FLOATING, ONE AT FRONT DOOR. ONE ADDITIONAL Include security communications in the Communications Plan, Section 3. Will public law enforcement services be requested? (Yes/No) NO If Yes, please explain for what purpose (i.e.: security, traffic control, parking control?). List dates and times when officers are needed. Public law enforcement services may be charged out at a rate to be determined in your agreement with the appropriate Chief of Police or Sheriff. The Chief of r Police and/or Sheriff reserve the right to place officers and staff events as deemed necessary in the best interest of public safety. An application for an agreement with the Police Department and/or Sheriff s Department will also need to be completed in addition to this Plan. Provide a Security Contact who will be available to public safety officials at all times during your event. AS ABOVE name of Contact Mailing Address Telephone/Cell/E-mail/Fax Medical Plan: Will emergency medical services be summoned through 911? (Yes/No) YES If Yes, please provide the following information: name (and number) of the on site staff person designated as the medical point of contact. Medical point of contact person must have the necessary information and training regarding emergency calls. SARAH -JANE JOHNSON 310-854-2408 identify an area or areas on your event site plan where ambulances can pick up people. AT FRONT ENTRANCE Do you intend to have an on site Licensed Professional Emergency Medical Services Provider? (Yes/No) NO If Yes, please provide the following information: name of Service Provider Contact Person Mailing Address Telephone/Cell/E-mail/Fax Ambulance Coverage NA Number of ambulances and staging locations at your event. Number of medical staff and level of certification, i.e. MD, RN, Paramedic, EMT. identify hours of coverage for ambulance and staff. Provide plan for back up services in case your medical staff becomes unavailable. Aid Stations NA Number of Aid Stations and their locations at your event. Hours of operation. Number of medical staff and level of certification at the Aid Stations, i.e. MD, RN, Paramedic, EMT. Resources available at each aid station. Detail how medical staff will be identified, i.e. badges, uniforms, etc. Aid Stations, ambulance staging areas,ambulance routes and points of ingress/egress must be shown on your Site Plan, Section 2. Emergency medical services must be included within your Communications Plan, Section 3. Provide a Security Contact who will be available to public safety officials at all times during your event. Specialized Protective Services, LLC name of Contact David Meeker Mailing Address PO Box 10926 Aspen CO 81612 Telephone/Cell/E-mail/Fax 970.925.7810 Z Safety Plan: PROMOTING PUBLIC SAFETY at and around your event will help ensure your event's success. Developing a safety plan will help identify and ultimately reduce the risks associated with your event. You should consider the following a template to facilitate your safety program development. Detail your proposed event attendee capacity. WE ARE EXPECTING 300-500 THROUGHOUT THE 5 HOUR-LONG EVENING EVENT Describe in detail the appropriate safety measures you will have in place for the event. Include in your plan the following: Procedure for detecting and responding to emergencies. WE HAVE STAFF AND SECURITY MONITORING THE EVENT Requests for assistance procedures. Dispatch/communications for your internal emergency response. Include this in your Communications Plan, Section 3. Include in your Site Plan, Section 2, emergency facilities, emergency access routes and any hazards, fire extinguisher locations. Detail all safety and/or egress lighting if your event takes place after dusk. THE PROPERTY IS COVERED IN SAFETY LIGHTS Develop a written safety plan to be handed out to your staff during your safety briefing. Have your plan reviewed by Law Enforcement and the Fire Marshall. Describe exit routes for attendees THROUGH THE PROPERTY ENTRANCE What are your inclement weather contingency plans? NONE. IF IT RAINS NOONE WILL COME Does the event pose substantial risks to the individual participant or public safety? (Yes/No) NO If Yes, describe in detail all the activities, risks, or other safety issues associated with staging or participating in your event. Does the event occur in wilderness, swift water/open water or mountainous terrain and have the potential to affect normal public safety resources? (Yes/No) NO If Yes, describe in detail the locations where your event will take place. Will you be using fixed wing or rotor aircraft? (Yes/No) NO The use of fixed wing, helicopters or balloons for your event requires the need for airport and FAA approvals. NO If you answered yes to any of the above questions you may be required to post financial security to the Sheriffs Office. NO If your event will take place in backcountry locations all participants are required to purchase and carry during the event a hiking, fishing, hunting, snowmobile, boat registration or back country certificate, which may cover costs of an emergency/rescue through the Colorado Department of Local Affairs-DOLA. NO Your event may be required td supply it's own Emergency Medical Services (including ambulance services) depending on the scale and risk assessment of the activities. See Medical Plan, Section 5. _ Transportation[ftaffic Plan: SAFE ARRIVAL AND DEPARTURE of event attendees, participants, volunteers, vendors and staff in a timely manner are very important. Your plan should encourage the use of alternate transportation and include methods for mitigating traffic congestion. Please detail your transportation and traffic plan. Please describe how people will arrive and depart from your event (i.e. private vehicles, walk, bicycle or regularly scheduled public transportation). WE DISCOURAGE DRIVING TO THIS EVENT BY PROVIDING A RUNNING SHUTTLE SERVICE THROUGHOUT THE EVENING. GUESTS CAN OF COURSE WALK OR RIDE THEIR BIKE. What is your plan for the use of buses, vans or taxis to transport attendees and/or staff to and from the event site. SHUTTLE SERVICE OF TEN SUV'S WITH 7 PASSENGER CAPACITY FROM 7PM FROM 3 MORE LOCATIONS ACROSS TOWN, AND RETURN JOURNEY AS WELL Please provide a detailed plan including, but not limited to the following information: Statement of transportation objectives. Transportation Point of Contact. (phone numbers, email, etc) SARAH -JANE JOHNSON 310-854-2408 Route description with maps. NO FIXED ROUTE. WE WILL PICK UP AROUND TOWN INCLUDING RUBEY PARK, GONDOLA PLAZA, HOTEL JEROME. Route schedule. NO TIMED SCHEDULE, TRANSPORT WILL OPERATE ON A FLOW Transport calculations, (i.e. Egress Route #I- Event to Parking Lot) Total bus capacity x Round trips/hour = Passengers/hour x Length of egress = Total passengers/route). NA Transportation companies contracted w/point of contact and copy of contract. Traffic flow maps (including location of barricades and/or cones). NA Road and/or traffic lane closure requests. NA Temporary informational signage locations. Safety lighting for night egress. (Include signage and lighting locations on Site Plan, Section 2) NA Provide for lodge vans, limos and taxis as needed; designate pick up/drop off locations. Describe any special transportation needs for artists, staff and/or volunteers. NA This plan is also linked to: Parking Plan, Section 8 and Accessibility Plan, Section 11. Will there be need for traffic control and flagging on State Highways or County roads? If so, a traffic control plan prepared by a certified traffic control firm will be required. A certified Traffic Control Supervisor (TCS) must be on site at all times flagging operations are taking place. All flaggers working of State Highways or County roads shall be certified. NA Parking Plan: ADEQUATE AND CONVENIENT PARKING must be included in your event plans. Please describe your parking plan, including the use of public and/or private parking areas. Please provide a parking plan including, but not limited to the following information: How many total parking spaces (attendees, participants, staff, volunteers, tech vehicles, RVs, etc.) are required? 50 FOR STAFF/ PARTNER HOSTS X Number of Public Spaces/Number of DaysNA Number of Private Spaces/Number of Days 2 DAYS/ 40 SPACES Are the parking areas located on site or off site and how are the people to going to get from the parking area(s) to the event? NA Will parking spaces be required for vendors, booths trailers, storage and/or staging? If so, how many spaces each day?NA Have you received written authorization from the property owner(s) or authorized representative for use of the parking area(s)? If so, please provide the letter(s) of authorization. NO, THIS IS PRIVATE LAND Will the parking be free or paid? If paid, what will be the rate and has the property owner agreed to the parking charges? NO Will there be parking attendants to monitor and direct traffic? NOT REQUIRED Will traffic flow patterns accommodate safe and efficient ingress and egress? If not, what measures will be taken to improve the situation? NA Has a towing company been contracted for the duration of the event? NO NOT REQUIRED THIS IS PRIVATE LAND If so, please provide the name of the company and contact information. Is there night lighting provided for evening egress? NO NOT REQUIRED Provide a Parking Contact who will be available to public safety officials at all times during your event. name of Contact Mailing Address Telephone/Cell/E-mail/Fax If No, how will the parking for the event be handled and/or why it is not necessary. Please describe your parking situation. HOSTS WILL PARK THEIR CARS, GUESTS ARE NOT ALLOWED TO PARK AT THE EVENT. WE HAVE NEVER HAD ANY PROBLEMS WITH CARS OR GUESTS DRIVING TO THIS PARTY. THIS IS A PRIVATE PARTY Sanitation/Recycling Plan: PROPER SANITATION AND DISPOSAL OF SOLid WASTE GARBAGE is a required part of your event plan. Throughout the duration of your event and immediately upon conclusion of the event, the area must be returned to a clean condition. If you, as an event organizer, set a standard of leaving the venue(s) better than you found it, you can have a highly beneficial impact on the community. Proper storage and daily pickup of waste is required due to the wildlife activities in the community and surrounding wilderness. IN ADDITION, RECYCLING IS REQUIRED. Should you fail to perform adequate cleanup, or if damage occurs to public property due to your event and mitigation attempts fail, you will be billed at full cost recovery rates plus overhead for cleanup and repair. In addition, such failure may result in denial of future approval for a special event permit. Have you hired a professional security company (bonded/insured) to plan and manage security for your event? (Yes/No) YES SPECIALIZED PROTECTIVE SERVICES If Yes, please provide the following information: Security Organization Specialized Protective Services, LLC Contact Person David Meeker I'q Mailing Address PO Box 10926 Aspen CO 81612 Telephone/Cell/Fax/E-mail 970.925.7810 List number of personnel, dates and times they will be in place and describe their duties and/or functions. SEE PREVIOUS PAGE ON SECURITY FOR THIS EVENT Show security stations on the event Site Plan, Section 2. Include security communications in the Communications Plan, Section 3. ZGreen Checklist NEW! All events in the City of Aspen must complete the ZGreen Events checklist. Events requesting a permit to use City of Aspen property must complete the ZGreen checklist and must comply with all ZGreen requirements. The following events are exempt from the ZGreen requirements: Events with fewer than 200 attendees that are only serving beverages. Events applying for a permit with the City of Aspen for the first time. All other events in the City of Aspen must complete the checklist. Contact the Environmental Health Department for assistance. (970)429-1798 or zgreen@cityofaspen.com. NA THIS IS PRIVATE PROPERTY AND NOT CITY OF ASPEN Sanitation and Recycling Refuse containers must conform to City of Aspen, Town of Snowmass Village and Pitkin County regulations concerning the protection of wildlife. If using a sanitation company please provide the following information: name of Service Provider INTERMOUNTAIN WASTE Contact Person Jeremy Frees Mailing Address Telephone/Cell/E-mail/Fax (970) 945-2822 Please describe your plan for cleanup and removal of recyclable goods, waste and garage during and after your event. Recycle containers are available for your event through any of the jurisdictions. EVENT STAFF WILL GATHER TRASH AND RECYLCABLES THROUGHOUT THE EVENING FOR DISPOSAL Pitkin County Landfill hours of operation: Monday - Friday 7:30 AM - 4:30 PM Saturday 10 AM - 2 PM Will your trash hauler need additional access to the landfill? If yes, please contact the Landfill at 923-3487 to make arrangements. Portable Restrooms The Environmental Health Departments recommend two (2) chemical or portable toilets for the first 100 attendees and one (1) for every 100 after that. Ten percent (10%) of these facilities must be ADA -accessible. This figure should be based upon the anticipated maximum number of attendees at your event during peak time. The Environmental Health Departments may determine the total number of required restroom facilities on a case-by-case basis. Please make sure these facilities are shown on your site plan. You are required to provide portable restroom facilities at your event unless you can substantiate the sufficient availability of both ADA -accessible and non - accessible facilities in the immediate area of the event site that will be available to US the public during your event. Do you plan to provide portable restroom facilities at your event? YES If yes, total number of portable toilets One bathroom trailer with hot and cold water Number of ADA -accessible portable toilets Handwashing station at portable toilets is strongly recommended. YES Please provide the following information for your portable restroom provider: name of Service Provider Premier Party Rentals Contact Person Debbie Mailing Address 62 Co Rd 113, Carbondale, CO 81623 (970)963-8368 Telephone/Cell/E-mail/Fax Alcohol Mitigation Plan: Is your event going to involve the sale and/or distribution of alcoholic beverages? (Yes/No) YES If Yes, please provide a plan including, but not limited to the following recommendations: Hours of operation (include dates and times) JUNE 20, 2015 7PM-12AM Alcohol service should be ceased at a predetermined time prior to the end of the event. A designated, secured area for the dispensation and consumption of alcoholic beverages is required. Show the area on your Site Plan, Section 2. Provide non -transferable id bracelets for persons 21 and over. NOONE OVER THE AGE OF 21 IS PERMITTED INTO THIS PARTY Use of TIPS trained servers. (drink maximum, id check and no self serving) YES Will security staff and volunteers be trained on friendly intervention? THEY ARE Staff and volunteers should be prohibited from alcohol and drug use while on duty. ABSOLUTELY Have you designated a "family friendly" seating area? If so, indicate it on your Site Plan, Section 2. NO, THIS IS NOT A FAMILY EVENT, NO CHILDREN Will you provide alternative beverages to alcohol? Will food be available at all times? YES Is there a designated smoking area? If so, show it on your Site Plan, Section 2. NO SMOKING Will you provide alternative transportation for intoxicated attendees?YES Have you promoted public transportation in the planning of your event? YES Will you provide a designated medical detox facility on-site? NO How will you discourage Drinking and Driving? WE ARE PROVIDING TRANSPORT Accessibility Plan: ALL CITY, COUNTY, STATE AND FEDERAL DISABILITY ACCESS REQUIREMENTS applicable to your event need to be addressed. All temporary venues, related structures, and outdoor sites for special events shall be accessible to persons with disabilities. If a portion of the area cannot be made accessible, an alternate area shall be provided with the same activities that are in the inaccessible area. It cannot, however, be offered only to patrons with disabilities. Disability access may include parking, restrooms, telephones, clear paths of travel, A transportation, signage, accessible vendors and booths. If all areas are not accessible a map or program must be provided to attendees indicating the accessible restrooms, parking, telephones, drinking fountains, etc. This Accessibility Checklist is intended to serve as a planning guideline and may not be inclusive of all City, County, State and Federal access requirements. Will there be a clear path of travel throughout your event venue? (Yes/No) Please describe. Have you developed a disabled parking and/or transportation plan (including the use of public transportation or shuttle services) for your event? (Yes/No) Please describe. NO, THE EVENT IS FULLY ACCESSIBLE Will a minimum of 10% of portable restrooms at your event be accessible? (Yes/No) Please describe. YES Will all food, beverage and vending areas be accessible? (Yes/No) Please describe. YES, THEY ARE LOW LEVEL Will all signage be located so pedestrian flow will not obstruct its visibility? (Yes/No) Please describe. YES Will adequate egress lighting be provided if your event operates beyond dusk? (Yes/No) Please describe. YES Food Permit: Does your event include food concessions, preparation areas and/or giveaways? (Yes/No) YES If Yes, please describe how food will be prepared and/or served. COOKED Do you intend to cook food in the event area? (Yes/No) YES If Yes, please specify: GasYES Electric YES Charcoal (May through October only -see Section 13.08. 1 00[c], Aspen Municipal Code) Other Will food and/or cooking supplies be stored on site overnight? (Yes/No) NO If Yes, please describe where and how it will be securely stored. Parks/Open Space Permit: THIS EVENT IS ON PRIVATE PROPERTY Reviewed and accepted: YES Sales Tax & Bus. License: Are goods and/or services to be sold at your event? (Yes/No) /d NO Reviewed and accepted: YES Miscellaneous Permits: Any temporary structure, other than a tent or membrane structure, that covers an area in excess of 120 square feet that is used or intended to be used for the gathering together of 10 or more persons requires a building permit and must comply with the IBC. YES. OUR RENTAL COMPANY HAS ALREADY LIAISED WITH THE FIRE MARSHALL Public Notification: MITIGATION OF IMPACTS. As an event organizer, you are required to develop mitigation measures to accommodate the negative impacts of your event. You will be required in some instances to notify the surrounding neighbors about your upcoming event. Staff will assist you in identifying those neighborhoods. When noise, traffic rerouting or street closures are a part of your event your must notify residences around your event. Information in that notice should include, but not be limited to: date Noise description. WE USE A WIRELESS ' SILENT DISCO' FOR THIS PARTY IN ORDER TO MITIGATE ANY IMPACT OF LOUD MUSIC WITHIN THE COMMUNITY IN THE EVENING Parking impacts. NONE Traffic rerouting. NA Point of Contact both before and during the event. SARAH -JANE JOHNSON 310 8542408 For events within the City of Aspen, refer to Municipal Code Section 18- 04.050(A)(3) for specifics on noise. Pitkin County Notification Requirements: In addition to the above, the County may require notification of neighborhood caucuses and homeowners associations in the area(s) where the event will occur. If trails or roads are to be closed, the Applicant will be required to place public notice in the newspaper at least 2 days prior and the day of the event. As part of the application for a Special Event, the applicant should attach a copy of the letter sent to, or to be sent to, neighbors at addresses in close proximity to the venue. Liability Insurance: IMT Liability Insurance.pdf 69.14 k Liability Insurance References: Jessie Hjorth Timbers Resorts 970 274-2145 Julia Theisen Aspen Chamber 970 948-5203 There are no agencies currently assigned to approve this event. 0 It , . r A�� be CERTIFICATE OF LIABILITY INSURANCE ATE D6/15/20 6Y) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endomement(s). PRODUCER Moody -Valley Insurance Agency, Inc. 760 Horizon Dr, Suite 302 Grand Junction CO 81506 CONTACT Sandra Livermore PHONE (970) 248-8300FAX NOR (970)242-1894 Ap4Ml . ORIN Sandra. livermore@moodyins. cc® INSU S AFFORDING COVERAGE NAIL e INSURERAAllied World Assurance Cc 19489 INSURED The Infinite Monkey Theorem, Inc. 3200 Larimer St Denver CO 80205-2314 INSURERBRhilaciel hia Indemnity Ina. Co. 18058 INSURER C: INSURER D: INSURER E: INSURER F: COVERAGES CERTIFICATENUMBER:15/16 with Forms REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. Best 111LPOLICY TYPE OF INSURANCE 530 E Main St 3rd Floor ACCORDANCE WITH THE POLICY PROVISIONS. NUMBER POLICY EFF MMIOD POLICY EXP MM D LIMRB X COMMERCIALGENERALUABILT- 5115007001 7/1/2015 7/1/2016 EACH OCCURRENCE f 1,000,000 A CLAIMS -MADE FX OCCUR Additional Insured statue I S RENTEDDAMAGE TO f 1,000,000 MED EXP (Any one Person) f 10,000 X applies only to the PERSONAL A ADV INJURY S 1,000,000 natant provided in GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE f 2,000,000 form 40001400 06/12 X POLICY ❑ JEcT F7LOC PRODUCTS -COMPIOP AGO 6 2,000,000 Uquor Liab00y Aggregate f 2,000,000 OTHER AUTOMOBILE LIABILITYOMBB�n SINGLE UNITS 1,000,000 BODILY INJURY (Per person) f A X ANY AUTO ALL OWNED SCHEDULED AUTOS AUTOS 5116007001 7/1/2015 7/1/2016 BODILY INJURY (Perma]dBd) f PROPERTY DAMAGE 6 accident X HIRED AUTOS X NON -OWNED AUTOS Medical caymans 5,000 UMBRR/A UAB OCCUR EACH OCCURRENCE f 2,000,000 AGGREGATE f 2 000 000 A X EXCESS UAB CIAIM54AAOE i DED I I RETENTION 5117007001 7/1/2015 7/1/2016 WORKERS COMPENSATION AND EMPLOYERS LIABILITY YIN ANY PROPRIETOWPARTNE14EXECUTNE TIJTE ER F1 EACHACCIOENr f OFFICER E11BER EXCLUDED? HNIA (Mandatory In NH) Ei-DISEASE - EA EMPLOYEE S aYes, describe uncer DESCRIPTION OF OPERATIONS belwv E.L. DISEASE - POLICY LIMIT Is B Directors and Officers PUD1054632 7/1/2015 7/1/2016 Aggregate Lar* 1,000,000 A Liquor Liability 5116007001 7/1/2015 7/1/2016 Aggregatre Limit 2,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may Its attached N mon apace Is required) CERTIFICATE HOLDER CANCELLATION sarahjane19satrahjanejohnson SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Pitkin County Courthouse Plaza THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN 530 E Main St 3rd Floor ACCORDANCE WITH THE POLICY PROVISIONS. Aspen, CO 81611 AUTHORRED REPRESENTATIVE `i.c2-rmt/ -P 5 Livermore/SANLIV ACORD 25 (2014/01) INS0251�o,ann C 1988-2014 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD MISCELLANEOUS DOCUMENTS Name: Project Address: Type: Permit Number 0013.2016.PSPE PITKIN COUNTY COMMUNITY DEVELOPMENT Permit Receipt RECEIPT NUMBER 00040575 The Infinite Monkey Theorem In Date:6/22/2016 100 SMUGGLER MTN RD check # 9262 Fee Description PP- Special Event Flat Fee Total: Amount 650.00 650.00