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Home My WebLink Aboutbocc.min.ws.09242002 PITKIN COUNTY COMMISSIONERS WORK SESSION AGENDA Location: Plaza 1 Conference Room TUESDAY, SEPTEMBER 24 2002 10:00 AM 2003 Budeet Goals and Emereine Issues Community Development 12:00 Noon LUNCH BREAK 1:15 PM SPECIAL MEETING - ABATEMENT APPEALS George and Catherine Feeney Evelyn F. Hemming ADJOURN SPECIAL MEETING 1:45 PM 1. Compensation Overview, Amy Barwick, Hilary Smith 2:45 BREAK 3:00 2. Memos of Interest Future Agendas/Agenda Requests BOCC Open Discussion 3:30 3. Child Care Financial Aid/Little Feet Fees, Connie Overton 4:00 4. Technology Update, Jim Considine 5:00 PM ADJOURN MINUTES OF WORK SESSION APPROVED BY BOCC ON Date: September 24, 2002 Meeting Start Time: Commissioners present: Commissioners not present: X Jack Hatfield ❑ Jack Hatfield X Dorothea Farris ❑ Dorothea Farris X Michael Ireland ❑ Michael Ireland X Shellie Roy ❑ Shellie Roy X Patti Clapper ❑ Patti Clapper WORK SESSION ITEM: Community Development 2003 Budget Goals and Emerging Issues STAFF DIRECTION: Staff presented emerging issues internally: budget issues, less stability with staff, IGA with City, shift to legal emphasis for development agreements and settlements, re-engineering efforts and coordinating staff, code re-write, 1041 regulations, office space, file management. Commissioner Hatfield inquired about re-engineering and staff coverage. Ms. Houben clarified staff coverage post the split with the City Community Development Department. Commissioner Roy asked for clarification regarding inspections and Mr. Fusaro's workload to assist inspections. Mr. Fusaro provided a general overview of the workload. Commissioner Roy suggested a physical separation would benefit all members. Ms. Houben stated that the users prefer to keep both departments physically co-located and reminded the Board that the Community Development does have a need for storage and file space. External trends are: increased building permits for smaller homes, more energy efficient homes. Commissioner Roy requested the Board set work session time to consider 1041 applicability due to staff workload. Commissioner Farris requested further staff analysis of 1041 impacts. Ms. Houben anticipates a 30% increase for some level of review by staff to determine if a 1041 element exists for each application. Commissioner Roy stated her discomfort with the current path regarding 1041 applicability. Other trends are: more remodels than new homes, need for clarification on structural issues. Planning trends are: increasing need for regional work but less flexibility with resource allocations, reduction of state services. Community Development goals: continued development of advocate system, stabilizing fee system (staff found the average cost of building, excluding land, is $455 per square foot), master planning, re-evaluation of code sections for effectiveness and streamlining. Commissioner Hatfield inquired if the process is correct for attorney's office to draft, with review by planning for implementation. Ms. Houben stated that this current approach is different from most and is usually handled by planning and then reviewed for legal compliance. Commissioner Ireland questioned if the Board had agreement on substantial issues and whether the Board is ready for addressing a major code re-write. Ms. Houben inquired if the Board would consider a pass-through fee for a historical preservation expert review. The Board was comfortable and expects further discussion when the historic guidelines are presented for BOCC approval. Commissioner Roy stated she had heard priorities for goals - completion of state master plan, historic preservation revenues. Board concurred. Commissioner Hatfield asked Ms. Houben to consider external resources to assist in meeting state master plan deadline and not get bogged down with local master planning efforts. Commissioner Farris stated that down-valley residents feel strongly about their ability to participate in planning their areas. Commissioner Clapper stated that it is not the intent to not use local work. Commissioner Ireland suggested a deadline for work that is ongoing need to be submitted and an interim plans need to be drafted to meet state compliance. Building goals: efficient energy code review—staff anticipates a 10% increase on time to comply with this new portion of the Code. Commissioner Clapper suggested renewable energy mitigation funds as an option to fund this work. Other goals: integration of referral comments and advocate work with building inspections. Ms. Houben reviewed staff work load: 72 calls per week for planning advocate, 47 calls for senior planner, one day per week for junior planner. One and one-half to two days per week for public responses (five hrs/wk for walk-ins and phone calls, eight hrs for planner for public response), two days per week for billable hours, '/a day per week in board meetings (BOCC, P&Z, HPC, Board of Adjustment, staff meetings). Current building revenues are 37% over last year's building permit revenues. Ms. Houben handed out copies of caseload numbers, comparable fee schedules and building permit activity. Commissioner Hatfield inquired about amount of zoning enforcement. Lance Clarke responded that due to current frozen position, staff is responding to approximately 1/3 of the complaints. ADJOURNED FOR LUNCH BREAK at 11:58 am. RESUMED WORK SESSION at 1:45 pm WORK SESSION ITEM: Compensation Overview, Amy Barwick and Fran Suiter STAFF DIRECTION: Staff presented an overview of the new compensation program and Phase I accomplishments. This overview included organizational strategy, internal factors and external factors. Staff clarified the point factor system and elements that were considered for exempt and non-exempt positions. Staff answered clarifying questions from Board members. WORK SESSION ITEM: Memos of Interest STAFF DIRECTION: 1. Airport Paid Parking Program, Carrington Brown—set for work session. WORK SESSION ITEM: Future Agendas/Agenda Requests STAFF DIRECTION: 1. Holy Cross meeting—morning of Tuesday November 19th WORK SESSION ITEM: Open Discussion STAFF DIRECTION: 1. Hiring freeze applicable to enterprise funds—no, general fund only. 2. Transit Advisory Committee appointment—staff will prepare resolution for Commissioner Farris' appointment. 3. Line item budget review—Board requested line item submittals for Public Works, Community Development, Clerk and Recorder and Sheriff. WORK SESSION ITEM: Child Care Financial Aid/Little Feet, Connie Overton STAFF DIRECTION: Shirley Ritter presented an update on the work done to address the child care fee scale. Ms. Ritter reviewed issues of family,program, staff and community costs and changes made to the financial aid program. Over 70 families participate in the program with 17 Little Feet families allocating $17,348 for the fall quarter to Little Feet. Ms. Ritter indicated that the project would continue working with Little Feet and financial experts and community meetings with full implementation planned for fall of 2003. Commissioner Hatfield inquired as to the work that has been completed over the last seven months. Ms. Ritter reviewed the steps taken including the implementation of the financial aid program. Board concurred with staff recommendation to explore true childcare costs, extend lease agreement for another year and amend priority language. WORK SESSION ITEM: Technology Update, Jim Considine STAFF DIRECTION: Staff presented an update. Current staffing compliment is being reduced by one position with one position currently frozen. Mr. Considine reviewed staffing levels since 1995, customer 2 service growth, major applications, budget management opportunities and website development. Board requested a work session to electronically view the website. Adjourned at 5:10 pm Prepared by: Respectfully submitted: 14A� - 6' rULIVkW Hilary Fle6her Smith, County Manager Silvia Davis, Clerk and Recorder 3 L/