HomeMy WebLinkAboutpitkin.planning.273521400005 (2016)(2)DOCUMENT LAYOUT
THIS FILE MAY OR MAY NOT CONTAIN ALL OF THE INFORMATION
LISTED BELOW IN THE FOLLOWING ORDER
Summan Sheet
Resolution for the BOCC and/or P&Z
Ordinance for the BOCC and/or P&Z
Determination for the Hearing Officer
Administrative Determination
Staff Memo
Application
Public Notice, Acceptance Letter, Referral(s) Letter
Site Plan
Miscellaneous
Plat(s)
Parcel ID: 2735-21-4-00-005 Application Date: 9/8/16 Case No: SPE025-16
Description: Fabletics Still Photo Shoot 2016 Temporary Commercial Use/Special Event Planner: Mike Kraemer
Permit # Copies:
Date: 9/2/16
Allocated Hours: 3
Project Address: 3125 MAROON CREEK RD, ASPEN, CO 81611 % Over Hours: 3.6
Property Owner: T -LAZY SEVEN RANCH CORP Address: 3129 MAROON CREEK RD Owner Phone:
ASPEN, CO 81611
Owner's REP: JERE L & ELIZABETH S LONG Address: PO BOX 8862 REP's Phone: (970) 925-1031
ASPEN, CO 81612
REP's Email:
Referrals: ALL OTHER REFERRALS Other Referrals:
Comments Due Date:
Meetings: 1st Meeting: 2nd Meeting: 3rd Meeting:
Meeting Date:
Review Body:
Public Hearing?
Notice Date:
Meeting Notes:
Approvals:
BOCC Resolution #: P&Z Determination #:
BOCC Ordinance #: HO Determination #:
Admin Determination #: 073-2016 NR
Other Information:
VR Approval Date:
VR Expires Date:
Remarks:
Application Type:
Plat Recorded Date:
Plat (Bk, PG):
DECISIONS
ADMINISTRATIVE DECISION OF THE COMMUNITY DEVELOPMENT DIRECTOR OF
PITIGN COUNTY, COLORADO, APPROVING A SPECIAL EVENT PERMIT FOR THE
FABLETICS STILL PHOTO SHOOT
Administrative Decision No. 443 -2016
RECITALS
1. Pursuant to Subsection 4-30-50(i) of the Pitkin County Land Use Code, the Community
Development Director of Pitkin County, Colorado ("Director") may approve a permit for Special
Events.
2. Jere Long, (hereafter, the "Applicant") has applied to the Director for approval of a Special Event
Permit for a still photo shoot for the Fabletics Catalog for September ln, 2016 at 3129 Maroon
Creek Road - T Lazy 7 Ranch and 11500 Snowmass Creek Road. A weather hold date is
scheduled for September 2" 2016. The photo shoot will consist of models wearing company
clothing while they are photographed. Approximately 25 cast and crew will be on site at both
properties.
3. The Applicant has provided proof of liability insurance naming Pitkin County as an additionally
insurance and as a certificate holder.
4. The Director finds that, to the extent applicable, the application complies with the standards in
Subsection 4-30-50(i) of the Land Use Code.
NOW THEREFORE BE IT RESOLVED that the Community Development Director of Pitkin County
does hereby grant approval for the Fabletics Still Photo Shoot Special Event Permit subject to the following
conditions:
1. The Applicant shall adhere to all material representations made in, or in connection with, the
application.
2. Contact for the event is Jere Long: 917-837-7356. T Lazy 7 land line: 970-9254614
3. No parking associated with the event shall occur on County Roads. Roads shall remain open at
all times.
4. Failure to comply with the conditions of approval may result in revocation of this permit.
APPROVED this ► --
Sep te-frL� V-
day of Au 2016
CiJ# Houben
Community Development Director
PID#:273521400005
Page I of I
APPLICATION
MATERIAL
PITKIN COUNTY COMMUNITY DEVELOPMENT DEPARTMENT
TEMPORARY COMMERCIAL USE/SPECIAL EVENT PERMIT ---
INFORMATION ON THE PERMIT PROCESS AND APPLICATION
The temporary use and occupancy of public or private properties and/or roadways for
commercial activities or special events that are not otherwise permitted within a specific Zone
District may be permitted by the Community Development Director.' The Community
Development Department coordinates the review of these activities/events by various referral
agencies in order to ensure that the activities/events are conducted in a safe manner, and that
any impacts on the community or on public resources are mitigated by the permittee. The
permittee is required by the Code to demonstrate that adequate provisions have been made for
police supervision, public parking, insurance, site set-up, maintenance and clean-up,
emergency services, and safety of operations. A permit will not be issued unless these
requirements are satisfied.
Special Events include, but are not limited to the following:
Public events for amusement or entertainment, such as concerts or festivals;
Fund-raising or non-commercial events to benefit nonprofit religious, educational, or
community service organizations; and
Foot races and bike races.
Temporary Commercial Uses include, but are not limited to the following:
Filming of movies, commercials, or promotional spots; and
Trade shows.
EXEMPT EVENTS:
Is this a fund-raising or non-commercial event for a nonprofit
religious, educational, or community service organization?
❑ Yes
X No
Will the event be conducted entirely (including parking) in a
❑ Yes
X No
permanent facility on private property owned or leased by the
sponsoring entity?
Will the event have a maximum duration of 1 day and be limited to
❑ Yes
X No
the hours between 6:00 AM and 9:00 PM?
If you answered YES to ALL of the questions above, then a permit from the Community
Development Department is NOT REQUIRED. However, you must still obtain any other
required permits or approvals, such as a special event liquor license, pyrotechnics permit, etc.
Contact Community Development at (970) 920-5526 for assistance in determining what other
permits may be required. In addition, you must notify the Sheriff and the County Engineer of the
time, place and estimated attendance for your event at least 72 hours prior to the event.
OTHER EVENTS AND USES:
If you answered NO to ANY or ALL of the questions above, you must complete the attached
application and submit the required fee and application (with all required attachments) to the
Community Development Department for review.
' See Subsection 3-200-030 of the Pitkin County Land Use Code (the "Code").
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The Community Development Department will be the primary contact for the applicant during
the review process. Once the completed application and fee are submitted, Community
Development will distribute the application to the necessary referral agencies and, if necessary,
will schedule a date for the referral agencies to review the application with applicant and/or put
the referral agencies directly in touch with applicant.
Following review of the application, the Community Development Director will issue an
Administrative Determination granting or denying the permit. The Board of County
Commissioners reviews events of duration longer than 72 hours.
Special event permit applications and temporary commercial use permit applications shall be
submitted to the Community Development Department not less than 60 days prior to the
event date, along with the following:
1. Fee for application: $624 (Minor Events); make check payable
to "Pitkin County Treasurer". Whether or not an event constitutes a "Major Event" or a
"Minor Event" will be determined by staff at the time of submittal. The fee is based on 2
hours of staff time, for Minor Events, and 6 hours of staff time, for Major Events; if staff
review time exceeds 2.4 hours for Minor Events, or 7.2 hours for Major Events, the
applicant will be charged for time in excess of 2/6 hours at a rate of $215 per hour.
2. Map (sketch or site plan) of event site, detailing any temporary or permanent structures,
street closures, all impacted properties (identifying owners), and parking.
3. Vicinity map.
4. Schedule of events/activities.
5. Detailed Safety and Operations Plan (see Attachment A).
6. Proof of General Liability insurance/indemnification (naming Pitkin County as an
"Additional Insured") and proof of Liquor Liability insurance (if applicable).
7. Letter of authorization/executed contract granting approval to use the specific site(s)
from public or private property owner(s).
8. Written approval of any applicable Caucus(es)/Homeowners' Association(s).
9. Copies of all other applicable permits. (Some helpful contacts and references are
included in Attachments B and C.) Other permits may be processed concurrently with
the application.
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PITKIN COUNTY COMMUNITY DEVELOPMENT DEPARTMENT
TEMPORARY COMMERCIAL USE/SPECIAL EVENT PERMIT APPLICATION
Please answer the following questions in detail. if an item does not pertain to your
activity/event, please mark it "N/A."
Name of event/activity: Fabletics Photoshoot
'T Lary 7 Ranch - 3129 Maroon Creek Rd. Aspen, CO
`Snowmass Falls Ranch - 11500 Snowmass Creek Rd, Snowmass, CO
Note: Permission has been obtained from all locations
'Maroon Bells (We have submitted a forest service to shoot at the Bells on 9//1)
"Crew Size - Approximately 25 people
Dates: Tech Scout & Weather Day: Wednesday 8/31
SHOOT DAY: 9/1/2016.
Weather Day: 9/2/2016 for Private Locations only
2. Type of eventlactivity (parade, assembly, sporting event, filming, etc.): We will be
shooting a Fabletics Catalog that showcases talent in beautiful Aspen locations
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If the eventlactivity involves movement (e.g., parade, foot race), describe the route,
including starting and dispersal locations, and attach a map: N/A
4. Name of applicant (sponsoring organization/event coordinator):Aspen Productions on
behalf of AND Production.
Address: Tracy Whiting Unit 96 Utopia Village 7 Chalcot Rd London England
Phone(s):+44 (0) 20 7722 0799 (AND Office) / 917 837 7356 (Jere Long: Locations Man
(970) 925-1031 (APS office)
E-mail: aspenproductions®mac oom (Aspen Productions)
5. Name and title of person primarily responsible for oversight of event/activity:
E-mail: aspenproductlons0mac.com (Aspen Productions) / iere0aspenproductions.com
Cell phone, radio frequency or other means of contact during the event/activity:
917.837.7356 (Jere Long) + There will be radio's on set
6. Date(s) of event/activity: '"Tech scout / Weather Day: 8/31
"Shoot: 9 /1 /16 "
Starting time(s):
Ending time(s):
7. Number of people involved (including participants, staff (including volunteers), and
spectators): Approx 25 in cast and crew
8. If you will be using volunteers, what type of advance training will they be receiving and
when N/A
9. Will you provide notification of the event/activity to the public and/or to
adjacent/affected property owners? NO If YES, describe whom you will notify,
when, and how: "there are no adjacent properties that will be affected.
Permission has been obtained from all shooting locations
10. Are you planning to erect temporary structures or tents? If so, describe location, size,
purpose, and if they will be heated/air conditioned:
Temporary structures shall conform to any and all applicable building codes and other
County regulations. The applicant shall obtain any required building permits from the
County Building Department. If a tent is to be erected, the Fire Marshal shall be
contacted to complete a life safety inspection prior to the event.
11. Do you require electricity; if so, what is the source of your electric power? We
Temporary electric power connection(s) shall conform to any and all applicable electric
codes and other County regulations. The applicant shall obtain any required electrical
permits from the County Building Department.
12. Will there be amplified sound, music, or fireworks? If YES, please describe: NO
If fireworks are planned, the applicant shall obtain approval and a permit from the
applicable Fire Marshal and the Sheriff, and shall comply with the County regulations on
Noise Abatement (Code Title 6, Chapter 6.36).
13. Will any food be sold? NO If YES, the applicant will be required to submit an
Event Information Application to County Environmental Health. Applicant may also be
required to submit an Event Coordinator's Application and, in connection with its food
vending, applicant shall submit, or require each of its independent caterers to submit, a
Special Event Food Service Application to County Environmental Health.
14. Will you be providing portable toilets and/or hand -washing stations? YES If so,
where will they be located and how many will be provided? We will have a motorhome
with us to use the facilities.
Describe the types, number and location of trash/recycle containers to be provided:
All trash will be taken with us when we leave the location.
Trash/recycle containers and toilets/hand-washing stations must be removed within 24
hours of the event/activity.
Name, title, address, e-mail and telephone number(s) of person responsible for clean up:
917.837.7356 (Jere Long)
15. Will beer, wine, or other alcoholic beverages be dispensed at your event? NO
If YES, complete Attachment D and contact the County Clerk & Recorder's Office to
determine if you need to obtain a State of Colorado Special Event Liquor License Permit.
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IV
16. Are you requesting use of any County properties (e.g., parks, trails)? YES If
YES, please specify: Be on trail along side maroon lake . The County may require applicant to post fina
security to ensure restoration/revegetation of County property.
17. Are you requesting road closures? NO If YES, please include date(s) and times:
Road From To Date
Road From To . Date
if road closures are approved, the permittee will be required to publish notice of the
closures in local daily newspapers at least 2 days prior to the closures.
18. If you do not require road closures, will your event/activity use any public or private
roads? NO If YES, describe:
19. Where will you provide parking?
•' T Lazy 7 - We will park in the available parking area provided
Snowmass Falls Ranch - We will utilize the ranch parking area provided
•• Maroon Bells Lake - We would park at the Maroon Bells public parking
Number of spaces available at each location:
Describe any arrangements made for towing illegally parked vehicles: N/A
20. Will shuttle service be provided? NO If YES, describe shuttle service (including
hours of operation) and methods to be used to encourage use of public transit:
21. Describe traffic control measures to be instituted:
Not Applicable - We will only be shooting on private property.
22. How many personnel will be provided for security, and traffic and parking control?
SPCttrity IS not nPPrIPri —.IPrP I nnn / I nnPtinne KAonnncr will Lin rocnnnoihln fn. r.a
Identify any subcontracted security and traffic/parking control service providers (name,
address, contact person, telephone number(s), and e-mail): N/A
Law enforcement services will be charged out at the current hourly rate established by
the Sheriffs Department and ONLY if resources permit. The Sheriff reserves the right to
place officers and staff at the event, at the permittee's expense, if deemed necessary in
the interest of public safety. For further information, contact the Sheriffs Office
23. How many and what size vehicles and equipment do you plan to use to stage the
event/activity? Please provide the location for staging of all vehicles and equipment.
We will have with us approx.: 3 - 5 SUV's / 1 Cube Truck / 2 Sprinter Van / 1 (15)
Passenger Vans / 1 Motorhome.
S_
24. Are you planning to use fixed wing or rotor wing aircraft for any aspect of the
evenUactivity? If YES, please describe: NO
ALL APPLICANTS: Please complete the attached Safety and Operations Plan or
provide a separate document containing all of the required information (see Attachment
A). A Safety and Operations Plan is required for planned events/activities
because the emergency service infrastructure is funded by the Pitkin County
taxpayers to offset unplanned events that pose a threat to life and property. As a
result, any demand for services generated by a planned event/activity should be
alleviated ahead of time by the event sponsor or organizer. The posting of financial
security, in an acceptable form, may be deemed necessary by the Pitkin County Sheriffs
Office upon review of the Safety and Operations Plan.
25. Describe any special requirements or aspects of your event/activity that have not been
covered above: ALL ASPECTS COVERED
I certify that I am an authorized representative of the applicant, Aspen Productions and
have the power to execute this application on behalf of the above-named organization.
All of the above statements are true to the best of my knowledge, information and belief.
I acknowledge that any Temporary Commercial Use/Special Event Permit that I receive
shall be subject to the following terms and conditions, in addition to those specified in the
Administrative Determination/BOCC Resolution granting the permit:
A. The County may revoke a Temporary Commercial Use/Special Event Permit prior to or
during the event if the permittee violates any of the conditions of the permit.
B. The County may require the permittee to participate in a post -event debriefing with
referral agencies, affected citizens and other interested/involved parties to address
issues that arose during the event.
C. The County may require the permittee to post financial security to ensure compliance
with any of the conditions of the permit.
D. If a major incident or emergency occurs in the County during the event, the Sheriff
reserves the right to remove any and all emergency medical, fire and law resources from
the event.
E. The permittee shall adhere to all representations made in the application and in public
meetings.
ASPEN
%_7,e PRODUCTIONS
Signature of Authorized Representative
of Applicant
Jere Long
Print Name
M
Locations Manager
-• :..::. .-iTsTo: . PAN
ATTACHMENT A
SAFETY AND OPERATIONS PLAN REQUIREMENTS
The purpose of this part of your application process is to promote public safety in the
conduct of special events in Pitkin County. Please provide the following information as
it applies to your event. Note that some questions will not be applicable, or appropriate, given
the nature and/or scale of your event.
Contact the Public Safety Council for additional information or direction regarding these
requirements.
• Is this a corporate -sponsored event for profit? X or a non-profit event? ❑ (Check
one.)
The following statements assess the level of risk to the participant/citizens of the County
by the event and its potential to affect normal public safety resources. (Check
appropriate boxes.)
❑ YES X NO A) Does the event pose risks to the individual participants and public
safety?
❑ YES X NO B) Does the event occur in wilderness, swift water/open water or
mountainous terrain and have the potential to affect normal public
safety resources?
If either A or B were answered YES, then the applicant may be required to post financial
security with the Sheriffs Office.
All participants of an event are encouraged to purchase and carry during the event a hiking,
fishing, hunting, snowmobile, boat registration or back county certificate, which may cover costs
of an emergency through the Colorado Department of Local Affairs-DOLA Grant.
The Safety and Operations Plan can be written in outline format. It should:
Outline, in detail, all of the activities, risks, or other safety issues associated with staging
or participating in your event. NONE
Outline, in detail, the safety measures you will have in place for the event:
A. Name the single point of contact public safety officials will be in communication
with at all times during the event. List all means of communication and
numbers/frequencies (e.g., cell phone, radio). Where will this individual be
located during the event?_ 917.837.7356 (Jere Long) will be at the location for
the duration of the shoot. "Handheld radio communication will be utilized
among crew at all locations. When we are at locations without cell phone
service, we will have a working landline available to immediately contact
emergency services or any other off-site communication needs
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B. Who has overall responsibility for the safety of the event? Jere Long Locations.
C. Describe (bullet topics) your safety briefing for event staff.
• Stay with gr u
• Wear sunscreen
• Drink water to stay hydrated in our higher altitude locations
D. Outline, in detail, your safety preplans. Please see "Safety and Operations
Plan" submitted.
1) Is your written safety/security plan developed and distributed? Please
provide a copy. It should address the following items:
a) Dispatch procedures for your internal emergency response
resources. Drawings (flow chart) may be helpful.
b) Requests for assistance procedures.
C) Event communications plan. Drawings may be helpful
2) Please ensure that your map attached to the application clearly identifies
emergency facilities, emergency access routes and hazards.
3) Outline, in detail, how you will detect and respond to event emergencies.
4) Describe event -provided emergency medical personnel, facilities and
provisions for staff and participants.
Will your event's safety facilities (aid stations, heli -spots, etc.) be
prominently and clearly marked? If so, how?
(The event may be required to supply its own Emergency Medical Services
(including ambulance service), depending on the scale and risk assessment of
the activities. You may contact local fire and ambulance departments, or private
providers for quotes and availability.)
Are there any low risk hazards likely to be encountered by the staff or
participants and how will they be addressed (e.g., road crossings, stream
crossings, etc.)? There are no low risk hazards that we know of.
F. What are your inclement weather contingency plans? In the event of inclement
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MISCELLANEOUS
DOCUMENTS
Name:
Project Address:
Type:
Permit Number
0025.2016. PSP E
PITKIN COUNTY COMMUNITY DEVELOPMENT
Permit Receipt
RECEIPT NUMBER 00041067
Aspen Productions Date:9/9/2016
3125 MAROON CREEK RD
check # 5552
Fee Description
PP- Special Event Flat Fee
Total
Amount
624.00
624.00