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Home My WebLink Aboutbocc.con.amended.113.2009I „V1T1`1” Pitkin County 1 COUNTS' Contract Cover Sheet Please complete the Contract Cover Sheet when the contract is completed and signed by Contractor and Pitkin County Project Manager. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments to Procurement rocurement helpirilpitkincounty.com).Any contracts$50,000 and over will be routed for signatures to County Manager and Attorney's Office(if required)by Procurement&Contracts Manager. Contract Information Contract Number 113.2009 I Project Name White Water Park Design& Permittin_ Contractor RiverRestoration.org Budget Line Item 12383.95003.86150 Additional Budget Line Item(s) Click here to enter text. and special notes to Finance Contract Start Date 12/8/2008 Contract End Date 12/31/2017 Automatic Renewal Yes ❑ _ No® If Construction: Retainage Click here to enter text. If this is a new contractor,please request they complete and submit to Finance a W-9 Form. Contact Information: Department Pitkin County Healthy Rivers Project Manager John Ely Project Manager 5193 Phone Provide a brief description of the contract: Contractor shall supervise the construction(and any additional design and permitting)of the white water park recently approved by the Town of Basalt.The amendment also extends the Contract to end of December 31,2017 Contract Value Summary: Contract Amount x$190,860.72 This Change order/Amendment amount(if applicable) $68,194.00 New Contract Total $259,054.72 Procurement Method: None ❑ Informal❑ Formal U Sole Source U Emergency U Contract Renewal U Contract Type: Services/Maintenance N Construction U Goods, Equipment, Supplies ❑ Change Order/Amendment U Other, please explain 0 Click here to enter text. NOTE: CLERKS OFFICE WILL KEEP ORIGINAL DOCUMENTS IN COMPLIANCE WITH COLORADO STATE ARCHIVES RETAINAGE SCHEDULE. ALL ATTACHMENTS MUST BE WITH THIS CHECKLIST'. Contract#113-2009&173-2008 Rev.8.31.11 jaa/js Budget Line Item#12383.95003.82000 • )U N 'i'V • CONTRACT AMENDMENT Change Order Number: I OWNER: Pitkin County Aspen,Colorado 81611 CONTRACTOR: RiverRestoration.org The Provision of contract services(the"Agreement")dated Dec 8, 2008 between the Board of County Commissioners of Pitkin County (the "County") and Jason Carey, Riverrestoration.org (the "Contractor"),is hereby amended as follows: Description of Change: Price adjustment and extend contract end date. Reason for Change: Contractor shall perform an increase of scope from original contract and perform the construction management services for RICD construction detailed in Exhibit A:Detailed Scope of Work. The increase of funds for the construction management is sixty eight thousand one hundred ninety four dollars ($68,194.00). The contract shall be extended to December 31, 2017 to manage construction to completion.At the expiration of the initial term,the Contract may be extended for an additional term by the express written consent of both parties. Original Contract Price $ 49,259.72 Prior change orders(this change order) $ 141,601.00 Net Price change this change order 68,194.00 *Total Adjusted Contract Price(including this change order) $ 259,054.72 In all other respects the Agreement is in full force and effect and remains unchanged by this AmegdTnent. l t 7 /i Ell Contracto Date (�� Authorized Signe- Date Awry 6io3 1,1( oun • anager Date *Increases over$25,000 and/or 10%(single increase or accumulative)of original contract must have County Manager signature. O %1IYE ' �T RPSTORITION.ORG P.O.Box 248,Carbondale,CO 81623 July 20, 2016 John Ely Pitkin County 530 E. Main St., Suite 302 Aspen, CO 81611 Subject: Pitkin County Recreational In-channel Diversion (RICD) Project—Construction Management Services Dear Mr. Ely, RiverRestoration is pleased to offer construction management services for the Pitkin County RICD project. The services proposed include a wide variety of tasks, including: coordination, meetings, submittal reviews, initial survey,pay request processing, stakeout survey, site observations, field direction, revegetation review, punchlist generation and as-built survey. The total fees for this effort are $68,194. As was discussed during the contractor selection process,the selected company is fairly new and the contractor will require more involvement from RiverRestoration staff during construction. The level of effort and fees reflect this increased involvement. RiverRestoration has confidence that the selected contractor will complete the project as designed and in the permissible time period, but oversight and guidance from RiverRestoration will help the construction process go more smoothly. A detailed scope (Attachment A) and fee breakdown(Attachment B) for RiverRestoration's efforts are included as attachments. Respectfully, JA.40-f 4-4,i Jason Carey, P.E. Principal, RiverRestoration PO Box 248, Carbondale, CO 81623 970-947-9568 Jason.Carey@RiverRestoration.org Attachment A—Scope of Work Task 5:Submittal Reviews RiverRestoration shall review shop-drawings, materials and required planning documents submitted by the contractor solely for their conformance with the design intent of and performance criteria specified for the Project. RiverRestoration will approve each submittal or return it to the Contractor for modification. RiverRestoration will review and submit to Pitkin County or prepare any requested change orders per the terms of the Contract. Pitkin County will prepare change orders for approval, if appropriate. Task 6: Initial Survey Stakeout RiverRestoration shall perform initial survey stakeout of the site for the Contractor at the start of construction. Survey does not include Professional Land Survey for boundaries. Initial survey stakeout will be performed to: 1. Establish project survey control. 2. Stake out limits of disturbance and project limits. 3. Stake out critical design features and section and profile stationing. Task 7: Pay Request Processing RiverRestoration will establish a pay request form and pay schedule. Contractor pay requests will be reviewed by RiverRestoration and submitted to Pitkin County for payment. Contractor has stated that he will be submitting a pay request every two weeks. RiverRestoration will obtain lien waivers from Contractor for worked to be paid each time a payment request is made and calculate retaining, if any. Task 8:On-site Observation including Documentations Over the 5 month construction window, RiverRestoration will perform up to 196 hours of site observation visits to include logging and photo documenting construction progress and activities and conditions in the field. Monthly memos based on the construction logs will be prepared and submitted to Pitkin County. All Best Management Practices required by the permits for the project are to be monitored and documented by RiverRestoration. Task 9:Critical Elevation Stakeout/Elevation Check RiverRestoration will perform stakeout and checks during construction for critical elevations of the wave and geomorphic structures.These will include footer and top of structure elevations. Task 10: Fisherman's Park Colorado Parks and Wildlife Coordination and Field Direction RiverRestoration will meet with Pitkin County, CPW and the Contractor on site prior to the start of work at Fisherman's Park to discuss and agree upon the work to be performed. RiverRestoration will be on site during the in-channel improvements at the Fisherman's Park boat ramp to direct the placement/removal of boulder and alluvium. RiverRestoration will meet onsite with Pitkin County, CPW and the Contractor after the Fisherman's Park improvements are complete to review the changes. 2 Board of County Commissioners of Pitkin County July 19, 2016 Pitkin County Recreational In-channel Diversion - Construction Management Project Total Principal Manager/ Hydraulic Engineer Landscape Hydrographic Total Budget by Task Description Engineer Engineer Scientist/PhD Field/EIT Designer Survey Crew Hours Task 1 Post 2016 Runoff Survey and Design Modificiations 4 4 16 24 $4,270 2 Coordination with Town of Basalt and Pitkin County 6 15 21 $3,063 3 Coordination with Contractor 20 16 36 $5,518 4 Pre-construction meeting 3 3 6 $911 5 Submittals reviews 10 4 4 18 $2,192 6 Initial Survey Stakeout l(i 16 $3,112 7 Pay Request Processing 6 12 6 24 $3,258 8 On-site Observations including Documentation 20 40 48 40 48 196 $23,714 9 Critical Elevation Stakeout/Elevation Check 4 20 24 $4,296 10 Fisherman's Park CPW coordination and Field Direction 10 10 12 32 $4,253 11 Design Modifications during construction 8 4 12 16 40 $4,988 12 Willow and Revegeation Review 4 12 16 $1,770 13 Final Walkthrough and Punchlist 6 6 12 $1,821 14 As-built Survey and drawings 8 8 16 32 $5,028 Total Hours 83 128 64 78 76 68 497 Billing Rate $165.50 $138.00 $124.00 $101.50 $101.50 $194.50 Total Labor Cost $13,737 $17,664 $7,936 $7,917 $7,714 $13,226 $68,194 Direct Expenses RRO Mileage(@$0.55/mile) Consultant Total $68,194 RIVER Attachment B - Fee Summary I �'�'.."�`,"'s""�