HomeMy WebLinkAbout03 Pager Interface Budget Supplemental Request Budget Supplemental Request
For increases above budgeted revenues or expenditures; new or increased programs, services, or personnel;
transfers over$50,000; or transfers across funds.
Email the completed form to the Department's Fund Specialist
Project/Service Name: Pitkin County Paging Services Work Session Date: August 2,2016
Department: _ Dispatch Budget Year: 2016
Request Type: Capital Improvements Adjustment Type: One-Time Adjustment
Fund: General Fund
Staff Responsible: Phylis Mattice Prepared By: Phylis Mattice
Reviewed by Finance Staff-Name: Connie Baker Date: 7/25/16
1) PROJECT DESCRIPTION AND FISCAL IMPACT:
Paging has been identified as a critical service by both internal and external customers.Alphanumeric paging is used for a 24/7
notification system, at work, home, and in-between for one way notification known as PitPage from out of the Pitkin County
Regional Emergency Dispatch Center(PC-REDC). There are currently 66 alphanumeric pagers known to be in use on
PitPage,40 of them issued to County and County Public Safety Users,with the remaining 26 being used by External Agencies,
primarily Aspen Valley Hospital and City of Aspen Utilities. Pagers have an advantage of being able to reach areas where cell
and internet are not available.
PitPage is an organically grown system that was never comprehensively designed and has been expanded piecemeal by
different agencies without coordination by a central source.This has led to a nebulous system and inefficient processes that
require users to carry multiple devices and dispatchers to use different interfaces to send time sensitive and public safety
critical notifications.
This Project will overhaul and modernize the Dispatch's PitPage service with a new Paging Notification System (PNS), HipLink
Pager Interface. It will also provide greater reliability over our challenging topography using the best of our VHF Network, Digital
Trunk Radio (DTR)Network, and commercial Internet and Cellular Services. HipLink will also provide for future upgrades to
other notification methods and provides a means of securely transmitting sensitive CJIS and HIPAA compliant messaging
capability for those staff using smartphones or tablets through the HipLink mobile application.
The physical upgrade will take place during the buildout,testing, and cutover phases of the PC-REDC relocation to the North
40 Dispatch Center.
Dispatch is projected to have over$200,000 in payroll savings in 2016 due to the vacancy of the Dispatch Director position and
other Dispatcher vacancies.At the July 21, 2016 Communications Board meeting,the Board approved spending $47,316 out
of Dispatch savings in order to fund the purchase of a HipLink Pager Interface. Once the system is in place, revenues from
outside agencies(i.e:AVH)will contribute to infrastructure and operating costs.
2) STRATEGIC PLAN GOAL(S)ADVANCED:
Livable and supportive Community:A sense of personal and community safety.
3) REQUESTED EXPENDITURE APPROPRIATIONS: Full Cost of Project
Expenditure
Original Budget Total Adjusted
Line Item Description Account Coding Amount Increase/ Budget
(Decrease)
HipLink Pager Interface 001.39.91599.86000 $0 $47,316 $47,316
Total New Appropriations $47,316
4) FUNDING
NEW REVENUE APPROPRIATIONS:
Revenue
Original Budget Total Adjusted
Line Item Description Account Coding Amount Increase/ Budget
(Decrease)
Total New Revenue
USE OF FUND BALANCE: $47,316
Total Funding
5) NET CHANGE TO FUND BALANCE
Unassigned Fund Balance projected at 12/31/2016 $4,411,893
Use of Fund Balance -$47,316 _
Unassigned Fund Balance after Supplemental Request $4,364,577
6) ALTERNATIVE ANALYSIS
Technology staff conducted an extensive analysis of the products that are able to provide the operability needed by the public
safety and public service organizations needing paging services. No other options were found that could operate as efficiently
and securely in the current Dispatch system.
BOCC Approval:
Date County Manager Signature
For Finance Dept Use:
TRANSACTION# NAME DATE ENTERED