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HomeMy WebLinkAboutbocc.con.269.2016A 7/2015 Kim 4)1TKIN Pitkin County COUNT' Contract Cover Sheet Please complete the Contract Cover Sheet when the contract is completed and signed by ContractorNendor and Pitkin County Project Lead. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments to Procurement (procurement_help@pitkincounty.com).Any contracts$50,000 and over will be routed for signatures to County Manager and Attorney's Office(if required)by Procurement&Contracts Manager. Contract Information Contract Number 269.2016A Project Name Main Admin Building Move Contractor Olde Towne Moving and Storage Budget Line Item 110.18.92818.82723 Additional Budget Line Item(s) Click here to enter text. and special notes to Finance Contract Start Date 8/17/2016 Contract End Date 9/15/2016 Automatic Renewal Yes ❑ No►2 If Construction: Retainage Click here to enter text. If this is a new contractor,please request they complete and submit to Finance a W-9 Form. Contact Information: Department Facilities Project Manager Smith Project Manager (970)920-5396 Phone Provide a brief description of the contract: Increase of scope to include the 911 dispatch move Contract Value Summary: Contract Amount $25,350.00 Previous Change Order/Amendment Amount(if applicable) $ This Change order/Amendment amount(if applicable) $2,874.36 New Contract Total $28,224.36 Procurement Method: None D Informal Formal ® Sole Source ❑ Emergency ❑ Contract Renewal ❑ Contract Type: Services/Maintenance © Construction ❑ Goods,Equipment, Supplies ❑ Change Order/Amendment❑ Other,please explain LI Click here to enter text. NOTE: CLERKS OFFICE WILL KEEP ORIGINAL DOCUMENTS IN COMPLIANCE WITH COLORADO STATE ARCHIVES RETAINAGE SCHEDULE.ALL ATTACHMENTS MUST BE WITH THIS CHECKLIST. Contract#269.2016 Rev. 8.31.11 jaa/js Budget Line Item# 110.18.92818.82723 ) 11 I N 4 Co N CHANGE ORDER/CONTRACT AMENDMENT Change Order Number: 269.2016A OWNER: Pitkin County 123 Emma Rd, Suite#106 Basalt, Colorado 81621 CONTRACTOR: The Provision of Moving Services (the "Agreement") dated August 17, 2016 between the Board of County Commissioners of Pitkin County (the "County") and Olde Towne Moving and Storage (the "Contractor"), is hereby amended as follows: Description of Change: Increase in scope to include the 911 dispatch move. Reason for Change Original Contract Price $ 25,350.00 Net Increase/Decrease in Contract Price(this change order) $2,874.35 *Total Adjusted Contract Price(including this change order) $ 28,224.35 In al other respects 44 Agreemen is in full force and effect and remains unchanged by this Arne ',' _t: /1)/////0 ontractor Date ggg74&604.5€0 i rte ede.€ Contra 59 PM Dat County Manager Date *Increases over$25,000 and/or 10% (single increase or accumulative) of original contract must have County Manager signature. Invoice 4V''''110� MO STO AGE Date Invoice# 0062 County Road 113, Bldg H Carbondale, CO 81623 9/6/2016 77779 a Bill To Pitkin County Clerk&Recorder **E Mail** Rep P.O. No. Terms Project Description Rate Amount Material Materials-100 1.5 boxes @$2.75/each 275.00 275.00 Materials-24 rolls of tape @$3.15/each 75.60 75.60 File Room 8/8-1 van 7 men to travel from the warehouse to 530 East Main St in Aspen and 2,465.00 2,465.00 relocate files and cabinets to All Hours Storage in Basalt 8/8-Fuel Surcharge 35.00 35.00 8/10-2 vans 6 men to travel from the warehouse to 530 East Main St in Aspen and 1,952.50 1,952.50 relocate files and cabinets to All Hours Storage in Basalt 8/10-Fuel Surcharge 70.00 70.00 8/22-1 van 4 men to travel from the warehouse to 530 East Main St in Aspen and 1,645.00 1,645.00 relocate shelves and boxes to 336 Park Ave in Basalt and to All Hours Storage in Basalt 8/22-Fuel Surcharge 35.00 35.00 Remaining Building 8/24-2 vans 8 men to travel from the warehouse to 530 East Main St in Aspen and 2,550.00 2,550.00 relocate files cabinets and book racks to All Hours Storage in Basalt 8/24-Fuel Surcharge 70.00 70.00 8/26-3 vans 12 men to travel from the warehouse to 530 East Main St in Aspen and 3,701.25 3,701.25 relocate files cabinets and book racks to All Hours Storage in Basalt(1st crew 7.5 hours,2nd crew 5.25 hours&3rd crew 3 hours) Phone# Fax# E-mail Subtotal 970.384.4444 970.384.2111 sandi@otmoving.com Sales Tax (3.9%) Please remit payments to:0062 County Rd 113 Building H Carbondale, Payments/Credits CO 81623 Balance Due Full payment is required 30 days from the invoice date.Forward your payment accordingly to avoid a 3% monthly finance charge,annual percentage rate of 36%.Minimum finance charge will be$8.00 Page 1 3A ,;?'. v ING Invoice M 43 STORAGE Date Invoice# 0062 County Road 113, Bldg H Carbondale, CO 81623 9/6/2016 77779 a Bill To Pitkin County Clerk&Recorder **E Mail** Rep P.O. No. Terms Project Description Rate Amount 8/26-Fuel Surcharge 105.00 105.00 8/29-1 van 4 men to travel from the warehouse to 530 East Main St in Aspen and 1,821.25 1,821.25 relocate files cabinets and book racks to All Hours Storage in Basalt 8/29-Fuel Surcharge 35.00 35.00 8/31-3 vans 12 men to travel from the warehouse to 530 East Main St in Aspen and 5,227.50 5,227.50 relocate files cabinets and book racks to All Hours Storage in Basalt 8/31-Fuel Surcharge 105.00 105.00 Law Office 9/1-3 vans 12 men to travel from the warehouse to 530 East Main St in Aspen and 4,920.00 4,920.00 relocate files cabinets and book racks to All Hours Storage in Basalt 9/1-Fuel Surcharge 105.00 105.00 911 8/26-1 van 4 men to travel from the warehouse to 530 East Main St in Aspen and 1,527.50 1,527.50 relocate goods from 911 center to ASC and place per customer request Clean up 9/6-1 van 4 men to travel from the warehouse to 530 East Main St in Aspen and 1,468.75 1,468.75 relocate good to a central location within building and deliver select goods to new offices in Basalt and place per customer request Fuel Surcharge 35.00 35.00 Phone# Fax# E-mail Subtotal $28,224.35 970.384.4444 970.384.2111 sandi@otmoving.com Sales Tax (3.9%) $0.00 Please remit payments to:0062 County Rd 113 Building H Carbondale, Payments/Credits $0.00 CO 81623 Balance Due $28,224.35 Full payment is required 30 days from the invoice date.Forward your payment accordingly to avoid a 3% monthly finance charge,annual percentage rate of 36%.Minimum finance charge will be$8.00 Page 2