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HomeMy WebLinkAboutbocc.con.047.2017 _!ii lu pint]n Pitkin County COUNT' Contract Cover Sheet Please complete the Contract Cover Sheet when the contract is completed and signed by ContractorNendor and Pitkin County Project Lead. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments to Procurement (procurement heIpiapitkincount).com). Any contracts$50,000 and over will he routed for signatures to County Manager and Attorney's Office(if required)by Procurement&Contracts Manager Contract Information Contract Number 047.2017 Project Name Flat Bed for New R&B Pick Up Truck Contractor Highway Products Inc Budget Line Item 110 53.00952 86650 $ Additional Budget Line $ Item(s) $ (Please fully allocate New $ Contract Total) $ Contract Start Date 3/30/2017 Contract End Date 7/31/2017 Automatic Renewal Yes ❑ NoN If Construction: Retainage Yes S or % No© If this is a new contractor, please request they complete and submit to Finance a W-9 Form Contact Information: Department Fleet Project Manager Jonah Frank Project Manager (970)920-5393 Phone Provide a brief description of the contract: New aluminum bed and fuel tank for Road and Bridge truck Contract Value Summary: Original Contract Amount $ 14,684.60 Previous Change Order/Amendment Amount(if applicable) $0.00 This Change order/Amendment amount(if applicable) $0.00 New Contract Total $ 14,684.60 Procurement Method: None ❑ Informal® Formal ❑ Sole Source 0 Emergency ❑ Contract Renewal ❑ Contract Type: Services/Maintenance ❑ Construction ❑ Goods, Equipment, Supplies N Change Order/Amendment ❑ Other, please explain ❑ Click here to enter text. NOTE: CLERKS OFFICE WILL KEEP ORIGINAL DOCUMENTS IN COMPLIANCE WI fH COLORADO STATE ARCHIVES RETAINAGE SCHEDULE ALL ATTACHMENTS MUST BE WITH THIS CHECKLIST. Contract 9047.2017 3-30-17 Budget Line Item#110 53.00952 86650 MEMORANDUM TO: File FROM: Jonah Frank RE: $10,000-$49,999 DATE: 3-30-17 Description of Project: Flat Bed for New R&B Pick Up Truck Budget: $80,000 On project list approved by BOCC: (yes or no) Yes Contractors Contacted• OJ Watson, Auto Truck Group, and Highway Products Inc Proposals Received: OJ Watson Custom Only steel $13,500.00 6 Weeks Auto Truck Group No Custom out N/A N/A source Highway Products Custom Aluminum $14,684.60 8 weeks Inc Finns chosen: Highway Products was the only vendor that would build the aluminum bed and fuel tank required with the custom frame changes and fuel tank shape and size need for the truck. arner Autho'izid gnatur- For Sol; ource and/or emergency procurement—use designated forms.eN t.• -ry effort should be made to obtain a written contract when otherwise required under Ne procedures. When a contract is obtained,complete the Clerk's check list and send the original signed contract with coversheet to clerk's office for archiving. Highway Products, Inc 1 \v ()K\ 7905 Agate Rd '' en'�1 • INVOICE White City OR 97503 V 541-826-3551 Fax: 541-8264607 / i'/ 60761 , 3/27/2017 a Rank To: t 1 ' B61 To: I \t Ship To: Pitkin County Pitkin County 76 Service Center Rd '76 Service Center Rd Aspen CO 81611 UNITED STATES OF AMERICA Aspen CO 81611 UNITED STATES OF AMERICA HP $0:5956$ Terms: NET 30 Due Date: 4/26/2017 I Quantity Kern Number Rev Description Price Extension Pack Sop# Ship Date PO Number Order Date ShloVa FOB 100 040-15173 AA PUMP,FUEL 15 GAL SYSTEM M-1505 S 499.00 EACH S 499.00 {AUTO)(UI)(CSA) 44140 3/21/2017 Verbal Johah/UNIT 220 12/14/2016 3RD PARTY SHIPPING-HPI QUOTE 1.001040-16175 CAP,FUEL,VENT#50 LOCKING $ 30.00 EACH $ 3000 44140 3,27/2017 Verbal Jct+aW UNIT 220 12/14/2016 3RO PARTY SHIPPING-HPI QUOTE 1.00 55040017 AB 23.5x06 MUDFIAP FLAT BED $ 150 00 EACH $ 150.00 DOUBLE WHEEL 140AIR 44140 327/2017 Verbal Jaab UNIT 220 12114/2016 3RD PARTY SHIPPING-HPI QUOTE 2.00550-00073 AA UNVERSAL FLATBED BOX MOUNT $ 45.00 EACH $ 90.0C KIT TO MUD FLAP BRACKET 44140 3/27/2017 Verbal JThah/UNIT 220 12/14/2016 3RD PARTY SHIPPING HPI OUGTF 2.00550-00073 AA UNVERSAL FLATBED BOX MOUNT S 45.00 EACH $ 9000 KIT TO MUD FLAP BRACKET 44140 3/27/2017 Verbal JchaN UNIT 220 12/14/2016 3RD PARTY SHIPPING-/IPI QUOTE 1 00 550-00075 AA FLAT BED LIGHT KIT TRIM CORNER $ 0.00 EACH $ 000 M CLEAR 44140 3/27/2017 Verbal JWhe1V UNIT 220 12/14/2016 3RD PAR IY SHIPPING-HPI QUOTE 200 9001466 PA 26x18x18 AL DROP DOOR BOX $ 525.00 EACH $ 1,050 00 44140 3/2712017 Vestal JahaR UNIT 220 12114/2016 3RD PARTY SHIPPING-HPI QUOTE 206 9001467 PA 27x12x1$AL DROP DOOR BOX $ 459.0 EACH $ 91800 44140 3/27/2017 Verbal Stahl UNIT 220 12/14/2016 3RD PARTY SHIPPING-HPI QUOTE 1.00 9023-164 AA 80626.25410 AL 77 GAL DIESEL $ 1221.00 EACH $ 1,221.00 TRANSFER TANK 44140 3/27/2017 Verbal Johah/UNIT 220 12/14/2016 3RD PAR I Y SHIPPING-HPI QUOTE ONOWin321ReportM HPI_INVPOSTD.RPT Highway Products, Inc 7905 Agate Rd INVOICE White City OR 97503 541-826-3551 Fax: 5414263607 60761 3/27/2017 l Remit To: Bit1 To; l Ship To: Pitkin County Pekin County 76 Service Center Rd 76 Service Center Rd Aspen CO 81611 UNITED STATES OF AMERICA Aspen CO 81611 UNITED STATES OF AMERICA HPI 50. 59565 Toms: NET 30 Due Date: 4/26/2017 Quantity item Number Rev Description Price Extension Pack Shp 8 Ship Date PC)Number Order Date Ship Vla FOB 100 905544050 AA 8'x8'8"DP RAIL TRIM CORNER FLAT $ 1320.00 EACH $ `,32000 BED 2X4 STAKE 44140 3/27/2017 Verbal JohaN UNIT 220 12/14/2016 3RD PARTY SHIPPING HPI OUOTE 100 9055-074112 AA 8'x8'8"FLATBED SILL KIT Se5 CA42 S 150.00 EACH $ 15000 FW 44140 3/27/2017 Verbal JMaN UNIT 220 12/14/2016 3RD PARTY SHIPPING HPI QUOTE 1009055-13-010 AA 45 5x18.5x3 AL SKIRT FLATBED $ $00.00 EACH $ 500.00 WHEEL WELL 44140 3/27/2017 Verbal Johahr UNIT 220 12/14/2016 3RD PARTY SHIPPING-HPI QUOTE 1.00 9055-15/003 AA CAMERA 8 SENSOR MOUNT $ 50.00 EACH $ 50 00 FLATBED REVERSE RAIL 44140 3/21/2017 Verbal J±NV UNIT 220 12/14/2016 310 PARTY SHIPPING-HPI QUOTF 1.009081-801 AA 9'x9.5 DP FLAT BED STRAIGHT $ 1755.00 EACH $ 7,75500 CORNER'11 GM 56.3 CA 3500 44140 3/27/2011 Verbal Johah/UNIT 220 12/14/2016 3RD PARTY SHIPPING-HPI QUOTL Al Prices Are Shown in US Dollar Subtotal; 13,823.00 Tax: 0.00 Freight: 861.60 Thank You Tracking Number: Totat 14,684.60 O.VQWin321Repatsl HPNNVPOSTD,RPT