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Home My WebLink About04 ResoPZBylaws11.16.16 AGENDA ITEM SUMMARY REGULAR MEETING DATE: November 16, 2016 AGENDA ITEM TITLE: Resolution to Amend Planning & Zoning Commission Bylaws STAFF RESPONSIBLE: Charlotte Anderson SUMMARY OF ISSUE: At the November 2nd Work Session the Board the BOCC asked the attorney's office to amend the language in the P & Z bylaws regarding a quorum. The resolution has been prepared and is attached along with a copy of the bylaws with changes highlighted. BOCC RECOMMENDED ACTION: Approve the Resolution attached ATTACHMENTS: • Resolution • Planning & Zoning Bylaws A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF PITKIN COUNTY, COLORADO, APPROVING CITIZEN BOARD BYLAWS Resolution# -2016 RECITALS 1. Volunteer Citizen Boards are established per the Home Rule Charter and State Statute. 2. In Ordinance 028-82,the Board delegated to each citizen board the task of establishing bylaws, including attendance policy, and requested that the bylaws be submitted to the Board for approval. 3. The Planning&Zoning Commission(P&Z)recently made changes to their bylaws and are requesting approval by the Board. NOW THEREFORE BE IT RESOLVED by the Board of County Commissioners of Pitkin County, Colorado, that the citizen board bylaws listed in paragraph 3 of the recitals are hereby approved. INTRODUCED,FIRST READ,AND SET FOR PUBLIC HEARING ON DECEMBER 7,2016 NOTICE OF PUBLIC HEARING AND TITLE AND SHORT SUMMARY OF THE RESOLUTION PUBLISHED IN THE ASPEN TIMES WEEKLY ON THE DAY OF ,2016. NOTICE OF PUBLIC HEARING AND THE FULL TEXT OF THE RESOLUTION POSTED ON THE OFFICIAL PITKIN COUNTY WEBSITE(www.pitkincounty.com)ON THE DAY OF 2016. ADOPTED AFTER FINAL READING AND PUBLIC HEARING ON THE 7TH DAY OF DECEMBER,2016. PUBLISHED BY TITLE AND SHORT SUMMARY,AFTER ADOPTION, IN THE ASPEN TIMES WEEKLY ON THE DAY OF , 2016. POSTED BY TITLE AND SHORT SUMMARY ON THE OFFICIAL PITKIN COUNTY WEBSITE( www.pitkincounty.com) ON THE DAY OF 2016. ATTEST: BOARD OF COUNTY COMMISSIONERS OF PITKIN COUNTY, COLORADO By: Jeanette Jones Rachel E. Richards, Chair Deputy Clerk&Recorder Date: MANAGER APPROVAL: Jon Peacock, County Manager BYLAWS OF PITKIN COUNTY PLANNING AND ZONING COMMISSION Approved by Resolution # 080-2004 on June 9, 2004 Amended by Resolution # 069-2011 on July 27, 2011 ARTICLE I Name Section 1. Name. The name of this Pitkin County citizen board shall be the Planning &Zoning Commission("Board"). ARTICLE II Purpose and Policy Section 1. Purpose. The purpose of the Board is to perform those duties set out in Article III of the Pitkin County Home Rule Charter, and to have such authority to act as provided by State Statute and by the Board of County Commissioners in the Pitkin County Land Use Code. Section 2. Policy. The Board may from time to time adopt policies to guide the activities of the Board. Such policies will be adopted by Board resolution and shall remain in effect for no longer than five years unless readopted by a subsequent resolution. ARTICLE III Responsibilities Section 1. Functions. The Board's functions and responsibilities, as set forth in the Pitkin County Land Use Code and Colorado Revised Statutes Title 30, Article 28, Part 1, Section 101, et seq. include such duties as may be described therein. ARTICLE IV Membership Section 1. Appointments. Appointments to the Board shall be made by the Board of County Commissioners ("BOCC"). There shall be not less than 3 and not more than 9 members pursuant to C.R.S. 30-28-103 (1) as amended. Section 2. Term. Each Member shall be appointed for a three (3)year term,pursuant to CRS 30- 28-103. 1 Section 3. Qualifications. Each Member shall be a resident of Pitkin County. Section 4. Compensation. Each Member shall serve without pay. Section 5. Removal. A Member may be removed from the Board for violation of the Standard of Conduct adopted by the Board of County Commissioners in Ordinance 028-02, including violating this Board's policy on absenteeism. The Chair shall request the Commissioners to remove a Member who is absent from more than one-third of the regularly scheduled meetings within a calendar year. (In the case of extenuating circumstances, the Board may choose to make an exception to this rule). ARTICLE V Officers Section 1. Officers. The officers of the Board shall be a Chair and Vice-Chair, and may include such other officers as the Board may from time to time appoint. The Chair and Vice-Chair shall be selected from the members of the Board. Section 2. Elections and Term of Office. The Chair and Vice-Chair shall be appointed by the Board at the first regular meeting in May. Subject to earlier termination, each officer shall hold office for up to two years and until his/her successor shall have been duly appointed. A member appointed to the office of chair or vice-chair shall have the option of declining the office. Any other officers shall be appointed by the Board at any meeting and will serve at the pleasure of the Board. Section 3. Vacancies. Should the office of the Chair or Vice-Chair become vacant, the Board shall appoint the successor at a regular or special meeting of the Board, and such appointment shall be for the unexpired portion of the term. Section 4. Duties. (1) Chair. The Chair shall preside at all meetings of the Board and shall perform all duties usually incident to the office of Chair and such other duties as may be assigned to him/her from time to time by the Board. She/he shall sign, execute and acknowledge, in the name of the Board, deeds, mortgages, contracts and others instruments and communications authorized by the Board. The Chair shall see to the execution of resolutions,procedures and policies approved by the Board. (2) Vice Chair. In the absence or disability of the Chair, the Vice Chair shall have all powers of and shall be subject to all restrictions upon the Chair. The Vice Chair shall perform such other duties as shall from time to time be assigned by the Board. ARTICLE VI 2 Meetings Section 1. Regular Meetings. Regular meetings shall be held on the Pt and 3rd Tuesday of each month,provided that the Board may from time to time resolve not to hold a regular meeting or to hold the meeting on a different day or time other than the regularly scheduled day or time, or to hold additional regular meetings. Section 2. Special Meetings. A special meeting may be called at any time by the chairperson or by written request of two members of the Board. A minimum notice of twenty-four hours is required, unless said notice is waived with a written agreement of a quorum of Board members or by all members in attendance. Section 3. Order of Business. At regular meetings of the Board, the following shall be the recommended order of business: 1. Roll call 2. Commissioner comments 3. Staff comments 4. Public comment 5. Reading and approval of minutes of last meeting 6. Old business 7. New business . 8. Adjourn Section 4. Voting. Voting shall be either by voice or roll call vote. A roll call vote shall be conducted upon the request of a member of the Board or at the discretion of the presiding officer. Any action requiring a vote shall be decided by a simple majority. Section 5. Quorum. A quorum of the Board shall be constituted by the attendance of three of the Board members. Section 6. Parliamentary Procedure. The rules contained in Robert's Rules of Order shall govern the Board in all cases to which they are applicable and in which they are not inconsistent with these Bylaws and the Charter. Section 7. Meeting Notices and Study Materials. The Community Development Director or his/her designee shall furnish the Members advance notice of all meetings. The Community Development Director or his/her designee shall deliver, in advance, minutes of the previous meetings and copies of material to be studied or acted upon, including an agenda and a monthly report of the Director, covering items that might otherwise complicate the agenda. Section 8. Agenda. The agenda shall be prepared by the Chair and the Community Development Director or his/her designee and copies distributed in advance of the meeting. Other items of the agenda shall include but not be limited to disposition of minutes of the previous meeting 3 and of intervening special meetings, committee reports, as well as old and new business. (The minutes and agenda shall be delivered at least 48 hours or two business days in advance of the meeting, to each board member). Section 9. Open to the Public. All meetings shall be open to the public, except for executive session as authorized in the Colorado Open Meetings law, C.R.S. 24—6-402. ARTICLE VII Standard of Conduct I. Prohibition on Conduct A. Members shall abide by the County Standard of Conduct. B. Failure to comply with the Standard of Conduct could result in removal by the Board of County Commissioners. County/planning/lance/bylaws 4