HomeMy WebLinkAboutbocc.con.039.2017 pirKIN Pitkin County
1_,OUNT‘ Contract Cover Sheet
Please complete the Contract Cover Sheet when the contract is completed and signed by ContractorNendor and Pitkin
County Project Lead
Return all Contract Cover Sheets and Contracts/Change Orders/Amendments to Procurement
(piocurcment hclpru pitkincounty corn). Any contracts$50,000 and ON er will be routed for signatures to County Manager
and Attorney's Office (if required by Procurement& Contracts Manager.
Contract Information
Contract Number 039 2017 _
Project Name Tandem Axle Chassis
Contractor MI-IC Kenworth
Budget Line Item 110.53.00952 86650 $ 132,487.00
Additional Budget Line $
Item(s) S
(Please fully allocate New $
Contract Total) 1 $
Contract Start Date 3/S/2017
Contract End Date 12/1/2017
Automatic Renewal Yes ❑ No PJ
If Construction: Retainage Yes S or No
If this is a new contractor,please request they complete and submit to Finance a W-9 Form.
Contact Information:
Department Fleet Management
Project Manager Jonah Frank Project Manager (970) 920-5393
Phone
Provide a brief description of the contract:
Purchase,at Tanden Axle truck Chassis for R&B _
Contract Value Summary:
Original Contract Amount $ 132,487.00
Previous Change Order/Amendment Amount of applicable) $
This Change order/Amendment amount of applicable) $
New Contract Total $ 132,487.00
Procurement Method:
None ❑ InformalD Formal ® Sole Source❑ Emergency 0 Contract Renewal 0
Contract Type:
Services/Maintenance ❑ Construction ❑ Goods, Equipment, Supplies
Change Order/Amendment ❑ Other,please explain ❑ CI rk here to enter text
NOTE: CLERKS OFFICE WILL KEEP ORIGINAL DOCUMENTS IN COMPLIANCE WITH COLORADO STATE
ARCHIVES RETAINAGE SCHEDULE. ALL ATTACHMENTS MUST BE WITH THIS CHECKLIST.
Cunttact#039 2017 3-1-17
Budget I inc Item*110 53 00952.86650
130TKIN
CO N 11
cC
CONTRACT
FOR THE PURCHASE OF GOODS
Tandem Axle Truck Chassis
THIS CONTRACT is made and entered into this 1"day of March,2017, by and between
the Pitkin County Board of County Commissioners, 530 E. Main Street, Third Floor, Aspen,
Colorado 81611 (hereinafter"County") and MHC Kenworth Inc., (hereinafter`Vendor").
1. GOODS PURCHASED. Vendor shall provide County the following goods
conforming to the stated description and any Technical Specifications attached to this
contract:
One Heavy duty Tandem Axle Truck Chassis Per Specification Attachment
Documents attached,Quote tt Q33652376
Pitkin County Contract extension of 003-2015
2. DELIVERY OF GOODS. Goods, together with all warranties, guarantees,
manuals, support information and notice of any extended warranties, shall be delivered by
Vendor to the County at the following place and time:
Place: 2425 E Platte Place,Colorado Springs, CO 80909
I Gro dolt
Date:
3. RISK OF LOSS. At all times prior to delivery and County's acceptance of the
goods, Vendor shall bear any and all risk of loss of or damage to the goods. During such
period,Vendor shall insure the goods for loss or damage in amounts and under appropriate
terms.
4. TIME IS OF THE ESSENCE. Vendor acknowledges that time is of the essence
for delivery of goods.
5. LIQUIDATED DAMAGES. Vendor hereby agrees to be responsible to County for
liquidated damages for failure to deliver goods on time, (for delay and not as Penalty) in
the amount of$100.00 per calendar day for each day or part of a day that goods are not
delivered on the date and time established in accordance with this contract. The parties
agree that the stated sum is a reasonable forecast of fair compensation for the anticipated
1
Contract 4039 2017 3-1-17
Budget Linc Item 4110.53 00952 86650
damages for delay and that they genuinely intend to liquidate such damages. Any such
damages are to be deducted from purchase price. [OPTIONAL]
6. ACCEPTANCE OF GOODS. Delivery of goods shall be complete only upon
acceptance by County. County shall have 14 days for inspection of goods. At delivery
and after inspection and acceptance, Vendor shall tender a Bill of Sale to the goods,
together with any and all other documents evidencing such ownership and title to the goods.
The goods shall be delivered to County free and clear of any liens,claims or encumbrances,
and Vendor shall warrant the same,which warranty shall survive closing of this contract.
7. REJECTION OF GOODS. If goods are not delivered according to the
specifications and descriptions of this contract, County may reject goods. Vendor shall
have 30 days additional time to deliver goods in conformance with this contract. Upon
failure of Vendor to deliver goods,County may terminate this contract or declare Vendor
to be in default and pursue remedies contained in this contract.
8. WARRANTY/REPAIRS:
A. Delivery of Warranty. Upon delivery of the goods, Vendor shall
simultaneously tender to County all warranties, guarantees, manuals and other
documents specified by the contract documents or in possession of Vendor.
B. Terms of Warranty and Repair. The Vendor hereby warrants that for a
period of 1 Year after goods are accepted, Vendor will, at Vendor's own expense,
without any cost to the County, replace all defective parts and make any repairs to
the goods that may be required or made necessary by reason of defective material
or workmanship. Where practicable, warranty repairs are to be made in the field;
however, in the event of major repairs, the goods may be transported to Vendor's
facility at no cost to the County.
C. Extended Warranties. In addition to the above, the County may avail itself
of the Vendor's standard and/or extended warranties. The Vendor shall offer to the
County any extended warranties,which may be available from the manufacturer at
the time of delivery,or any subsequent extended warranties, for which the County
may be eligible, which become available thereafter. The County is under no
obligation to accept and pay for these extended warranties however.
9. PAYMENT. Full payment shall occur upon acceptance of goods delivered in
compliance with this contract. In consideration of delivery and acceptance of the goods to
County in accordance with this contract, County shall pay Vendor, and Vendor agrees to
accept as its full and only compensation, the stated sum of$ 132,487.00,but any payment
by the County may be offset by any amount the Vendor owes the County for any reason.
10. TERMINATION PRIOR TO EXPIRATION OP CONTRACT TERM. County
has the right to terminate this contract, with or without cause, by giving written notice to
the Vendor of such termination and specifying the effective date thereof.
2
Cone act#039 2017 3-1-17
Budget line nem#110.53.00952 86650
IL COUNTY'S REMEDIES UPON DEFAULTOF VENDOR. Whenever Vendor
shall default in performance of this contract in accordance with its terms, County shall be
entitled to suit for damages, specific performance or other relief in law or equity.
12 ASSIGNABLILITY. This contract is not assignable by either party. Any use of
subcontractors by the Vendor for performance of this contract must be accepted in writing
by the County.
13. BINDING ARBITRATION. Any disputes arising out of this contract shall be
subject to binding arbitration. The parties agree that any disputes concerning the terms and
conditions of this contract shall be submitted and finally settled by arbitration. Arbitration
shall be conducted pursuant to the rules of the American Arbitration Association and shall
be presided over by the Pitkin County Hearing Officer appointed to arbitrate Pitkin County
contract disputes. Costs of the arbitration shall be awarded to the substantially prevailing
party.
14. SEVERABILITY. In the event that any provision of this contract shall be held to
be invalid or unenforceable, the remaining provisions of this contract shall remain valid
and binding upon the parties hereto.
15. INTEGRATION AND MODIFICATION. This contract represents the entire and
integrated contract between the County and Vendor and supersedes all prior negotiations,
representations, or contract, either written or oral. This contract may be amended only by
written contract signed by both the County and Vendor.
16. EXEMPTIONS. All purchases of construction or building or any other materials
for this contract shall not include Federal Excise Taxes or Colorado State or local sales or
use taxes. Pitkin County is exempt from such taxes under registration numbers 98-02624
and 84-78000-5K.
17. CONTRACT MADE IN COLORADO. The parties agree that this contract was
made in accordance with the laws of the State of Colorado and shall be so construed. Venue
is agreed to be exclusively in the courts of Pitkin County, Colorado.
18. ATTORNEY'S FEES. In the event that legal action is necessary to enforce any of
the provisions of this contract beyond the arbitration described in Paragraph 13, the
substantially prevailing party shall be entitled to its costs and reasonable attorney's fees.
19. GOVERNMENTAL IMMUNITY. Vendor agrees and understands that the County
is relying on and does not waive,by any provision of this contract,the monetary limitations
or terms(presently$150,000 per person and$600,000 per occurrence)or any other rights,
immunities,and protections provided by the Colorado Governmental Immunity Act, §24-
10-101,er seq.,C.R.S.,as from time to time amended,or otherwise available to the County
or any of its officers,agents or employees.Further,nothing in this contract shall be construed
or interpreted to require or provide for indemnification of the Vendor by the County for any
3
Conti act*039 2017 3-1-17
Budget Line Item*110.53 00952.86650
injury to any person or any property damage whatsoever which is caused by the negligence
or other misconduct of the County or its agent or employees.
20. CURRENT YEAR OBLIGATIONS. The parties acknowledge and agree that any
payments provided for hereunder or requirements for future appropriations shall constitute
only currently budgeted expenditures of Pitkin County as County. Pitkin County's
obligations under this contract are subject to Pitkin County's annual right to budget and
appropriate the sums necessary to provide the services set forth herein. No provisions of
the contract shall constitute a mandatory charge or requirement in any ensuing fiscal year
beyond the then current fiscal year of Pitkin County. No provision of the contract shall be
construed or interpreted as creating a multiple-fiscal year direct or indirect debt or other
financial obligation of Pitkin County within the meaning of any constitutional or statutory
debt limitation. This contract shall not directly or indirectly obligate Pitkin County to make
any payments beyond those appropriated for Pitkin County's then current fiscal year. No
provisions of this contract shall be construed to pledge or create a lien on any class or
source of Pitkin County's moneys,nor shall any provision of this contract restrict the future
issuance of Pitkin County's bonds or any obligations payable from any class or source of
Pitkin County's money.
21. NOTICE. Any written notice required by this contract shall be deemed delivered
through any of the following: (1) hand delivery to the person at the address below; (2)
delivery by facsimile with confirmation of receipt to the fax number below;or(3) within
three (3) days of being sent certified first class mail, postage prepaid, return receipt
requested addressed as follows:
A. To Pitkin County with copies to:
Jonah Frank Pitkin County Attorney's Office
76 Service center Rd. 530 E. Main Street,#302
Aspen, CO 81611 Aspen,Colorado 81611
970-920-5374 Fax: (970)920-5198
B. To Vendor:
MHC Kenworth
752 23 1/2 Road
Grand Junction,CO 81505
4
Contrud t/039/017 3-Id?
Pedgct Lilo Item III 10.53.00951.86650
IN WITNESS WHEREOF, the parties have executed this contract as of the date first set out herein
above.
VENDOR: ` BOARD OF COUNTY COMMISSIONERS OF
MsC kaT.ALJ PITKIN COUNTY COLORADO
By: , "-‘,./...-----C<- L :?) y17 By. i .—.. ?/,.27.
Name/Company Dare Con Manager Date
By. ,,,--- -77c . iv
17 ey: Ike, . `1%/ /6)//i 7
eelF Manager I Dale cello . ader Date
/ . /
�./ /,'
5
CM HC NEW TRUCK ORDER GRAND JUNCTION,CO 51505
152.23 02 ROAD
COLORADO KENWORTW,INC.("Deon 11.910-242.2335l
doing business® MHC KENAORTH•GRANOJLNCTION
PURCHASER ADDRESS
PAM County 76 Service Corner Rd
BUNNESSPHONE OTHER PHONE CITY STATE LP CODE COUNTY DATE
910-920-5393 970-9265764 Aspen CO 81611-2567 PITON 03/142017
QUANTITY YEAR MAKE MODEL BODY TYPE SALESPERSON
1 2018 KW T850H CAB&CHASSIS JORDAN BOGIE
STOCK NUMBER COLOR TO BE DELIVERED ON OR ABOUT FINANCIAL SOURCE
Wide 07/14/2017 Cash
SERIAL NUMBERS I DOD
PRICE OFVEMCLEIFIWUOPET I $132,192 00
TRADE TERMSAOREEMENT APPUCA&LE ❑ YES EA NO
NOTE:If vehide(M are not funded Malin 15 flays of truck reSlpt date al the dealer,customer will be charged a pr diem amount par unA until
unlit are fully funded.Customer has SD days from delivery date of Ma truck to return and have any add-ens listed on the sales order completed.
DESCRIPTION OF TPADE.N OR TRADE ATTACHMENT ADO EE T.
YEAR MAKE MODEL SUBTOTAL $132,192.00
BUSINESS TAX
SERIAL NURSER MLEAGE SALES TM
LOCAL TAX
BALANCE OWED TO TRADE mFFERENCE DOCUMENTATION FEES $295.00
REGISTRATION FEES
TOTAL DELIVERED PRICE $132,48700
LESS:TRADE-IN ALLOWANCE
LESS'BALANCE OWED ON TRADE-IN
TRADE-IN EQUITY
LESS:CASH DEPOSIT SUBMITTED WITH ORDER
PURCHASER'S CERTIFICATIONCASH DUE ON DELIVERY(Includes above Taxes,
PMNasx and Ne person SON We OMxanMwldPurchaser nwoey uuy that but may lBAol heNCE(Jeount to Durable Taxes)
UNPAID BALANCE(Amount to be Separately $132,487.00
1. Purchaser and Me perste Sew this Order on bmMd Purarer have carefully Financed by Purchaser)Due In Cash 0eINaM
tensed Ne tans eM°salons pried on the Irani end reverse side hereof end agreeREADALL PAGES OF THIS ORDER
lobe Ewn°Nerby'The tens xtl mponied m
° 'M° Y some end a YM herhereofeTHE TERMS AND CON0m0NS ON PAGE 2 HEREOF ARE PART OF MSyeseni Seanib.end ldearaton esteems'Mien the pnee rsatok lode Purchase ORDER
and MS elle vehicle we canal end supersedes plot MSM.rxpm.monmenistans or
greermnN,aNa rim aeon THIS ORDER IS NOT VAUD UNLESS SIGNED BY AND ACCEPTED SY AN
AUT OR7,ED MANAGER OF DEALER.
2. Purchaser end the person signing ins Order on SAM of Purchaser here Ce, 'Ay
SHAW URI Omer and Sly understand Nal the INNS axed above SI be stepped ofey THE PNCE OF THIS VEHCLE DOES NOT INCLUDE ANY APPLICABLE
with the optional equipment epeaNaly bled on the las dma Oder plus all standard TAXES,WHICH ARE THE RESPONSIBILITY OF PURCHASER AS SET
eyuSINN as designated b/the MMdaciwer at the lone of Silvery FORTH ON ALL PAGES HEREOF.
3 The person ANSOON,Orison behalf IXPurchaser led Aga ea b execute cIMP ANY TAXES OISPLAYED ON TMS TRUCK ORDER ARE ESTIMATED.
mriads In this Mete The soon apes this Omer on bchatd Purchaser healed ACTUAL TA%ES,ASAPPUCABLE,WILL BEIXVOICEDTO THE
exhxlry est has Mm duly minimized Ionian this Order on SHIM d the Purchaser, PURCNASERATTRE PREVAEWG TAX RATES AVAILABLE AT TMEOF
VEHICLE INVOICE.
THIS ORDER CONTAINS A BINDING ARBITRATION PROVISION WHICH MAY BE ENFORCED BY THE PARTIES
TERMS AND CONDITIONS ON PAGE 2 EREOF ARE PART OF THIS AGREEMENT
SIGNED AUTHORIZEDIREPRESENTATIVE OF PURCHASER) OAT, ACCEPTED BY ppTE, // �
4061 r.317 Customer INS's cl'
TRCKS •E-Wb4.3-D2-A(REV 05/13) MHCUD1795008
CONTINUATION OF TERMS AND CONDITIONS CONSTITUTING A PART OF TRUCK ORDER
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