HomeMy WebLinkAboutbocc.con.053.2017"00T"t" Pitkin County
Co"'TY Contract Cover Sheet
Please complete the Contract Cover Sheet when the contract is completed and signed by ContractorNendor and Pitkin
County Project Lead.
Remm all Contract Cover Sheets and Contracts/Change Orders/Amendments to Procurement
(procurement helpApitkincount .eom). Any contracts $50,000 and over will be routed for signatures to County Manager
and Attorney's Office (if required) by Procurement & Contracts Manager.
Contract Information
Contract Number
053.2017
Previous ChanLe Order/Amendment Amount (if a linable)
Project Name
Temporary Administration Roofing Design
Services
and Quality Assuance
Contractor
Facility Engineering Associates
Budget Line Item
110.24.92824.82286
Additional Budget Line
Items)
(Please fully allocate New
Contract Total)
- _
$
$
S
S
Contract Start Date
2/20/2017
Contract End Date
8/18/2017
Yes ❑ No®
_
Automatic Renewal
If Construction: Retainage
_
Yes $ or % No®
If this is a new contractor, please request they complete and submit to Finance a W-9 Form.
Contact Information:
Department Facilities _
Project Manager Jodi Smith Project Manager (970)920-5396
Phone
Provide a brief description of the contract:
_Roofing design and quality assurance services for the River _Park building. _
Contract Value Summary:
Original Contract Amount
$ 28.220.00
Previous ChanLe Order/Amendment Amount (if a linable)
$
This Chan a order/Amendment amount (ifa licable)
$
New Contract Total
S 28,226.1111
Procurement Method:
None ❑ Informal❑ Formal ® Sole Source ❑ Emergency ❑ Contract Renewal ❑
Contract Type.
Services/Maintenance L Construction ❑ Goods, Equipment, Supplies ❑
Change Order/Amendment ❑ Other, please explain O Click here to enter text.
NOTE: CLERKS OFFICE WILL KEEP ORIGINAL DOCUMENT S IN COMPLIANCE WITH COLORADO STATE
ARCHIVES RETAINAGE SCHEDULE. ALL ATTACHMENTS MUST BE WITH THIS CHECKLIST.
Contract tt^^�- 053-2O1a &V Revision: 0211312017kjm
Budget Line Item N 110.24.92824.82286
�j'I'KIN
COUNT
PITKIN COUNTY CONTRACT FOR PROVISION OF SERVICES
TEMPORARY ADMINISTRATION BUILDING ROOFING DESIGN AND QUALITY
ASSURANCE
THIS CONTRACT, made February 16, 2017 by and between the Board of County
Commissioners of Pitkin County, Colorado, 123 Emma Rd., Suite #106, Basalt, CO 81621,
(hereinafter called the "County") and Facility Engineering Associates, 405 Urban Street, Unit 300,
Lakewood, CO 80228 (hereinafter called the "Contractor") to perform the following work:
Temporary Administration Roofing Deisgn and Quality Assurance Services ("Project").
1. Term of Contract: The term of this contract is from February 20, 2017 to August 18,
2017,
if. Contractor's Obligations Contractor shall provide the following services for the
County Building located at 123 Emma Rd., Basalt, CO 81621, further detailed in
Exhibit A:
A. Phase I — Pre -Construction Design Services
I ) Provide County with an in-depth Design and Condition assessment for the
six (6) low slope TPO single ply roof sections and the exterior decks. The
assessment will investigate the existing as -constructed features and current
conditions. When the assessment is completed, Contractor shall provide the
County with a summary report of the findings and the recommended re -roofing
options. Upon agreement from County, Contractor shall commence on the
creation of a project manual for replacement of selected roof sections and exterior
deck roofs.
B. Phase II — Design Services
I) Upon agreement to move forward Contractor will prepare the project
manual, consisting of technical specifications and drawings for the specific roof
replacement elements. The project technical specifications will include material
and workmanship requirements and will be prepared in the Construction
Specification Institute (CSI) format. All evaluations and design services shall be
overseen by a Colorado Registered Professional Engineer (CAPE). The CRPE
will issue the draft and final completed design documents for review. Both draft
and final design documents shall be available to County upon request and prior
to finalization.
2) When the project manual has been finalized and accepted by the County,
the County shall utilize the manual for contractor RFP. Contractor shall support
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Budget Line Item # 110.24.92824.82286
the County through the RFP process to include, but not limited to, pre-bid
meeting support, contractor selection and contractor mobilization meeting.
C. Phase III — Construction Monitoring Services
1) Contractor shall monitor the progress project work through bi-weekly
construction observations. Work progress shall be documented in site visit
operation reports, reporting to the County Representative and roofing contractor
within three (3) business days of the visit. Contractor shall notify the County
Representative of non-compliance, project difficulties, or project delays that may
require a rapid evaluation and response/approval from the County.
2) Contractor shall work with the County to review applications for payment,
change order requests and other items required for a successful completion of the
construction project.
D. Timeline
1) Contractor shall complete the Project by following the timeline outlined
below
Task
StartDate End Date
Duration
Contract Start
2/20/2017
Project Manual Preparation
2/20/2017
3/28/2017
36
Draft Review
3/28/2017
4/14/2017
17
Release of Bid Documents
4/14/2017
Selection of Construction Contractor
4/14/2017
5/12/2017
28
Construction Contractor Mobilization
5/12/2017
5/21/2017
9
Construction
5/21/2017
8/19/2017
90
Final Completion
1 8/19/2017
E. Cost of Services: All services shall be performed per the following, any work to be
completed at the request and approval of the County shall be per the attached fee
schedule in Exhihit A.
1) Phase I — Pm -Contraction Design $7,900
2) Phase II — Desien Services (Lump Sum) $7,600
3) Construction Monitoring Services $2,120/Per site visit
Should there be any discrepancy or disagreement as to the obligations, performance
or any item of these contract documents, this Contract shall control followed by the
Exhibits.
III. Compensation and Expenses. Invoicing. Payment and Offset. The County shall
compensate Contractor for its services in accordance with the Project Budget and
Schedule set out in Section II. It is expressly understood and agreed that in no event
will the total compensation and reimbursement to be paid hereunder exceed the sum of
twenty-eight thousand two hundred twenty dollars and zero cents ($28,220.00) for all
Contract N 085.2017
Budget line Item N 110.24.92824.82286
Revision: 02/1312012kjm
services rendered. By contract or amendment, the County and Contractor may
reallocate the budget among project tasks if the total budget amount remains
unchanged. Contractor shall invoice for the project monthly based on hours worked,
with payment expected within thirty (30) days of invoice. Any payment by the County
may be offset by any amount the Contractor owes the County for any reason.
IV. County's Exclusive Ownership of Work Product. Drawings, specifications,
guidelines and other documents prepared by Contractor in connection with this contract
shall be the property of the County. However, Contractor shall have the right to utilize
such documents in the course of its marketing, professional presentations, and for other
business purposes. Contractor assigns to County the copyrights to all work prepared,
developed, or created pursuant to this contract, including the right to: 1) reproduce the
work; 2) prepare derivative works; 3) distribute copies to the public; 4) perform the
works publicly; and 5) to display the work publicly. Contractor shall have right to use
materials produced in the course of this contract for marketing purposes and
professional presentations, articles, speeches and other business purposes.
V. Pitkin County's Obligations. Pitkin County shall administer this contract through
a County Representative. Jodi Smith, Facilities Director will manage the project as the
County's Representative. In the event that Jodi Smith is not available, Lyndsey Powell,
Facilities Operations Manager shall assume the County Representative's duties. The
services provided and products delivered by the Contractor under this contract will be
subject to review by the County's Representatives, or a designee, for compliance with
Contractor's obligations prior to final payment.
VI. Liquidated Damages. It is the County's intent to complete the design phase, as outlined
in paragraph H, of this project no later than April 14, 2017. Liquidated damages of two
hundred dollars and zero cents ($200.00) per calendar day shall be paid if project is not
completed by that deadline.
A. Time for Completion. It is hereby understood and mutually agreed, by and between
the Contractor and the County, that the date of beginning Project work and the time
of completion as specified herein are essential conditions of the Contract. The
Contractor agrees that said Project shall be prosecuted regularly, diligently, and at
such rate of progress as will ensure completion within the time(s) specified. It is
expressly understood and agreed, by and between the Contractor and the County, that
the time(s) for completion of the Project described herein are reasonable time(s) for
the completion of the Project, taking into consideration the average climatic
conditions prevailing in the locality of the Project.
B. Time is of the Essence to the Contract. It is further agreed that time is of the essence
in completing the Project, and that the Project Work Schedule and all dates set forth
therein and where in this Contract, an additional time is allowed for the completion of
the Project, the new time limit fixed by such extension shall be of the essence of the
Contract.
Contract N 085.2017
Budget Line Item k 110.24.92824.82286
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C. Liquidated Damages. Completion of the Project is of paramount importance to the
County. If any portion of the Project is not completed in accordance with any time
extensions granted by the County, the County will suffer damage, the extent of which
will be impractical and extremely difficult to estimate accurately. Therefore, as part
of the consideration for executing the Contract, it is hereby agreed that the Contractor
shall pay to the County the liquidated damage amounts specified in the Contract. This
particular provision shall not be construed as a penalty upon said Contractor for failing
fully to complete said Project as agreed in the Proposal and this Contract nor is it
intended, but as Liquidated Damages to compensate the County for all costs incurred
as a result of such breach of Contract.
D. Delays in Project Completion of Construction Phase. Subject to the terms of
"Excusable Delays", as contained in paragraph E of this Section, the Contractor
expressly agrees to pay the County as a reasonable estimate of just compensation for
damages contemplated with the clause, the amount set forth as liquidated damages for
each consecutive calendar day that completion is delayed in the construction of the
Project.
E. Excusable Delays - Force Majeure. If, by reason of Force Majeure, any party hereto
shall be rendered unable wholly or in part to carry out its obligations under this
Contract then such party shall give notice and full particulars of such Force Majeure
in writing to the other party within a reasonable time after occurrence of the event or
cause relied upon, and the obligation of the party giving such notice, so far as it is
affected by such Force Majeure, shall be suspended during the continuance of the
liability then claimed, but for no longer period, and any such party shall remove or
overcome such inability with all reasonable dispatch. The term Force Majeure as
employed herein, shall mean acts of God, strikes, lockouts, or other industrial
disturbances, acts of public enemy, orders of any kind of the Government of the
United States or the State of Colorado or any political subdivision, except the County,
or any civil or military authority, insurrection, riots, epidemics, landslides, lightning,
earthquakes, fires, hurricanes, storms, floods, washouts, droughts, arrests, restraint of
government and people, civil disturbances, explosions, breakage or accidents to
machinery, pipelines, or canals, or other causes not reasonably within the control of
the party eta;ming such ;nability. it is understood anti agreert that the settlement of
strikes and lockouts shall be entirely within the discretion of the party having the
difficulty, and that the above requirement that any Force Majeure shall be remedied
with all reasonable dispatch shall not require the settlement of strikes and lockouts by
acceding to the demands of the opposing party or parties when such settlement is
unfavorable to it in the judgment of the party having the difficulty.
F. Cumulative Remedy. The liquidated damages referred wherein are intended to be and
are cumulative and shall be in addition to every other remedy now or hereafter
enforceable at law, in equity, by statute, or under Contract.
VII. Termination Prior to Expiration of Contract Term. The County has the right to
terminate this contract, with or without cause, by giving written notice to the Contractor
of such termination and specifying the effective date thereof. Such notice shall be given
at least ten (10) days before the effective date of such termination. In such event all
finished or unfinished documents, data, studies and reports prepared by the Contractor
Contract # 085.2017
Budget Line Item # 110.24.92824.82286
RevWon: 02/1312032kjm
pursuant to this contract shall become the County's property. Contractor shall be
entitled to receive compensation in accordance with the contract for any satisfactory
work completed pursuant to the terms of this contract prior to the date of termination.
Notwithstanding the above, Contractor shall not be relieved of liability to the County
for damages sustained by the County by virtue of any breach of the contract by the
Contractor.
VIM Indenendent Contractor Status.
A. The parties to this contract intend that the relationship between them contemplated
by the contract is that of independent contractor. Contractor, and any agent,
employee, or servant of Contractor shall not be deemed to be an employee, agent,
or servant of Pitkin County.
B. Contractor is not required to offer his services exclusively to Pitkin County under
this contract. Contractor may choose to work for other individuals or entities during
the term of this contract, provided that the basic services and deliverable products
required under this contract are submitted in the mama and on the schedule
defined under this contract.
C. Contractor warrants that all work produced will conform to all applicable industry
standard of care, skill and diligence in the performance of Contractor's obligations
under this contract.
D. Contractor shall not attempt to oversee or supervise the work or actions of any
Pitkin County employee, servant or agent in the course of completing work under
this contract.
E. Contractor is not entitled to any Workers' Compensation benefits through Pitkin
County and is responsible for payment of any federal, state, FICA and other income
taxes.
IX. Assi ng ability. This contract is not assignable by either party. Any use of
subcontractors by the Contractor for performance of this contract must be accepted in
writing by the County.
X. Severabili[v. In the event that any provision of this contract shall be held to be invalid
or unenforceable, the remaining provisions of this contract shall remain valid and
binding upon the parties hereto.
XI. Integration and Modification.
A. This contract represents the entire and integrated contract between the County and
the Contractor and supersedes all prior negotiations, representations, or contract,
either written or oral. This contract may be amended only by written contract signed
by both the County and the Contractor.
B. The County may, from time to time, request changes in the scope of services of the
Contractor to be performed hereunder. Such changes, including the increase or
decrease in the amount of the Contractor's compensation, which are mutually
Contract $1085.2017
Budget Line Item # 110.24.92824.82286
Revision: 0211312017zfm
agreed upon between the County and the Contractor, shall be in writing and upon
execution shall become part of this contract.
XII. Indemnity.
A. The Contractor agrees to indemnify, hold harmless and, not excluding the County's
right to participate, defend the County, its subsidiary, parent, associated and/or
affiliated entities, successors, or assigns, its elected officials, trustees, employees,
agents, volunteers, and any jurisdiction or agency issuing permits for any work
included in the project, hereinafter referred to as indemnitee, from all suits and
claims, including attorney's fees and cost of litigation, actions, loss, damage,
expense, cost or claims of any character or any nature arising out of the work done
in fulfillment of the terms of this Contract or on account of any act, claim or amount
arising or recovered under workers' compensation law or arising out of the failure
of the Contractor to conform to any statutes, ordinances, regulation, law or court
decree. It is agreed that the Contractor will be responsible for primary loss
investigation, defense andjudgment costs where this contract of indemnity applies.
In consideration of the award of this contract, the Contractor agrees to waive all
rights of subrogation against the County its subsidiary, parent, associated and/or
affiliated entities, successors, or assigns, its elected officials, trustees, employees,
agents, and volunteers for losses arising from the work performed by the Contractor
for the County.
B. The Contractor further shall investigate, process, respond to, adjust, provide
defense for and defend, pay or settle all claims, demands, or lawsuits related hereto
at its sole expense and shall bear all other costs and expenses related thereto, even
if the claim, demand or lawsuit is groundless, false or fraudulent.
XIII. Insurance. Contractor and subcontractors shall procure and maintain until all of their
obligations have been discharged, including any warranty periods under this Contract
are satisfied, irutaance eOainsa claims for injury to persons or damage to property which
may 8i75G rFVIA 9i la 'iyanv9"c t with the Performance of the work hereunder by the
Contractor, its agents, represell[adves, cmployees or subcontractors.
The insurance requirements herein are minimum requirements for this Contract and in
no way limit the indemnity covenants contained in this Contract. The policies shall
include, or be endorsed to include, the following provision: On insurance policies
where the County is named as an additional insured, the County shall be an additional
insured to the full limits of liability purchased by the Contractor even if those limits of
liability we in excess of those required by this Contract.
The County in no way warrants that the minimum limits contained herein are sufficient
to protect the Contractor from liabilities that might arise out of the performance of the
work under this Contract by the Contractor, its agents, representatives, employees, or
subcontractors. The Contractor shall assess its own risks and if it deems appropriate
Contract # 085.2017
Budget Line Item # 110.24.92824.82286
Revision: 0211312017kfm
and/or prudent, maintain higher limits and/or broader coverages. The Contractor is not
relieved of any liability or other obligations assumed or pursuant to the Contract by
reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or
types. Commercial General Liability Completed Operations coverage must be kept in
effect for up to three (3) years after completion of the project.
A. Coverage and Limits of Insurance. Contractor shall provide coverage with limits
of liability requirements provided that the coverage is written on a "following form"
basis.
IJ Statutory Workers' Compensation: Colorado statutory minimums
a. Policy shall contain a waiver of subrogation against the County.
b. This requirement shall not apply when a contractor or subcontractor
is exempt under Colorado Workers' Compensation Act AND when
such contractor or subcontractor executes the appropriate sole
proprietor waiver form.
Minimum Limits
Coverage A (Workers' Compensation) Statutory
Coverage B (Employers Liability) $ 500,000
$ 500,000
$ 500,000
2) Commercial General Liability — ISO ICG 0001 form or equivalent.
(With County named as an additional insured)
Minimum Limits:
General Aggregate
$
2,000,000
Products/Completed Operations Aggregate
$
2,000,000
Each Occurrence Limit
$
1,000,000
Personal/Advertising Injury
$
1,000,000
Fire Damage (Any One Fire)
$
50,000
Medical Payments (Any One Person)
$
5,000
Coverage to include:
• Premises and Operations
• Explosions, Collapse and Underground Hazards
• Personal / Advertising Injury
• Products / Completed Operations
• Liability assumed under an Insured Contract (including defense costs assumed under
contract)
• Independent Contractors
• Designated Construction Project(s) General Aggregate Limit, ISO CG 2503 (1997
Edition or equivalent)
7
Contract # 085.2017
Budget Line Item # 110.24.92824.82286
Nevbfan; 02113/2031kJm
Additional Insured—Owners, Lessees or Contractors Endorsement, ISO Form 2010
(2004 Edition or equivalent)
Additional Insured—Owners, Lessees or Contractors Endorsement, ISO CG 2037
(2004 Edition or equivalent)
The policy shall be endorsed to include the following additional insured language
on the Additional Insured Endorsements specified above: "County, its subsidiary,
parent, associated and/or affiliated entities, successors, or assigns, its elected
officials, trustees, employees, agents, and volunteers named as an additional insured
with respect to liability and defense of suits arising out of the activities performed
by, or on behalf of the Contractor, including completed operations".
3) Auto Liability: Bodily injury and property damage for any owned,
hired and non -owned vehicles used in the performance of this Contract.
Minimum Limits: Statutory
Coverage Bodily/Property Damage (Each Accident) $ 1,000,000
4) Special Coverages (check as appropriate and insert amount):
a. ❑ Performance Bond $_
b. ❑ Professional Errors and Omissions
c. ❑ Aircraft Liability
d. ❑ Owner's Protective
e. ❑ Builder's Risk
f. ❑ Boiler and Machinery
g. ❑ Loss of Use Insurance
It. ❑ Pollution Liability
i. ❑ Crime, including Employee Dishonesty Coverage, or Fidelity
Bond
n. Proofoflnsurance:
1) Each insurance policy required by the insurance provisions of this
Contract shall provide the required coverage and shall not be suspended,
Voided or Canceled except after thirty (30) days prior written notice has been
given to the County, except when cancellation is for non-payment of
premium, then ten (10) days prior notice maybe given. Such notice shall
be emailed directly to Procurement HeIDOpitkincountv.com. If the
insurance carrier will not provide the required notice, the
Consultant/Contractor and or its insurance broker shall notify the County of
any cancellation, or reduction in coverage or limits of any insurance within
seven (7) days of receipt of insurers' notification to that effect.
Simultaneously with the Certificates of Insurance, the Contractor shall file
with the Project Lead a certified statement as to claims pending against the
Contract # 085.2017
Budget Line Item # 110,24.92824.82286
Revision: 02/1312017kjm
required coverages, reserves established on account of such claims, defense
costs expended and amounts remaining on policy limits.
2) In addition, these Certificates of Insurance shall contain the following
clauses:
a. The contractor's insurance shall be primary and non-contributory with
any insurance or self-insurance purchased by the County.
b. The insurance companies issuing the policy or policies hereunder shall
have no recourse against the County of Pitkin for payment of any
premiums or for assessments under any form of policy.
a Any and all deductibles or self-insured retentions in the above-
described insurance policies shall be assumed by and be for the
amount of and at the sole expense of the Contractor.
d. Location of operations shall be: "all operations and locations at which
work for the referenced Project is being done."
3) Certificates of Insurance for all renewal policies shall be delivered to
the County's Representative at least fifteen (15) days prior to a policy's
expiration date except for any policy expiring on the expiration date of this
contract or thereafter.
4) The County reserves the right to request and receive a copy of any
policy and any policy endorsement at any time during the term of this contract.
XIV. Exemptions and Preferences. All purchases of construction or building or any other
materials for this contract shall not include Federal Excise Taxes or Colorado State or
local sales or use taxes. Pitkin County is exempt from such taxes under registration
numbers 98-02624 and 84-78000-5k.
XV. Records. The Contractor shall maintain comprehensive, complete and accurate
books, records, and documents concerning its performance relating to this contract for
a period of three (3) years after final payment under the contract and the County shall
have the right within the three (3) year period to inspect and audit these books, records
and documents, upon demand, in a reasonable manner and at reasonable times, for the
purpose of determining, by accepted accounting and auditing standards, compliance
with all provisions of the contract and applicable law.
XVI. Contract Made in Colorado. The parties agree that this contract was made in
accordance with the laws of the State of Colorado and shall be so construed. Venue is
agreed to be exclusively in the courts of Pitkin County, Colorado.
XVII. Attorney's Fees. In the event that legal action is necessary to enforce any of the
provisions of this contract, the substantially prevailing party shall be entitled to its costs
and reasonable attorney's fees.
Contract # 085.2017
Budget Line Item k 110.24.92824.82286
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XVIII. Governmental Immunity. Contractor agrees and understands that Pitkin County is
relying on and does not waive, by any provision of this contract, the monetary
limitations or terms (presently $150,000 per person and $600,000 per occurrence) or
any other rights, immunities, and protections provided by the Colorado Governmental
Immunity Act, 24-10-101, et seq., C.R.S., as from time to time amended, or otherwise
available to Pitkin County or any of its officers, agents or employees. Further, nothing
in this contract shall be construed or interpreted to require or provide for indemnification
of the Contractor by the County for any injury to any person or any property damage
whatsoever which is caused by the negligence or other misconduct of the County or its
agent or employees.
XIX. Current Year Oblieations.The parties acknowledge and agree that any payments
provided for hereunder or requirements for future appropriations shall constitute only
currently budgeted expenditures of Pitkin County. Pitkin County's obligations under
this contract are subject to Pitkin County's annual right to budget and appropriate the
sums necessary to provide the services set forth herein. No provisions of the contract
shall constitute a mandatory charge or requirement in any ensuing fiscal year beyond
the then current fiscal year of Pitkin County. No provision of the contract shall be
construed or interpreted as creating a multiple -fiscal year direct or indirect debt or other
financial obligation of Pitkin County within the meaning of any constitutional or
statutory debt limitation. This contract shall not directly or indirectly obligate Pitkin
County to make any payments beyond those appropriated for Pitkin County's then
current fiscal year. No provisions of this contract shall be construed to pledge or create
a lien on any class or source of Pitkin County's moneys, nor shall any provision of this
contract restrict the future issuance of Pitkin County's bonds or any obligations payable
from any class or source of Pitkin County's money.
XX. Notice. Any notice required or permitted under this Agreement shall be in writing
and shall be hand -delivered or sent by registered or certified regular mail, postage pre -
Paid to the addresses er the Parties as follows. Each arty by notice sent mtder oris
paragraph may change the addrem to which rutllre nottooa should hu aunt, blcotronic
delivery of notices shall also be deemed sufficient and considered delivered upon
receipt of confirmation of delivery on the part of the sender.
To Pitkin County:
Jodi Smith
485 Rio Grande Place, Unit 101
Aspen, CO 81611
Email: Jodi.Smith@PitkinCounty.com
To Contractor:
Facility Engineering Associates
405 Urban Street, Unit 300
Lakewood, CO 80228
10
with copies to:
Pitkin County Attorney's Office
123 Emma Rd., Suite #204
Basalt, Colorado 81621
Email: Attomey@pitkincounty.com
Contract N 085.2017 Revalon: OV1312017kjm
Budget Line Item k 110.24.92824.82286
Phone: (303) 984-7300
Email: trhemacki@feape.com
XXI. Public Contracts for Services and Public Contracts with Natural Persons. In
conformance with the provisions of C.R.S. §§ 8-17.5-101, et seq., as amended and
C.R.S. §§ 24-76.5-101, et seq., as amended:
A. PUBLIC CONTRACTS FOR SERVICES. §§8-17.5-101, et seq. C.R.S.
[Not applicable to agreements relating to the offer, issuance, or sale of securities,
investment advisory services or fund management services, sponsored projects,
intergovernmental agreements, or information technology services or products and
services] Contractor certifies, warrants, and agrees that it does not knowingly employ
or contract with an illegal alien who will perform work under this Contract and will
confirm the employment eligibility of all employees who are newly hired for
employment in the United States to perform work under this Contract, through
participation in the E -Verify Program established under Pub. L. 104-208 or the State
verification program established pursuant to §8-17.5-102(5)(c), C.R.S., Contractor
shall not knowingly employ or contract with an illegal alien to perform work under this
Contract or enter into a contract with a Subcontractor that fails to certify to Contractor
that the Subcontractor shall not knowingly employ or contract with an illegal alien to
perform work under this Contract. Contractor (i) shall not use E -Verify Program or
State program procedures to undertake pre-employment screening of job applicants
while this Contract is being performed, (ii) shall notify the Subcontractor and the
contracting State agency within 3 days if Contractor has actual knowledge that a
Subcontractor is employing or contracting with an illegal alien for work under this
Contract, (iii) shall terminate the subcontract if a Subcontractor does not stop
employing or contracting with the illegal alien within 3 days of receiving the notice,
and (iv) shall comply with reasonable requests made in the course of an investigation,
undertaken pursuant to §8-17.5-102(5), C.R.S., by the Colorado Department of Labor
and Employment. If Contractor participates in the State program, Contractor shall
deliver to the contracting State agency, Institution of Higher Education or political
subdivision, a written, notarized affirmation, affirming that Contractor has examined
the legal work status of such employee, and shall comply with all of the other
requirements of the State program. If Contractor fails to comply with any requirement
of this provision or §§8-17.5-101 et seq., C.R.S., the contracting State agency,
institution of higher education or political subdivision may terminate this Contract for
breach and, if so terminated, Contractor shall be liable for damages.
B. PUBLIC CONTRACTS WITH NATURAL PERSONS. §§24-76.5-101, et seq.,
C.R.S.
Contractor, if a natural person 18 years of age or older, hereby swears and affirms under
penalty of perjury that he or she (i) is a citizen or otherwise lawfully present in the
United States pursuant to federal law, (ii) shall comply with the provisions of §§24-
11
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Budget Line Item k 110.24.92824.82286
Nevision: 03/1312017Ajm
76.5-101 et seq., C.R.S, and (ui) has produced one form of identification required by
§24-76.5-103, C.R.S. prior to the Effective Date of this Contract.
12
Contract a 085.2017
Budget Line Item a 110.24.92824.82286
ammo-oLt3/:at7ym
IN WITNESS WHEREOF, the patties have executed this Contract as ofthe date fust set out herein
above.
Facility Engineering Associates
Signature Date
m 4rrrhW /9. lluruOti' VP OFCnr6rnwtwi�/G JWtScEJ
Printed Name Title
PITKIN COUNTY, COLORADO
RECO1v1MENDED FOR APPROVAL:
�ecd,�� Srxttk. ;aeuduwyln ax
'o"WA/2017 9:37:23 AM Date
13
OCOFECENGINEERI",.NG
ITY
Improving the Way You Manage Facilities
Proposal For
Pitkin County
Temporary Administration Building
Roofing Design Services and
Quality Assurance Services
i1'KIN
v"OCOUNT
-.– 'P�D*Nc, —
Pitkin County Project No.: 053.2017
FEA Proposal No.: P05.2017.001063
January 27, 2017
January 27, 2017
Ben Ferrara
Pitkin County
123 Emma Road
Basalt, Colorado 81621
FACILITY ENGINEERING ASSOCIATES, P.C.
405 Urban Street. Suite 300
Lakewood, Colorado 80228
303-984-7300Te1
303-984-7301 Fax
—f-F—
SUBJECT: Pitkin County Temporary Administration Building
Roof Design Services and Quality Assurance Services
123 Emma Road, Basalt, Colorado
Pitkin County Project No.: 053.2017
FEA Proposal No.: P05.2017.001063
Mr. Ferrara,
Uploaded BidNet Direct
Facility Engineering Associates, P.C. (FEA) appreciates the opportunity to provide this proposal to
Pitkin County, Colorado (Pitkin) in accordance with the Request for Proposal (RFP) issued January 9,
2017. This proposal addresses the requested components identified in the RFP for Pitkin County
Temporary Administration Building Roof Design Services and Quality Assurance Services, Project
Number 053.2017 (RDS & QAS) with its enclosures and references, including Addendum Number 1
dated January 19, 2017 and Addendum Number 2 dated January 24, 2017.
We understand that Pitkin has an important decision to make in selecting a consultant to provide
roof consulting services. For over 24 years, FEA has provided a large variety of consulting services
related to roofing and waterproofing systems.
The scope of services for this project are aligned with our core skills and experience. We have brought
forth specialized resources and are confident that we can meet your expectations. We trust that you
will find FEA Qualified to accomplish projects we may be assigned and that we have the knowledge
and expertise to deliver successful results. Unique qualities that our team offers include:
✓ The key roofing and building envelope professionals selected for this team have extensive
experience in the repair and replacement of these system components. Combined, they have
been involved with roof consulting services for decades.
✓ Our team has the ability to respond and complete anticipated scopes of work associated with
the roof inspection services. Our team members have worked on similar government facilities
and understand the need to complete the work on schedule with the least amount of impact
to the facility's occupants and users.
Due to our attention to detail, previous experience with similar government owned buildings, and
expertise in providing these type of services, we are confident that we are uniquely qualified to
provide the roof inspections services for Pitkin County.
aw rm
Our proposed assessment team is conveniently based out of our Denver office. This team
understands the Rocky Mountains and the unique conditions that buildings exist in from being on
the plains, front range, or high in the mountains. The combination of our qualifications, location,
experience, proposed technical approach, work plan concept, and price set us apart in a best value
determination.
FEA welcomes the opportunity to further present our approach and qualifications to you at your
convenience. Additionally, please feel free to visit us at www.fea cp com for more information about
FEA.
Respectfully,
FACILITY ENGINEERING ASSOCIATES, P.C.
T.R. Hernacki, PE, PMP Matthew P. Kutzler, P.E. (VA), C.D.T.
Senior Project Manager Vice President of Engineering Services
trhernacki(@feaoe.com mattkutzler(a)feans,_rom
Pitkin County TemporaryAdministration Building
Roof Design Services and QualityAssurance Services
Pitkin County Project No.: 053.2017
FP.A Proposal No.: P052017.001063
page in
January 27, 2017
k
AfloCum
Table of Contents
ExecutiveSummary ..............................................................................................................................................5
CompanyBackground..........................................................................................................................................5
ProposedProject Approach...............................................................................................................................6
Proposed Timeline and Cost for Services.....................................................................................................9
Qualification of Proposer.................................................................................................................................
10
References & Relevant Projects....................................................................................................................11
Completed Proposal Form...............................................................................................................................
17
Services to be Sub -Contracted (If Required)............................................................................................
17
ProjectTeam Resumes.....................................................................................................................................
18
Evidenceof Insurance....................................................................................................................................... 25
AppendixA - Consultants Fee Schedule....................................................................................................
26
Appendix B - Proposal Form..........................................................................................................................
27
Appendix C - Selected Reference Project Profiles..................................................................................
28
AppendixD - Addendums to RFP.................................................................................................................
32
Pitkin County Temporary Administration Building page 4
Roof Design Services and QualityAssurance Services
Pitkin County Project No.: 053.2017
FEAProposal No.: P05.201Z001063 january27,2017
No
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Executive Summary
Facility Engineering Associates P.C. (FEA) understands that Pitkin County (Pitkin) is seeking a
consultant team to continue to provide Roof Design Services and Quality Assurance Services for the
low slope roofs located at the Pitkin County Temporary Administration Building located in Basalt,
Colorado. The services include, but are not limited to, Pre -Construction Design Services, Design
Services for replacing the low slope roofs, and bi-weekly Quality Assurance observations.
Company Background
FEA was founded in 1992 to provide technical support to owners and managers of existing facilities.
Since then, we have grown to an international engineering and facility management consulting firm
whose education and experience as a thought leader in our industry, allows us to deliver the unique
and tailored solutions you need. FEA has been performing consulting services related to roofing and
building envelope engineering for over 24 years.
FEA assists our clients with facility condition assessments, energy management, facility capital
planning, asset management, and facility management in addition to engineering consulting services
for existing facilities. We provide our clients with tools to help extend the service life of facilities and
building systems. FEA's client -centered culture thrives on communicating effectively with our clients
and making their success our priority.
Our staff includes licensed professional civil, structural and mechanical engineers, and Registered
Roof Consultants. We are a small, employee owned, privately held firm incorporated in the
Commonwealth of Virginia. Our primary and corporate office is located in Fairfax, Virginia, with
additional major offices located in Denver, Colorado and Santa Rosa, California. Our firm consists of
over 40 individuals who stand ready to contribute as required. This national presence allows us to
provide services to our clients at a personal and local level.
Mission Vision
To provide facility managers To shape the future of how
and owners with progressive facilities are managed,
and innovative solutions to operated, maintained, and
facility life cycle challenges sustained.
PEA has an on-going commitment to client satisfaction. Each project begins with a detailed
assessment of the client's needs and desired outcomes for the project The Senior Project Manager
will maintain continual involvement to ensure your project satisfaction and delivery of quality roof
consulting services.
Pitkin County TemporaryAdministration Building page 5
Roof Design Services and QualityAssurance Services
Pitkin County Project No.: 053.2017
PEA Proposal No.: P05.2 01 7 001 063 january27,2017
EEA is uniquely qualified to provide engineering consulting services in the discipline of roofing
systems due to the combination of experience and technical expertise of our personnel. PEA
maintains a repeat client list that includes local single -building owners such as condominium
associations, small municipal owners such as city and county governments, and larger entities like
state and federal governments.
Our mission is to provide our clients with the necessary tools to help strategically manage facility
assets, extend the service life of their facilities, enhance current building systems performance, and
improve the overall management of their facilities. FEA's client -centered culture thrives on
communicating effectively with our clients and making their success our priority. FEA regularly
works with many building owners and portfolio managers; we understand their specific goals and
needs. As demonstrated in our project history and repeat client list, we have successfully executed
many projects for different institutions, each with its own guidelines, standards, and requirements.
Proposed Project Approach
The temporary administration building located at 123
Emma Road is a 2 -story commercial building with an
exterior deck to access the second Floor tenant spaces.
The building has a unique shape as viewed from satellite
imagery. The building's second floor decks and plaza
decks were reported to have a single ply membrane which
was covered by a Trex boardwalk surface. The second
floor roofs consist of six gable roofs covered with standing
seam metal roof panels, one arched roof covered with
standing seam metal panels, and six low slope
thermoplastic polyolefin (TPO) single ply roofs. The
second floor low slope roofs contain various mechanical
equipment, fans, conduit, piping, and ducts.
Phase 1 - Pre -Construction Design Services
We propose to perform an in-depth Design and Condition
Assessment for the existing six low slope TPO single ply
roof sections and the exterjor decks. The assessment will
investigate the existing as -constructed features and
current conditions. We will issue a summary report of our
findings and recommended re -roofing options to Pitkin.
We anticipate spending up to two days on the roof
documenting our observations. We will discuss possible
building code improvements that may be required as part
of a replacement program or an improvement for
durability, such as increased insulation thickness or
drainage considerations.
Pitkin County Temporary Administration Building page 6
Roof Design Services and QualityAssurance Services
Pitkin County Project No.: 053.2017
FEA Proposal Na.: P05.201 2001063 January Z7, 2017
Win=
once we have all of the design data and existing
condition data, we will meet with Pitkin staff to present
our findings, roof replacement options, and seek
concurrence to proceed with creation of a project
manual for replacement of selected roof sections and
exterior deck roofs. This proposal is being written
assuming that all six low slope TPO roof sections and
exterior deck membrane on the building will be
replaced. The figure to the right shows the six second
Floor low slope roofs (No. l to 6 outlined in blue) and the
lower exterior deck roof (No. 7 outlined in red). The
table below shows approximate square footages of the
outlined areas of work
Phase 2 - Design Services
Once we have concurrence to proceed, PEA will prepare
the project manual which will consist of technical
specifications and drawings for the specific roof
replacement elements. The project technical
specifications will include material and workmanship
requirements and will be prepared in the Construction
Specification Institute (CSI) format
A Colorado Registered Professional Engineer will
oversee the evaluations and design services, and will
issue the draft and final completed design documents for
review. FEA will release a draft copy to Pitkin for review
prior to finalization.
After the project manual has been finalized and
released to Pitkin for purchasing to initiate the
contractor bidding process, FEA will support
Pitkin during the bidding phase with response to
RFI's. FEA understands that Pitkin would conduct
the pre-bid meetings, contractor selection, and
contractor mobilization meeting.
Ar ork Appro
1
Square Footage
275
2
275
3
340
4
650
5
1,240
6
220
7
3,160
PEA understands that Pitkin would like to prioritize and phase the replacement of the exterior decks,
as outlined in Addendum No. 2. FEA will provide a full design and full replacement bid package of the
exterior decks for full bid review, as well as, pricing alternates for the specified areas. If there are
budget limitations or tenant restrictions for total replacement of all six roofs and exterior decks in
2017, then FEA will work with Pitkin County to prioritize the work into a multi-year phased project.
We will work with Pitkin to have a firm fixed price project that would cover 2 -years and result in the
desired effect of having the RFP's desired goal.
Pitkin County Temporary Administration Building
RoofDes(gn Services and QualityAssurance Services
Pitkin County Protect No.: 053.2017
FEAProposal No.: P05.2017001063
page 7
January 27, 2017
No
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Phase 3 - Construction Monitoring Services
FEA will observe the progress project work on the planned bi-weekly basis during construction
operations. We will document the work progress in site visit observation reports to your project
representative and the contractor after each of our site visits. We will notify your project
representative of significant noncompliance or project difficulties that may require a rapid
evaluation and response/approval from Pitkin.
Upon request, FEA can provide a cost for additional services to review the contractor pre- and post -
submittal packages for compliance with the project requirements. After our review, a letter report
will be sent to the contractor with a copy to the owner stating the status of the submittals. Our
anticipated submittal review efforts are based on receiving all required contractor submittals at one
time. Also if requested, FEA will review the contractor's applications for payment, requests for
change orders, and other miscellaneous administrative functions as required for successful
completion of the project We will prepare and process necessary change orders that may be required
to address concealed or unforeseen conditions.
The contractor will be responsible to organize, coordinate, and schedule their work forces to
accomplish the work The contractor will be required to provide an initial work schedule identifying
the work for each building and schedule updates as the work progresses.
Pitkin County Temporory Adminisb ation Building
Roof Design Services and Quality Assurance Services
Pitkin County Project No.; 053.2017
FEA Proposal No.: P05.2017001063
page 8
january27, 2017
No
start
1'
2/9/2017
r
■
2/9/2017
Em
3 17
2017M36Draft
Proposed Timeline and Cost for Services
Timeline
We anticipate the total time from authorization to proceed to the release of the draft review copy of
the project manual to be 4 weeks. Assuming a mid-February release we could have the draft
documents ready for Pitkin to review mid-March. This would allow 2 weeks for Pitkin to review the
project manual and for PEA to update any concerns that Pitkin may have. Our proposed approach
would have the project manual completed so that Pitkin can release to BidNet Direct by the end of
March for soliciting a roofing contractor and have the month of April to bid the roof replacements.
The schedule below includes one possible timeline for contractor mobilization and construction.
This schedule will be dependent on the winning contractor's proposed timeframe for completion of
work.
Notice to Proceed
Project Manual Preparation
Draft Review
Release of Bid Documents
Selection of Contractor
Contractor Mobilization
Construction
Final Completion
Proposed Timeline
2/6 3/8 4/7 5/7 6/6 7/6 8/5 9/4
Notice to Pi creed*
start
1'
2/9/2017
-
Project Manual Preparation
2/9/2017
3 17
2017M36Draft
Review
3 17
20173
31
21117Release
ofBid Documents
3 31
2017
Selection of Con tractor
3 31
2017
4 28
2017Contractor
Mobilization
4 28
2017
5 7
2017Construction
5 7
2017
8 5
2017
Final Completion
8/5/2017
Pitkin County TemporaryAdrninistration Building page 9
Roof Design Services and QualityAssurance Services
Pitkin County Project No.; 053.2017
FEAProposal No.: P05.2017001063 january27,2017
Proposed Cost
Our fees to perform the above stated scope of services are based on the anticipated time and expenses
to complete the services in accordance with the attached Fee Schedule. Our services will be invoiced
at the conclusion of each phase on a Not -to -Exceed time and expenses basis or as indicated below.
Based upon our understanding of the project requirements described above, we propose to provide
our services for the following Not -to -Exceed fees for each phase of service:
Phase 1- Pre -Construction Design ..........
Phase 2 - Design Services (Lump Sum) ...
.........$ 7,900
.........$ 7,600
Phase 3 -Construction Monitoring Services (Per Site Visit) * . $2,120
Estimated Budget Totals...............................................................................................................$ 28,220
* The fee for the Construction Phase Services are based on a bi-weekly site visit
and an anticipated 3 -month construction period totaling 6 site visits.
Attached in Appendix A of this proposal is our 2017 Fee Schedule that would be used on this project.
Qualification of Proposer
PEA has Professional Engineers licensed
in multiple states across the country. PEA
has a Certificate of Fact of Good Standing
from the Office of Secretary State of the
State of Colorado which is shown to the
tight.
FEA's Branch Manager, T.R. Hernacld, is a
Licensed Professional Engineer in good
standing with the Colorado Board of
Professional Engineers.
We have within this proposal described
the qualiflw itivn vfaur porsvnnct that
will be working on this project,
OFFICE OF THE SECREfARY OF STATE
OF TBE STATE OF COLORADO
CERTIFICATE OF FACT OF GOOD STANDING
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Pitkin County TemporaryAdministration Building
Roof Design Services and Quality Assurance Services
Pitkin County Project No.: 053.2017
FEA Proposal No.: P05.2017.001063
page 10
/anuary27, 2017
ON
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References & Relevant Projects
Abbreviated Past Project Descriptions
Below are six client references and a brief description of each project
City of Wheat Ridge
Mike Farrell - Facilities Maintenance Supervisor
Municipal Court Building
7500 W 296 Avenue
Wheat Ridge, Colorado 80033
(303) 231-1324
infarrell0d.wheatridge.co.us
The project was a partial roof
replacement for the Municipal Court
Building in Wheat Ridge, Colorado. The
standing seam metal roof over the
selected courtrooms had leaks and
covered approximately 3,810 square
feet The City had requested from FRA
assistance with a roof evaluation and
design to address the ever present leaks.
The existing roof was removed and
replaced with a new standing seam
metal roof. FEA created the project
manual consisting of drawings and
specifications and assisted the city _
during their contractor selection ---+:----
process. We then providedquality
monitoring during the construction phase. All work had to be completed during off -court hours to
provide minimal disruption to the court schedule.
See the attached project profile in the appendix of this proposal.
Pitkin County Temporary Administration Building page 11
Roof Design Services and QualityAssurance Services
Pitkin County Project No.: 053.2017
FEA Proposal Na.: P05.2017001063 ]anuary27, 2017
No
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Sonoma County Airport
Mark Abel - Project Specialist
2300 County Center Drive, Suite A-220
Santa Rosa, California 95403
(707)565-1366
mark abel0sonoma-countv.ora
The project is nearing the end and consists of provided consulting
services for the design, plans, and specifications for new roof
replacement systems at the Sonoma County Airport in Santa Rosa,
California. Three structures were part of this project including the
main Control Tower, the Fire House, and their Industrial Office
facility for a total of approximately 22,400 square feet
PEA prepared the plans for installation of new PVC cool roof over
new roof decking. Also included were details for installation of
roof penetrations, HVAC curb assemblies, access ladders, roof
hatches, walkway pads, pipe supports and fall protection
anchorage.
See the attached project profile in the appendix of this proposal
Pitkin County Teinpor'aryAdministration Building page 12
Roof Design Services and QualityAssurance Services
Pitkin County ProjectNo.: 053.2017
PEA Proposal No.: P05201 2 001 063 january27,2017
FFA
Cherry Hills III Condominium Corporation
Tom White - Board Member
2800 South University Boulevard
Denver, Colorado 80210
(303)808-3300
whiere0comcastnet
The project is currently
underway and consist of
providing roof replacement
and repair as the result of a
2015 hail storm. The complex
has 53 one- and two-story
townhomes within its
boundaries. Each building
contains anywhere between 3
and 5 individual attached
townhomes with a total of 185
residences. FEA provided the
project manual for the roof
project based on the damaged
roofs defined within the
insurance claim, supported
the association in bidding out
the work and negotiating with
a roofing contractor, and
assisted in securing roof replacement building permits by building instead of townhome unit FEA
supported the association with a supplemental insurance claim concerning the original roof
sheathing attached to the trusses was failing. We requested the supplement due to improper
fastening to the original diaphragm was occurring for the new roof shingles. The new shingle nails
were not being held tight by the sheathing resulting in the nails being able to be pulled out by hand.
The end result is the roof sheathing is now being replaced to meet the building code requirements
under the original hail damage claim. Our support for the supplemental claim resulted in the
association saving significant out of pocket expense to install new plywood sheathing that was
required. We are continuing to provide construction administration and monitoring services with
the contractor completing approximately three building per week
Pitkin County Temporary Administration Building page 13
RoafDesign Services and QualityAssurance Services
Pitkin County PmjectNo.: 053.2017
FEA Proposal No.: P05.201 2 001 063 January27,2017
No
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Legacy 21
Richard Brownjohn
Legacy Partners Residential Development, Inc.
13155 Noel Road, Suite 825
Dallas, Texas 75240
(972) 728-7216
RBROW NIOHN(&Iegacyoartners.com
The project was providing third party peer
review and new construction quality
monitoring on a new 5 -floor apartment
building being constructed to the east of
Coors Field. Services were review of
architect's project manual and construction
details for building envelope water proofing
and roofing. This document review was
followed with quality observations of
completed work by the contractor and their
sub -contractors. Areas observed were
building vertical wall envelope, Pool deck
hot applied water proofing, and roof deck
TPO membrane.
Pitkin County TemporaryAdministration Building page 14
Roof Design services and Quality Assurance services
Pitkin County Protect No.: 053.2017
FEA Proposal No.: P05.201 2001063 January17,2017
University of Denver
Pam Carnahan P.E. - Physical Plant Director
Facilities Management and Planning
Facilities Service Center
2400 South Race Street
Denver, Colorado 80208
(303) 871-2167
pcarnaha(&du.edu
University of Denver contacted PEA to
perform a fall protection assessment for
workers accessing roof top equipment. The
assessment noted several deficiencies with
the roof top fall protection requirements as
defined by OSHA. FEA was hired to design fall
protection safety railing around the roof top
equipment along with access ladders and
steps. The project manual was created and we
then supported the University with bidding
out the work with subsequent construction
monitoring and administration monitoring.
The design of the new safety rails required
cutting into the existing EPDM roof
membrane to install the guardrail to the
structural frame of the building.
Pitkin County Temporary Administration Building page 1S
Roof Design Services and QualityAssurance Services
Pitkin County Project No.: 053.2017
FEAProposal No.: POS.2017001063 january27,2017
No
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Southeast Financial Center
Joseph (Jay) Leone - Property Manager
200 S Biscayne Blvd, Suite 350
Miami, Florida 33131
The project involved the second tallest
building in Miami, Florida. The roof
required a complete removal and
replacement at 55 floors above ground.
Along with the roof replacement a 100
point antennae field had to be relocated
from the main roof level to the penthouse
roof. The project required complete
construction documents along with high
wind engineering meeting both the Florida
Building Code but also Factory Mutual
standards. The existing roof had a 4 to 6 -
inch -thick concrete ballast on top of it that
required its full removal and disposal
along with installation of a 50+ year
warranty membrane that meets the
Hurricane uplift requirements of South
Florida.
See the attached project profile in the appendix of this proposal.
HewF,Y f:m C_M Ift __
Pitkin County Temporary Administration Building page 16
Roof Design Services and Quality Assurance Services
Pitkin County Project No.: 053.2017
FEA Proposal No.: P05.101 2001063 januaryZ7,2017
Completed Proposal Form
Attached in Appendix B of this proposal is the completed form defined as RFP Proposal Form.
Services to be Sub -Contracted (if Required)
FEA will self -perform all of the RDS & QAS activity. Possible secondary activity requested by Pitkin
after completion of the roof report, such as roof cores or infrared thermal roof imaging, will require
sub -contracted support These secondary activities are not included in the proposed scope of work
or fee.
For possible roof cores at sections under warranty, we rely on the roofing contractor that installed
the roof and has warranty responsibility (or other manufacturer -approved applicator if out of the
contractor's warranty period, but still under a manufacturer's warranty) to perform the core and
repair the core hole in the membrane. For roofs out of warranty we normally rely on Turner Morris
Commercial Roofing Systems to assist us in repairing the existing roof membrane from the core
sample activity.
Due to the complexity and multiple specialty requirements for infrared thermal roof imaging, we sub-
contract that activity to Hot -Shot Infrared Inspections, Inc. in Lakewood, Colorado. They have
multiple personnel with roof thermal imaging certifications.
Pitkin County TemporaryAdministrotion Building page 17
Roo(Design Services and QualityAssurance Services
Pitkin County Project No.: 053.2017
FEA Proposal No.: P05.2017001063 january27,2017
Project Team Resumes
FEA is a small business uniquely qualified to fulfill the requirements of this proposed work. Our
experts work across the country assisting universities, school districts, facility owners and managers,
and government agencies with their facility condition assessment and capital planning needs. We are
proud to have long-term clients like the State of Wyoming, MIT Lincoln Laboratories, The World
Bank, the Smithsonian Institution, GSA, and Virginia Polytechnic Institute and State University.
Our long-term relationship with these clients is built on our ability to develop facility capital
investment business cases and our expertise in helping them improve their facility management
maintenance programs. We are internationally recognized experts in the implementation and use of
computerized maintenance management systems and the use of the collected information to support
the needs of maintenance organizations.
Our expert staff of Registered Professional Engineers, Licensed Building Inspectors, Certified Facility
Managers, Facility Management Professionals, and Registered Roof Consultants possess a wealth of
knowledge related to facility condition assessments, building systems, operations and maintenance,
preventive maintenance, condition monitoring, FM organizational assessments, and facility
management software to solve complex building and site problems.
Our proposed organizational chart is below:
OfTKIN
`''COUNT
Pitkin County Temporary Administration Building page 18
Roof Design Services and Quality Assurance Services
Pitkin County Project No.: 053.2017
FRA Proposal No.: P65.2017001063 january27,2017
ME
mNtocum
Thomas (T.R.) Hernadd, PE, PMP
Senior Project Manager/Denver Office Manager
Total years of experience: 30
Education:
Bachelor of Science / Mechanical Engineering
Masterof Science /Engineering Management
Active Registrations/Certifications:
Professional Engineer / CO, FL
Project Management Professional
Licensed Building Inspector / ICC, FL
Licensed General Contractor/ FL (inactive)
Licensed Building Inspector / ICC, FL
American Society of Civil Engineer / Master
Qualifications and Experience:
T.R. Hernacki is the Denver office manager and Senior Project Manager at FEA with nearly 30 years
of professional experience in structural repair of buildings, historic renovation and upgrades to
buildings and structures, building envelope evaluation, window/door replacements and code
compliance upgrades, renovation, repair with wind and impact protection engineering, and product
evaluation engineering for structural code compliance.
200 S Biscayne Southeast Financial Center Engineering Services, Miami, FL
Performed evaluation, created repair documentation for the replacement of guardrails, new
antennae mounts, and guided construction to the completion of a successful project that involved
reroofing the second tallest building in Miami. Performed wind load assessment on the building using
both current code processes while integrating today's requirements with the original wind tunnel
data to confirm the new elements fully meet the current Florida Building Code and the High Velocity
Wind Zone requirements of South Florida. Coordinated extensively between the building owner,
contractor, along with various public agencies, and the antennae farm management firm during the
construction phase of the project Provided real time engineering support for unknown conditions
uncovered or brought up by the building departments field inspectors.
Embassy Suites Nationwide Skylight Assessments, San Francisco Bay Area, CA
Assisted in performing condition assessments of skylights and sunrooms located within various
Embassy Suite properties around the San Francisco Bay Area. During the on-site assessments, PEA
was able to identify other areas of concern to the property management team in addition to the
skylights and sunrooms located on the roof and side of the building.
Pitkin County Facilities Condition Audit, Aspen, CO
Assisted in performing a facility assessment for Pitkin County facilities located in Aspen, Colorado.
Provided oversight and leadership to a team of five engineers evaluating the Ambulance Station for
structural, fire, environmental, and condition of the two structures that comprise the Ambulance
Station. Coordinated between various assessors that lead to the compiling and final production of the
condition assessment report for Pitkin County.
Pitkin County TemporaryAdministration Building page 19
Roof Design Services and QualityAssurance Services
Pitkin County Project ila: 053.2017
FEAProposai No.: P0S.201Z001063 january27,2017
No
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Tabor Center Support Engineering Services, Denver, CO
Performed evaluation, created repair documentation, and guided construction to the completion of
a successful project that involved repairing the waterproofing of a parking garage structure that
extended under the public side walk in down downtown Denver, Colorado. Coordinated extensively
between the building owner, contractor, and various public agencies such as parking enforcement,
bicycle co-op, and mass transit while maintain one lane closed during the construction phase.
Provided real time engineering support for unknown conditions uncovered such as a set of high
voltage conduits that were not in compliance with the NEC for protection.
Engineer of Record for the removal and replacement of the main tower roof in 2015. Required high
elevation wind engineering for the new single ply membrane with ballast system. Coordination
between tenants and work crew was extremely important for this client.
825 Dahlia Parking Structure Engineering Support, Denver, CO
Assisted and reviewed the structural analysis of parking garage support structure in its original
constructed condition. Compared the results to the current anticipated loading as defined by current
code and validated that the defects that resulted in the Park Mayfair garage collapse where not
present or if mitigation was required. Assisted in monitoring the installation of improvement
mitigation structural elements to provide for a longer useful life of the parking structure.
Mountain Tower Roof Structural Capacity Evaluation, Glendale, CO
Performed structural evaluation of the existing roof structure; to determine if it was adequate for
removing a failed mechanical chiller out of the side of the mechanical room. The mechanical room
was located on the 20th Boor with a height off of grade of 230 feet Provided engineering support
during planning operations to assist in providing a smooth operation to crane lift the old chiller and
then place the new chiller down on the roof so it could be pulled back into the mechanical room.
Tabor Center Support Engineering Services Lawrence St Bridge Repair, Denver, CO
Performed structural assessment, created replacement engineering, and provided construction
administration services to repair the Lawrence Street bridge located in downtown Denver between
the 161^ and 171h Street This bridge flies over the parking structure built under the Weston Hotel and
Tabor Center. Due to water intrusion the bridge bearing support pads had to be completely replaced
along with the roadway oxpansion joints on three locations. T.R. worked extensively with the Owner
and contractor to assist in guiding the construction to the completion of a successful project. Due to
the high pedestrian and vehicular traffic occurring around the bridge extensive coordination was
required by various departments within the city of Denver. The project required that at all time one
side of Lawrence Street had to have a public sidewalk open along with 2 travel lanes and the Weston
Hotel taxi stand. Compound the logistics was also working with two foreign consulates that have
parking on the bridge. The project was successfully completed two weeks ahead of schedule and on
budget.
Pitkin County TempororyAdministration Building page 20
RoafDeslgn Services and QualityAssurance services
Pitkin County ProjectNo.: 053.2017
FEA Proposal No.: P05.201 2001063 january27,2017
Wayne Malek, PE, CFM, LEED AP
Senior Professional
Total years of experience: 35
Education:
Bachelor of Science / Architectural Engineering, Building Envelope
Master of Science /Architectural Engineering, Construction Management
Active Registrations/Certifications:
Professional Engineer / TX
Certified Facility Manager
LEED Accredited Professional
National Council of Examiners for Eng & Surveying
Qualifications and Experience:
Wayne Malek's professional skills and experience have been developed as an individual contributing
engineer and a manager of projects through long-term employment with two international firms and
one small business enterprise, recognized leaders in their respective markets. Wayne has extensive
experience with a wide range of evaluation, remedial design and construction management projects
to maximize building service life while improve building operations efficiency. He has a focus to
sustainable construction, green building, and improved indoor air quality through management of
the building envelope performance and indoor environmental issues including asbestos building
materials, lead paint and indoor air contaminants such as mold. Wayne has proven ability to
personally deliver technical services and direct engineering personnel and sub -consultants
providing a full range of services for clients throughout the United States. He has been the engineer
of record for projects requiring a range of building component/system evaluations and remedial
design. Specific areas of experience include:
• Construction Management, Estimating and Scheduling, and Design/Build Projects
Exterior Curtain Wall, Roofing/Waterproofing Evaluations, and Remedial Design
Building Envelope Evaluations and Remedial Design for Water Infiltration, Moisture
Vapor Transmission, Thermal Value Characteristics
• Structural Evaluations, Modifications/Retrofit and Design
Indoor Air Quality Evaluations and Remediation
Property Condition Assessments and Environmental Site Assessments
• Asbestos and Lead Abatement Design and Project Management
Americans with Disabilities Act Compliance Reviews
Information Management and Database Development
Construction/Design Litigation Support
Pitkin County Temporary Administration Building page 21
Roo%Design Services and Quality Assurance Services
Pitkin County Project No.: 053.2017
FEAProposal No.: P05.201 7 001 063 january27,2017
nary
e_
�swcuns
Wayne Malek, PE, CFM, LEED AP
Senior Professional
Total years of experience: 35
Education:
Bachelor of Science / Architectural Engineering, Building Envelope
Master of Science /Architectural Engineering, Construction Management
Active Registrations/Certifications:
Professional Engineer / TX
Certified Facility Manager
LEED Accredited Professional
National Council of Examiners for Eng & Surveying
Qualifications and Experience:
Wayne Malek's professional skills and experience have been developed as an individual contributing
engineer and a manager of projects through long-term employment with two international firms and
one small business enterprise, recognized leaders in their respective markets. Wayne has extensive
experience with a wide range of evaluation, remedial design and construction management projects
to maximize building service life while improve building operations efficiency. He has a focus to
sustainable construction, green building, and improved indoor air quality through management of
the building envelope performance and indoor environmental issues including asbestos building
materials, lead paint and indoor air contaminants such as mold. Wayne has proven ability to
personally deliver technical services and direct engineering personnel and sub -consultants
providing a full range of services for clients throughout the United States. He has been the engineer
of record for projects requiring a range of building component/system evaluations and remedial
design. Specific areas of experience include:
• Construction Management, Estimating and Scheduling, and Design/Build Projects
Exterior Curtain Wall, Roofing/Waterproofing Evaluations, and Remedial Design
Building Envelope Evaluations and Remedial Design for Water Infiltration, Moisture
Vapor Transmission, Thermal Value Characteristics
• Structural Evaluations, Modifications/Retrofit and Design
Indoor Air Quality Evaluations and Remediation
Property Condition Assessments and Environmental Site Assessments
• Asbestos and Lead Abatement Design and Project Management
Americans with Disabilities Act Compliance Reviews
Information Management and Database Development
Construction/Design Litigation Support
Pitkin County Temporary Administration Building page 21
Roo%Design Services and Quality Assurance Services
Pitkin County Project No.: 053.2017
FEAProposal No.: P05.201 7 001 063 january27,2017
Chateau LeMoyne FQ NO Window and Door Replacements, New Orleans, LA
Provided building evaluations, preparation of remedial design plans for building faFade repairs and
modifications. The project building was a S -story, 171 -room boutique hotel located in the French
Quarter of New Orleans. The building construction was a combination of three eras of construction
with two being classified as of historic significance. Prepared a Project Manual containing plans,
details and specifications describing the project work to replace all the existing wood window and
doors with replacements acceptable to the regulatory agency monitoring and approving construction
in the French Quarter. The project work also included repair exterior brick and plaster walls and
painting of ornamental iron railings.
Embassy Suites Nationwide Skylight Assessments, Nationwide
Performed structural review of existing skylight structures and supporting building structure
installed above multi -story atriums in hotel lobby's in response to an isolated failure. Skylight
structures at hotels held in a nationwide portfolio of hotel properties to identify and address other
structural concerns related to building skylights.
Doubletree Suites Austin Roof Replacement, Austin, TX
Performed roof replacement design evaluations, prepared a Project Manual containing plans, details
and specifications describing the project work, organized a contractor pre-bid meeting and issued a
bid review report to assist with the owner's contractor selection considerations. Performed on-site
construction administration and monitoring during execution of the work that included weekly
progress meetings, reviewed and approved contractor submittals, coordinated and executed project
change orders, and reviewed and approved contractor pay applications.
Embassy Suites Austin Downtown, Austin, TX
Performed roof replacement design evaluations, prepared a Project Manual containing plans, details
and specifications describing the project work, organized a contractor pre-bid meeting and issued a
bid review report to assist with the owner's contractor selection considerations. Performed on-site
construction administration and monitoring during execution of the work that included weekly
progress meetings, reviewed and approved contractor submittals, coordinated and executed project
change orders, and reviewed and approved contractor pay applications.
University of Texas Southwestern Medical Center Bass Center Water Intrusion Assessment,
DMIng, TX
Performed evaluations of several isolated water intrusion concerns, performed project design
evaluations, prepared a Project Manual containing plans, details and specifications describing the
project work to address each specific project requirement, organized a contractor pre-bid meetings
and issued a bid review reports to assist with the owner's contractor selection considerations for
each project Performed on-site construction administration and monitoring during execution of the
work that included on-site progress meetings, reviewed and approved contractor submittals,
coordinated and executed project change orders, and reviewed and approved contractor pay
applications.
Pitkin County TemporaryAdrninistrntion Building page22
Roof Design Services and Quality Assurance Services
Pitkin County Pro/ectNo.: 053.2017
FEA Proposal No.: P05.201 2001063 /anuary27,2017
NN
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,umcuns
Stu Williams, EIT
Staff Engineer
Total years of experience: 2
Education:
Bachelor of Architectural Engineering / Structural
Bachelor of Civil Engineering / Transportation
Registrations:
Engineer In Training / WY, CO
Qualifications and Experience:
Stu Williams attended the University of Wyoming in Laramie receiving a Bachelor of Science in
Architectural Engineering (Structural) and a Bachelor of Science in Civil Engineering
(Transportation). Stu's related course work was in Structural Analysis; Geotechnical Engineering;
HVAC and Mechanical Systems; Transportation Engineering; Water and Wastewater Treatment;
Solid Waste; Building Performance; Concrete Design; Steel Design; and Building Construction. Stu is
experienced in AutoCAD, Revit, Design Builder, and MATLAB. Since his hire with FEA, Stu has been
active on the Wyoming State Building Commission, Oakland Airport Hilton and the Tabor Center.
He has also provided consulting services on a variety of projects. Sm has assisted in site evaluations
visits, provided CADD design and support, and specification review assistance for varying
roofing/waterproofing systems including modified bitumen built up roofing, PVC membrane
waterproofing, cold applied membranes, mechanically fastened roofing systems, and EPDM/TPO
roofing. Stu is currently working on his Registered Roof Observer Certification with RCI.
7500 W 29th Street Wheat Ridge Municipal Court Roof Replacement, Wheat Ridge, CO
Performed a roof evaluation and provided possible options of costs. A replacement of the metal panel
system was designed to correct the active leaks over a court room. Provided contract and
construction monitoring services.
Hilton Oakland Facade Design and Repair, Oakland, CA
Conducted pre-bid and pre -construction meetings. Reviewed bid documents, provided a bid
summary, and provided contract administration/construction monitoring. The building was
experiencing active leaks in the roof and reoccurring water damage in the ceilings. A design was
formulated to repair the active leaks.
Tabor Center Support Engineering Services, Denver, CO
Staff Engineer. Assisted the project manager with CADD design, wind design, Construction
Documents, and field work for the project Stu worked with the project manager and Contractor to
provide on-site observations and assistance, field reports, revised specifications, drawings, and
contract administration.
White River/ Rifle County Waterproofing, Rifle, CO
Provided contract administration/construction monitoring. This included on-site observations and
assistance, field reports, and specification reviews. A design was formulated to prevent water from
deteriorating material from an exterior structural wall.
Pitkin County Temporary Administration Building page 23
Roof Design Services and QualityAssurance Services
Pitkin County Project No.: 053.2017
FEA Proposal Na.: P05.201 2 001 063 January27,2017
±M
Sara Johnson, E.I.T.
Project Engineer
Total years of experience: S
Education:
Bachelor of Science / Civil Engineering
Registrations
Engineer In Training / WY, CO
Qualifications and Experience:
Sara graduated from Colorado State University in Fort Collins with a degree in civil engineering. Sara
is with the Facility Engineering Services team working out of our Denver office. Sara has experience
working on a variety of projects including restoration and repair designs, construction monitoring
and administration, fall protection assessments, facility condition assessments, security assessments,
and project management
Park Mayfair, Denver, Colorado
Worked with client on a variety of projects at the property; including parking garage evaluation after
partial collapse of garage, reconstruction of collapsed garage area, reinforcement of garage elements
not damaged by collapse, annual maintenance repairs, interior structural assessments.
1515 Wynkoop, Denver, CO
Assessed the existing fall protection system and completed the required annual OSHA certification
for the property.
9380 Station Street (One Lincoln Station), Highlands Ranch, CO
Performed the 10 -year proof load test and annual certification of the existing fall protection system
per the OSHA regulations.
Mountain View Properties Fall Protection, Broomfield, CO
Developed contractor use plans for access to the exterior of four buildings while completing the
annual OSHA certification of fall protection system.
Denver Public schools 2015 Roof Replacements, Denver, co
Provided construction management, monitoring, and administrative services for built-up roof
replacement for the school. Sara worked closely with the contractor and school district providing
regular site evaluations ofwork in progress.
Tabor Center Support Engineering Services, Denver, CO
Assisted with construction management, monitoring, and administrative services for various
projects including sealant replacement, facade repairs, fall protection certification, and roof
replacement
Rick's Center for Gifted Children Limited Structural Services, Denver, CO
Created bid and permit construction documents for an enhanced roof access and fall protection that
was in compliance with OSHA regulation. Conducted on site field evaluations of the contractors work
and the construction management, monitoring, and administrative services for roof access and fall
protection improvements.
Pitkin County Temporary Administration Building
Roof Design Services and Quality Assurance Services
Pitkin County Project No.: 053.2017
FEA Proposal No.: P05.1017.001063
page 24
january27, 2017
■ ■ a�iaxaa
Evidence of Insurance
Below is an example of our typical Certificate of Insurance.
CERTIFICATE OF UMIUfY WSURARCE
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moa} m m urrFinar aA wmar Fra ®e Alr Z Casae w®n xFs®
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FmmneeY sFcrsr.r Y.arFwsF®
Pitkin County Temporary Administration Building page 25
Roof Design Services and Quality Assurance Services
Pitkin County ProjectNo.: 053.2017
FEAProposa/No.: P05.201 7 001 063 january27,2017
e.atvs�s ear'
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Pitkin County Temporary Administration Building page 25
Roof Design Services and Quality Assurance Services
Pitkin County ProjectNo.: 053.2017
FEAProposa/No.: P05.201 7 001 063 january27,2017
No
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,�uocuns
Appendix A - Consultant's Fee Schedule
2017 Fee Schedule
Personnel
Fee
240.00
PRINCIPAL, per hour...........................................................................................
$
ASSOCIATE, per hour..........................................................................................
$
220.00
SENIOR PROFESSIONAL or CONSULTANT, per hour .......................................
$
200.00
SENIOR PROJECT MANAGER, per hour..............................................................
$
185.00
PROJECT MANAGER, per hour............................................................................
$
170.00
REGISTERED ENGINEER / PROFESSIONAL, per hour .......................................
$
160.00
RESERVE ANALYST, per hour............................................................................
$
150.00
PROJECT ENGINEER / PROFESSIONAL, per hour ............................................
$
150.00
STAFF ENGINEER / PROFESSIONAL, per hour ................................................
$
130.00
TECHNICIAN, per hour.......................................................................................
$
100.00
DESIGNER/CADD, per hour..............................................................................
$ 90.00
SECRETARY/CLERICAL, per hour....................................................................
$ 60.00
TRAVEL AND PER DIEM, Travel expenses, including maeage, wal Le invoiced .t— d:reet cost
PEA Follows the trig S. iA.fns for toll.... relmhursemenc. Mileage eh.rges to VVA dlents will
he adjusted based on the prevailing IRS reimJoursement rate.
OTHER EXPENSES, Other direct expenses such as subcontracts, mailing delivery, or printing,
will be invoiced at our direct cast
Pitkin County Temporary Administration Building
Roof Design Services and QualityAssurance Services
Pitkin County ProjectNo.: 053.2017
PITA Proposal No.: P05.201 7 001 063
page 26
January27, 2017
NN
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♦ssotum
Appendix B - Proposal Form
The following page is the completed and signed form defined as RFP Proposal Form.
Pitkin County TempomryAdministration Building page 27
Roof Design Services and QualityAssurance Services
Pitkin County Project Na: 053.2017
FEA Proposal No.: P05.2 01 7 001063 january27,2017
Services Contract k 053.2017
Budget Line Item N
�tThIN
COUNT
PROPOSAL FORM
Proposal Time: by 2:30 p.m. MTN
Proposal Date: January 27, 2017
From: Facility Engineering Associates, P.C.
405 Urban Street, Suite 300
Lakewood, Colorado 80228
Phone (303) 984-7300 Fax (3031984-7301
E-mail Address: trhemackiQfeanc.com
Rev. 8.29.11 jae/js
To: THE PITKIN COUNTY BOARD OF COUNTY COMMISSIONERS
c/o Ben Ferrara
123 Emma Road
Basalt, Colorado 81621
For: Pitkin County Temporary Administration Roofing Design and
Quality Assurance Services
123 Emma Road, Basalt, Colorado 81621
Pursuant to a request by the Pitkin County Commissioners, the undersigned Proposer
having examined this Request for Proposals (RFP), including the site of the proposed
Project and being f ;liar with conditions surrounding the construction of the proposed
Project, including the availability of materials and labor hereby proposed to nrmish all
labor, materials, supplies, bonds, permits, services and supervision required to perform the
Project for the project identified above and listed below and as detailed in this RFP for the
sum of:
(PROPOSAL FORMS CAN BE FITTED TO BEST SUIT THE PROJECT - BREAKOUTS OF COSTS FOR
DIFFERENT PARTS OF THE PROJECT SHOULD BE DONE WHENEVER POSSIBLE)
The lump sum of Twenty -Eight Thousand, Two Hundred Twenty and no/100 Dollars
(S 28.220.00 )
The project will be completed within 177 working days of initiating the Project.
Description:
(BREAKDOWN OF SPECIFICS FOR PROPOSALS)
Services Conusct # 053.2017
Budgd Line Item #
Rev. 8.29.11 jaa/js
Statement and Detailed Approach to Project: FEA will provide ore -construction design
Proposed Project Timeline:
Qualifications of Proposer.
Please insert names address, phone numbers and description of similar Project for
Reference Checks.
1. City of Wheat Ridge
Mike Farrell - Facilities Maintenance Supervisor
Municipal Court Building
7500 W 20 Avenue
Wheat Ridge, Colorado 80033
(303) 231-1324
mfmrellaci.wheatridge.co.us
2. Cherry Hills III Condominium Corporation
Tom White — Board Member
2800 South University Boulevard
Denver, Colorado 80210
(303) 808-3300
whigrenn comcasl.net
3. Richard Browujohn
Legacy Partners Residential Development, Inc.
13155 Noel Road, Suite 825
Dallas, Texas 75240
(972)728-7216
RBRO W NJOHNklegacvoartners.com
Services Contract H 053.2017 Rev, 8.29.11 jWjs
Budget Line Item N
QUALIFICATIONS OF PERSONNEL
Please list assigned personnel and their qualifications
1. T.R. Hemacki, P.E., PMP ,
Assurance and construction monitoring for Legacy Pa ers Point 21 Apartment Complex
2. Wayne Malek. P.E. =. CFM. LEED AP
3. 5luWilliams.E1T(WY/CO) ,
RCI. Stu has worked on Wheat Ridge, Tabor Center, and Cherry Hills III as a roof
observer and design engineer. Stu researched the possible code requirements and authority
having iurisdiction for the possible roof replacement and building department
requirements. He also investigated wind and snow load requirements, applicable
Intemational Building Code, and which building department most likely would cover the
construction.
Services Contract # 053.2017
Budget Line Item #
Sam Johnson EFF
Rev. 8.29.11 jaaljs
It is further understood that the right is reserved by the County to reject any and all
proposals and it is agreed that the proposals may not he withdrawn for a period of ten (10)
days from specified time for receiving proposals.
The Proposer acknowledges receipt of,
Addendum No. 1 issued January 19, 2017
Addendum No. 2 issued January 24, 2017
The right is reserved to waive any informalities and to reject any Proposal.
.ERINa s �imm
nae under all signatures)
(9;pA 4j.'•.cP Datedthis� day of TAIJURRY 2017
} SEAL : D = (Corporate seal) PROPOSER
f 1992 : ft
GIN,:a j M P Kutzler, P E (VA) Vice President Engineering Services
`3p
11111 iNATURES: If the proposal is being submitted by a Corporation, the Proposer
should be signed by an officer, i.e. President or vice-president. The signature of the officer
signing shall be attested to by the secretary and properly sealed. If the proposal is being
submitted by an individual or a partnership, the proposal shall so indicate and be properly
signed.
ON
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AWOGNRS
Appendix C - Selected Reference Project Profiles
Pitkin Cuunty'I'emporary Administration Building
Roof Design Services and Quality Assurance Services
Pitkin County Project No.: 053.2017
FEA Proposal No.: P05.201 7 001 063
page 28
January 27, 2017
No
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■ ■
or,�a -T
�nocum
City of Wheat Ridge Municipal Court
Building Roof Replacement
Wheat Ridge, Colorado
Facility Engineering Associates, P.C. (FEA) had previously
provided the City of wheat Ridge with an assessment report
of the existing roofing system at the property; to address the
water leaks that were occurring over active court rooms. The
report provided a detailed breakdown of the type and typical
condition of the existing roof, as well as, providing several
replacement recommendations.
The city contracted with
FRA to provide technical
design and contract
administration and
monitoring services related
to the roof replacement
over the municipal court
rooms. FEA was able to
develop a unique set of
construction plans that provided a long term solution for the
client This included installation of new standing seam metal
panels and new self -adhered high temperature single ply
positive underlayment membrane. PEA also provided
contract administration and monitoring services throughout
the duration of construction including on-site technical
review of completed work.
One of the largest challenges
was coordinating and
scheduling construction
around active noise -sensitive
court rooms, citizen foot
traffic, and an active police
dispatch center. PEA helped
coordinate these issues to
ensure construction was completed on-time with minimal
disruption to the occupants. In order to meet the user's
needs, PEA coordinated for the majority of construction to
occur on weekends and non -court activity days.
Pitkin County Temporoty Administration Building
Roof Design Services and QualityAssurance Services
Pitkin County Project No.: 053.2017
FEA Proposal Na: P05.2017001063
City of
Wheat
page 29
fanuary27, 2017
Sonoma County Airport - Roofing Design
and Construction Inspection Services
Santa Rosa, California
Facility Engineering Associates, P.C. (FEA) provided
consulting services including design, plans, and
specifications for new roofing systems at the Sonoma County
Airport in Santa Rosa, California. Three structures were part
of this project including the main Control Tower, the Fire
House, and their Industrial Office facility for a total of
approximately 22,400 square feet.
FEA prepared the plans for installation of new PVC cool roof
over new roof decking. Also included were details for
installation of roof penetrations, HVAC curb assemblies,
access ladders, roof hatches, walkway pads, pipe supports
and fall protection anchorage.
Pitkin County Temporo.. Administration Building
Roof Design Services and QualityAssurance Services
Pitkin County Project Na: 053.2017
PEA Proposal No.: P05.2017.001063
january27,1017
Southeast Financial Center
Roof Replacement & OSHA Guardrail
Upgrade
Miami, Florida
The Southeast Financial Center is the second tallest building in
Miami, Florida. The building was constructed in 1981 as a jewel to
the city's skyline and stands at 764 feet tall with 55 Floors of AA+
commercial office space occupying a full city block in downtown
Miami.
The building has a low sloped concrete roof structure with the
original hot applied roofing membrane directly applied to the
structural concrete. The roof assembly was inverted where the
membrane was adhered to the concrete and the insulation and 4 -
inch thick ballast concrete deck was placed on top ofthe membrane
was starting to leak.
This reroofing project included removal of the original ballast
concrete slab, insulation, and hot applied roof membrane system
followed by the application of the new fluid applied Kemperol
membrane system, insulation, and concrete ballast slab. This
exceeded current design codes for high velocity hurricane zones
and Factory Mutual insurance underwriting requirements.
All debris and material had to he moved by hand between the 54th
floor and the 56th roof level requiring significant labor. The roof
replacement work required the removal of the original non-
compliant OSHA perimeter roof guardrail and the installation of a
new fully compliant aluminum guardrail which included validation
of the buildings lightening protection system.
FEA performed design evaluations, prepared plans, details and
specifications describing the project work organized a contractor
pre-bid meeting and issued a bid review report to assist with the
owners contractor selection considerations. FRA performed on-site
construction administration and monitoring during the project.
Pitkin County Temporary Administration Building page 31
Roof Design Services and QualityAssurance Services
Pitkin County Project No.: 053.2017
FEA Proposal No.: P05.201 2 001 063 lanuary27,1017
No
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naocuro
Appendix D - Addendums to RFP
�O%fKIN
COUNT4
Project Contract 0532017
ADDENDUM #1
Jawuy 19, 2017
le v. A]illjv
TO. ALL PROPOSERS ON PROPOSAL PMCR4 COI1NN AD2OMTRATION ROOFING
DMGN SERVICES AND QUALITY ASSURANCE SERVICES
ThislettatsIn chnfy the Request far Proposals mPrd mCounty TempemyAdmmisnahanRao"
Design Senna and Qahty Asma>re Serviws rmmtly submitted to )v conq" for reuxw_
The foRowmg clarifications or changes are regtured
•Sechm11 Part A–QualityAssminceobmattousshall be cmdRIed twimmmildy.
• Section H fart A – Clauficatim regarding mcluded roofs, only flat roofs we mduded m the
d—g. scope.
• Section n Part A –In the Contactor's prapos4 Co ctor shill c n art speofc m®braae
to be mslalladby msWl&m Contractor.
• Sebes R Pat C – Awarded Contact. shall only be resp. -W for Ap.1 1, 2017 date.
A,,b s 1, 2017 ss ones mA�mmaL
Seetm III � A—Piapoaal-ball 1x in we(1)r . to the rase than HufNet vase -tams m,
accept the prvpo-sal due to file sine, appaopide actions shag betaken by Contactor to limit
m>mha of fates nsb®Bed
• Section MPut A– PDF Pages da be8.5"XII"in sim. with the etcephnnofplandmwmgs
and other similar matmaks_
• Should Proposer need to see roof far a follow-up look- stisit iss to be coordinated with lien
Fenaa,v Wil. Visits will be limited to u ,I baseness hens Mondry through Fndry.
Thank }nu for revti W this Request for Proposals and constdenng mbmittmg a proposal If yon
hays aa} futher questions regartim this addedh>m please contact = at
bmfarara'upitkmcounty.com
Si dy.
Ben F.
Pitkiri County Temporary AchWeistra Hon 1h,iding pug, 32
Roof Design Services and Quality Assurance Services
Pitkin County Project No.: 053.2017
FEAProposal No.: P05.201Z001063 January27,2017
�rrP�
Beds 1,o,2,
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Project Conaact 0532017
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January 24, 2017
70: ALL PROPOSERS ON PROPOSAL PIIRIN COUNTY ADMINISTRATION ROOFING
DESIGN SERVICES AND QUALITY ASSURANCE SERVICES
This letter is to clarify the Request for Proposals on Pitkm Canty Temporay Administration
Building Roofing Design Services and Quality Acs+vvrw Services recently submitted to your
company for nnim,
The following clarifications or changes are reginseci
• (2uestion: I was cunom if there will be a date listed inthe RFP as to when the
comactwill be signed by both patties and the awarded bidder could begin we&
The successfmhmnuccessful letter to bidden date ofFebnmy28 and the April Ist
date seem quite sight to conduct mmcstigatioos wilhwafle and prods" a complete
design iftbat is the contact sipahne date- Response: It is the intent of the Canty
to haue a comet signed February 2& 2017. Should p oposer fel there needs to be
rime time between contract signing and April 1, 2017, it should be included in the
lnoposaL
• Queslian: Would the April lst date be negotiable once the contract is signed and
can be detaimmed between the two parties to avoid hgmda[ed damage. Response:
Same as aboroe. should Proposer feel April 1, 2017 does not give Proposer sufficient
time it should be included in the proposal-
• Question: Is there a map mailable identifying the disisim of deck areas and
prioritization' Response: The Caimtvwould file to see proposals with the two
phases of decline timken out as shown on the picture on the foUo%mg page. All of
the oho flat roots that do nor lane Tea decking maDaial coveting them are to be
included in Group L
Thank you for mwwmg this Request for Proposals and considering submitting a proposaL If )m
have any fiuther questions regudusg this addmduan. please contact me at
bentanraapitkmcounty corn
Sincerely,
Pitkin County Temporary Administration Building page 33
Roof Design Services and Quality Assurance Services
Pitkin County Project No.: 053.2017
FEA Proposal No.: P05.2017001063 january27,2017
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Pitkin County Temporary Administration Rudding page34
Roof Design Services and Quality Assurance Services
Pitkin County Project No.: 053.2017
FEA Proposal No.: P05.2017.001063 January 27, 2017
OFEFACILITY
ENGINEERING
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Improving the Way You Manage Facilities
G'w
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