HomeMy WebLinkAboutbocc.res.149.2016 A RESOLUTION OF THE BOARD OF
COUNTY COMMISSIONERS OF PITKIN COUNTY, COLORADO,
PROVIDING SUPPLEMENTAL APPROPRIATIONS TO THE
2016 BUDGET(January through December)
Resolution$ /4/Q- "76'
Recitals
1) Unanticipated revenues were received in 2016 that were not appropriated,and will be used to
offset costs of the projects for which they were collected;and
2) Specific projects have been identified as priority projects and will be transferred from unspecified
budget allotments included in the 2016 budget;and
3) Fund balances,designated for certain purposes will be used for projects approved by the
governing boards,need to be appropriated in the 2016 budget;and
4) Upon due and proper notice,published in accordance with the law,said supplemental budget was
open for Inspection by the public at a designated place,a public hearing was held on
and interested citizens were given an opportunity to file or register any objections to said supplemental
budget.
2016 Revenue Expenditure Revised
Budget Change Change Budget
GENERAL FUND
Clerk and Elections
Due to the relocation of offices and the upcoming presidential elections,the Clerk is requesting additional
temporary staffing and additional overtime.
Temp Specialist Clerk and Recorder 2,000 - 35,426 37,426
Temp Application Specialist - - 55,739 55,739
Overtime Pay 4800 - 17,946 21,946
Temp Admin Assistance Elections - - 20,731 20,731
Election Judge 74,989 - 12,000 86,989
Education and Training 9,200 - 8000 13,200
145842
Human Resources
HR issued a Request for Proposal for a classification and compensation study consultant. The firm that
was chosen quoted a fee of$92,000 which is higher than what was budgeted. An additional$35,034
should be appropriated.
Compensation Consulting 67,029 - 35,034 102,063
35,034
Attorney
The budget needs to be increased for preservation efforts in the Thompson Divide area related to potential
gas exploration and extraction activities.
Outside Counsel 50,000 - 85,000 135,000
85,000
3
2016 Revenue Expenditure Revised
Budget Change Change Budget
$ $ $ $
Detention
Currently the Jail and Dispatch are operating an analog security camera system that is limited to 30
cameras.This system cannot be expanded and there are blind spots in the dayrooms. The ADA mandated
remodel of the jail presents an opportunity to upgrade and enhance the inmate monitoring system.
Digital Camera System Upgrade - - 67218 67218
- 67,218
Dispatch
Dispatch is upgrading the PitPage paging system to a unified notification system. Once it is in place
revenues from outside agencies will contribute to the infrastructure and operating costs.
HipLink Pager Interface - - 47,316 47,316
47,316
Dispatch is requesting that the part time temporary administrative assistant become a regular employee
through 2017. The salary will be offset in part by the contributions of the other public safety entities.
80%FIE Admin Assistant - - 42,282 42282
Health Insurance 257,269 - 13,260 270,529
Fitness Wellness 18,900 - 1200 20,100
Contribution from Public Safety Entities (579,990) - (21282) (601,272)
Temp Admin Assistant 24,000 - (24,000) -
11,460
Dispatch is ajoint department administered by the County but paid jointly by nine public safety entities.The
auditors have recommended recognizing the contribution of the other entities as revenue rather than booking
them as a"contra'or negative expenditure. This is a net zero transfer but needs board approval as it
exceeds the$50,000 limit.
Aspen Ambulance Share - 3Q321 - 30,321
Snowmass Wildcat Police Share - 106,192 - 106,192
Snowmass Wildcat Fire Share - 24,661 - 24,661
Aspen Police Share - 430,698 - 430,698
Aspen Fire Share - 45,415 - 45,415
Basalt Police Share - 203,894 - 203,894
Basalt Fire Share - 30,052 - 30,052
Carbondale Fire Share - 5,930 - 5,930
Dispatch Overhead Revenue - (92,607) - (92,607)
Dispatch Salaries Contra (601,272) - 601272 -
Dispatch Services Contra (183264) - 183284 -
784,556 784,556
Health and Human Services
Pitkin County shares in the cost of running a detox at the Health and Human Services building. Last year the
various parties agreed to increase the total amount of contribution by$50,000 to MindSprings Health.
Aspen Valley Hospital Share 7,230 14,970 - 22,200
Snowmass Village Share 25,531 4,899 - 30,430
City of Aspen Share 77 473 12,318 - 89,791
Town of Basalt Share 13,921 226 - 14,147
MindSprings Health 240,100 - 50,000 290,100
32,413 50,000
4
2016 Revenue Expenditure Revised
Budget Change Change Budget
$ $ $ $
Health and Human Services Continued
Since 2014 Pitkin County has partnered with the City of Aspen,Aspen Valley Hospital,the Town of
Snowmass Village and the Town of Basalt to financially support a detoxification center at the HHS building.
The state agency that licenses detox centers now requires 2 detox workers be on site when there are
between 1-10 persons in the facility. A new RFP was issued and Recovery Resources,LLC was selected to
run the center.All partners have agreed to pay the additional expense.
Aspen Valley Hospital 87,000 4,650 - 91,650
City of Aspen 89,791 4,805 - 94,596
Town of Snowmass Village 30,430 1,628 - 32,058
Town of Basalt 14,147 760 - 14,907
Detox Program 290,100 - 15,500 305,600
11,843 15,500
General Fund Open Space
Pitkin County has received grant funding from CDOT's Transportation Alternatives Program(TAP)for the
final phase of the Redstone coke oven project.New signage,a path and a wharf wall will increase the
safety of tourists visiting the coke ovens and educate them as to the historical and cultural importance of the
ovens to Redstone. Staff is recommending the 20%match be taken from Park Dedication fees.
TAP grant - 254.134 - 254,134
Coke Ovens Phase II - - 317,668 317,668
254,134 317,668 (63,534)
Community Development
Staff is adding a full-time Inspector/Plans Examiner. The cast of the new position will be offset by the
increase in fees and permits.The increase in budget requires Board review as it is over$50,000.
Construction Permit Fess 1,426,525 57,261 - 1483,786
Plan Review Fees 1,023,057 41,066 - 1,064,123
Energy Review Fees 120,723 4,846 - 125,569
Electrical Inspector/Plans Examiner 0 - 86,723 86,723
Fitness Wellness 10,080 - 1,200 11,280
Health Insurance 111,253 - 15,250 126,503
103,173 103,173
FUND BALANCE CODING:
UNRESTRICTED GENERAL FUND TOTAL 1,186,119 1,662,767
NET INCREASE/(DECREASE)FUND BALANCE (476,648)
5
2016 Revenue Expenditure Revised
Budget Change Change Budget
$ $ $ $
CAPITAL FUND
Pitkin County is contributing to the cost of establishing the WE-Cycle program in Basalt in 2016.
The program consists of 23 stations and 80 bicycles.
Contribution to Basalt WE-Cycle - - 40000 40000
40,000
The County is entering into a 20 year power purchase agreement with the Clean Energy Collective to
purchase a portion of the solar array near the Rifle airport.Staff expects the purchase to pay for itself in
operational savings over the course of 14 years.
CEC Solar Panels - - 313,119 313,119
- 313,119
There are several additional road projects that the Engineering staff would like to begin in 2016 for which
they need additional budget. Some of the proposed projects will be offset by moving budget from the
contingency and purchased services line items.
Owl Creek Road - - 110,000 110,000
Red Mountain - - 175,000 175,000
AABC Underpass - - 55,000 55,000
Redstone South Bridge - - 250,000 250,000
Purchased Services 75,000 - (75,000)
Guardrail Repair - - 50,000 50,000
Hunter Creek 90,000 - 42,000 132,000
Signage - - 25,000 25,000
Contingency 90,000 - (25,000) 65,000
- 607,000
FUND BALANCE CODING:
CAPITAL FUND TOTAL - 960119
NET INCREASE/(DECREASE)FUND BALANCE (960,119)
HUMAN SERVICES
Human Services staff has identified two areas requiring supplemental appropriation. 1)Higher than
expected utilization of the Colorado Childcare Assistance Program(CCCAP)has increased the County's
expenditures by$100000. CCCAP supports our lowest income families as they pursue employment.
Garfield County underspent their state allocation which allows the State to increase the CCCAP grant to
Pitkin by$40000 which helps offset the increased expenditures. 2)The Supplemental Nutrition Assistance
Program(SNAP)provides basic cash assistance for low income individuals. This is a Federal pass-through
program that will be reimbursed in full.
CCCAP Block Grant 50,069 40,000 - 90,069
SNAP Grant 375,000 60,000 - 435,000
Child Care Assistance 80,000 - 100,000 180,000
Supplemental Nutrition Assistance 375,000 - 60000 435,000
100,000 160,000
FUND BALANCE CODING:
HUMAN SERVICES FUND TOTAL 100,000 160,000
NET INCREASE/(DECREASE)FUND BALANCE (60,000)
6
2016 Revenue Expenditure Revised
Budget Change Change Budget
$ $ $ $
REDSTONE RANCH ACRES GID
A resident of Redstone Ranch Acres contacted the County with a proposal for repairing the Kline Creek
Bridge. Staff reviewed the proposal,agreed with the need and determined the cost was reasonable.
Purchase Services 1,000 - 8,000 9,000
B000
FUND BALANCE CODING:
REDSTONE RANCH FUND TOTAL - 8,000
NET INCREASE/(DECREASE)FUND BALANCE (6,000)
OPEN SPACE AND TRAILS
OST staff is exploring options to assist the Forest Service with funding a Forest Protection Officer position.
The position would patrol Hunter Creek,Smuggler, North Star Preserve,Wildwood and other areas needing
more enforcement. OST is partnering with the City of Aspen and a private landowner to fund this position.
Aspen Share of Program - 5,000 - 5,000
Donations - 5,000 - 5,000
Forest Protection Officer - - 24,990 24,990
10,000 24,990
OST is renting office space in the Forest Service building in exchange for keeping the offices open to the
public. However the space needs new paint,carpeting,lighting,some landscaping and other upgrades
before staff can move in
OST Temporary Location Improvements - - 40,000 40,000
40,000
OST wishes to electronically scan all of their paper files for easier and more efficient storage. This project
will include a detailed file format and optical character recognition searching capabilities for easier
information recovery
Archiving - - 80,281 80,281
80,281
A resolution refunding 051 bonds was approved by the Board.This supplemental request shows the
necessary budget appropriations.
Bond Proceeds - 12,370,000 - 12,370,000
Purchased Services 450 - 65,000 65,450
GO Bonds Principal 715,000 - 12,305,626 13,020,626
12,370 000 12,370,626
FUND BALANCE CODING:
OPEN SPACE AND TRAILS FUND TOTAL 12,380,000 12,515 897
NET INCREASE/(DECREASE)FUND BALANCE (135,897)
7
2016 Revenue Expenditure Revised
Budget Change Change Budget
HEALTHY RIVERS AND STREAMS
The Healthy Rivers and Stream Board voted to fund a request from the East Mesa Water Company for
$45,000 for their pipeline project.The funding will be transferred from the grant pool. Though the transfer is
below policy limits, it is considered a new project and must be approved by the BOCC.
Grants Pool 106,358 - (45,000) 61,358
East Mesa Pipeline Repair - - 45,000 45,000
FUND BALANCE CODING:
HEALTHY RIVERS AND STREAMS FUND TOTAL -NET INCREASE/(DECREASE)FUND BALANCE _
LIBRARY
The Library recently underwent extensive renovations during which it was discovered that the Library is in
need of a new roof.
Library Roof Replacement - - 490,000 490,000
490.000
FUND BALANCE CODING:
LIBRARY FUND TOTAL - 490,000
NET INCREASE/(DECREASE)FUND BALANCE (490,000)
AIRPORT
This project is to prepare the passenger loading area for commercial aircraft parking in a'nose in"
configuration. Flights will begin increasing November 18th.This will enable more aircraft to park in front
of the gates.The Airport will recoup the expense though a combination of rates,charges and fees
increasing aver the next 5 years.
Runway Ramp Maintenance 170,000 - 200,000 370,000
200,000
The Airport has proposed two security projects. First is the installation of software and hardware
enhancements to the Airport credentialing and access control system which will allow access through the
new perimeter fence.The cost of this project will be recovered through increasing rates and fees to airport
vendors.The second project is the replacement of the baggage handling system based on recommendations
from TSA. The airlines will be billed for the baggage system over a 5 year period based on enplanements.
Fence Security System - - 445,641 445,641
Baggage Screening Improvements - - 2,303730 2,303,730
2,749,371
FUND BALANCE CODING:
AIRPORT FUND TOTAL - 2,949,371
NET INCREASE/(DECREASE)FUND BALANCE (2,949,371)
8
2016 Revenue Expenditure Revised
Budget Change Change Budget
$ $ $ $
SOLID WASTE CENTER
The SWC is asking for a pad-time gatekeeper to provide additional customer service at peak times.SWC is
open 56 hours a week of which 40 hours is covered by the full time gatekeeper. The remaining 16 hours
put a burden on existing staff to input,weigh,direct incoming traffic,accept payment and answer the
phones along with their regular duties.
Gatekeeper Salary and Benefits - - 27,387 27,387
FitnessNYellness 15,600 - 600 16,200
Temp Help 18.000 - (18,000) -
9,987
SWC is requesting supplemental funds to cover the cost of a storm water infiltration mitigation project at the
Landfill. The purpose of the project is to remediate a landfill leachate seep into a downgradient storm water
catchment pond and install engineered controls to limit the infiltration of the water into the landfill.
Storm Water Infiltration Mitigation - - 166,800 166,800
166,800
In 2015 it was decided to bring all landfill services in-house.SWC is requesting additional budget to purchase
the last of the equipment needed for the operational shift. These purchases were approved by the BOCC
when the change in service was approved but the carry forward budget was underestimated.
SWC Vehicle Replacements 450,000 - 60,000 510,900
60,000
FUND BALANCE CODING:
SOLID WASTE CENTER FUND TOTAL - 236,787
NET INCREASE/(DECREASE)FUND BALANCE (236,787)
CROSS FUND PROJECTS
Director of Internal Services and Comptroller
Staff is requesting two new positions be created. A Controller due to retirement of senior managers and an
Operations Director for Internal Services due to the scope of projects being undertaken by the County. The
total cost of the two positions will be prorated for 2016 and estimated to be$63,099 in new money.
Operations Director Salary and Benefits - - 58,472 58,472
Health Insurance - - 5,083 5,083
Fitness Wellness - - 400 400
Computer and Supplies - - 1,000 1,000
Controller Salary and Benefits - - 32,798 32,798
Health Insurance - - 3,813 3,813
Fitness Wellness - - 300 300
Computer and Supplies - - 1,000 1,000
Tech Equipment Replacement Pool 99545 - 5,000 104,545
Procurement and Contract Manager 51,409 - (44,767) 6,642
63,099
FUND BALANCE CODING:
GENERAL FUND - 58,099
NET INCREASE/(DECREASE)FUND BALANCE (58,099)
CAPITAL FUND _ - 5,000
NET INCREASE/(DECREASE)FUND BALANCE (5,000)
9
2016 Revenue Expenditure Revised
Budget Change Change Budget
$ $ $ $
State Digital Radio System
The County's land mobile radio system needs to be replaced. Public safety agencies as well as general
government operations which use the system have elected to join the State's 800MHZ digital trunk radio
system(DTRS). The County will pay the expenditures with contributions coming from the participating
agencies,the capital fund and the translator fund. Through an MOU the State will be responsible for
maintenance and replacement.
RFTA Contribution - 100000 - 100,000
Other Government Contribution - 1,462,102 - 1,462,102
Site Capital - - 700,000 700000
Contingency - - 203,200 203200
Environmental Assessment - - 100000 100000
Radio Equipment - - 1,337,000 1,337,000
Microwave Equipment - - 500,000 500,000
Transfer from Translator Fund - 505,000 - 505,000
Transfer to General fund - - 505,000 505,000
Transfer from Capital Fund - 439,770 - 439,770
Transfer to General fund - - 439770 439,770
2,506,872 3784,970
FUND BALANCE CODING:
GENERAL FUND 2,506,872 2,840200
NET INCREASE/(DECREASE)FUND BALANCE (333,328)
TRANSLATOR FUND - 505.000
NET INCREASE/(DECREASE)FUND BALANCE (505000)
CAPITAL FUND 439,770
NET INCREASE/(DECREASE)FUND BALANCE (430770)
Communications Engineer
The County has a number of planned communications projects over the next three years including a 911
dispatch center,implementation of the FirstNet first responders program,the Broadband Initiative,6 new
DTRS sites,3 FM/TV translator sites along with numerous upgrades. BITS is looking to hire a
Communications Project Engineer which will expand the communications team to 4 positions. This position
will be 1/3 Radio and 2/3 Translator
Translator/Comm Engineer Salary - - 57,750 57,750
Translator/Comm Engineer Health Insurance 20,326 - 10,167 30,493
Translator/Comm Engineer Fitness Wellness 2,064 - 800 2,864
Radio/Comm Engineer Salary - - 28,875 28.875
Radio/Comm Engineer Health Insurance - - 5,083 5,083
Radio/Comm Engineer Fitness Wellness - - 400 400
103075
FUND BALANCE CODING:
UNRESTRICTED GENERAL FUND TOTAL -
34,358
NET INCREASE/(DECREASE)FUND BALANCE (34,358)
TRANSLATOR FUND TOTAL - 68,717
NET INCREASE/(DECREASE)FUND BALANCE (68,717)
10
2016 Revenue Expenditure ' Revised
Budget Change Change Budget
Basalt Underpass
Both the BOCC and the Open Space Board have agreed to contribute to the Basalt Underpass Project.
This supplemental request appropriates both the Capital fund and Open Space commitment.
Road Capital Payment - - 240,000 240,000
Open Space Payment - - 400,000 400,000
640,000
FUND BALANCE CODING:
CAPITAL FUND - 240,000
NET INCREASE/(DECREASE)FUND BALANCE (240.000)
OPEN SPACE AND TRAILS FUND - 400,000
NET INCREASE/(DECREASE)FUND BALANCE (400,000)
Electric Vehicles
The County has an opportunity to install a fast charging electric station at Public Works and to recoup
approximately half the cost paid through a State Department of Energy grant.
Road and Bridge Sales Tax 1,146,482 16.000 - 1,162,482
General Sales Tax 2,972,593 (16,000) - 1956,593
DOE Clean Energy Grant - 16,000 - 16,000
Fleet Allocation Reimbursement - 5,000 - 5,000
Electric Vehicle Charging Station - - 32,000 32,000
Electricity 1159,881 - 5,000 2,164,881
21,000 37,000
FUND BALANCE CODING:
GENERAL FUND (16,000)
NET INCREASE/(DECREASE)FUND BALANCE (16,000)
ROAD AND BRIDGE FUND 32,000 32.000
NET INCREASE/(DECREASE)FUND BALANCE -
COST CENTER 5,000 5,000
NET INCREASE/(DECREASE)FUND BALANCE -
Aspen Family Resource Center
The Aspen School District is applying for funding from the Healthy Community Fund and the Human
Resources fund for a 3 year pilot project to develop and Aspen Family Resource Center. The cost over the
three years will be partially offset by funds from Pitkin's Collaborative Management Program(CMP).
CMP Incentives - 110,920 - 110,920
SS Aspen Family Resource Center - - 193,460 193,460
HCF Aspen Family Resource Center - - 82.540 82,540
110,920 276,000
FUND BALANCE CODING:
HUMAN SERVICES FUND 110,920 193460
NET INCREASE/(DECREASE)FUND BALANCE (82,540)
HEALTHY COMMUNITY FUND - 82,540
NET INCREASE/(DECREASE)FUND BALANCE (82,540)
11
2016 Revenue Expenditure Revised
Budget Change Change Budget
$ $ $ $
TOTAL FOR RESOLUTION
UNRESTRICTED GENERAL FUND TOTAL 3,676,991 4,595,424
TRANSLATOR FUND TOTAL - 573,717
CAPITAL PROJECTS FUND TOTAL - 1,644,889
ROAD AND BRIDGE FUND TOTAL 32,000 32,000
HUMAN SERVICES FUND TOTAL 210,920 353,460
HEALTHY COMMUNITY FUND TOTAL - 82,540
REDSTONE RANCH ACRES FUND TOTAL - 8,000
OPEN SPACE AND TRAILS FUND TOTAL 12,380,000 12,915,897
HEALTHY RIVERS AND STREAMS FUND TOTAL - -
LIBRARY FUND TOTAL - 490,000
AIRPORT FUND TOTAL - 2,949,371
SOLID WASTE CENTER FUND TOTAL - 236,787
FLEET COST CENTER TOTAL 5,000 5,000
16,304,911 23,887,085
TOTAL NET INCREASE/(DECREASE)ALL FUND BALANCES (7,584174)
INTRODUCED AND FIRST READ ON THE 7TH DAY OF DECEMBER,2016 AND SET FOR SECOND
READING AND PUBLIC HEARING ON THE 21ST DAY OF DECEMBER,2016.
NOTICE OF PUBLIC HEARING AND TITLE AND SHORT MARY OF THE RESOLUTION PUBLISHED IN
THE ASPEN TIMES WEEKLY ON THE `o'."TH DAY OF )Lpr 2016.
NOTICE OF PUBLIC HEARING AND THE FULL TEXT OF THE RESOLUTION POSTED ON THE OFFICIAL
PITKIN COUNTY WEBSITE(www.pitkincounty.com)ON THE IS- TH DAY OF Ile Ge w�NF 2016.
ADOPTED AFTER FINAL READING AND PUBLIC HEARING ON THE 21ST DAY OF DECEMBER,2016.
PUBLISHED BY TITLE#4ND SHORT SUMMARY.AFTER ADOPTION, IN THE ASPEN TIMES WEEKLY ON
THE 'V( TH DAY OF cLF,Caiity, 2016.
POSTED BY TITLE AND SHORT SUMMARY ON ThE OFFICIAL PITKIN COUNTY WEBSITE
(www_pitkincounty.com)ON THE P'FRi DAY OF,l p(slk}rar, 2016.
ATT ST: BOARDOF CCOUUNTY ••MMISSIONERS
a
Je.nette Jones Rachel Richards,Chair
Deputy County Clerk
DATE: / 2 -
APPROVED AS TO CONTENT: MANAGER APPROVAL:
E
Connie Baker Jon •e- ock
Budget Director Co anager
12