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Home My WebLink Aboutbocc.con.403.2016 CONTRACT#1/ 5- 2oi‘ RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF PITKIN COUNTY,COLORADO TO APPROVE AN IGA WITH PROWERS COUNTY FOR PROVISION OF HOTLINE COUNTY CONNECTIONS (HCCC) SERVICES FOR PITKIN COUNTY DECEMBER 1,2016-NOVEMBER 30, 2017 RESOLUTION NO. /P6- -2016 RECITALS 1. Pitkin County is committed to preserving safe and stable families. 2. Pitkin County receives approximately 250 Child Abuse and Neglect referrals each year and Hotline calls take an average of 6o minutes each. 3. Pitkin County win increase efficiencies by entering into this WA with Prowers County who will provide 24 hour/7 days a week coverage of Hotline calls on behalf of Pitkin County. NOW,THEREFORE,BE IT RESOLVED by the Board of County Commissioners of Pitkin County,Colorado that: 1) It hereby approves a Resolution approving an IGA with Prowers County for provision of Hotline County Connections(HCCC) Services from December 1,2016- November 30,2017;and 2) Further, it hereby authorizes the Chair or the Director of Health and Human services to sign the agreement on behalf of the County and further,authorization for the Director of Health and Human services to sign all future amendments for the IGA with Prowers County for HCCC services with approval of such by the county manager. INTRODUCED AND FIRST READ ON THE __ DAY OFQ��-114i`016 AND SET F,QR SEEOND READING AND PUBLIC HEARING ON THE4A DAY OF I/V.I,p .t 2016. NOTICE OF PUBLIC HEARING AND TITLE AND SHORT SUMMARY OF THE RESOLUTION PUB ISHED IN THE ASPEN TIMES WEEKLY ON THE?1 DAY OF/ rii„L-2016. NOTICE OF PUBLIC HEARING AND FULL TEXT POSTED ON THE OFFICIAL ITKIN COUNTY WEBSITE(www.nitkincountv.com)ON THE -7"e DAY OF Gl-tMfrU 2016. ADOPTED AFTER AMINAL REA G AND PUBLIC HEARING AND FULL TEXT ON THE /i, DAY OF Ni✓-u.L e2016. PUBLISHED BY TITLE AND SHORT SUMMARY, ER ADOPTION, IN THE ASPEN TIMES WEEKLY ON THE .14-bl:, DAY OF -miner 2016. PUBLISHED BY TITLE AND SHORT SUMMARY ON THEOFFICIAL PITKIN COUNTY WEBSITE(www.oitkincountv.com) ON THE /1" DAY OF „yrr 2016. BOARD OF COUNTY COMMISSIONERS (11112r- By i B” 'P ( J J.r cue Jones Rachel E.Richards,Chair a 'uty County CI* Date: 1/- 3° -2_0/6 APPROVED AS TO FORM: MANAGER APPROVAL Q�``ge �. John � omey Jon P e k,County Manger #A+lackrnen+- 3 CONTRACT /G3 ��C INTERGOVERNMENTAL AGREEMENT(IGA) Between PITKIN COUNTY Arid PROWERS COUNTY PURPOSE: This Intergovernmental Agreement (IGA)is developed in partnership between Prowers County and Pitkin County with confirmation by the State of Colorado. • The purpose of the joint agreement is to facilitate the Prowers County Hotline County Connection Center(HCCC)with answering and processing of Child Welfare(CW)related Hotline calls and performing the tasks outlined In this IGA. In addition,Pitkin County agrees to provide all conditions identified in the IGA to assist the HCCC with successfully taking the Hotline calls so Pitkin County can complete the final disposition of each call. EFFECTIVE DATE: • This IGA becomes effective on 11/01/2016 for the period of 12 months,ending 11/01/2017. LETTER OF RENEWAL OPTION: • To renew the IGA,the requesting county,30 days prior to the End Date of the existing WA,shall send an Option to Renew Letter requesting the renewal of the IGA,without changes. The county receiving the Option to Renew Letter will then have 30 business days to reply to the request for renewal with any proposed changes to the IGA or accept the Option of Renewal with all terms and conditions Intact until the next End Date In the event proposed changes are made then both panics must agree and the changes must be codified In writing by changing the IGA and/or supporting Amendments and signed by all panics. CANCELLATION: • Any pony may,at its sole discretion,terminate or cancel the IGA upon 30 days'written notice to the other party. COST FOR SERVICE(S): • The calculations used to determine the con of services are based on an annual projection of the number of Child Protection Program Arra 5,Program Area 4 and Institutional reports taken and an equivalent number of Other Child Welfare(OW)Inquiry related call reports(10 calls- 1 report). ▪ Each county Is allocated 98 free reports which are subtracted from the total number of projected reports. Projections are based on the total monthly average number of reports taken for the most cunni 12 month period.If there are not 12 Ml months then the basis will be all reports taken since August 2015 then extrapolated to rcpr ent 12 months. • The cost for the HCCC to provide call coverage is based on 522.00 per report taken plus the Other OW equivalent reports less the 48 free reports. • The cost of call coverage services provided to Pitkin County pct the terms of the WA is: Projected number of reports annually: 187 Projected number of Other CW Inquiries: 4 Less the Annual allotment of reports: 48 Total Number of Projected Reports: 143 Times the Cost per Report: $22.00 Total Annual Cost for Call Coverage Services: $3,163 • The Pmwers County will Invoice for the associated services in a timeframe mutually agreed to with Pitkin County. Pickin County will submit payment of the invoice within 60 days of receipt. • In the event the HCCC must expend additional funds to accommodate adding additional positions to lake calls on behalf of counties,the colt of that expansion may be proportionately distributed amongst all counties requesting HCCC Call Coverage Services.Should this situation arise,Counties will be notified 60 days in advance so they cart decide to continue Call Coverage Services or invoke the cancellation clause. JOINT RESPONSIBILITES SHARED BETWEEN PITKIN COUNTY AND PROWERS COUNTY HOTLINE COUNTY CONNECTION CENTER. • Both Powers County and Pitkin County acknowledge that the State of Colorado Department of Child Welfare must concur with this IGA prior to final execution. • This IDA was preceded by an official request of call coverage services from the Board of County Commissioners for Pitkin County. - Both parties understand that nothing in this agreement supersedes nor replaces each pony's requirements and responsibilities to follow and adhere to all requirements as set forth in Statute, Volume 7 Rules and/or Division of Child Welfare Policy. GENERAL RESPONSIBILITIES OF HOTLINE COUNTY CONNECTION CENTER The Hotline County Connection Center(HCCC)will make the appropriate resting changes and take all calls for Pitkin County 24 hours a day.7 days a week and document those calls as appropriate. 2. All next step decisions regarding Hotline call records will be tell to the discretion of Pitkin County.The County will be responsible to complete a review of all information in the Trails Hdine Application(RHA) and Trails to ensure appropriate disposidon. 3. Reports(Referrals)taken by the HCCC will be entered Into the TIM,submitted,end transferred to the county'sTmib Inboz.When Pitkin County is notified,HCCC will provide the Hotline ID,Referral ID,family last name,and a brief synopsis of the report(if requested). a. Before transferring primary responsibility of the report to Pickin County the HCCC will need to type in the first and last name of who we gave the information to in two places in Trials,Assign tab Summary box and Referral Notes. b. HCCC will provide the Hotline ID and/or Referral ID number via personal contact(pursuant to Volume 7 Rules)to an entity designated by Pilkin County. 4. lithe HCCC believes the report is of an immediate response nature,the HCCC win notify Pitkin County while information is being entered into the THA. 5. For CMM!Yda l •abks notification of the call will occur via personal contact(pursuant to Volume? Rules)man entity designated by Pitkin County and will be sent to Pitkin County's Pending Incoming Hotline Queue.HCCC will provide the Hotline ID number and a brief synopsis(if requested). It will be the responsibility of Pitkin County to check the pending queue and manage the final disposition of all records. 6. HCCC will notify Pitkin County with the Hotline m and will type in the first name,last name and time the information was given to Pickin County. 7. fnformodnn and Referral fnan-C411 calls will be sent to Pickin County's Pending Incoming Hotline Queue (pursuant to Volume 7 Rule).It will be the responsibility of Pitkin County to check the pending queue and manage the final disposition of all records,Call purpose will be included in the comments. Callers will be redirected bock to the Pitkin County main Department of Human Services number. 8. If HCCC receives a call from law enforcement or medical personnel that requires immediate response from Pickin County,the call will be transferred to a Pitkin County on-call designee;if not available then a message will be taken and HCCC will continue to make attempts to notify the County.If appropriate,the HCCC will take a repon while notifying the County. 9. HCCC's primary tole is managing CW calls and related reports. In the event Adult Protection Services (APS)calls ate Inadvertently routed to the HCCC the HCCC agrees to: a. If during the day lime business hours,transfer the call to the designated APS number for Pitkin County.If the HCCC should take an APS report it will be documented in the Colorado Adult Protection System (CAFSI d b 1k THA.Ewer mmkc 1k mat aq k vor W d In the met.PS.p I.temiq Hallos Qom.ICCran7•4111.asw mann aappsod pd*MOeIW. b. Mu APS W blpdbgo.adl earwyam d4MNCCCWpm.aawemb a the THAW W viw the!goner gal kid in mbumct lb.MCC mpl W n md6 the cowry MIS aS c. Uekdl Anita dodmasphalts ilia te=Clot dam the call b CAPS and IIIA Mee MDlpocwmNbn MP be be*,bld to aeOlen Pestles l.makg Raabe Qoc.c PPod.6umy Imye.d.pdwha.illA. d. Ifd.SCCCSadao lk rolaoMAlS calls axed.W m:soca thlrekrio Wigil mak ate MCC Wile to nisi Ohs=4a lathy wacMCCC will work wbIkSmw ldp d ewlap.pcnfat nog Ars calls w nyder gwl.pmnap. oWE IA1.NFStOWAbILITES Of Plflc ri COUNTY' I. 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