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HomeMy WebLinkAboutbocc.con.106.2017 Pitkin County va,11 ‘ Contract Cover Sheet Please complete the Contract Cover Sheet when the contract is completed and signed by Contractor/Vendor and Pitkin County Project Lead. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments to Procurement (procurement hel 4,pilk_ncounts.com) An) contracts$50,000 and oxer will be routed for signatures to Counts Manager and Attorney's Office (if required) by Procurement&Contracts Manager. Contract Information Contract Number 106.2017 _ Project Name ArchitecurallEngineermg Consultation Services for'ISA Baggage System Modification Phase II Contractor Mead& Hunt Budget Line Item 404.69.91401 86002 Additional Budget Line Items) $ (Please fully allocate New $ Contract Total) $ Contract Start Date 2/24/2017 _ Contract End Date 3/31/2017 Automatic Renewal Yes ❑ No© If Construction' Retainage Yes $ Or °'o NoIN If this is a new contractor, please request they complete and submit to Finance a W-9 Form Contact Information: Department Airport Project Manager Mike Yaft Project Manager (970)429-2850 Phone Provide a brief description of the contract: [iaggage system architectural and engineering services for Baggage Claim Phase II Contract Value Summary: Original Contract Amount $ 117,000.00 Previous Change Order/Amendment Amount(it applicable) $ 0.00 This Change order/Amendment amount urapphcablel $0.00 New Contract Total _ _ _ $ 117,000.00 Procurement Method: None U Inks main Formal ❑ Sole Source❑ Emergencx V Contract Renewal ❑ Contract Type: Services/Maintenance H Construction ❑ Goods, Equipment. Supplies ❑ Change Order/Amendment ❑ Other, please explain ❑ Click here to enter text NOTE: Cl FRITS OFFICE WILL KEEP ORIGINAL DOCUMENTS IN COMPLIANCE WITH COLORADO STA1C ARCHIVES RFTAINAGE SCHEDULE. ALL ATTACHMENTS MUST BE WITH THIS CHECKLIST. Contract 4106.2017 Rev 82511yaa Budget Line Remit'404.69.91410.86000 EMERGENCY PROCUREMENT FILE MEMORANDUM TO: Jon Peacock, County Manager FROM: Mike Yafi,Airport Security RE: TSA Baggage Modifications DATE: 3/27/17 EMERGENCY PROCUREMENT Notwithstanding any other provision of this Code, a procurement officer may make emergency procurements when: When the County Manager has deternnned that the emergency procurement is necesswy because of a threat to public health, welfare, m safety. Such emergency procurement shall be made with.such competition a'ns practicable under the cin cumstances(Punkin County Procurement Code section 3-105.) The following written information shall be included in the contract file: A. Name of Emergency Incident: TSA& Airline Bag room and belt modification B. Description of Project/Purchase: TSA baggage room modifications C. Budget or funding source: $117,000.00 O. Reason for Emergency Procurement: this is the continuation of phase IA and 113, Architectural and engineering, which has been completed to approximately 50%or more. If we did not proceed with the existing company, we would lose out on the time (approximately 12 weeks),expenses and knowledge that has already been gained in phase IA and I B. Manner of County Manager/Incident Commander approval: �// ��77 Date /�7 ��Incident Commander/County Manager signatures Contractor(s)Contacted/Selected: (who and how) Mead& I lunt .3129 / d uil sized Signer Note: Every effort should be made to obtain a written contract when otherwise required under County procedures. When a contract is obtained, complete the Clerk's check list and send the original signed contract with covershect to clerk's office for archiving. 1 \A\) Contract#106.2017 erv,cvn 07/132017pm Budget Line Item#404 69 91401 86002 O11117iIN COUNT 9 • PITKIN COUNTY CONTRACT FOR PROVISION OF SERVICES ARCHITECTURAL/ENGINEERING CONSULTATION SERVICES FOR TSA BAGGAGE SYSTEM MODIFICATION PHASE II THIS CONTRACT, made March 27, 2017 by and between the Board of County Commissioners of Pitkin County, Colorado, 123 Emma Rd., Suite #106, Basalt, CO 81621, (hereinafter called the "County") and Mead & Hunt , 2440 Deming Way , Middleton, WI 53562 (hereinafter called the "Contractor") to perform the following work: TSA Baggage System Modification Phase II ("Project"). T. Term of Contract: The term of this contract is from February 24, 2017 to March 31, 2017 II. Contractor's Obligations. Contractor shall See Exhibit A. III. Compensation and Expenses, Invoicing, Payment and Offset. The County shall compensate Contractor for its services in accordance with the Project Budget and Schedule set out in Section II. It is expressly understood and agreed that in no event will the total compensation and reimbursement to be paid hereunder exceed the sum of one hundred seventeen thousand dollars and zero cents (S117,000.00) for all sen ices rendered By contract or amendment, the County and Contractor may reallocate the budget among project tasks if the total budget amount remains unchanged. Contractor shall invoice for the project monthly based on hours worked, with payment expected within thirty (30) days of invoice. Any payment by the County may be offset by any amount the Contractor owes the County for any reason. IV. County's Exclusive Ownership of Work Product Drawings, specifications, guidelines and other documents prepared by Contractor in connection with this contract shall be the property of the County. However, Contractor shall have the right to utilize such documents in the course of its marketing,professional presentations, and for other business purposes Contractor assigns to County the copyrights to all work prepared, developed, or created pursuant to this contract, including the right to: I) reproduce the work; 2) prepare derivative works; 3) distribute copies to the public; 4) perform the works publicly; and 5) to display the work publicly. Contractor shall have right to use materials produced in the course of this contract for marketing purposes and professional presentations, articles, speeches and other business purposes 1 Contract#106 2017 Rev smn 02/13001Mm Budget Line Item N 404 69.91401 8600? V. Pitkin County's Obligations. Pitkin County shall administer this contract through a County Representative. Mike Yaft, Director of Secunty, Landsidc & Terminal will manage the project as the County's Representative In the event that Mike Yaft is not available, Christopher Padilla, Airport Controller shall assume the County Representative's duties The services provided and products delivered by the Contractor under this contract will he subject to review by the County's Representatives, or a designee, for compliance with Contractor's obligations prior to final payment. VI. Temunation Prior to Expiration of Contract Term. The County has the right to terminate this contract,with or without cause,by giving written notice to the Contractor of such termination and specifying the effective date thereof Such notice shall be given at least ten (10) days before the effective date of such termination In such event all finished or unfinished documents, data, studies and reports prepared by the Contractor pursuant to this contract shall become the County's property. Contractor shall be entitled to receive compensation in accordance with the contract for any satisfactory work completed pursuant to the terms of this contract prior to the date of termination. Notwithstanding the above, Contractor shall not be relieved of liability to the County for damages sustained by the County by virtue of any breach of the contract by the Contractor. VII Independent Contractor Status A The parties to this contract intend that the relationship between them contemplated by the contract is that of independent contractor. Contractor, and any agent, employee, or servant of Contractor shall not be deemed to be an employee, agent, or servant of Pitkin County. B. Contractor is not required to offer his services exclusively to Pitkin County under this contract Contractor may choose to work for other individuals or entities during the term of this contract, provided that the basic services and deliverable products required under this contract are submitted in the manner and on the schedule defined under this contract. C Contractor warrants that all work produced will conform to all applicable industry standard of care, skill and diligence in the performance of Contractor's obligations under this contract. D. Contractor shall not attempt to oversee or supervise the work or actions of any Pitkin County employee, servant or agent in the course of completing work under this contract. E Contractor is not entitled to any Workers' Compensation benefits through Pitkin County and is responsible for payment of any federal, state,FICA and other income taxes. 2 Contract ft 106 2017 Revision 02/13/2Oi7kim Budget Line Item 44404 69 91401.86002 VIII. Assignability. This contract is not assignable by either party Any use of subcontractors by the Contractor for performance of this contract must he accepted in writing by the County IX Severability. In the event that any provision of this contract shall be held to be invalid or unenforceable, the remaining provisions of this contract shall remain valid and binding upon the parties hereto X. Integration and Modification. A. This contract represents the entire and integrated contract between the County and the Contractor and supersedes all prior negotiations, representations, or contract, either written or oral. This contract may be amended only by written contract signed by both the County and the Contractor B. The County may, from time to time, request changes in the scope of sen ices of the Contractor to be performed hereunder Such changes, including the increase or decrease in the amount of the Contractor's compensation, which are mutually agreed upon between the County and the Contractor, shall be in writing and upon execution shall become part of this contract XI. Indemnity. A. The Contractor agrees to indemnify,hold harmless and, not excluding the County's right to participate, defend the County, its subsidiary, parent, associated and/or affiliated entities, successors, or assigns, its elected officials, trustees, employees, agents, volunteers, and any jurisdiction or agency issuing permits for any work included in the project, hereinafter referred to as indemnitee, from all suits and claims, including attorney's fees and cost of litigation, actions, loss, damage, expense, cost or claims of any character or any nature arising out of the work done in fulfillment of the terms of this Contractor on account of any act,claim or amount arising or recovered tinder workers' compensation law or arising out of the failure of the Contractor to conform to any statutes, ordinances, regulation, law or court decree. It is agreed that the Contractor will he responsible for primary loss investigation,defense and judgment costs where this contract of indemnity applies. In consideration of the award of this contract, the Contractor agrees to waive all rights of subrogation against the County its subsidiary, parent, associated and/or affiliated entities, successors, or assigns, its elected officials, trustees, employees, agents,and volunteers for losses arising from the work performed by the Contractor for the County. B. The Contractor further shall investigate, process, respond to, adjust, provide defense for and defend, pay or settle all claims, demands, or lawsuits related hereto at its sole expense and shall bear all other costs and expenses related thereto, even if the claim, demand or lawsuit is groundless, false or fraudulent XII. Insurance. Contractor and subcontractors shall procure and maintain until all of their obligations have been discharged, including any warranty periods under this Contract 3 Contract#106 2017 Reos,on 02/13/201/ym Budget Line Item#404 69.91401 86002 are satisfied, insurance against claims for injury to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Contractor, its agents, representatives, employees or subcontractors. The insurance requirements herein are minimum requirements for this Contract and in no way limit the indemnity covenants contained in this Contract The policies shall include, or be endorsed to include, the following provision On insurance policies where the County is named as an additional insured, the County shall be an additional insured to the full limits of liability purchased by the Contractor even if those limits of liability are in excess of those required by this Contract. The County in no way warrants that the minimum limits contained herein are sufficient to protect the Contractor from liabilities that might arise out of the performance of the work under this Contract by the Contractor, as agents, representatives, employees, or subcontractors. The Contractor shall assess its own risks and if it deems appropriate and/or prudent,maintain higher limits and/or broader coverages. The Contractor is not relieved of any liability or other obligations assumed or pursuant to the Contract by reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or types. Commercial General Liability Completed Operations coverage must be kept in effect for up to three (3) years after completion of the project A Coverage and Limits of Insurance. Contractor shall provide coverage with limits of liability requirements provided that the coverage is written on a"following form" basis. 1) Statutory Workers' Compensation: Colorado statutory minimums a. Policy shall contain a waiver of subrogation against the County. b. This requirement shall not apply when a contractor or subcontractor is exempt under Colorado Workers' Compensation Act AND when such contractor or subcontractor executes the appropriate sole proprietor waiver form Minimum Limits. Coverage A (Workers' Compensation) Statutory Coverage 6 (Employers Liability) S 500,000 $ 500,000 $ 500,000 2) Commercial General Liability— ISO ICG 0001 form or equivalent (With County named as an additional insured) Minimum Limits: General Aggregate $ 2,000,000 Products/Completed Operations Aggregate $ 2,000,000 Each Occurrence Limit S 1,000,000 4 Contract#106.2017 Ferman 0);'13/20l]ym Budget Line Item#404 69.91401 86002 Personal,Advertising Injury S 1,000,000 Fire Damage (Any One Fire) $ 50,000 Medical Payments (Any One Person) $ 5,000 Coverage to include: • Premises and Operations • Explosions, Collapse and Underground Hazards • Personal i Advertising Injury • Products / Completed Operations • Liability assumed under an Insured Contract(including defense costs assumed under contract) • Independent Contractors • Designated Construction Project(s) General Aggregate Limit, ISO CG 2503 ( 1997 Edition or equivalent) • Additional Insured Owners, Lessees or Contractors Endorsement, ISO Form 2010 (2004 Edition or equivalent) • Additional Insured—Owners, Lessees or Contractors Endorsement, ISO CG 2037 (2004 Edition or equivalent) • The policy shall be endorsed to include the following additional insured language on the Additional Insured Endorsements specified above: "County, its subsidiary, parent, associated and/or affiliated entities, successors, or assigns, its elected officials, trustees, employees, agents, and volunteers named as an additional insured with respect to liability and defense of suits arising out of the activities performed by, or on behalf of the Contractor, including completed operations". 3) Auto Liability: Bodily injury and property damage for any owned, hired and non-owned vehicles used in the performance of this Contract. Minimum Limits: Statutory Coverage Bodily/Property Damage(Each Accident) 5 1,000,000 4) Special Coverages (cheek as appropriate and insert amount): a. D Performance Bond S b. D Professional Errors and Omissions c. D Aircraft Liability d D Owner's Protective e D Builder's Risk f. D Boiler and Machinery g D loss of Use Insurance h. 0 Pollution Liability i D Crime, including Employee Dishonesty Coverage, or Fidelity Bond 5 Contract#106 201/ aener,02,1 t12o1?+m: Budget Line Item it 404.6e 91401.8600) B Proof of Insurance: I) Each insurance policy required by the insurance pro)isions of this Contract shall provide the required coverage and shall not he suspended, voided or canceled except after thirty-(30)days prim written notice has been given to the County, except when cancellation is for non-payment of premium- then ten t I OV days prior notice may be given Such notice shall be emailed directly to I'rocui ement Helprantkincouno,.coni if the insurance carrier will not provide the required notice, the Consultant/Contrtctoi and or its insurance broker shall notify the County of any cancellation, or reduction in coverage or limits of any insurance within seven (7, days of receipt of insurers' notification to that effect. Simultaneously with the Certificates of Insurance, the Contractor shall Tile with the Project Lead a certified statement as to claims pending against the required coverages, reserves established on account. of such claims, defense costs expended and amounts remaining en policy limits. 2) In addition, these Certificates of Insurance shall contain the following clauses: a. The contractors insurance shall be pnmary and non-contributory with any insurance or self-insurance purchased by the County, b, The insurance companies issuing the policy or policies hereunder shall have no recourse against the County of Pnkm for payment of any premiums or for assessments under any form of policy. c, Any and all deductibles or self-insured retentions in the above- described insurance policies shall be assumed by and be for the amount of, and at the sole expense of the Contractor. d, Location of operations shall be: "all operations and locations at which work for the referenced Project is being done" 3) Certificates of Insurance for all renewal policies shall he delivered to the County's Relrresentati)c at least fifteen (15) days prior to a policy's expiration date except for any policy expiring on the expiration date of this contract or thereafter 4} The County reserves the right to request and receive a copy of any policy and any policy endorsement at any time during the term of this contract. XIII. Exemptions and Preferences. All purchases of construction or building or any other materials ihr this contract shall not include Federal Excise Taxes or Colorado State or local sales or use taxes. Pnkm County is exempt from such taxes under registration numbers 9S-02624 and 84-7S000-5k. XIV. Records. The C'ontractoi shall maintain comprehensive, complete and accurate hooks, records, and documents concerning its performance !elating to this contract for a period of three (3) years after final payment under the contract and the County shall have the right within the three (3 i year period to inspect and audit these hooks, records 6 Contract#106.2017 news on 02/13/201 E rn Budget Line Item tt 404 69 91401 86002 and documents, upon demand, in a reasonable manner and at reasonable times, for the purpose of determining, by accepted accounting and auditing standards, compliance with all provisions of the contract and applicable law XV Contract Made in Colorado. The parties agree that this contract was made in accordance with the laws of the State of Colorado and shall be so construed Venue is agreed to be exclusively in the courts of Pitkin County, Colorado. XVI. Attorney's Fees. in the event that legal action is necessary to enforce any of the provisions of this contract, the substantially prevailing party shall be entitled to its costs and reasonable attorney's fees. XVII. Governmental Immunity. Contractor agrees and understands that Pitkin County is relying on and does not waive, by any provision of this contract, the monetary limitations or terms (presently $150,000 per person and $600,000 per occurrence) or any other rights, immunities, and protections provided by the Colorado Governmental Immunity Act, 24-10-101, et veq., C.R.S., as from time to time amended, or otherwise available to Pitkin County or any of its officers, agents or employees Further, nothing in this contract shall be construed or interpreted to require or provide for indemnification of the Contractor by the County for any injury to any person or any property damage whatsoever which is caused by the negligence or other misconduct of the County or its agent or employees. XVIII. Current Year Obligations The parties acknowledge and agree that any payments provided for hereunder or requirements for future appropriations shall constitute only currently budgeted expenditures of Pitkin County Pitkin County's obligations under this contract are subject to Pitkin County's annual right to budget and appropriate the sums necessary to provide the services set forth herein. No provisions of the contract shall constitute a mandatory charge or requirement in any ensuing fiscal year beyond the then current fiscal year of Pitkin County. No provision of the contract shall he construed or interpreted as creating a multiple-fiscal year direct or indirect debt or other financial obligation of Pitkin County within the meaning of any constitutional or statutory debt limitation This contract shall not directly or indirectly obligate Pitkin County to make any payments beyond those appropriated for Pitkin County's then current fiscal year. No provisions of this contract shall he construed to pledge or create a lien on any class or source of Pitkin County's moneys, nor shall any provision of this contract restrict the future issuance of Pitkin County's bonds or any obligations payable from any class or source of Pitkin County's money. XLX Notice. Any notice required or pemiitted under this Agreement shall be in writing and shall he hand-delivered or sent by registered or certified regular mail, postage pre- paid to the addresses of the parties as follows. Each party by notice sent under this paragraph may change the address to which future notices should be sent. Electronic 7 Contract 4 106 2017 Rema„n 02/1312017Afim Budget Line Item#404 69 91401 86002 delivery of notices shall also be deemed sufficient and considered delivered upon receipt of confirmation of delivery on the part of the sender To Pitkin County- with copies to: Mike Yaft Pitkin County Attorney's Office 0233 E. Airport Rd 123 Emma Rd., Suite#204 Aspen„ Co. 81611 Basalt, Colorado 81621 Email: mike.yaft(diaspenairport com Email: Attorney(apitkmcounty.com To Contractor. Mead & Hunt 2440 Deming Way Middleton, WI 53562 Phone (608) 443-0540 Email David.Mason@'meadhunt.com XX. Public Contracts for Sen-ices and Public Contracts with Natural Persons. in conformance with the provisions of C.R.S. §§ 8-17 5-101, et reg , as amended and C.R.S. §§ 24-76 5-101, et reg , as amended: A. PUBLIC CONTRACTS FOR SERVICES. §§8-17.5-101, et seq. C.R.S. /Not applicable to agreements relating to the offer, issuance, or sale of securities, investment advisory services or fund management services, sponsored projects, intergovernmental agreements, or information technology services or products and .services/ Contractor certifies, warrants, and agrees that it does not knowingly employ or contract with an illegal alien who will perform work under this Contract and will confirm the employment eligibility of all employees who arc newly hired for employment in the United States to perform work under this Contract, through participation in the E-Verify Program established under Pub. L. 104-208 or the State verification program established pursuant to §8-17.5-10_2(5)(c), C R S . Contractor shall not knowingly employ or contract with an illegal alien to perform work under this Contract or enter into a contract with a Subcontractor that fails to certify to Contractor that the Subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this Contract. Contractor (i) shall not use E-Vcrify Program or State program procedures to undertake pre-employment screening of lob applicants while this Contract is being performed, (ii) shall notify the Subcontractor and the contracting State agency within 3 days if Contractor has actual knowledge that a Subcontractor is employing or contracting with an illegal alien for work under this Contract, (iii) shall terminate the subcontract if a Subcontractor does not stop employing or contracting with the illegal alien within 3 days of receiving the notice, and (iv) shall comply with reasonable requests made in the course of an investigation, undertaken pursuant to §R-17.5-102(5), C R S., by the Colorado Department of T abor and Employment. If Contractor participates in the State program, Contractor shall deliver to the contracting State agency, Institution of Higher hducation or political 8 Contract It 106 2017 xem:,00 02/13/2017ym Budget Line Item#404.69.91401 56002 subdivision, a written, notarized affirmation, affirming that Contractor has examined the legal work status of such employee, and shall comply with all of the other requirements of the State program. If Contractor fails to comply with any requirement of this provision or §§8-17.5-101 a seq., C.R.S , the contracting State agency, institution of higher education or political subdivision may terminate this Contract for breach and, if so terminated, Contractor shall be liable for damages. B. PUBLIC CONTRACTS WITH NATURAL PERSONS. §§24-76.5-101, et seq., C.R.S. Contractor, if a natural person 18 years of age or older, hereby swears and affirms under penalty of perjury that he or she ti) is a citizen or otherwise lawfully present in the United States pursuant to federal law, (ii) shall comply with the provisions of§§24- 76.5-101 et seq., C.R.S , and (in) has produced one form of identification required by §24-76.5-103, C R.S. prior to the Effective Date of this Contract 9 Contract tt 106.2017 RevAron:oz/II/2m/yen Budget Line nem#404.69.91410.86000 IN WITNESS WHEREOF,the panics have executed this Contract as of the date first set out herein above. MI AD �T rl� 3.31 T7 Signa a Date bPtfto r *�o�..- yft, Printed Name Title PITKIN COUNTY,COLORADO RECOMMENDED FOR APPROVAL: Mike Yet Date t 2/72 fa 7 Chjs.Pkdilla,Airport Controller Dm ;11 _ 7 •hn` • ney, It-port Dircc4oi D to MA AGER APPROVAL: Jun Peacock, County Date J0 Mead & Hunt Architectural/Engineering Consultation Services Scope of Services Design and Construction Administration/Observation Phase II For ASE Aspen/Pitkin Airport TSA Baggage System Modification 02.24.17 Project Overview Aspen/Pitkin Airport is seeing growth in their flight schedule. An outfall of growth is the inability of the current outbound baggage system to handle the increases baggage numbers Further, employee safety has become a concern as a significant number of bags require multiple movements and alternative storage until deliver to aircraft. Because the airport is in the process of planning for a new terminal they would like the solution to be as cost effective as possible since none of the modifications will be used in the new facility The airport in conjunction with their stakeholders (TSA, airlines) has develop a concept which can be developed into biddable documents The airport has selected Option 1D, see attached as the preferred option for development Phase II work includes modifications to the United and American Airlines outbound system post TSA screening The United work will include: an addition of a single maxi flat plate device, modification to the current bag system and necessary controls, add canopy to the existing canopy to cover the maxi device, modification to the electrical system to baggage additions; lighting and overhead heating system modifications and north wall removal to facilitate the maxi device The American Airlines work will include: modifications to the existing belt to place the existing EDS machine inline: relocation of the existing EDS machine to facilitate the in-line move, associated electrical, technology, and building modifications, removal of an existing overhead door; construction of a new and exit door installation and relocation of current baggage overhead door to new location Project Understanding Mead & Hunt will provide professional architectural, baggage and engineering services (structural, mechanical, electrical, communication, security) in support of the project as described above Our services in general will include evaluation of current facilities including layout, existing systems, constraints, existing bag systems, existing TSA operations and equipment, Airport/City requirements, and production of permit drawings Since as-built documentation is limited the contract documents will be a combination of photo documentation detailing what is to be removed or modified in combination with details to depict construction requirements. We anticipate no more than four weeks to complete Page 1 of 3 Mead & Hunt, Inc documents for permit submission We will coordinate our efforts with Airport staff, TSA and the airlines as directed by the airport Scope of Services 1. The scope of services is for Phase II of Option 18. This work will include modifications to the United and American Airlines outbound system post TSA screening, an addition of a single maxi flat plate device, modification to the current bag system and necessary controls. Modifications to the American Airlines belt to place the existing EDS machine inline which includes modifications to the existing belt and building Our work to complete these tasks will include but not be limited to a Site visit to confirm all existing conditions, measure and photograph existing conditions. (1 two day trip) b Prepare design/contract documents and specifications for modifications to bag system including demo, architectural, electrical, and baggage drawings. c Meet with Airport and TSA/Airlines to review design, via conference call d Deliverables. Contract Drawings and specifications 2 Construction Administration and Observation Services a Site visit to for project kick-off(1 day trip) b Site visit during TSA equipment installation (2 day trip) c Site visit for final project review and develop punch-list d Address RBI's/submittals e Weekly meetings with Contractor, Airport and Stakeholders via conference call. Schedule Notice-to-Proceed 2 24 17 Bid documents completed 3 17 17 Document submitted to Building Official 3 20 17 RFP Documents completed 3 31 17 Responsibilities of ASE 1 A designated representative with complete authority to transmit instructions and information, receive Information, interpret policy, and define decisions and provide access to the project site 2 Any available data, drawings, and information related to the project including as-built drawings of the existing facility 3 Review of draft plans and specifications within one week of receipt 4. Protection of Mead & Hunt-supplied digital information or data, if any, from contamination, misuse, or changes Work Not Included in the Scope of Services 1. The following items are excluded from this agreement but can be provided by the Consultant as an Additional Service only as authorized the Airport a Fees related to Building permits Page 2 of 3 Mead & Hunt, Inc. 2 Additional services not listed in this scope of work Compensation Mead & Hunt will be compensated for our professional services for a lump sum amount, including expenses as indicated below: i Design Services including planning and coordination with Stakeholders 1. $53,130 (fifty-three thousand one hundred thirty dollars and no cents) ii Bidding Services 1. $13,170 (thirteen thousand one hundred seventy dollars and no cents) iii. Construction Administration Services (on site each week) 1 $50,700 (fifty thousand seven hundred dollars and no cents) iv. Total fee 1 $117,000 (one hundred seventeen thousand dollars and no cents) We appreciate the opportunity to submit this proposal to Aspen Pitkin Airport Respectfully submitted, MEA`DDD & HUNT, Inc V David Mason, NCARB Vice President Page 3 of 3 Mead & Hunt, Inc