HomeMy WebLinkAbout04 APCHA Budget.SupplementRqst.BOCC.5.9.17Aspen Pitkin County Housing Authority
APC HA
MEMORANDUM
TO: Board of County Commissioners
FROM: Mike Kosdrosky, Executive Director
DATE: May 4, 2017
MEETING DATE: May 9, 2017
RE: BUDGET SUPPLEMENTAL REQUEST
APCHA staff is requesting BOCC approval of an amendment to the APCHA 2017 budget. This amendment
of the 2017 budget increases total expenditure appropriations by $125,300 to $3.2 million. Of this
$125,300 increase, $17,400 relates to carry forward items. The balance of $107,900 is a new request.
The exhibit below outlines the supplement requests impact on the overall appropriation authority. See the
Exhibits for the details on the individual reports.
2017 Supplemental Request
Description Amount Location
2017 Adopted Budget $3,108,660 See Exhibit A
Total New Requests: $107,900 See Exhibit B
Operational Carry Forward: 17,400 See Exhibit C
Total Budget Requests: $125,300 See Exhibit A
This increase will not affect the budgeted subsidy of $259,200 approved in Pitkin County's 2017 Budget.
The increase will be taken from the existing cash balance.
The increase will be taken into consideration during the 2018 budget cycle in establishing the 2018 subsidy
between the City and County.
2017 Supplemental Budget Request Page 1
EXHIBIT A
APCHA & SEPARATE COMPONENT UNIT 2017 BUDGETS
Fund Name
Housing Administration Fund
Smuggler Housing Fund
Truscott II Fund
APCHA Development Fund
Total
Total 2017 Revenue 2017 Amended Total 2017 Expense 2017 Amended
Opening Revenue Supplemental Revenue
Balance Budget #1 Budget
$1,910,705 $1,959,690 $20,000 $1,979,690
$265,037 $74,570 $0 $74,570
$1,013,740 $1,019,100 $0 $1,019,100
$1,085,711 $0 $0 $0
$4,275,193 $3,053,360 $20,000 $3,073,360
Expenditure
Budget
$2,069,780
$61,440
$977,440
$0
$3,108,660
Supplemental
#1
$125,300
$0
$0
$0
$125,300
Expense 2017 Ending
Budget Balance
$2,195,080 $1,695,315
$61,440 $278,167
$977,440 $1,055,400
$0 $1,085,711
$3,233,960 $4,114,593
Midland Park Place Condominiums located at 110-821 Midland Park Place. The project was developed as one of the first deed -restricted projects in
Pitkin County. The project was constructed in 1978 and consists of 37 units. The units are all Category 4 and consist of 8 one -bedroom, 14 two -
bedroom and 15 three -bedroom units.
2017 Spring Supplemental Exhibit B
New Requests
Request Title Request Justification
620 - Housing Administration Fund
Workforce Housing
Compliance and
Enforcement Officer -
estimated start date
of May 15, 2017
Interim Database
$57,850 Full-time Housing Compliance and Enforcement Officer - APCHA staff and the Board want
to cut down on non-compliance so that deserving workers can get housing. APCHA
strongly believes that increased enforcement is critically important and that there is
substantial value in opening a noncompliant unit for a deserving working household
relative to the cost of building a new affordable housing unit. There's no better example
of an ounce of prevention is worth a pound of cure. Staff has requested creating a full-
time housing compliance and enforcement officer. Background: Additional staff is needed
to address affordable workforce housing compliance issues and negative public
perceptions. APCHA has never had a full-time compliance and enforcement person on
staff to oversee and enforce the rules of the Workforce Housing Program and its nearly
3,000 deed restrictions. Less than one quarter of the current Housing Qualifications
Specialist's time (less than 1/4 FTE employee) is dedicated to compliance and
enforcement. With so many units in the inventory, APCHA believes the time has come to
increase resources and personnel dedicated to enforcing new policies and rules, and
associated deed restrictions, to safeguard the program's integrity, improve efficiency, and
increase public trust. APCHA's long term goal is 100% compliance for the program, but
without additional resources to enforce the rules, that will be difficult to achieve. The
annual labor cost is $78,830 and the training and materials are another $6,350 for a total
of $85,170. 2017 will be funded from fund balance and 2018 split 50%/50% by increased
subsidy to the City and the County. This is an on -going request.
$30,050 Perform advanced interim database design, building, testing and advanced -level data
collection, data cleaning, and training - This request is for resources; both professional
services from a database consultant and an intermittent Housing Assistant in 2017.
Background: Currently seeking proposals for a new housing enterprise system. While
waiting for this project to start and subsequently come to completion, APCHA is taking
steps to develop and use an interim database solution. The interim database solution will
assist APCHA operations in the near term, while also gathering, cleaning, and centralizing
key existing data for future migration into a new housing management enterprise system.
The work to prepare the data for future migration to the new system is a critical task that
must be completed anyway so that existing key data can be migrated efficiently,
effectively, and accurately into the new housing management enterprise system.
Completing a major portion of this cleanup work now will save APCHA a significant
amount of time and money when it is ready to set up the final major system, without
overloading staff resources. The interim database design and build effort is directly and
collaboratively supported by staff from APCHA, the Quality Office, a consultant, IT staff,
GIS staff. One -Time request.
1 of 2
2017 Spring Supplemental
New Requests
Request Title Request Justification
Exhibit B
Professional $20,000 100% reimbursed by the Developer - APCHA unexpectedly had to pay for consulting
Contracted Services services (PVCMI) for land use review work associated with the Housing Credits Program. It
for Housing Credit anticipates it will need to contract for further professional services to review regulatory
Compliance and marketability standards associated with Housing Credits' Program referral projects.
APCHA anticipates getting reimbursed by developer for these costs, but cannot float these
funds at the expense of other professional service needs already budgeted at the outset
of the year / APCHA must negotiate a developer's agreement with the first applicant
looking to use Housing Credits Program on a multi -family conversion project. It is
important that APCHA have the funds to pay for professional services to advise on this
upcoming project. One -Time request.
$107,900
READING $107,900
2 of 2
2017 Spring Supplemental
Operational Carry Forwards
Department / Project
Exhibit C
Request
620 - Housing Administration Fund
Work Stations - A yearly allocation is made for the replacement of workstations. All unspent authority is
carried forward into the following fiscal year for the departments to address the replacement as needed.
$17,400
$17,400
TOTAL OPERATIONAL CARRY FORWARD REQUESTS $17,400
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