HomeMy WebLinkAboutbocc.con.amended.287.2014 B 1)t f'`'` Pitkin County
Contract Cover Sheet
Please complete the Contract Cover Sheet when the contract is completed and signed b) Contractor and Pitkin Count)
Project Manager
Return all Contract Cover Sheets and Contracts/Change Orders/Amendments to Procurement
(procurement help(apitkincountv.com). Any contracts$50,000 and over will be routed for signatures to County Manager
and Attorneys Office(if required) by Procurement& Contracts Managei,
Contract Information
Contract Number 287 2014 B
Project Name Internet Archiving Services
Contractor Internet Archive
Budget Line Item 110 21 92400 82000 _
Additional Budget Line Item(s) ('Iid hci c to liter text
and special notes to Finance
Contract Start Date 1/6/2015
Contract End Date 1/6/2017
Automatic Renewal Yes ❑ No®
If Construction. Retainage C IILI.heir tocntci tc't
If this is a new contractor, please request they complete and submit to Finance a W-9 Form
Contact Information:
Department BITS
Project Manager Sullivan Project Manager 5245
Phone
Provide a brief description of the contract:
Increase duration of the contract for an additional one 111 year to maintain State Archiving
Requirements
Contract Value Summary:
Contract Amount $4,000.00
This Change order/Amendment amount of applicable) $4,000.00
New Contract Total $8,000.00
Procurement Method:
None Informal❑ Formal ❑ Sole Souice ❑ Emergenc\ ❑ Contract Renewal U
Contract Type:
Sen ices/Maintenance D/ Construction ❑ Goods, Equipment, Supplies El
Change Order/Amendment U Other, please explain L7 ( IitI. here 6i cute! I.st
NOTE: CLERKS OFFICE WILL KEEP ORIGINAL DOCUMENTS IN COMPLIANCE Win! COLORADO S I A I'It
ARCHIVES RFI AINAGE, S('HFDUI F ALL ATTACHMENTS MUST BE WITH THIS CHECKLIST.
Contract#287.2014 Rev 8 31 I1 lud'p
Budget Line hem l: 110.21.92400 82000
CHANGE ORDER/CONTRACT AMENDMENT
Change Order Number: 287.2014 B
OWNER: Pitkin County
Aspen,Colorado 81611
CONTRACTOR' Archive-It
The Provision of Internet Archiving Services (the "Agreement') dated January 6, 2015 between the
Board of County Commissioners of Pitkin County (the "County") and Archive-It (the "Contractor"), is
hereby amended as follows.
Descnption of Change:Amend contract to extend service through December 31. 2017
Reason for Change: The County website is a permanent record that has historical significance. As such,
per our State Archives approved retention schedule. the County is required to capture and maintain the
website quarterly Archive-It and the Internet Archives has provided high quality capture, storage, and
hosting of our archived website, in the most cost efficient manner Extending this contract with
automated renewals can ensure Pitkin County's compliance with our Web Records Retention Schedule,
and captures our Web Site for both public and County access and use into perpetuity.
Original Contract Amount S 4,000.00
Previous Change Order/Amendment Amount(if applicable) S 4,000.00
This Change Order/Amendment Amount or applicable) $4,000.00
New Contract Total $ 12,000.00
In all other respects the Agreement is in full force and effect and remains unchanged by this
Am •• • -nt.
/.;1/3—44
Archive-It Date
j 3/4-s/aa /7
Prc O ficer Da
*Increases over$25,000 and/or 10% (single increase or accumulative) of original contract must have
County Manager signature.