Loading...
HomeMy WebLinkAboutbocc.con.051.2017 B-6 7/2015 kjm pif KIN Pitkin County CouNTit Contract Cover Sheet Please complete the Contract Cover Sheet when the contract is completed and signed by Contractor/Vendor and Pitkin County Project Lead. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments to Procurement (procurement_help@pitkincounty.com).Any contracts$50,000 and over will be routed for signatures to County Manager and Attorney's Office(if required)by Procurement&Contracts Manager. Contract Information Contract Number 051.2017 B-6 Project Name Snowmass Creek Road and Capitol Creek Road Sign Replacement Contractor SGM Budget Line Item 110.54.96700.82003 $ Additional Budget Line $ Item(s) $ (Please fully allocate New $ Contract Total) $ Contract Start Date 8/8/2017 Contract End Date 9/8/2017 Automatic Renewal Yes ❑ No® If Construction: Retainage Yes $ or % No If this is a new contractor,please request they complete and submit to Finance a W-9 Form. Contact Information: Department Public Works Project Manager G.R. Fielding Project Manager (970)920-5206 Phone Provide a brief description of the contract: Develop plans for sign replacement on Snowmass Creek Road and Capitol Creek Road based on data from sign inventory performed by SGM in October, 2015. Contract Value Summary: Original Contract Amount $ 9,600.00 Previous Change Order/Amendment Amount(if applicable) $ 0.00 This Change order/Amendment amount(if applicable) $ 0.00 New Contract Total $ 9,600.00 Procurement Method: None ❑ Informal❑ Formal ® Sole Source ❑ Emergency❑ Contract Renewal ❑ Contract Type: Services/Maintenance ❑x Construction ❑ Goods,Equipment, Supplies ❑ Change Order/Amendment ❑ Other,please explain ❑ Click here to enter text. NOTE: CLERKS OFFICE WILL KEEP ORIGINAL DOCUMENTS IN COMPLIANCE WITH COLORADO STATE ARCHIVES RETAINAGE SCHEDULE.ALL ATTACHMENTS MUST BE WITH THIS CHECKLIST. Contract#: bocc.con.051.2017 flfirKIN COUNT TASK ORDER Task Order/Project Name: Snowmass Crk Rd and Capitol Crk Rd Sign Replacement Task Order Number: B.6 Task Order Budget Line Item: 110.54.96700.82003 OWNER: CONTRACTOR: GR Fielding—Engineering Michael Fowler,Project Manager Pitkin County SGM, Inc. 76 Service Center Road 118 W. 6th Street, Suite 200 Aspen, CO 81611 Glenwood Springs, CO 81601 Phone: (970) 920-5206 Phone: (970) 945-1004 gerald.fielding@pitkincounty.com mikef@sgm-inc.com PROJECT NAME: SNOWMASS CRK RD AND CAPITOL CRK RD SIGN REPLACEMENT The Master Service Agreement for Provision of On-Call Engineering Services (the "Agreement") dated January 18, 2017 between the Board of County Commissioners of Pitkin County (the "County") and SGM, Inc. 118 W. 6th Street, Suite 200 Glenwood Springs, CO 81601 (the "Contractor"), shall include the following services. 1. Contractor's Obligations. Contractor shall perform the work as described below: a. Project Description Develop plans for sign replacements on Snowmass Creek Road and Capitol Creek Road based on data from sign inventory performed by SGM in October,2015. b. Work Plan • Prepare plan sheets —it is anticipated that 14 (11 x 17) sheets will be required assuming plans sheets at 1"=500' scale. See following page for drawing sheet list. • Prepare bid schedule • Prepare technical specification(s) • Geo-locate the signs post-installation and provide GIS data to the County c. Deliverables Plans, specifications,bid schedule d. Schedule 3-4 weeks from NTP e. Costs Time and materials to be billed at current SGM rates per Agreement. Not to exceed $9,600 for this Task Order. See next page for detailed cost breakdown. 1 Contract#: bocc.con.051.2017 $94.00 $114.00 $156.00 $94.00 Drawing Sheets CAD-II E-Il SE-II GIS-II 1 Cover Sheet 3 2 Sign Tabulation-Snowmass Creek Road 4 3 Sign Tabulation-Capitol Creek Road 4 4 Snowmass Creek Road Sign Plan MP 0.00 to 1.35 3 5 Snowmass Creek Road Sign Plan MP 1.35 to 2.70 3 6 Snowmass Creek Road Sign Plan MP 2.70 to 4.05 3 7 Snowmass Creek Road Sign Plan MP 4.05 to 5.40 3 8 Snowmass Creek Road Sign Plan MP 5.40 to 6.75 3 9 Snowmass Creek Road Sign Plan MP 6.75 to 8.10 3 10 Snowmass Creek Road Sign Plan MP 8.10 to 9.45 3 11 Capitol Creek Road Sign Plan MP 0.00 to 1.35 3 12 Capitol Creek Road Sign Plan MP 1.35 to 2.70 3 13 Capitol Creek Road Sign Plan MP 2.70 to 4.05 3 14 Capitol Creek Road Sign Plan MP 4.05 to 5.40 3 44 0 0 0 Subtotal $4,136 $0 $0 $0 $4,136 Task Project Management 4 Engineer Review/CAD Assistance 8 QC Review/Redlines 8 4 Bid Schedule 4 Project Special Provisions 4 2 Field Verification and GIS GeoLocating 24 8 16 10 24 Subtotal $752 $1,504 $940 $2,256 $5,452 Project Total $9,588 Assume 11x17 plans @ 1"=500' Scale Cost per sheet $685 f. Limitations and Exclusions None 2. Compensation and Expenses, Invoicing, Payment and Offset. The County shall compensate Contractor for its services in accordance with the Project Budget and Schedule set out in Paragraph 1 of this Task Order. It is expressly understood and agreed that in no event will the total compensation and reimbursement to be paid hereunder exceed the sum of$9,600.00 for all services rendered. By Task Order or Task Order Amendment, the County and Contractor may reallocate the budget among project tasks if the total budget amount remains unchanged. Contractor shall invoice for the project monthly based on hours worked, with payment expected within thirty (30) days of invoice, but any payment by the County may be offset by any amount the Contractor owes the County for any reason. 2 Contract#: bocc.con.05 1.2017 Any invoices not sent in the following manner may have payment delayed. All invoices for this task order shall reference Task Order B.6 and Snowmass Crk Rd and Capitol Crk Rd Sign Replacement. Invoices shall be sent electronically in PDF format to gerald.fielding@pitkincounty.com. 3. Pitkin County's Obligations. Pitkin County shall administer this contract through a County Representative. GR Fielding will manage the project as the County's Representative. The services provided and products delivered by the Contractor under this contract will be subject to review by the County's Representatives, or a designee, for compliance with Contractor's obligations prior to final payment. 4. Formation of Task Order. This Task Order is issued in accordance with the provisions of the Agreement. Contractor agrees to provide services subject to the terms of this Task Order and for the avoidance of doubt this Task Order consists of the terms set out in the Agreement. In all other respects the Agreement is in full force and effect and remains unchanged by this Task Order. SGM,INC. 114A( 1, rauttr Aug-08-2017 Michael Fowler Date Project Manager PITKIN COUNTY, COLORADO a(� 'tadtwo) Aug-08-2017 Gerald Fielding Date County Engineer 3 Docu�i , - SECURED Certificate Of Completion Envelope Id: E8791 EBA1A2349AB81 DC095224C96C56 Status:Completed Subject: Pitkin County Task Order 051.2017 b.6 for Review and Signature Source Envelope: Document Pages:4 Signatures:2 Envelope Originator: Supplemental Document Pages:0 Initials:0 Ben Ferrara Certificate Pages:5 AutoNav: Enabled Payments:0 ben.ferrara@pitkincounty.com Envelopeld Stamping: Disabled IP Address: 10.103.101.11 Time Zone: (UTC-07:00)Mountain Time(US& Canada) Record Tracking Status:Original Holder:Ben Ferrara Location: DocuSign Aug-08-2017 ben.ferrara@pitkincounty.com Signer Events Signature Timestamp Gerald Fielding I Sent:Aug-08-2017 Gerald.Fielding@PitkinCounty.com G� `a/.Dul4 Viewed:Aug-08-2017 County Engineer Signed:Aug-08-2017 Security Level: Email,Account Authentication (None) Using IP Address: 198.233.197.98 Electronic Record and Signature Disclosure: Accepted:Aug-08-2017 ID:bc2d3a0a-1722-4718-89f6-0749e68d878e Company Name:Pitkin County,Colorado Michael Fowler Sent:Aug-08-2017 mikef@sgm-inc.com row Viewed:Aug-08-2017 Project Manager Signed:Aug-08-2017 Security Level: Email,Account Authentication (None) Using IP Address:50.201.54.54 Electronic Record and Signature Disclosure: Accepted:Aug-08-2017 ID:3a7e10dd-9fd9-44a5-8beb-ad1a7c02a308 Company Name:Pitkin County,Colorado In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Ben Ferrara VIEWED Sent:Aug-08-2017 ben.ferrara@pitkincounty.com Viewed:Aug-08-2017 Procurement Specialist Pitkin County Using IP Address: 198.233.197.98 Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Carbon Copy Events Status Timestamp Jeanette Jones COPIED Sent:Aug-08-2017 Jeanette.jones@pitkincounty.com Viewed:Aug-10-2017 BOCC Clerk Pitkin County Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Ben Ferrara COPIED Sent:Aug-08-2017 ben.ferrara@pitkincounty.com Resent:Aug-08-2017 Procurement Specialist Viewed:Aug-08-2017 Pitkin County Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted Aug-08-2017 Certified Delivered Security Checked Aug-08-2017 Completed Security Checked Aug-08-2017 Payment Events Status Timestamps Electronic Record and Signature Disclosure Electronic Record and Signature Disclosure created on: Mar-17-2017 Parties agreed to:Gerald Fielding,Michael Fowler ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Pitkin County(we, us or Pitkin County) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically when we send you documents for electronic signature. Acknowledging your Access,Intent,and Consent to Receive and Sign Materials Electronically To confirm to us that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please verify that you were able to read this electronic disclosure and that you also were able to print on paper or electronically save this page for your future reference and access or that you were able to e-mail this disclosure and consent to an address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receiving notices and disclosures exclusively in electronic format on the terms and conditions described above, please let us know by clicking the 'I agree'button below. By checking the 'I Agree'box, I confirm that: • I am establishing my intent to be bound to the transaction, and indicating that I am fully aware of the purpose for which the signature is being provided. • I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and • I can print on paper the disclosure or save or send the disclosure to a place where I can print it, for for future reference and access; and • Until or unless I notify Pitkin County as described above, I consent to receive from exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to me by Pitkin County during the course of my relationship with you. Signing Documents without a Pitkin County DocuSign Account: Pitkin County may not require all document signers to be authorized users of the Pitkin County DocuSign Account. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to these terms and conditions, please confirm your agreement by clicking the 'I agree'button at the bottom of this document. When you don't have a DocuSign Account, you will be provided the opportunity to agree to the Legal Disclosure each time you open an "envelope" for signing, at this time, you can download and retain this disclosure. Pitkin County will forward completed documents that you've reviewed, processed or signed via email. Should you require copies of these signed documents (e.g., if they get deleted from your email account) you should request those documents from Pitkin County under the Colorado Open Records Act by contacting the Pitkin County custodian who sent you the document for signature. Signing Documents with a Pitkin County DocuSign Account: Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to these terms and conditions, please confirm your agreement by clicking the 'I agree'button at the bottom of this document. Getting paper or electronic copies At any time, you may request from us a paper or electronic copy of any record provided or made available electronically to you by us. For such copies, as long as you are an authorized user of the DocuSign system you will have the ability to download and print any documents we send to you through your DocuSign user account for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper or electronic copies of any such documents from our office to you, you will be charged a$0 per-page fee. You may request delivery of such paper or electronic copies from us by following the procedure described below. Withdrawing your consent If you are an authorized DocuSign Account holder, you can decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. Described below is the process for informing us of your decision to receive future notices and disclosure in paper format and also how to withdraw your consent to receive notices and disclosures electronically. Consequences of changing your mind If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. To indicate to us that you are changing your mind, you must withdraw your consent using the DocuSign 'Withdraw Consent' form on the signing page of your DocuSign account. This will indicate to us that you have withdrawn your consent to receive required notices and disclosures electronically from us and you will no longer be able to use your DocuSign user account to receive required notices and consents electronically from us or to sign electronically documents from us. All notices and disclosures will be sent to you electronically Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through your DocuSign user account all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us. How to contact Pitkin County: You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to: susan.sullivan@pitkincounty.com To advise Pitkin County of your new e-mail address To let us know of a change in your e-mail address where we should send notices and disclosures electronically to you, you must send an email message to us at susan.sullivan@pitkincounty.com and in the body of such request you must state: your previous e-mail address, your new e-mail address . In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected in your DocuSign account by following the process for changing e-mail in DocuSign. To request paper or electronic copies from Pitkin County To request delivery from us of paper or electronic copies of the notices and disclosures previously provided by us to you electronically, you should request those documents from Pitkin County under the Colorado Open Records Act by contacting the Pitkin County custodian who sent you the document for signature. . To withdraw your consent with Pitkin County To inform us that you no longer want to receive future notices and disclosures in electronic format you may: i. decline to sign a document from within your DocuSign account, and on the subsequent page, select the check-box indicating you wish to withdraw your consent, or you may; ii. send us an e-mail to susan.sullivan@pitkincounty.com and in the body of such request you must state your e-mail, full name, Postal Address, telephone number, and account number. Required hardware and software Operating Systems: Windows2000 or WindowsXP Browsers (for SENDERS): Internet Explorer 6.0 or above Browsers (for SIGNERS): Internet Explorer 6.0, Mozilla FireFox 1.0, NetScape 7.2 (or above) Email: Access to a valid email account Screen Resolution: 800 x 600 minimum Enabled Security Settings: •Allow per session cookies 'Users accessing the internet behind a Proxy Server must enable HTTP 1.1 settings via proxy connection ** These minimum requirements are subject to change. If these requirements change, we will provide you with an email message at the email address we have on file for you at that time providing you with the revised hardware and software requirements, at which time you will have the right to withdraw your consent.