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HomeMy WebLinkAboutbocc.con.239.2017 aLfr'" Pitkin County Cnl t‘ Contract Cover Sheet Please complete the Contract Cover Sheet when the contract is completed and signed by ContractorNendor and Pitkin County Representative Return all Contract CON er Sheets and Contracts/Change Orders/Amendments to Procurement (procuremennu':pltkincounty.com) Any contracts $50,000 and over will he routed for signatures to County Manager and Attorney's Office(if required) by Procurement Contract Information Contract Number 239.2017 _ Project Name Tire Purchase Contractor _ Tire Rack _ Budget Line Item 505.52.00000.83753 _ $ Additional Budget Line _ $ Item(s) (Please fully allocate New _ $ Contract Total) $ _ Contract Start Date 9/21/2017 Contract End Date 10/21/2017 Automatic Renewal Yes D NoZ If Construction. Retainage Yes $ or No© If this is a new contractor.please request they complete and submit to Finance a New Vendor Request Form. Contact Information: De.artment Fleet Management Project Manager James Gilliam Project Manager (970)920-5765 Phone Provide a brief description of the contract: Tire purchase for small vehicles Contract Value Summary: Ori.inal Contract Amount $33,868.00 Previous Chane Order/Amendment Amount(if applicable) _ $ 0.00 This Chane order/Amendment amount Of applicable) _ $0.00 New Contract Total _ __ _ $__33,868.00 Procurement Method: None ❑ Informal E Formal ❑ Sole Source ❑ Emergency ❑ Contract Type: Services/Maintenance ❑ Construction ❑ Goods, Equipment, Supplies El Change Order/Amendment ❑ Contract Renewal ❑ Other, please explain ❑ Click here to enter text NOTE: CI ERRS OFFICE WILL KEEP ORIGINAL DOCUMENTS IN COMPLIANCE WITH COLORADO STATE ARC'HIVFS RETAINAGE SCIIEDULE ALL ATTACHMENTS MASE BE WITH THIS CHECKLIST. Contract 4 239-2017 Rev 8 29.111aa ifs Budget Line Item#505 52 00000 83753 MEMORANDUM TO: File FROM: James Gilliam RE: $10,000 to $49,999 DATE: August, 17, 2017 Description of Project Tires for small vehicles Budget: 505.52 00000 83753 On project list approved by BOCC: NO Contractors Contacted: Tire Rack (Gus Temple), Heuton Tire, TDS, 2Valley Tire All by email Proposals Received: (amounts, timelines, references) Attached I) Far chosen: ck(Gus Temple) lowest bid. esib ti Z9i / 7 Authorized ignamre For sole source and/or emergency procurement—use designated forms. Note: Every effort should be made to obtain a written contract when otherwise required under County procedures. When a contract is obtained, complete the Clerk's check list and send the original signed contract with coversheet to clerk's office for archiving. 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FLEET PROGRAM *FrPRrr;T* INVOICE 7101 Vorden Parkway '*,*'*'* ' INVOICE NUMBER INVOICE DATE PAGE South Bend, IN 46628-8422 (574)287-2345 BR7680e01 9/20/17 1 (866)566-5140 PURCHASE ORDER NJMBER Customer Service: Ext.4360 03-008 Fax: (866)580-5523 9/21/17 11:53:46 h ULL PAYMENT DUE ON THE 10TH DAY OF THE MONTH FOLLOWING THE INVO_cE DA^E BILL TO SHIP TO 2035839-030 3035839-000 Pitkin County Fleet Phgmt Pitkin County Fleet Mgmt 76 Service Center P1 70 Service Center Rd Aspen CO 81611 2567 Aspen Cu 81611 2567 SHIP METHOD: Truck SHIP-TO PRONE: 970-920-5765 ORDER DATE SALES REP NAME'PHONE EAT TERMS MANE,MODEL AND YEAR WHSE 8/17/17 Gus (ext.40o2) NET 10TH CO PART NUMBER QUANTITY QUANTITY GROUP DESCRIPTION UNIT EXTENSION ORDERED SHIPPED PRICE 77SR8TCOWL 44 44 LT275, 70P14 DC TRAIL COUNTRY 167 .00 7048.0n FEDERAL EXCISE TAX 1.32 58.08 90000002016 90000302026 125 '1223 e OWL These tires require the use of high pressure valve stems. Pia Width Fange 7.00 to 8.50 REGCARDR 11 11 Tire DOT Number registration N/C REGISTRATIONF has been filed electronically FIND WARPANT1 DETAILS @ WWW.TIRERACK.CCM'DCU513 675R6EZW965 24 24 LT265;75QR16-BS-BLIZK W965 E 150.03 3600.00 156477 156477 123 1200 10 FLY RATED These tires require the use of high pressure valve stems. Pink Width Range 7.00 to 8.0U REGCARDR 6 6 Tire DOT NumbFr registration N, C REGISTRA'TIONR has been filed ele.tr_mically FIND WAFRAIIIY DETAILS @ WWW.TIREPACK.COM,'BFS1015 47QR7BZW965 4 4 LT245/7nQR17 B3 BLZAK W365 E 161.00 644.00 00479 200479 119/116_ E These tries cegiire the use of high pressure valve stems. Rim Width Range 6. 50 to 8.00 REGCARDR 1 Tire DOT Number registration G'C * * CONTINUED O N NEXT P A G E 95 .c.. ©o two g37 Co vitel 239 ->o' 7 3O7MR n IR ALL PAST DUE ACCOUNTS ARE SUBJECT TO A FINANCE CHARGE OF 11/2%PER MONTH.WHICH IS AN ANNUAL PERCENTAGE RATEOF 18% TIRE RACI( *****.** FLEET PROGRAM *REPRINT* INVOICE 7101 Vorden Parkway i i *"" " INVOICE NUMBER INVOICE DATE PAGE South Bend, IN 46628-8422 (574)287-2345 BR7660901 9 20, 17 (866) 566-5140 PURCHASE ORDER NUMBER Customer Service: Ext.4360 03-008 Fax (866)580-5523 9; '",/17 11:53:96 FULL PAYMENT DUE on THE 10TH DAY OF THE MONTH FOLLOWING THE INVOICE 'BATF. BILL TO SHIP TO 3035833-000 3035639-000 Fit'rin O unty Fleet Mgmt Pitkin County Fleet Mgmt _ervre Csnter Rd 76 Service Center Rd Aspen CC 81611 2567 Aspen CO 81611 2537 SHIP METHOD: Truk SHIP-TO PHONE: 970-920-5765 ORDER DATE SALES REP NAME a PHONE EXT TERMS MANE MODEL AND YEAR V*SE 8/17/17 Gus (ext.4062) NET 10TH CO PART NUMBER QUANTITY QUANTITY, UNIT ORDERED SHIPPED " DESCRIPTION PRICE EXTENSION REGISTRATIONR has been filed electronically FIND WARRANTY DETAILS @ WWW.TIREPACF.CONT 'BF31015 67Q873ZW965 94 94 LT265/70QR17 BS PLAY W965 E 157.00 15698.00 207585 207595 12101185 E These tires recuire the use of high pressure value stems. Rim Width Range 7.0h to 8 .50 REGCARDR _3 23 Tire DOT Number registration N, C REGISTRATICNR has been filed electronically FIND WARRANTY DETAILS @ WWW.TIREPACF.CPM BFS1015 055HR6XI6XL 8 S 205 55816' MI X-;CE X13 01 .00 776.00 21049 21049 94H XL Rim Width Range 5.50 to 7.50 REGCARDR 2 2 Tire DOT Number registration N'C REGISTRATIOr]R has been filed electronically FIND WARRANTY DETAILS @ WWW.TIFERACK.COM, M10716 47596BZW965 29 28 L345,75QR19 83 ELZAK W965 E 140.00 3920.00 150800 150900 W965AZ 1:0, 1168 13PP These tires requirc the use of hign pies sure valve stems. * 1 * * PONTINUED O N NEXT PAGE * 6r68,019 ALL PAST DUE ACCOUNTS ARE SUBJECT TO A FINANCE CHARGE OF 1113%PER MONTH,WHICH ISM ANNUAL PERCENTAGE RATEOF 18% TIRERACK 11,1,1., FLEET PROGRAM ` +REPRINT' INVOICE 7101 Vorden Parkway " " ' '" " INVOICE NUMBER INVOICE DATE PAGE South Bend, IN 46628-8422 (574)287-2345 BR7680601 . 011117 (866)566-5140 PURCHASE ORDER NUMBER Customer Service- Ext.4360 0,-/I D 0 Fax• (866)580-5523 9, 21:11 11: 53:46 FOL FAYMENT DUE ON THE 10TH DAY C.27 THENORTH FOLLOWING THE INVE_:E. DATE BILL TO SHIP TO '04Sn.!-000 30358399-000 Far kin County Fleet Mgmt Pitkin County Fleet Mgrtit 7r Service :enter Rd 76 Service =enter Rd Aspen CO 81611 2567 Aspen 20 81611 2567 SHIP MET30C: 'Cluck SHIP-TO PHONE: 970-920-5765 ORDER DATE SALES REP NAME/PHONE E# TERMS MANE MODEL AND YEAR WHSE 8/17, 17 Gus (ext .4062) NET 10TH CO PART NUMBER QUANTITY QUANTITY ROUP DESCRIPTION UNIT EXTENSION ORDERED SHIPPED PRICE Pam Width Range 6.50 to 8.00 REGCARDR 7 7 Tire DOT Number registration N,C PEGISTRATIONP has been filei electrnnrcally FIND WARRANTY DETAILS N WWW.TIREFACK.COM,3F31015 4511R8XI3X.L 8 8 2457501718 IT X-ICE X13 153.00 1224. 30 30197 30147 104H XL Pim Width Range 7.80 to 8 . 50 REGCARDR _ _ Tire DOT Number registration N/13 REGISTRATIONS has been filed electronically FIND WARRANTY DETAL.S @ WPJW.TIPEFACF.COM'MI071 6 Subtotal 33:68.08 Freight charge 600.00 Total Amount Due 833808.08 Weight 10379 Payable in U.S. Funds Section 30-20.143, Colorado Revised Statutes, requires retailers to collect a waste t re fee se by the solid aid Hazardous Waste Commission on the sale of each new motor ehicle t re anc each new trailer tire. IDgRr 1115' ALL PAST DUE ACCOUNTS ARE SUBJECT TO A FINANCE CHARGE OF 1112%PER MONTH,WHICH IS AN ANNUAL PERCENTAGE RATEOF 18%