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Home My WebLink Aboutbocc.con.117.2017 C-11 Itt ' K1 ` Pitkin County 4, tin `I' Contract Cover Sheet Please complete the Contract Coser Sheet when the contract is completed and signed by Contractor:Vendor and Pitkin County Representative Return all Contract Cover Sheets and Contracts/Change Orders/Amendments to Procurement (procurement d pitkincount}.cgm). Any contracts$52000 and over will be touted for signatures to County Manage' and Attorney's Office(if required)by Procurement. Contract Information IConttact Number -117.2017C-II _ Project Name Reparian Restoration -I.ury Glen OS _ Contractor I Western Ecological Resource, Inc I Budget Line Item I I1 18.5-1.02303.7614.2 _ S rAdditional Budget Line _ _ _ + $ _ __ f Item(s) _ _ _ _ $ __ _ (Please fully allocate New t _ _ _ - Is Contract Total) ,_5_ Contract Start Date 15/26/2017 Contract End Date 1213''.20:7 _ Automatic Renewal Yes El _ NoM 1 I If Construction: Retainage Yes$ _ or NoL. _ _i If this is a new contractor,please request they complete and submit to Finance a New Vendor Request Form Contact Information: Department Open Space and 'tails _ _ -L Project Manager Lindsey Utter 1 Project Manager (970)920-5221 I _ i J _ _ i Phone _ i _. _5 Pros ide a brief description of the contract: IRiparian Functional Assessment, Riparian Restoration. [rails& Interprets c Signage Plan. Protect I Manngcmcnt __. _ __. Contract Value Summary: Original Contract Amount $31,085.00 Previous Change Order/Amendment Amount tirapp;hablc) _ b 0.00 This Change order/Amendment amount(ifapplicableI _ _ $11_0 New Contract Total _ $31,08,5+-00 , Procurement Method: None t I Informal' Form; 5 Sole Source 7. Emergency CI Contract Type: Services/Maintenance L] Construction ❑ Good+, Equipment, Supplies L I Change Order'Amendment C Contract Renewal C Other.please explain :2. C Ce he•e to -ter text NOTE: CLERKS OFFICE WII L KEEP ORIGINAL DOCUMENTS IN COMPLIANCE WI LH COLORADO STATE ARCHIVES RETAINAGE SCIIEDt ILE. All ATTACHMENTS MUST BE WITH THIS CHECKLIST. Contract N 117.2017 �9I111*It- , N COUNT . >> TASK ORDER Task Order/Project Name: Reparian Restoration -Lazy filen OS Task Order Number: 1172(117 CT 1 Task Order Budget Line Item. 118.57.02304.76142 OWNER: * CONTRACTOR: Lindsey Utter Open Space and Trails David Johnson, Project Director Pitkin County Western Ecological Resource, Inc. 800 West Hallam St. 711 Walnut Street Aspen,CO 81611 Boulder,CO 80302 Phone: (970) 920-5224 Phone: (303)449-9009 tindsey.utter@pitkincounty.com i davidGnwestemeco corn PROJECT NAME: RI:TARTAN RESTORATION - LAZY GLEN OS PROJECT START DATE: 8i11 2017 PROJECT ENI) DATE' 12/31/2117 The Master Service Agreement for Provision of On-Call Ecological Services (the "Agreement") dated May 26, 2017 between the Board of County Commissioners of Pitkin County(the"County")and Western Ecological Resource, Inc. 711 Walnut Street Boulder, CO 80302 (the "Contractor"), shall include the following services. 1. Contractors Obligations. Contractor shall complete the following. I.1 Riparian Functional Assessment Contractor's team member Rea Orthner of WFR would complete an Ecological Integrity Assessment (19A)of riparian/wetland habitats using the rapid(qualitative)approach.Any ecologically sensitive areas would he mapped and described. In addition,a plant species list and an inventory of noxious weeds would be compiled. See attached cost estimate $4,498 1.2 Riparian Restoration, Trails& Interpretive Signage Plan Following the riparian functional assessment, the Contractor's team would work with the Roaring Fork Conservancy(RFC) to prepare a Riparian Restoration Plan for the entire reach of the Roaring Fork River on the project site.The Restoration Plan(Plan)would include details for any modification of the landform; a planting plan that identities woody riparian species for the restoration and identifies the planting method; a seeding plan that addresses a native seed mix, seedbed preparation, seeding methods, soil amendments, erosion control blankets, and watenng requirements. Restoration success criteria would he developed to evaluate the success of the restoration. 1 Contract#: 117.2017 The Plan will also address trails and signage. Trail layout altematiscs will be developed and evaluated with input from the Pitkin County OST(PCOST) and project team as a part of this task. The design for the trail layout,access points and the location of physical elements will also be integrated with the riparian restoration plans and reviewed with the project team and RFC to ensure that they support the ecological and educational goals of this project. In order to provide an important interpretive clement to the restoration and open space preservation missions of the Lazy Glen Open Space, Contractor's team will provide an interpretive signage plan for the property in various key locations.C'ontractor's team will work closely with PCOST stalfand the team at the RFC to identify important locations. interpretive content, educational content,and the appropriate number of signage touch points. We understand through discussions with PCOST staff, that this signage is designed to service smaller, arterial trail connections through the open space, and signage will be designed to respond to this smaller trail ptatfomt. In addition, Contractor will work to create a bilingual format to the signage that responds to a diverse adjacent population. Contractor team will focus on the educational component of riparian health and preservation, restoration activities, riparian buffers, and open space preservation. Contractor will work with the RFC team members to collect and organize educational content where appropriate, and design interpretive signage to focus on this main purpose. Contractor team will prepare base information and aerial information,develop character imagery,develop color'graphics'matenals imagery. organize materials, and organize preliminary educational information from the RFC (and others) Contractor's team will design, utilizing information provided by various inputs such as RFC and PCOS'i, eight interpretive signs with specific locations per an interpretive sign location plan. These signs will be production ready for fabncation by Pitkin County's preferred sign production vendor. We Ski II utilize a professional translator to provide detailed and specific bilingual language information for Clawless text A schematic site plan graphic(24"x 36") incorporating the riparian restoration plans.trail and foot access points and connections, head gate and bridge maintenance access, designated fisherman's access and physical elements such as the interpretive signage locations will he produced as a part of this task 'I he intent of this product is to provide a visual plan exhibit to accompany the report and signage package as requested by the PCOST. PCOST to review the scope of the trail layout,develop the schematic alignments and to identity logical fishing access points The process will include a site visit with PCOST. Delnerablcs: a) One 24x36 rendered schematic site plan graphic b) Interpretive Content Organization(package) e Design of 8 (eight) specific interpretive signs (smaller size format) with site specific content, graphics.and educational content d) Design of a simple,easily maintainable sign standard with installation specifics and details.Footer design to be design build by PCOST. See attached cost estimate. $22,217. 1.3 Project Management • Contractor will work with PCOST and the project team to prepare Scopes of Work, Cost Estimates and]imelmcs for the Riparian Functional Assessment,Riparian Restoration Plan and Interpretive Trail and Signage designed to achieve the management actions of the Lazy (Hen Open Space Management Plan (2015). • Work with PCOST and the project team to modify the scopes of work, cost estimates and timelines when necessary. 2 Contract#: 1171017 • Coordinate and manage the project team through the duration of their studies for the completion of the studies. • Monitor the progress of the project to verify that it complies with the scope of work in the task order,is on time and within budget. • Review and edit technical reports and provide editorial, graphic or other support where needed. • Provide a monthly progress report along with an invoice for the project. See attached cost estimate.$4,370 2. Compensation and Expenses, Invoicing, Payment and Offset. The County shall compensate Contractor for its services in accordance with the Project Budget and Schedule set out in Paragraph I of this Task Order. It is expressly understood and agreed that in no event will the total compensation and reimbursement to be paid hereunder exceed the sum of$31,085.00 for all services rendered. By Task Order or Task Order Amendment,the County and Contractor may reallocate the budget among project tasks if the total budget amount remains unchanged. Contractor shall invoice for the project monthly based on hours worked, with payment expected within thirty (30) days of invoice, but any payment by the County may be offset by any amount the Contractor owes the County for any reason. 3. Pitkin County's Obligations. Pitkin County shall administer this contract through a County Representative. Lindsey Utter will manage the project as the County's Representative. The services provided and products delivered by the Contractor under this contract will be subject to review by the County's Representatives, or a designee, for compliance with Contractor's obligations prior to final payment. 4. Formation of Task Order. This Task Order is issued in accordance with the provisions of the Agreement.Contractor agrees to provide services subject to the terms of this Task Order and for the avoidance of doubt this Task Order consists of the terms set out in the Agreement. In all other respects the Agreement is in full force and effect and remains unchanged by this Task Order. WESTERN ECOLOGICAL RESOURCE. INC.; r \, a _ ,2tt t ash"" 3i)-0/3..- Contractor Date U PITKIN COUNTY,COLORADO. t �i►�1.� et. 01* n y�..eyUtter Date County Manager(Task Orders over$50,000.00) Date 117 aDI7 C- �l 3 TABLE 2 Cost Estimate Pitkin County Open Space Projects Lary Glen Open Space Task Order C-11.Riparian Restoration -Lazy Glen OS 1.1 Riparian Functional Assessment Professional Time Hours/Rates Total Sr Plant Ecologist 2 ha @ $160 $ 320 D. Johnson Plant Ecologist 20 hrs @ $145 $ 2,900 ft Onhner Ecology field Technician 10 ix,@$60 $ 600 Clerical 2 his @ $80 $ 160 S.Cumett Total Time $ 3,980 Expenses Mileage 220 (ai $O.S35 $ 118 Per Diem 2 dap @ $200 $ 400 Total Expenses $ 518 Total 1.1 $ 4,498 1.2 Riparian Restoration,Trails&Interpretive Signage Plan Professional Time Hours/Rates Total Sr. Plant Ecologist 20 nn @$.60 $ 3,200 IJ Johnson Plant Ecologist 26116,0 $145 $ 3.770 R. Orthner Si. Wildlife Biologist 6 he,@ $145 $ 8:0 LUW,Ky. Sr, Planner 9 hrs @. $160 $ 1,440 S. E9,pemian Sr. Architect 2 hr, @ $160 $ 320 DHM tandscapo Architect 16 hra @ $130 $ 2,080 DHM Landscape Designer 24 hrs @ $95 $ 2,280 DHM Graphic Designer 73 hrs @. $100 $ 7,500 DHM Clercal 6 hr. a $80 $ 480 S. Cornett Total Time $21,940 We,tern I colo01 al Re,0uree, Inc • 711 Walnut Street, Boulder, Colorado 80302 • 103-419-9009 Expenses Mileage 50@ $0. '35 $ 27 Copies/Color Prints/Plotting $ 250 Total Expenses $ 277 Total 1.2 $22,217 1.3 Project Coordination&Management Professional Time Hours/Rates Total Si, Plant Ecologist 241115 @ $160 $ 3,840 a Johnson Clerical 6 @ $80 $ 480 S.Cornett Total Time § 4,320 Expenses Copies/Color Prints/Plotting $ S0 Taal Expenses $ 50 TOTAL 1.3 $ 4,370 117.2017 C-11 Total Task Order $31,085 Western It of or IC dl Resource, Inc • /I1 Walnut Street, Houlder.Colorado 80302 • 403-44() 9009