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United .States Departmew of 1Yanspt)rration }uo Sevendr Slr.ei,;i.`V
1'RANS11o1U'XF10N SECURITY ADMINISTRA"rION "Vadimpnm U(:. sutiyu
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CONTRACT#
Dear Airport, Law Enforcement, or Government Executive:
Thank you Cor your Memorandum of Agreement (MOA) submission. Please
read this letter carefully so that we can finish the MOA along with a government
purchase order to ensure you receive approved funds.
I have reviewed your request and have approved a daily reimbursable rate of
$ ,5F10.&0 and a one-time additional reimbursement of$ !Z 5',00. I realize
that this may not be the amount you requested through the draft Nt A, but based on our
budgeted funds this amount will be allocated to assist you in defraying the cost of posting
law enforcement officers at the passenger screening checkpoint(s).
In reviewing your request, your cost figures were compared to research on law
enforcement salaries in your particular geographic location.
Please have the appropriate person sign the (2) originals of the MOA as soon as
possible and send one (1) original back to the address below. Express mail is highly
encouraged. Purchase orders will not be processed until a signed original is received.
Express Mail Address:
Joseph J. DePalma, Local LEO Program
Transportation Security Administration
GSA Building
301 71h Street, S.W., Suite 5106
Washington D.C., 20590
Please provide us with the tax identification number of the agency that is to be paid.
Detailed invoicing procedures will accompany a copy of the finalized purchase
order and will be mailed to you. Please keep in mind that SD 1542-01-07 (series) applies
regardless of the status of the MOA. If you have any questions, please call me directly at
(202) 493-1289. Thank you for your partnership with TSA in securing America's future.
Sincerely,
�1_k ),/�
Joseph J. DePalma
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ASPORTArro F
LAW ENFORCEMENT PERSONNEL AGREEMENT
ON BEHALF OF THE
TRANSPORTATION SECURITY ADMINISTRATION
November 18, 2002
DEPARTMENT OF TRANSPORTATION
TRANSPORTATION SECURITY ADMINISTRATION (TSA)
Final 1
MEMORANDUM OF AGREEMENT(NIOA) BETWEEN
U.S. GOVERNMENT
AND
Aspen/PitkinCounty Airport (ASE)
Aspen, CO
ARTICLE 1. PARTIES
The parties to this Memorandum of Agreement (MOA), or otherwise referred to herein as
"Agreement," are the Government of the United States of America (Government) and
Aspen/Pitkin County Airport.
ARTICLE 2. SCOPE
a. Purpose:
The purpose of this Agreement is to provide financial relief in the form of full or partial
reimbursement to: Aspen/Pitkin County Airport, for its costs in fulfilling Security
Directive SD 1542-02-01. The Security Directive takes precedence over anything in this
MOA. This MOA neither guarantees nor forbids reimbursement through other
programs that may be available as long as the United States Government does not fund
the same expenses through different programs or agencies.
b. Contributions of the Parties:
(1) The Government agrees to reimburse or partially reimburse the cost of the law
enforcement officers supplied by the SHA. Reimbursement is subject to the availability
of appropriated funding for this purpose. Such funding shall cover services provided
from inception of this agreement until such time as the TSA assumes responsibility for
said services in accordance with Article 4, Effective Date and Term or such time that this
MOA is terminated in accordance with Article 9.
(2) Aspen/Pitkin County Airport is responsible for providing law enforcement officers in
accordance with SD 1542-02-01 regardless of the status of this agreement. Currently,
TSA plans to terminate this agreement when it has its own federal law enforcement
personnel at the airport's Passenger Screening Locations.
ARTICLE 3. DEFINITIONS
a. The "Supporting Host Agency" (SHA) is the organizational entity authorized to enter
into this agreement. In most cases this will be the airport or its governing body.
b. United States has the meaning in 49 USC 40102(41).
Final 2
c. 1'hc "Contracting Officer" (COI is that person authorized to obligate fiends on behalf
of the U.S. Government.
ARTICLE 4. EFFECTIVE DATE. AND TERM
The effective date and Term of this Agreement is May 10"', 2002 and shall continue in
effect until December 1, 2003 or until earlier terminated by the parties as provided herein.
The TSA may choose to extend the term of this agreement, at its sole discretion, for up to
an additional 90 days beyond the above stated completion date. The termination of this
agreement by either party does not, in itself, relieve the airport from compliance with any
federal law, rule, regulation, or directive in effect.
* Modified to reflect the one-time reimbursement amount of$17,545.00, awarded by
Program Director, Harry S. Schaefer. See Program letter and justification letter,
dated 5/2/02 from, P. Kay-Clapper, Chair Pitkin County Board of Commissioners.
ARTICLE 5. POINTS OF CONTACT
For General program questions:
Alaskan Region: (AAL): Rupert Workman, (907) 271-2255
Western-Pacific Region (AWP): Bill Frank (310) 420-6114
Don Harand (310) 725-3720
Southern Region (ASO): Mike Terrell, (404) 305-6865
Cathy Weaver, (404) 305-6841
Great Lakes Region (AGL): Dave Knudson, (847) 294-7107
Ken Behms (847) 294-7817
New England Region (ANE): Mary Carol Turano, (781) 238-7720
Central Region (ACE): Bob Dickson (816) 329-3724
Eastern Region (AEA): Mr. Garfield Harris, (718) 553-2568
Southwest Region (ASW): Michele Jekel, (817) 222-5732
Northwest Mountain Region (ANM): Steve Quinn, (425) 227-2723
TSA Program Office (Tease attempt to contact regional representative first):
Mr. Joseph S. DePalma, (202) 385-1199;joe.depalma@tsa.dot.gov
Program Assistant: Ms. Gera M. Christian (202) 385-1477; e-mail:
gera.Christiana,tsa.dot.gov
TSA Contracting Officer:
Ms. Susan Moroni ( 202) 385-1478
Final 3 �
Non-FAA/TSA Party: .lames P. Elwood, A.A.C., Aspen/Pitkin County .-liiport
Phone: 970-920-5384; Fax: 970-920-5378
ARTICLE 6. FUNDING AND PAYMENT
a. The total estimated cost of this agreement shall not exceed $348,725.00 as
reimbursement for Aspen/Pitkin County Airport providing the required law enforcement
in accordance with SD 1542-02-01. Reimbursement does not include reimbursement of
any fees or profit. This amount is considered a ceiling that Aspen/Pitkin County Airport
may not exceed (except at their own risk) without the written approval of the Contracting
Officer.
The ceiling amount of this agreement is $348,725.00. This ceiling may be increased by
mutual agreement of the parties. The amount presently available for payment and
allotted to this Agreement is $136,445.00. It is estimated that this amount is sufficient to
provide for performance from date of award through 30 November 2002.
This agreement may be incrementally funded pursuant to the availability of funds.
b. This is not a funds obligating document. Funds will be obligated by a separate
Purchase Order.
ARTICLE 7. AUDITS
The Government shall have the right to examine or audit relevant financial records for a
period not to exceed three (3) years after expiration of the terms of this Agreement.
Aspen/Pitkin County Airport must maintain an established accounting system that
complies with generally accepted accounting principles.
ARTICLE 8. CHANGES, MODIFICATIONS
Changes and/or modifications to this Agreement shall be in writing and signed by a
Government Contracting Officer and the James P. Elwood, A.A.E . of Aspen/Pitkin
County Airport. The modification shall cite the subject Agreement, and shall state the
exact nature of the modification. No oral statement by any person shall be interpreted as
modifying or otherwise affecting the terms of this Agreement.
Final 4
A_lIT'ICLE 9. TERMINATION
a. In addition to any other termination rights provided by this MOA, either party may
terminate this MOA at any time prior to its expiration date, with or without cause, and
Without incurring any liability or obligation to the terminated party (other than payment
of amounts due and owing and performance of obligations accrued, in each case on or
prior to the termination date) by giving the other party at [cast thirty (30) days prior
written notice of termination. Termination by any party does not, in itself, relieve the
airport from compliance with any federal law, rule, regulation, or directive in effect.
b. In the event of termination or expiration of this Agreement, any funds which have not
been spent or obligated for allowable expenses prior to the date of termination, and are
not reasonably necessary to cover termination expenses shall be de-obligated from this
MOA.
ARTICLE 10. ORDER OF PRECEDENCE
In the event of any inconsistency between the terms of the Agreement or any law,
regulation, or Security Directive, the inconsistency shall be resolved by giving preference
in the following order:
(a) Laws, Regulations, Security Directives
(b) This MOA, then
(c) The Appendices to this MOA
ARTICLE 11. PROTECTION OF INFORMATION
The parties agree that they shall take appropriate measures to protect proprietary,
privileged, or otherwise confidential information that may come into their possession as a
result of this Agreement.
AGREED:
Aspen/Pitkin County Airport Transportation Security Administration
BY: �
TITLE: f�tleL' C°'/1 TITLE: Joseph J. DePalma, Program Director
DATE: 2 q Z DATE: 11 t 9
Final 5
lY
Appeudix A (To be 611ed-ou1 by SHA):
A -B C —p---- E
Checkpoint Operating hrs / Total 'Irerage Number of Row Totals:
Designation 24-hour Period Daily Operating Posted Officers (multiply
Hours[ Required This column C and
Checkpoint` column D)
1 14.5 14.5 1 14.5
Total Average 14.5
Daily Hours:
1. To calculate Average Daily Operating Hours: Take the sum of all operating hours
for the checkpoint for a 7-day period and divide by 7.
2. Requirement is 1 officer for every 6 lanes. Normally this column will have a"1"
or a
Final 6
Appendix B: Basis for Cost (To be filled-out by SIIA):
Requested Item Total "Total Requested Does this "Total >C
for Average Average Salary Rate rate Funds ojq'[ ,i U!
Reimbursement Daily Supervisor ' Hour include requested/ Appr of
flours Daily any Day
(From hours (7- overtime'?
Appendix day (All,
A) average) partial,
none) :' ( ,i";."
Posted Officers 14.5 $75.00 all $1,087.50 �
PER
11OUR a r�a�I 1 Nil
Supervisory/ e
Administrative {
Request for *One-time reimbursement of � �71f
Additional $17,545.00 per negotiation (see �.
Costs(May letter from SHA to H. Schaeffer,
explain on a Program Director,TSA .
separate sheet of I
E .
paper)'
Daily Total 1,087.50 �i'!
Notes:
3. Reimbursement for supervision is normally reserved for the largest airports with
several checkpoints.
4. Requests for direct and indirect costs (except salaries) will not normally be
considered. However, airports may consider requesting Airport Improvement
Program (AIP) funds from the FAA. (However, this does not imply approval of
AIP funds, which is a separate program that does not fall within this MOA.)
Reasonable Administrative/Scheduling time may be considered here.
* One-time reimbursement of$17,545.00, per negotiation.
Final 7
Sp,ct.r[tlrp
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5 DEPARTMENT
v��pNSPORTArio F
LAW ENFORCEMENT PERSONNEL AGREEMENT
ON BEHALF OF THE
TRANSPORTATION SECURITY ADMINISTRATION
November 18, 2002
DEPARTMENT OF TRANSPORTATION
TRANSPORTATION SECURITY ADMINISTRATION (TSA)
Final 1 9
MEMORANDUM OF AGREEhIENT (NIOA) BETWEEN
U.S. GOVERNMENT
AND
Aspen/PitkinCounty Airport (ASE)
Aspen, CO
ARTICLE 1. PARTIES
The parties to this Memorandum of Agreement (MOA), or otherwise referred to herein as
"Agreement," are the Government of the United States of America (Government) and
Aspen/Pitkin County Airport.
ARTICLE 2. SCOPE
a. Purpose:
The purpose of this Agreement is to provide financial relief in the form of full or partial
reimbursement to: Aspen/Pitkin County Airport, for its costs in fulfilling Security
Directive SD 1542-02-01. The Security Directive takes precedence over anything in this
MOA. This MOA neither guarantees nor forbids reimbursement through other
programs that may be available as long as the United States Government does not fund
the same expenses through different programs or agencies.
b. Contributions of the Parties:
(1) The Government agrees to reimburse or partially reimburse the cost of the law
enforcement officers supplied by the SHA. Reimbursement is subject to the availability
of appropriated funding for this purpose. Such funding shall cover services provided
from inception of this agreement until such time as the TSA assumes responsibility for
said services in accordance with Article 4, Effective Date and Term or such time that this
MOA is terminated in accordance with Article 9.
(2) Aspen/Pitkin Countv Airport is responsible for providing law enforcement officers in
accordance with SD 1542-02-01 regardless of the status of this agreement. Currently,
TSA plans to terminate this agreement when it has its own federal law enforcement
personnel at the airport's Passenger Screening Locations.
ARTICLE 3. DEFINITIONS
a. The "Supporting Host Agency" (SHA) is the organizational entity authorized to enter
into this agreement. In most cases this will be the airport or its governing body.
b. United States has the meaning in 49 USC 40102(41).
Final 2 /
c. The "Contracling Offcer" (CO) is that person authorized to obligate funds on behalf
of the U.S. Government.
ARTICLE 4. EFFECTIVE DATE AND TERM
The effective dale and Term of this Agreement is May 10"', 2002 and shall continue in
effect until December I, 2003 or until earlier terminated by the parties as provided herein.
The TSA may choose to extend the term of this agreement, at its sole discretion, for up to
an additional 90 days beyond the above stated completion date. The termination of this
agreement by either party does not, in itself, relieve the airport from compliance with any
federal law, rule, regulation, or directive in effect.
* Modified to reflect the one-time reimbursement amount of$17,545.00, awarded by
Program Director, Harry S. Schaefer. See Program letter and justification letter,
dated 5/2/02 from, P. Kay-Clapper, Chair Pitkin County Board of Commissioners.
ARTICLE 5. POINTS OF CONTACT
For General program questions:
Alaskan Region: (AAL): Rupert Workman, (907) 271-2255
Western-Pacific Region (AWP): Bill Frank (310) 420-6114
Don Harand (310) 725-3720
Southern Region (ASO): Mike Terrell, (404) 305-6865
Cathy Weaver, (404) 305-6841
Great Lakes Region (AGL): Dave Knudson, (847) 294-7107
Ken Behrns (847) 294-7817
New England Region (ANE): Mary Carol Turano, (781) 238-7720
Central Region (ACE): Bob Dickson (816) 329-3724
Eastern Region (AEA): Mr. Garfield Harris, (718) 553-2568
Southwest Region (ASW): Michele Jekel, (817) 222-5732
Northwest Mountain Region (ANM): Steve Quinn, (425) 227-2723
TSA Program Office (please attempt to contact regional representative first):
Mr. Joseph S. DePalma, (202) 385-1199;joe.depalma@tsa.dot.gov
Program Assistant: Ms. Gera M. Christian (202) 385-1477; e-mail:
gera.Christian@tsa.dots ov
TSA Contracting Officer:
Ms. Susan Moroni ( 202) 385-1478
Final 3
Nun FAA/TSA Pai-W_.lames P. Elwood, A.A.F., Aspen/Pitkin Countr' .li)port
Phone: 970-920-5384; Fax: 970-920-5378
ARTICLE 6. FUNDING AND PAYMENT
a. The total estimated cost of this agreement shall not exceed $348,725.00 as
reimbursement for Aspen/Pitkin County Airport providing the required law enforcement
in accordance with SD 1542-02-01. Reimbursement does not include reimbursement of
any fees or profit. This amount is considered a ceiling that Aspen/Pitkin County Airport
may not exceed (except at their own risk) without the written approval of the Contracting
Officer.
The ceiling amount of this agreement is $348,725.00. This ceiling may be increased by
mutual agreement of the parties. The amount presently available for payment and
allotted to this Agreement is $136,445.00. It is estimated that this amount is sufficient to
provide for performance from date of award through 30 November 2002.
This agreement may be incrementally funded pursuant to the availability of funds.
b. This is not a funds obligating document. Funds will be obligated by a separate
Purchase Order.
ARTICLE 7. AUDITS
The Government shall have the right to examine or audit relevant financial records for a
period not to exceed three (3) years after expiration of the terms of this Agreement.
Aspen/Pitkin County Airport must maintain an established accounting system that
complies with generally accepted accounting principles.
ARTICLE 8. CHANGES, MODIFICATIONS
Changes and/or modifications to this Agreement shall be in writing and signed by a
Government Contracting Officer and the James P. Elwood, A.A.E . of Aspen/Pitkin
County Airport. The modification shall cite the subject Agreement, and shall state the
exact nature of the modification. No oral statement by any person shall be interpreted as
modifying or otherwise affecting the terms of this Agreement.
Final 4 y
ARTICLE 9. TERMIN.V11ON
a. In addition to any other termination rights provided by this MOA, either party may
tenninate this MOA at any time prior to its expiration date, with or without cause, and
Without incurring any liability or obligation to the terminated party (other than payment
of amounts due and owing and performance of obligations accrued, in each case on or
prior to the termination date) by giving the other party at least thirty (30) days prior
written notice of termination. Termination by any party does not, in itself, relieve the
airport from compliance with any federal law, rule, regulation, or directive in effect.
b. In the event of termination or expiration of this Agreement, any funds which have not
been spent or obligated for allowable expenses prior to the date of termination, and are
not reasonably necessary to cover termination expenses shall be de-obligated from this
MOA.
ARTICLE 10. ORDER OF PRECEDENCE
In the event of any inconsistency between the terms of the Agreement or any law,
regulation, or Security Directive, the inconsistency shall.be resolved by giving preference
in the following order:
(a) Laws, Regulations, Security Directives
(b) This MOA, then
(c) The Appendices to this MOA
ARTICLE 11. PROTECTION OF INFORMATION
The parties agree that they shall take appropriate measures to protect proprietary,
privileged, or otherwise confidential information that may come into their possession as a
result of this Agreement.
AGREED:
As en/Pitkin County Airport Transportation Security Administration
BY:-! (,,_ BY: .Q- 4.?l
TITLE: 3cec j +t r2 TITLE: Joseph J. DePalma, Program Director
DATE: DATE:
Final 5
f3
Appendix A ('To be fillcd-oul by SIIA):
A _ B C D C
Checkpoint Operating hrs / Total .,Imrage ]number of Row Totals:
Designation 24-11our Period Daily Operating Posted Officers (multiply
Hours Required -This column C and
--------------Checkpoint-' column D)
1 14.5 14.5 1 14.5
Total Average 14.5
Daily Hours:
1. To calculate Average Daily Operating Hours: Take the sum of all operating hours
for the checkpoint for a 7-day period and divide by 7.
2. Requirement is 1 officer for every 6 lanes. Normally this column will have a"1"
or a"2".
Final 6 / `�
Appendix B: Basis for Cost (TO be iiIled-out by SI[A►:
Requested Item "Dotal Total Requested Does this Total TPA,
for Average Average Salary Rate rate Funds ONLY:
Reimbursement Daily Supervisor / Ilour include requested/ q
Hours Daily any Day t��, �i 4 1�
(From I fours (7- overtime'?
Appendix day (All,
A) average) partial, �'�
none) , Vtk x l
Posted Officers 14.5 $75.00 all $1,087.50 ,rn Ft
PER ` I'lit
�il ,Ili i
HOUR ., ,�WIN
Supervisory,
e ,
Administrative3
Request for *One-time reimbursement of
Additional $17,545.00 per negotiation (see '
Costs (May letter from SHA to H. Schaeffer,
explain on a Program Director,TSA . E
e
separate sheet of ,�y �
C 4 f
4a k
d
paper) w ( , t, 11i
Daily Total 1,087.50 ;'
Notes:
3. Reimbursement for supervision is normally reserved for the largest airports with
several checkpoints.
4. Requests for direct and indirect costs (except salaries) will not normally be
considered. However, airports may consider requesting Airport Improvement
Program (AIP) funds from the FAA. (However, this does not imply approval of
AIP funds, which is a separate program that does not fall within this MOA.)
Reasonable Administrative/Scheduling time may be considered here.
* One-time reimbursement of$17,545.00, per negotiation.
Final 7 /
"IENImIENT OF SOLICITATION/MODIFICATION OF CONTRACT
!..AhI1NDAiIiNT.h-IODIFIC'ATfON NO. I:CON'fRACf ID COME I':AGli OF PAGES
0003 EFFEc'1'Ivl;I1,nIi 4,REQulS1TlDN�PU11CalnsE RI:r� NO. I 1
�� issuFD By
See 13lock I lIC 02-06X28O-(I -PROIec'r No i�r;�Pl,imnm,I
'..1I1611NI51'IiNED nY pf mhcr that Iwm n)
Transportation Security Administration cane sz4o4A
Attn: Ottice of Acquisition
GSA Building CONTRACT#
301 7"Street, S.W,, Suite 5100
Washington, DC 20590C2�-Q�
(202)493-1289
AND ADDRESS OF CON'fRAC'IOR(No.,eueet,crnmty,Sun,and ZIP Cnd,)
9A-AMENDMENT OF SOLICITATION No,
Aspen Pitkin County Airport
233 East Airport Road,Suite A
Aspen Co,81611 98.DATED(see item 11)
Attn: Patti Kay- IUA.MODIFICATION OF CONTRACT/ORDER NO.
CODE 31902 TIN: 84-6000794 DTSA20-02-P-50060
FACILITY CODE I OB.DATED(see item D)
I I.TfIIS ITEM ONLY AppLtES TO AMENDM X 01-May-02
The above numbered solicitation is amended as set Iorth in Item 14. The hour and date specified for receipt of O ers OLICf"PATIONS
Offers must acknowledge receipt of this amendment poor to the hour and date specified in the solicitation or as amended,by one of[he following methods:
(a) By completing Items 8 and 15,and retumin is exleuded,
submitted;or (c)B g copies of the amendment; is not extended.
y scpam[e letter mr teleg am which includes a reference to the solid afion and atmenld �n nrumbers.f FAILURE OF YOUR AC
on each
let REJECTION OF YOU OFFERS Dby virtue of hisoaruendru nt y uId sOe toOchanlge an offer a�dy subtrutted,such shun e
copy of the offer
letter,provided each telegram or letter makes reference o the solicitation and[his amendment,and is receivedopd R to D DP Wing hour and date ACKNOWLEDGMENT
d LLD6hIENT
E SPECIFIED MAY RESULT
I?.ACCOUNTING.AND APPROPRIATION DATA(If reyuircd) g may be made by telegram or
06X2801000 2003 06102 BLEF 000 2B l l ASE 000 25305 99.10.O I LE NET INCREASE $35,380.00
13.THIS ITEM APPLIES ONLY TO MODIFICATION OF CONTRACTS/ORDERS,
IT MODIFIES THE CONTRACT/ORDER NO.AS DESCRIBED IN ITEM
Ll A.THIS CfiANGE ORDER 1S ISSUED PURSUANT TO: (Specify authority) THE CHANG 14.
E SE T FORTH IN ITEM :,;:IARE MADE IN THE CONTRACT
ORDER NO.IN ITEM I OA.
B. THE ABOVE NUMBERED CONT
X appropriation date,etc.)SET FORTH IN ITEM 14�,PURSU ODffIED TO REFLECT THE
ANT I'D THE AUTHORITY ADMINISTRATIVE CHANGES(such as changes in a F PAR
C.THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF I03(b). g P Ying office,
D.OTHER(Specify type of modification and autltority)
E. INIPORTANT: co n acmr }( snot
14.DESCRIPTION OF gMENDMENT/M - is required to sign this document and return
A. The purpose
OD[FICATION(Org sized by UCF section heading,including-olicitadon/contract subject matter where feasible)rang office.
of this modification is to provide additional
October 31, 2002 in the amount of$o provide
The funding amount for Seng for the ptember 1, 2002 through to
Or 30, 2002 is
ctober
31, The funding amount for October 1, he through Performance of September 1, 2002 through
g October 31, 2002 is$17,980.0 The daily rate is s$580.00/day.
B. The total value of this purchase order is hereby increased by$35,380.00 from$83,665.00 to$119,045.00.
C. All Other terms and conditions remain unchanged
Exc
15AN as t as rovided herein,all terms ArdD TITLE OF SIGNER(Type or print)and conditions of the document referenced inItem'r\or IOA as heretofore than ed,retrains tmchan ed and in full force and effect.
I SA
16A.NAME AND TITLE OF CONTRACTING OFFICER(Type or print)
ISB.�Cy/ I'RACTOR'OEFEROR Susan Moroni - Contracting
15C.DATE SIGNED 16B.. rED STATES OF,\MERICA b Officer
)-'— A 16C DATE SIGNED
(Signature otyperson authorized to sign) l 2 -v "1 '✓ By 1/,Y ,
NSN 7540-01- �. /�. ��t=— ,,,
152-8070 (Signature of Contracting Officer) -
30-105 STANDARD FORM 30 l