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HomeMy WebLinkAboutbocc.con.207.2002 sr.c�RrT,. O^ United .States Departmew of 1Yanspt)rration }uo Sevendr Slr.ei,;i.`V 1'RANS11o1U'XF10N SECURITY ADMINISTRA"rION "Vadimpnm U(:. sutiyu oEPRPTMFNT �1PPNSPRRT9llR,Yr CONTRACT# Dear Airport, Law Enforcement, or Government Executive: Thank you Cor your Memorandum of Agreement (MOA) submission. Please read this letter carefully so that we can finish the MOA along with a government purchase order to ensure you receive approved funds. I have reviewed your request and have approved a daily reimbursable rate of $ ,5F10.&0 and a one-time additional reimbursement of$ !Z 5',00. I realize that this may not be the amount you requested through the draft Nt A, but based on our budgeted funds this amount will be allocated to assist you in defraying the cost of posting law enforcement officers at the passenger screening checkpoint(s). In reviewing your request, your cost figures were compared to research on law enforcement salaries in your particular geographic location. Please have the appropriate person sign the (2) originals of the MOA as soon as possible and send one (1) original back to the address below. Express mail is highly encouraged. Purchase orders will not be processed until a signed original is received. Express Mail Address: Joseph J. DePalma, Local LEO Program Transportation Security Administration GSA Building 301 71h Street, S.W., Suite 5106 Washington D.C., 20590 Please provide us with the tax identification number of the agency that is to be paid. Detailed invoicing procedures will accompany a copy of the finalized purchase order and will be mailed to you. Please keep in mind that SD 1542-01-07 (series) applies regardless of the status of the MOA. If you have any questions, please call me directly at (202) 493-1289. Thank you for your partnership with TSA in securing America's future. Sincerely, �1_k ),/� Joseph J. DePalma f 0tl� SV CURirp 9,6 Q' r� O� :1 z z S pEPARTMiE ASPORTArro F LAW ENFORCEMENT PERSONNEL AGREEMENT ON BEHALF OF THE TRANSPORTATION SECURITY ADMINISTRATION November 18, 2002 DEPARTMENT OF TRANSPORTATION TRANSPORTATION SECURITY ADMINISTRATION (TSA) Final 1 MEMORANDUM OF AGREEMENT(NIOA) BETWEEN U.S. GOVERNMENT AND Aspen/PitkinCounty Airport (ASE) Aspen, CO ARTICLE 1. PARTIES The parties to this Memorandum of Agreement (MOA), or otherwise referred to herein as "Agreement," are the Government of the United States of America (Government) and Aspen/Pitkin County Airport. ARTICLE 2. SCOPE a. Purpose: The purpose of this Agreement is to provide financial relief in the form of full or partial reimbursement to: Aspen/Pitkin County Airport, for its costs in fulfilling Security Directive SD 1542-02-01. The Security Directive takes precedence over anything in this MOA. This MOA neither guarantees nor forbids reimbursement through other programs that may be available as long as the United States Government does not fund the same expenses through different programs or agencies. b. Contributions of the Parties: (1) The Government agrees to reimburse or partially reimburse the cost of the law enforcement officers supplied by the SHA. Reimbursement is subject to the availability of appropriated funding for this purpose. Such funding shall cover services provided from inception of this agreement until such time as the TSA assumes responsibility for said services in accordance with Article 4, Effective Date and Term or such time that this MOA is terminated in accordance with Article 9. (2) Aspen/Pitkin County Airport is responsible for providing law enforcement officers in accordance with SD 1542-02-01 regardless of the status of this agreement. Currently, TSA plans to terminate this agreement when it has its own federal law enforcement personnel at the airport's Passenger Screening Locations. ARTICLE 3. DEFINITIONS a. The "Supporting Host Agency" (SHA) is the organizational entity authorized to enter into this agreement. In most cases this will be the airport or its governing body. b. United States has the meaning in 49 USC 40102(41). Final 2 c. 1'hc "Contracting Officer" (COI is that person authorized to obligate fiends on behalf of the U.S. Government. ARTICLE 4. EFFECTIVE DATE. AND TERM The effective date and Term of this Agreement is May 10"', 2002 and shall continue in effect until December 1, 2003 or until earlier terminated by the parties as provided herein. The TSA may choose to extend the term of this agreement, at its sole discretion, for up to an additional 90 days beyond the above stated completion date. The termination of this agreement by either party does not, in itself, relieve the airport from compliance with any federal law, rule, regulation, or directive in effect. * Modified to reflect the one-time reimbursement amount of$17,545.00, awarded by Program Director, Harry S. Schaefer. See Program letter and justification letter, dated 5/2/02 from, P. Kay-Clapper, Chair Pitkin County Board of Commissioners. ARTICLE 5. POINTS OF CONTACT For General program questions: Alaskan Region: (AAL): Rupert Workman, (907) 271-2255 Western-Pacific Region (AWP): Bill Frank (310) 420-6114 Don Harand (310) 725-3720 Southern Region (ASO): Mike Terrell, (404) 305-6865 Cathy Weaver, (404) 305-6841 Great Lakes Region (AGL): Dave Knudson, (847) 294-7107 Ken Behms (847) 294-7817 New England Region (ANE): Mary Carol Turano, (781) 238-7720 Central Region (ACE): Bob Dickson (816) 329-3724 Eastern Region (AEA): Mr. Garfield Harris, (718) 553-2568 Southwest Region (ASW): Michele Jekel, (817) 222-5732 Northwest Mountain Region (ANM): Steve Quinn, (425) 227-2723 TSA Program Office (Tease attempt to contact regional representative first): Mr. Joseph S. DePalma, (202) 385-1199;joe.depalma@tsa.dot.gov Program Assistant: Ms. Gera M. Christian (202) 385-1477; e-mail: gera.Christiana,tsa.dot.gov TSA Contracting Officer: Ms. Susan Moroni ( 202) 385-1478 Final 3 � Non-FAA/TSA Party: .lames P. Elwood, A.A.C., Aspen/Pitkin County .-liiport Phone: 970-920-5384; Fax: 970-920-5378 ARTICLE 6. FUNDING AND PAYMENT a. The total estimated cost of this agreement shall not exceed $348,725.00 as reimbursement for Aspen/Pitkin County Airport providing the required law enforcement in accordance with SD 1542-02-01. Reimbursement does not include reimbursement of any fees or profit. This amount is considered a ceiling that Aspen/Pitkin County Airport may not exceed (except at their own risk) without the written approval of the Contracting Officer. The ceiling amount of this agreement is $348,725.00. This ceiling may be increased by mutual agreement of the parties. The amount presently available for payment and allotted to this Agreement is $136,445.00. It is estimated that this amount is sufficient to provide for performance from date of award through 30 November 2002. This agreement may be incrementally funded pursuant to the availability of funds. b. This is not a funds obligating document. Funds will be obligated by a separate Purchase Order. ARTICLE 7. AUDITS The Government shall have the right to examine or audit relevant financial records for a period not to exceed three (3) years after expiration of the terms of this Agreement. Aspen/Pitkin County Airport must maintain an established accounting system that complies with generally accepted accounting principles. ARTICLE 8. CHANGES, MODIFICATIONS Changes and/or modifications to this Agreement shall be in writing and signed by a Government Contracting Officer and the James P. Elwood, A.A.E . of Aspen/Pitkin County Airport. The modification shall cite the subject Agreement, and shall state the exact nature of the modification. No oral statement by any person shall be interpreted as modifying or otherwise affecting the terms of this Agreement. Final 4 A_lIT'ICLE 9. TERMINATION a. In addition to any other termination rights provided by this MOA, either party may terminate this MOA at any time prior to its expiration date, with or without cause, and Without incurring any liability or obligation to the terminated party (other than payment of amounts due and owing and performance of obligations accrued, in each case on or prior to the termination date) by giving the other party at [cast thirty (30) days prior written notice of termination. Termination by any party does not, in itself, relieve the airport from compliance with any federal law, rule, regulation, or directive in effect. b. In the event of termination or expiration of this Agreement, any funds which have not been spent or obligated for allowable expenses prior to the date of termination, and are not reasonably necessary to cover termination expenses shall be de-obligated from this MOA. ARTICLE 10. ORDER OF PRECEDENCE In the event of any inconsistency between the terms of the Agreement or any law, regulation, or Security Directive, the inconsistency shall be resolved by giving preference in the following order: (a) Laws, Regulations, Security Directives (b) This MOA, then (c) The Appendices to this MOA ARTICLE 11. PROTECTION OF INFORMATION The parties agree that they shall take appropriate measures to protect proprietary, privileged, or otherwise confidential information that may come into their possession as a result of this Agreement. AGREED: Aspen/Pitkin County Airport Transportation Security Administration BY: � TITLE: f�tleL' C°'/1 TITLE: Joseph J. DePalma, Program Director DATE: 2 q Z DATE: 11 t 9 Final 5 lY Appeudix A (To be 611ed-ou1 by SHA): A -B C —p---- E Checkpoint Operating hrs / Total 'Irerage Number of Row Totals: Designation 24-hour Period Daily Operating Posted Officers (multiply Hours[ Required This column C and Checkpoint` column D) 1 14.5 14.5 1 14.5 Total Average 14.5 Daily Hours: 1. To calculate Average Daily Operating Hours: Take the sum of all operating hours for the checkpoint for a 7-day period and divide by 7. 2. Requirement is 1 officer for every 6 lanes. Normally this column will have a"1" or a Final 6 Appendix B: Basis for Cost (To be filled-out by SIIA): Requested Item Total "Total Requested Does this "Total >C for Average Average Salary Rate rate Funds ojq'[ ,i U! Reimbursement Daily Supervisor ' Hour include requested/ Appr of flours Daily any Day (From hours (7- overtime'? Appendix day (All, A) average) partial, none) :' ( ,i";." Posted Officers 14.5 $75.00 all $1,087.50 � PER 11OUR a r�a�I 1 Nil Supervisory/ e Administrative { Request for *One-time reimbursement of � �71f Additional $17,545.00 per negotiation (see �. Costs(May letter from SHA to H. Schaeffer, explain on a Program Director,TSA . separate sheet of I E . paper)' Daily Total 1,087.50 �i'! Notes: 3. Reimbursement for supervision is normally reserved for the largest airports with several checkpoints. 4. Requests for direct and indirect costs (except salaries) will not normally be considered. However, airports may consider requesting Airport Improvement Program (AIP) funds from the FAA. (However, this does not imply approval of AIP funds, which is a separate program that does not fall within this MOA.) Reasonable Administrative/Scheduling time may be considered here. * One-time reimbursement of$17,545.00, per negotiation. Final 7 Sp,ct.r[tlrp 0 a z � z 5 DEPARTMENT v��pNSPORTArio F LAW ENFORCEMENT PERSONNEL AGREEMENT ON BEHALF OF THE TRANSPORTATION SECURITY ADMINISTRATION November 18, 2002 DEPARTMENT OF TRANSPORTATION TRANSPORTATION SECURITY ADMINISTRATION (TSA) Final 1 9 MEMORANDUM OF AGREEhIENT (NIOA) BETWEEN U.S. GOVERNMENT AND Aspen/PitkinCounty Airport (ASE) Aspen, CO ARTICLE 1. PARTIES The parties to this Memorandum of Agreement (MOA), or otherwise referred to herein as "Agreement," are the Government of the United States of America (Government) and Aspen/Pitkin County Airport. ARTICLE 2. SCOPE a. Purpose: The purpose of this Agreement is to provide financial relief in the form of full or partial reimbursement to: Aspen/Pitkin County Airport, for its costs in fulfilling Security Directive SD 1542-02-01. The Security Directive takes precedence over anything in this MOA. This MOA neither guarantees nor forbids reimbursement through other programs that may be available as long as the United States Government does not fund the same expenses through different programs or agencies. b. Contributions of the Parties: (1) The Government agrees to reimburse or partially reimburse the cost of the law enforcement officers supplied by the SHA. Reimbursement is subject to the availability of appropriated funding for this purpose. Such funding shall cover services provided from inception of this agreement until such time as the TSA assumes responsibility for said services in accordance with Article 4, Effective Date and Term or such time that this MOA is terminated in accordance with Article 9. (2) Aspen/Pitkin Countv Airport is responsible for providing law enforcement officers in accordance with SD 1542-02-01 regardless of the status of this agreement. Currently, TSA plans to terminate this agreement when it has its own federal law enforcement personnel at the airport's Passenger Screening Locations. ARTICLE 3. DEFINITIONS a. The "Supporting Host Agency" (SHA) is the organizational entity authorized to enter into this agreement. In most cases this will be the airport or its governing body. b. United States has the meaning in 49 USC 40102(41). Final 2 / c. The "Contracling Offcer" (CO) is that person authorized to obligate funds on behalf of the U.S. Government. ARTICLE 4. EFFECTIVE DATE AND TERM The effective dale and Term of this Agreement is May 10"', 2002 and shall continue in effect until December I, 2003 or until earlier terminated by the parties as provided herein. The TSA may choose to extend the term of this agreement, at its sole discretion, for up to an additional 90 days beyond the above stated completion date. The termination of this agreement by either party does not, in itself, relieve the airport from compliance with any federal law, rule, regulation, or directive in effect. * Modified to reflect the one-time reimbursement amount of$17,545.00, awarded by Program Director, Harry S. Schaefer. See Program letter and justification letter, dated 5/2/02 from, P. Kay-Clapper, Chair Pitkin County Board of Commissioners. ARTICLE 5. POINTS OF CONTACT For General program questions: Alaskan Region: (AAL): Rupert Workman, (907) 271-2255 Western-Pacific Region (AWP): Bill Frank (310) 420-6114 Don Harand (310) 725-3720 Southern Region (ASO): Mike Terrell, (404) 305-6865 Cathy Weaver, (404) 305-6841 Great Lakes Region (AGL): Dave Knudson, (847) 294-7107 Ken Behrns (847) 294-7817 New England Region (ANE): Mary Carol Turano, (781) 238-7720 Central Region (ACE): Bob Dickson (816) 329-3724 Eastern Region (AEA): Mr. Garfield Harris, (718) 553-2568 Southwest Region (ASW): Michele Jekel, (817) 222-5732 Northwest Mountain Region (ANM): Steve Quinn, (425) 227-2723 TSA Program Office (please attempt to contact regional representative first): Mr. Joseph S. DePalma, (202) 385-1199;joe.depalma@tsa.dot.gov Program Assistant: Ms. Gera M. Christian (202) 385-1477; e-mail: gera.Christian@tsa.dots ov TSA Contracting Officer: Ms. Susan Moroni ( 202) 385-1478 Final 3 Nun FAA/TSA Pai-W_.lames P. Elwood, A.A.F., Aspen/Pitkin Countr' .li)port Phone: 970-920-5384; Fax: 970-920-5378 ARTICLE 6. FUNDING AND PAYMENT a. The total estimated cost of this agreement shall not exceed $348,725.00 as reimbursement for Aspen/Pitkin County Airport providing the required law enforcement in accordance with SD 1542-02-01. Reimbursement does not include reimbursement of any fees or profit. This amount is considered a ceiling that Aspen/Pitkin County Airport may not exceed (except at their own risk) without the written approval of the Contracting Officer. The ceiling amount of this agreement is $348,725.00. This ceiling may be increased by mutual agreement of the parties. The amount presently available for payment and allotted to this Agreement is $136,445.00. It is estimated that this amount is sufficient to provide for performance from date of award through 30 November 2002. This agreement may be incrementally funded pursuant to the availability of funds. b. This is not a funds obligating document. Funds will be obligated by a separate Purchase Order. ARTICLE 7. AUDITS The Government shall have the right to examine or audit relevant financial records for a period not to exceed three (3) years after expiration of the terms of this Agreement. Aspen/Pitkin County Airport must maintain an established accounting system that complies with generally accepted accounting principles. ARTICLE 8. CHANGES, MODIFICATIONS Changes and/or modifications to this Agreement shall be in writing and signed by a Government Contracting Officer and the James P. Elwood, A.A.E . of Aspen/Pitkin County Airport. The modification shall cite the subject Agreement, and shall state the exact nature of the modification. No oral statement by any person shall be interpreted as modifying or otherwise affecting the terms of this Agreement. Final 4 y ARTICLE 9. TERMIN.V11ON a. In addition to any other termination rights provided by this MOA, either party may tenninate this MOA at any time prior to its expiration date, with or without cause, and Without incurring any liability or obligation to the terminated party (other than payment of amounts due and owing and performance of obligations accrued, in each case on or prior to the termination date) by giving the other party at least thirty (30) days prior written notice of termination. Termination by any party does not, in itself, relieve the airport from compliance with any federal law, rule, regulation, or directive in effect. b. In the event of termination or expiration of this Agreement, any funds which have not been spent or obligated for allowable expenses prior to the date of termination, and are not reasonably necessary to cover termination expenses shall be de-obligated from this MOA. ARTICLE 10. ORDER OF PRECEDENCE In the event of any inconsistency between the terms of the Agreement or any law, regulation, or Security Directive, the inconsistency shall.be resolved by giving preference in the following order: (a) Laws, Regulations, Security Directives (b) This MOA, then (c) The Appendices to this MOA ARTICLE 11. PROTECTION OF INFORMATION The parties agree that they shall take appropriate measures to protect proprietary, privileged, or otherwise confidential information that may come into their possession as a result of this Agreement. AGREED: As en/Pitkin County Airport Transportation Security Administration BY:-! (,,_ BY: .Q- 4.?l TITLE: 3cec j +t r2 TITLE: Joseph J. DePalma, Program Director DATE: DATE: Final 5 f3 Appendix A ('To be fillcd-oul by SIIA): A _ B C D C Checkpoint Operating hrs / Total .,Imrage ]number of Row Totals: Designation 24-11our Period Daily Operating Posted Officers (multiply Hours Required -This column C and --------------Checkpoint-' column D) 1 14.5 14.5 1 14.5 Total Average 14.5 Daily Hours: 1. To calculate Average Daily Operating Hours: Take the sum of all operating hours for the checkpoint for a 7-day period and divide by 7. 2. Requirement is 1 officer for every 6 lanes. Normally this column will have a"1" or a"2". Final 6 / `� Appendix B: Basis for Cost (TO be iiIled-out by SI[A►: Requested Item "Dotal Total Requested Does this Total TPA, for Average Average Salary Rate rate Funds ONLY: Reimbursement Daily Supervisor / Ilour include requested/ q Hours Daily any Day t��, �i 4 1� (From I fours (7- overtime'? Appendix day (All, A) average) partial, �'� none) , Vtk x l Posted Officers 14.5 $75.00 all $1,087.50 ,rn Ft PER ` I'lit �il ,Ili i HOUR ., ,�WIN Supervisory, e , Administrative3 Request for *One-time reimbursement of Additional $17,545.00 per negotiation (see ' Costs (May letter from SHA to H. Schaeffer, explain on a Program Director,TSA . E e separate sheet of ,�y � C 4 f 4a k d paper) w ( , t, 11i Daily Total 1,087.50 ;' Notes: 3. Reimbursement for supervision is normally reserved for the largest airports with several checkpoints. 4. Requests for direct and indirect costs (except salaries) will not normally be considered. However, airports may consider requesting Airport Improvement Program (AIP) funds from the FAA. (However, this does not imply approval of AIP funds, which is a separate program that does not fall within this MOA.) Reasonable Administrative/Scheduling time may be considered here. * One-time reimbursement of$17,545.00, per negotiation. Final 7 / "IENImIENT OF SOLICITATION/MODIFICATION OF CONTRACT !..AhI1NDAiIiNT.h-IODIFIC'ATfON NO. I:CON'fRACf ID COME I':AGli OF PAGES 0003 EFFEc'1'Ivl;I1,nIi 4,REQulS1TlDN�PU11CalnsE RI:r� NO. I 1 �� issuFD By See 13lock I lIC 02-06X28O-(I -PROIec'r No i�r;�Pl,imnm,I '..1I1611NI51'IiNED nY pf mhcr that Iwm n) Transportation Security Administration cane sz4o4A Attn: Ottice of Acquisition GSA Building CONTRACT# 301 7"Street, S.W,, Suite 5100 Washington, DC 20590C2�-Q� (202)493-1289 AND ADDRESS OF CON'fRAC'IOR(No.,eueet,crnmty,Sun,and ZIP Cnd,) 9A-AMENDMENT OF SOLICITATION No, Aspen Pitkin County Airport 233 East Airport Road,Suite A Aspen Co,81611 98.DATED(see item 11) Attn: Patti Kay- IUA.MODIFICATION OF CONTRACT/ORDER NO. CODE 31902 TIN: 84-6000794 DTSA20-02-P-50060 FACILITY CODE I OB.DATED(see item D) I I.TfIIS ITEM ONLY AppLtES TO AMENDM X 01-May-02 The above numbered solicitation is amended as set Iorth in Item 14. The hour and date specified for receipt of O ers OLICf"PATIONS Offers must acknowledge receipt of this amendment poor to the hour and date specified in the solicitation or as amended,by one of[he following methods: (a) By completing Items 8 and 15,and retumin is exleuded, submitted;or (c)B g copies of the amendment; is not extended. y scpam[e letter mr teleg am which includes a reference to the solid afion and atmenld �n nrumbers.f FAILURE OF YOUR AC on each let REJECTION OF YOU OFFERS Dby virtue of hisoaruendru nt y uId sOe toOchanlge an offer a�dy subtrutted,such shun e copy of the offer letter,provided each telegram or letter makes reference o the solicitation and[his amendment,and is receivedopd R to D DP Wing hour and date ACKNOWLEDGMENT d LLD6hIENT E SPECIFIED MAY RESULT I?.ACCOUNTING.AND APPROPRIATION DATA(If reyuircd) g may be made by telegram or 06X2801000 2003 06102 BLEF 000 2B l l ASE 000 25305 99.10.O I LE NET INCREASE $35,380.00 13.THIS ITEM APPLIES ONLY TO MODIFICATION OF CONTRACTS/ORDERS, IT MODIFIES THE CONTRACT/ORDER NO.AS DESCRIBED IN ITEM Ll A.THIS CfiANGE ORDER 1S ISSUED PURSUANT TO: (Specify authority) THE CHANG 14. E SE T FORTH IN ITEM :,;:IARE MADE IN THE CONTRACT ORDER NO.IN ITEM I OA. B. THE ABOVE NUMBERED CONT X appropriation date,etc.)SET FORTH IN ITEM 14�,PURSU ODffIED TO REFLECT THE ANT I'D THE AUTHORITY ADMINISTRATIVE CHANGES(such as changes in a F PAR C.THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF I03(b). g P Ying office, D.OTHER(Specify type of modification and autltority) E. INIPORTANT: co n acmr }( snot 14.DESCRIPTION OF gMENDMENT/M - is required to sign this document and return A. The purpose OD[FICATION(Org sized by UCF section heading,including-olicitadon/contract subject matter where feasible)rang office. of this modification is to provide additional October 31, 2002 in the amount of$o provide The funding amount for Seng for the ptember 1, 2002 through to Or 30, 2002 is ctober 31, The funding amount for October 1, he through Performance of September 1, 2002 through g October 31, 2002 is$17,980.0 The daily rate is s$580.00/day. B. The total value of this purchase order is hereby increased by$35,380.00 from$83,665.00 to$119,045.00. C. All Other terms and conditions remain unchanged Exc 15AN as t as rovided herein,all terms ArdD TITLE OF SIGNER(Type or print)and conditions of the document referenced inItem'r\or IOA as heretofore than ed,retrains tmchan ed and in full force and effect. I SA 16A.NAME AND TITLE OF CONTRACTING OFFICER(Type or print) ISB.�Cy/ I'RACTOR'OEFEROR Susan Moroni - Contracting 15C.DATE SIGNED 16B.. rED STATES OF,\MERICA b Officer )-'— A 16C DATE SIGNED (Signature otyperson authorized to sign) l 2 -v "1 '✓ By 1/,Y , NSN 7540-01- �. /�. ��t=— ,,, 152-8070 (Signature of Contracting Officer) - 30-105 STANDARD FORM 30 l