HomeMy WebLinkAboutbocc.con.130.2017 7/2015 kjm
,ITKIN Pitkin County
CouNTit Contract Cover Sheet
Please complete the Contract Cover Sheet when the contract is completed and signed by Contractor/Vendor and Pitkin
County Representative.
Return all Contract Cover Sheets and Contracts/Change Orders/Amendments to Procurement
(procurement@pitkincounty.com).Any contracts $50,000 and over will be routed for signatures to County Manager and
Attorney's Office (if required)by Procurement.
Contract Information
Contract Number _ 130.2017
Project Name Engineering and Public Process Consulting Services for the Castle Creek
Trail
Contractor Loris and Associates, Inc.
Budget Line Item 118.58.02503.86120 $
Additional Budget Line $
Item(s) $
(Please fully allocate New $
Contract Total) $
Contract Start Date 6/1/2017 _
Contract End Date 5/31/2018
Automatic Renewal Yes 0 No❑
If Construction: Retainage Yes $ or % No 0
If this is a new contractor,please request they complete and submit to Finance a New Vendor Request Form.
Contact Information:
Department Open Space and Trails
Project Manager Gary Tennenbaum Project Manager (970)920-5355
Phone
Provide a brief description of the contract:
Engineering and Public Process Consulting Services for the Castle Creek Trail
Contract Value Summary:
Original Contract Amount $ 157,035.00
Previous Change Order/Amendment Amount(if applicable) $0.00
This Change order/Amendment amount(if applicable) $0.00
New Contract Total $ 157,035.00
Procurement Method:
None ❑ Informal❑ Formal 0 Sole Source ❑ Emergency ❑
Contract Type:
Services/Maintenance 0 Construction ❑ Goods,Equipment, Supplies ❑
Change Order/Amendment ❑ Contract Renewal ❑ Other,please explain ❑ Click here to enter text.
NOTE: CLERKS OFFICE WILL KEEP ORIGINAL DOCUMENTS IN COMPLIANCE WITH COLORADO STATE
ARCHIVES RETAINAGE SCHEDULE.ALL ATTACHMENTS MUST BE WITH THIS CHECKLIST.
Contract#130.2017 Revision:02/13/2017kjm
Budget Line Item#118.58.02503.86120
i1'KIN
COUNT11
PITKIN COUNTY CONTRACT FOR PROVISION OF SERVICES
ENGINEERING AND PUBLIC PROCESS CONSULTING SERVICES FOR THE
CASTLE CREEK TRAIL
THIS CONTRACT, made June 1, 2017 by and between the Board of County
Commissioners of Pitkin County, Colorado, 123 Emma Rd., Suite #106, Basalt, CO 81621,
(hereinafter called the "County") and Loris and Associates, Inc, 100 Superior Plaza Way, Suite
220, Superior, CO 80027 (hereinafter called the "Contractor") to perform the following work:
Engineering and Public Process Consulting Services for the Castle Creek Trail ("Project").
Term of Contract: The term of this contract is from June 1, 2017 to May 31, 2018. At
the expiration of the initial term, the contract may be extended for an additional term
of one (1) year by the express written consent of both parties.
II. Contractor's Obligations. Contractor shall provide the following services and
deliverables, further outlined in Exhibit A:
A. Alignment Option Development
1) Kickoff Meeting
2) Data Collection
a. Deliverables: Topographic Survey with Right-of-way delineation (Bookcliff),
Geotechnical Report (CTL), Corridor User Counts (Ridgeview), Property
Owners Contact List(PR Studio), and Project Webpage Launched(PR Studio).
3) 30%Design/Study
a. Deliverables: 20% Design Alternative Evaluation Matrix, Cost Opinion &
Report (LORIS), Right-of-way Requirements (LORIS), Aesthetic Sections
(Connect One), 3-D Corridor Models (Connect One), 30%Design, Alternative
Matrix, Cost Opinions Revisions&Report(LORIS),Final Revisions (LORIS),
Project Online Survey and Survey Summary (PR Studio), Public Meeting
Boards — Two (2) Meetings (LORIS), Public Meeting Comment Summary —
Two (2) Meetings (PR Studio), Pitkin County OST /Aspen OST Presentation
—One(1)Joint Meeting(LORIS), Pitkin County BOCC Presentation—One(1)
Meeting (LORIS), Aspen City Council Presentation — One (1) Meeting
(LORIS).
All work is to be completed per the attached Schedule, Exhibit B at the rates provided
on Exhibit C.
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Should there be any discrepancy or disagreement as to the obligations,performance or
any item of theses contract documents this Contract shall control followed by the
exhibits.
III. Compensation and Expenses, Invoicing, Payment and Offset. The County shall
compensate Contractor for its services in accordance with the Project Budget and
Schedule set out in Section II. It is expressly understood and agreed that in no event
will the total compensation and reimbursement to be paid hereunder exceed the sum of
one hundred fifty-seven thousand thirty-five dollars and zero cents ($157,035.00) for
all services rendered. By contract or amendment, the County and Contractor may
reallocate the budget among project tasks if the total budget amount remains
unchanged. Contractor shall invoice for the project monthly based on hours worked,
with payment expected within thirty(30) days of invoice. Any payment by the County
may be offset by any amount the Contractor owes the County for any reason.
IV. County's Exclusive Ownership of Work Product. Drawings, specifications,
guidelines and other documents prepared by Contractor in connection with this contract
shall be the property of the County. However, Contractor shall have the right to utilize
such documents in the course of its marketing,professional presentations, and for other
business purposes. Contractor assigns to County the copyrights to all work prepared,
developed, or created pursuant to this contract, including the right to: 1)reproduce the
work; 2) prepare derivative works; 3) distribute copies to the public; 4) perform the
works publicly; and 5)to display the work publicly. Contractor shall have right to use
materials produced in the course of this contract for marketing purposes and
professional presentations, articles, speeches and other business purposes.
V. Pitkin County's Obligations. Pitkin County shall administer this contract through
a County Representative. Gary Tennenbaum, Director of Open Space and Trails will
manage the project as the County's Representative. In the event that Gary Tennenbaum
is not available, an alternate person will be identified and shall assume the County
Representative's duties. The services provided and products delivered by the
Contractor under this contract will be subject to review by the County's
Representatives, or a designee, for compliance with Contractor's obligations prior to
final payment.
VI. Termination Prior to Expiration of Contract Term. The County has the right to
terminate this contract,with or without cause,by giving written notice to the Contractor
of such termination and specifying the effective date thereof. Such notice shall be given
at least ten (10) days before the effective date of such termination. In such event all
finished or unfinished documents, data, studies and reports prepared by the Contractor
pursuant to this contract shall become the County's property. Contractor shall be
entitled to receive compensation in accordance with the contract for any satisfactory
work completed pursuant to the terms of this contract prior to the date of termination.
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Notwithstanding the above, Contractor shall not be relieved of liability to the County
for damages sustained by the County by virtue of any breach of the contract by the
Contractor.
VII. Independent Contractor Status.
A. The parties to this contract intend that the relationship between them contemplated
by the contract is that of independent contractor. Contractor, and any agent,
employee, or servant of Contractor shall not be deemed to be an employee, agent,
or servant of Pitkin County.
B. Contractor is not required to offer his services exclusively to Pitkin County under
this contract. Contractor may choose to work for other individuals or entities during
the term of this contract, provided that the basic services and deliverable products
required under this contract are submitted in the manner and on the schedule
defined under this contract.
C. Contractor warrants that all work produced will conform to all applicable industry
standard of care, skill and diligence in the performance of Contractor's obligations
under this contract.
D. Contractor shall not attempt to oversee or supervise the work or actions of any
Pitkin County employee, servant or agent in the course of completing work under
this contract.
E. Contractor is not entitled to any Workers' Compensation benefits through Pitkin
County and is responsible for payment of any federal, state,FICA and other income
taxes.
VIII. Assignability. This contract is not assignable by either party. Any use of
subcontractors by the Contractor for performance of this contract must be accepted in
writing by the County.
IX. Severability. In the event that any provision of this contract shall be held to be invalid
or unenforceable, the remaining provisions of this contract shall remain valid and
binding upon the parties hereto.
X. Integration and Modification.
A. This contract represents the entire and integrated contract between the County and
the Contractor and supersedes all prior negotiations, representations, or contract,
either written or oral. This contract may be amended only by written contract signed
by both the County and the Contractor.
B. The County may, from time to time,request changes in the scope of services of the
Contractor to be performed hereunder. Such changes, including the increase or
decrease in the amount of the Contractor's compensation, which are mutually
agreed upon between the County and the Contractor, shall be in writing and upon
execution shall become part of this contract.
XI. Indemnity.
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A. The Contractor agrees to indemnify,hold harmless and,not excluding the County's
right to participate, defend the County, its subsidiary, parent, associated and/or
affiliated entities, successors, or assigns, its elected officials, trustees, employees,
agents, volunteers, and any jurisdiction or agency issuing permits for any work
included in the project, hereinafter referred to as indemnitee, from all suits and
claims, including attorney's fees and cost of litigation, actions, loss, damage,
expense, cost or claims of any character or any nature arising out of the work done
in fulfillment of the terms of this Contract or on account of any act, claim or amount
arising or recovered under workers' compensation law or arising out of the failure
of the Contractor to conform to any statutes, ordinances, regulation, law or court
decree. It is agreed that the Contractor will be responsible for primary loss
investigation,defense and judgment costs where this contract of indemnity applies.
In consideration of the award of this contract, the Contractor agrees to waive all
rights of subrogation against the County its subsidiary, parent, associated and/or
affiliated entities, successors, or assigns, its elected officials, trustees, employees,
agents,and volunteers for losses arising from the work performed by the Contractor
for the County.
B. The Contractor further shall investigate, process, respond to, adjust, provide
defense for and defend,pay or settle all claims, demands, or lawsuits related hereto
at its sole expense and shall bear all other costs and expenses related thereto, even
if the claim, demand or lawsuit is groundless, false or fraudulent.
XII. Insurance. Contractor and subcontractors shall procure and maintain until all of their
obligations have been discharged, including any warranty periods under this Contract
are satisfied,insurance against claims for injury to persons or damage to property which
may arise from or in connection with the performance of the work hereunder by the
Contractor, its agents, representatives, employees or subcontractors.
The insurance requirements herein are minimum requirements for this Contract and in
no way limit the indemnity covenants contained in this Contract. The policies shall
include, or be endorsed to include, the following provision: On insurance policies
where the County is named as an additional insured, the County shall be an additional
insured to the full limits of liability purchased by the Contractor even if those limits of
liability are in excess of those required by this Contract.
The County in no way warrants that the minimum limits contained herein are sufficient
to protect the Contractor from liabilities that might arise out of the performance of the
work under this Contract by the Contractor, its agents, representatives, employees, or
subcontractors. The Contractor shall assess its own risks and if it deems appropriate
and/or prudent,maintain higher limits and/or broader coverages. The Contractor is not
relieved of any liability or other obligations assumed or pursuant to the Contract by
reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or
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types. Commercial General Liability Completed Operations coverage must be kept in
effect for up to three (3) years after completion of the project.
A. Coverage and Limits of Insurance. Contractor shall provide coverage with limits
of liability requirements provided that the coverage is written on a"following form"
basis.
1) Statutory Workers' Compensation: Colorado statutory minimums
a. Policy shall contain a waiver of subrogation against the County.
b. This requirement shall not apply when a contractor or subcontractor
is exempt under Colorado Workers' Compensation Act AND when
such contractor or subcontractor executes the appropriate sole
proprietor waiver form.
Minimum Limits:
Coverage A(Workers' Compensation) Statutory
Coverage B (Employers Liability) $ 500,000
$ 500,000
$ 500,000
2) Commercial General Liability—ISO 1CG 0001 form or equivalent.
(With County named as an additional insured)
Minimum Limits:
General Aggregate $ 2,000,000
Products/Completed Operations Aggregate $ 2,000,000
Each Occurrence Limit $ 1,000,000
Personal/Advertising Injury $ 1,000,000
Fire Damage(Any One Fire) $ 50,000
Medical Payments(Any One Person) $ 5,000
Coverage to include:
• Premises and Operations
• Explosions, Collapse and Underground Hazards
• Personal/Advertising Injury
• Products /Completed Operations
• Liability assumed under an Insured Contract(including defense costs assumed under
contract)
• Independent Contractors
• Designated Construction Project(s) General Aggregate Limit, ISO CG 2503 (1997
Edition or equivalent)
• Additional Insured—Owners, Lessees or Contractors Endorsement, ISO Form 2010
(2004 Edition or equivalent)
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• Additional Insured—Owners, Lessees or Contractors Endorsement, ISO CG 2037
(2004 Edition or equivalent)
• The policy shall be endorsed to include the following additional insured language
on the Additional Insured Endorsements specified above: "County, its subsidiary,
parent, associated and/or affiliated entities, successors, or assigns, its elected
officials,trustees, employees, agents, and volunteers named as an additional insured
with respect to liability and defense of suits arising out of the activities performed
by, or on behalf of the Contractor, including completed operations".
3) Auto Liability: Bodily injury and property damage for any owned,
hired and non-owned vehicles used in the performance of this Contract.
Minimum Limits: Statutory
Coverage Bodily/Property Damage(Each Accident) $ 1,000,000
4) Special Coverages (check as appropriate and insert amount):
a. 0 Performance Bond $
b. ® Professional Errors and Omissions
c. 0 Aircraft Liability
d. 0 Owner's Protective
e. 0 Builder's Risk
f. 0 Boiler and Machinery
g. 0 Loss of Use Insurance
h. ❑ Pollution Liability
i. ❑ Crime, including Employee Dishonesty Coverage, or Fidelity
Bond
B. Proof of Insurance:
1) Each insurance policy required by the insurance provisions of this
Contract shall provide the required coverage and shall not be suspended,
voided or canceled except after thirty(30)days prior written notice has been
given to the County, except when cancellation is for non-payment of
premium, then ten (10) days prior notice may be given. Such notice shall
be emailed directly to Procurement@pitkincounty.com. If the insurance
carrier will not provide the required notice, the Consultant/Contractor and
or its insurance broker shall notify the County of any cancellation, or
reduction in coverage or limits of any insurance within seven (7) days of
receipt of insurers' notification to that effect. Simultaneously with the
Certificates of Insurance, the Contractor shall file with the Project Lead a
certified statement as to claims pending against the required coverages,
reserves established on account of such claims, defense costs expended and
amounts remaining on policy limits.
2) In addition,these Certificates of Insurance shall contain the following
clauses:
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a. The contractor's insurance shall be primary and non-contributory with
any insurance or self-insurance purchased by the County.
b. The insurance companies issuing the policy or policies hereunder shall
have no recourse against the County of Pitkin for payment of any
premiums or for assessments under any form of policy.
c. Any and all deductibles or self-insured retentions in the above-
described insurance policies shall be assumed by and be for the
amount of, and at the sole expense of the Contractor.
d. Location of operations shall be: "all operations and locations at which
work for the referenced Project is being done."
3) Certificates of Insurance for all renewal policies shall be delivered to
the County's Representative at least fifteen (15) days prior to a policy's
expiration date except for any policy expiring on the expiration date of this
contract or thereafter.
4) The County reserves the right to request and receive a copy of any
policy and any policy endorsement at any time during the term of this contract.
XIII. Exemptions and Preferences. All purchases of construction or building or any other
materials for this contract shall not include Federal Excise Taxes or Colorado State or
local sales or use taxes. Pitkin County is exempt from such taxes under registration
numbers 98-02624 and 84-78000-5k.
XIV. Records. The Contractor shall maintain comprehensive, complete and accurate
books, records, and documents concerning its performance relating to this contract for
a period of three (3) years after final payment under the contract and the County shall
have the right within the three(3)year period to inspect and audit these books,records
and documents, upon demand, in a reasonable manner and at reasonable times, for the
purpose of determining, by accepted accounting and auditing standards, compliance
with all provisions of the contract and applicable law.
XV. Contract Made in Colorado. The parties agree that this contract was made in
accordance with the laws of the State of Colorado and shall be so construed. Venue is
agreed to be exclusively in the courts of Pitkin County, Colorado.
XVI. Attorney's Fees. In the event that legal action is necessary to enforce any of the
provisions of this contract, the substantially prevailing party shall be entitled to its costs
and reasonable attorney's fees.
XVII. Governmental Immunity. Contractor agrees and understands that Pitkin County is
relying on and does not waive, by any provision of this contract, the monetary
limitations or terms (presently $150,000 per person and $600,000 per occurrence) or
any other rights, immunities, and protections provided by the Colorado Governmental
Immunity Act, 24-10-101, et seq., C.R.S., as from time to time amended, or otherwise
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available to Pitkin County or any of its officers, agents or employees. Further, nothing
in this contract shall be construed or interpreted to require or provide for indemnification
of the Contractor by the County for any injury to any person or any property damage
whatsoever which is caused by the negligence or other misconduct of the County or its
agent or employees.
XVIII. Current Year Obligations.The parties acknowledge and agree that any payments
provided for hereunder or requirements for future appropriations shall constitute only
currently budgeted expenditures of Pitkin County. Pitkin County's obligations under
this contract are subject to Pitkin County's annual right to budget and appropriate the
sums necessary to provide the services set forth herein. No provisions of the contract
shall constitute a mandatory charge or requirement in any ensuing fiscal year beyond
the then current fiscal year of Pitkin County. No provision of the contract shall be
construed or interpreted as creating a multiple-fiscal year direct or indirect debt or other
financial obligation of Pitkin County within the meaning of any constitutional or
statutory debt limitation. This contract shall not directly or indirectly obligate Pitkin
County to make any payments beyond those appropriated for Pitkin County's then
current fiscal year.No provisions of this contract shall be construed to pledge or create
a lien on any class or source of Pitkin County's moneys, nor shall any provision of this
contract restrict the future issuance of Pitkin County's bonds or any obligations payable
from any class or source of Pitkin County's money.
XIX. Notice. Any notice required or permitted under this Agreement shall be in writing
and shall be hand-delivered or sent by registered or certified regular mail,postage pre-
paid to the addresses of the parties as follows. Each party by notice sent under this
paragraph may change the address to which future notices should be sent. Electronic
delivery of notices shall also be deemed sufficient and considered delivered upon
receipt of confirmation of delivery on the part of the sender.
To Pitkin County: with copies to:
Gary Tennenbaum Pitkin County Attorney's Office
806 West Hallam St. 123 Emma Rd., Suite#204
Aspen, CO 81611 Basalt, Colorado 81621
Email: Gary.Tennenbaum@PitkinCounty.com Email: Attorney@pitkincounty.com
To Contractor:
Loris and Associates, Inc
100 Superior Plaza Way, Suite 220
Superior, CO 80027
Phone: (303) 444-2073
Email: ploris@lorisandassociates.com
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XX. Public Contracts for Services and Public Contracts with Natural Persons. In
conformance with the provisions of C.R.S. §§ 8-17.5-101, et seq., as amended and
C.R.S. §§ 24-76.5-101, et seq., as amended:
A. PUBLIC CONTRACTS FOR SERVICES. §§8-17.5-101, et seq. C.R.S. [Not
applicable to agreements relating to the offer, issuance, or sale of securities,
investment advisory services or fund management services, sponsored projects,
intergovernmental agreements, or information technology services or products and
services] Contractor certifies, warrants, and agrees that it does not knowingly employ
or contract with an illegal alien who will perform work under this Contract and will
confirm the employment eligibility of all employees who are newly hired for
employment in the United States to perform work under this Contract, through
participation in the E-Verify Program established under Pub. L. 104-208 or the State
verification program established pursuant to §8-17.5-102(5)(c), C.R.S., Contractor
shall not knowingly employ or contract with an illegal alien to perform work under this
Contract or enter into a contract with a Subcontractor that fails to certify to Contractor
that the Subcontractor shall not knowingly employ or contract with an illegal alien to
perform work under this Contract. Contractor (i) shall not use E-Verify Program or
State program procedures to undertake pre-employment screening of job applicants
while this Contract is being performed, (ii) shall notify the Subcontractor and the
contracting State agency within 3 days if Contractor has actual knowledge that a
Subcontractor is employing or contracting with an illegal alien for work under this
Contract, (iii) shall terminate the subcontract if a Subcontractor does not stop
employing or contracting with the illegal alien within 3 days of receiving the notice,
and(iv) shall comply with reasonable requests made in the course of an investigation,
undertaken pursuant to §8-17.5-102(5), C.R.S., by the Colorado Department of Labor
and Employment. If Contractor participates in the State program, Contractor shall
deliver to the contracting State agency, Institution of Higher Education or political
subdivision, a written, notarized affirmation, affirming that Contractor has examined
the legal work status of such employee, and shall comply with all of the other
requirements of the State program. If Contractor fails to comply with any requirement
of this provision or §§8-17.5-101 et seq., C.R.S., the contracting State agency,
institution of higher education or political subdivision may terminate this Contract for
breach and, if so terminated, Contractor shall be liable for damages.
B. PUBLIC CONTRACTS WITH NATURAL PERSONS. §§24-76.5-101, et
seq., C.R.S.
Contractor,if a natural person 18 years of age or older,hereby swears and affirms under
penalty of perjury that he or she (i) is a citizen or otherwise lawfully present in the
United States pursuant to federal law, (ii) shall comply with the provisions of§§24-
76.5-101 et seq., C.R.S., and (iii) has produced one form of identification required by
§24-76.5-103, C.R.S. prior to the Effective Date of this Contract.
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IN WITNESS WHEREOF,the parties have executed this Contract as of the date first set out herein
above.
LORIS AND ASSOCIATES, INC
af�-(!Su (14//teD Aug-24-2017
Loris and Associates Date
President
PITKIN COUNTY, COLORADO
RECOMMENDED FOR APPROVAL:
Garr. 1 tkkuinlsaux, Aug-28-2017
Gary Tennenbaum Date
Director
MANAGER APPROVAL:
r7C ' Aug-29-2017
Jon Peacock Date
County Manager
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Engineering and Public Process Consulting
pir L 0 R I ►� Services for the Castle Creek Trail
Contract#130.2017
SCOPE OF WORK EML NIMMMI
COMPREHENSIVE WORK PLAN plan on the corridor. They will use Assessor's
records and found property markers for this
Holistic Design Process determination. Title searches and a boundary
We anticipate that the following Work Plan may survey will be performed at an additional fee
need to be fluid and adjusted to accommodate later,if required.
changes directed by the public process. The iii. Environmental — Pitkin County will
proposed schedule is indicated in Bold Italics perform Environmental permitting. LORIS
below. will coordinate design requirements with
Pitkin County.
1. ALIGNMENT OPTION DEVELOPMENT
iv. Geotechnical — CTL I Thompson will
a. Kickoff Meeting(June 2017) perform geotechnical borings and
recommendations. CTL will perform ten
i. Prior to the Kick-off Meeting,LORIS staff borings 15 to 20 feet deep along the corridor
will perform an initial site visit to become to provide recommendations for retaining
more familiar with the terrain. wall design. Recommendations for bridge
ii. Kick-off Meeting—LORIS' team (LORIS, structure foundations will also be provided.
Connect One & PR Studio), Pitkin County CTL will also provide traffic control during
and City of Aspen staff will meet to discuss drilling operations.
the project plan. We will define schedules v. Traffic Data Collection—Ridgeview Data
and our project approach for each specific Collection will gather user data in the
discipline. LORIS will prepare the agenda corridor to identify specific user types and
and write meeting minutes. traffic counts per user type over a 7-day
iii. Site Meeting— Immediately after the Kick- period during the summer session of the
off Meeting, the entire team will conduct a Aspen Music Festival & School, and again
two-hour-long site review to discuss overall during the fall session of the Aspen Country
objectives, opportunities, and constraints in Day School. Video cameras will be set up in
the field. 2 locations on the project to document user
iv. Site Reconnaissance —The afternoon after types and obtain the user counts.
the kick-off meeting, LORIS staff will vi. Public Open House I — LORIS, PR
perform an in-depth site recon to assess Studio & Connect One will facilitate an
conditions and potential alignments. Open House event in Aspen to announce
that Pitkin County is initiating a new Public
b. Data Collection(July thru Sept. '17) Involvement and Design process for the trail
i. Base Mapping — Bookcliff Surveying will corridor. The Design Team and OST will
perform base mapping of the project limits. obtain feedback from the community on
design ideas, opportunities, and constraints.
They will provide a topographic map at a 1'
contour interval. Trees 3" and greater vii. Project Webpage — PR Studio will provide
diameter will be surveyed. Bookcliff will content, pictures and design for a specific
provide private utility locates along the project webpage established on OST website.
corridor.
ii. Right-of-way—Bookcliff will provide right-
of-way research to develop a right-of-way
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lik IA O R I s Engineering and Public Process Consulting
Services for the Castle Creek Trail
Contract#130.2017
Deliverables iv. Joint Pitkin County Open Space and
Trails / City of Aspen Open Space and
✓ Topographic Survey with Right-of-way Trails Meeting — LORIS, PR Studio &
delineation (Bookcliff) Connect One will facilitate a joint meeting
✓ Geotechnical Report (CTL) with Pitkin County OST and City of Aspen
✓ Corridor User Counts (Ridgeview) OST to review and receive comments on the
20%Design Alternatives.
✓ Property Owners Contact List (PR Studio) v. Public Open House II — LORIS, PR
✓ Project Webpage Launched (PR Studio) Studio & Connect One will facilitate an
Open House event in Aspen to present the
c. 30% DesignlStudy(Sept. thru Nov. '17) Community Survey findings and obtain
i. Path—Due to the technical challenges of the general community feedback on the 20%
trail designs, LORIS will provide a 20% Design. Optional meetings with Property
design of options on the east(uphill) and west Owners prior to the Public Open House may
(downhill) sides of the road, with an at- be required.
roadway grade and a grade separated option vi. 30% Design — LORIS will revise the 20%
for each. The 20% design will entail a Designs (narrowed down to two options),
thorough analysis of path, retaining wall, Cost Opinions and Evaluation Matrix based
constructability, and cost considerations. on Stakeholder and Community feedback to
Connect One will provide sketch cross a 30% Design completion. Trail Plan and
sections to establish path aesthetic identity. Profile and Retaining Wall design will be
advanced to obtain a closer estimate of
Connect One will also prepare 3-D
renderings of the trail on the east and west construction costs.
sides of road. Two alignment locations—one Connect One will update 3-D graphics.
at the road elevation and either above the
road (west) or below the road (east) will be LORIS will update the Design Report.
modeled. vii. Preferred Alternative Selection — Pitkin
ii. Design Report — LORIS will prepare a County OST and Aspen OST will select a
Preferred Alternative. LORIS, Connect One
concise summary report describing our
findings for each alignment considered. The &PR Studio will attend a Preferred Selection
summary will include plan and profile Summary meeting via GoToMeeting.
drawings; cross sections; typical sections; viii. BOCC Review of Selection—The Preferred
limits of temporary and permanent impacts; Alternative will be presented to the Pitkin
right-of-way/property impacts; construction County BOCC who will either accept the
phasing considerations; construction cost alternative as presented or request
opinions and an Alternative Evaluation modifications. LORIS, OST and COA staff
Matrix to compare each option. will make the presentation.
iii. Community Survey Launched — PR ix. City Council Review of Selection — The
Studio will develop and post on the Project Preferred Alternative will be presented to the
Webpage a community survey that will be City of Aspen City Council who will either
distributed to develop better understanding accept the alternative as presented or request
of preferred trail alignments. modifications. LORIS, OST and COA staff
will make the presentation.
Page 12
EL L 0 R I s Engineering and Public Process Consulting
Services for the Castle Creek Trail
Contract#130.2017
x. Final Revisions of Preferred Alignment—
LORIS will prepare relatively minor revisions
to the Preferred Alternative and Design
Report. It is assumed that Connect One will
not need to make any revisions.
DELIVERABLES
✓ 20% Design Alternative Evaluation Matrix,
Cost Opinion&Report (LORIS)
✓ Right-of-way Requirements (LORIS)
✓ Aesthetic Sections (Connect One)
✓ 3-D Corridor Models (Connect One)
✓ 30% Design, Alternative Matrix, Cost
Opinion Revisions &Report (LORIS)
✓ Final Revisions (LORIS)
✓ Project Online Survey and Survey Summary
(PR Studio)
✓ Public Meeting Boards — Two Meetings
(LORIS)
✓ Public Meeting Comment Summary—Two
Meetings (PR Studio)
✓ Pitkin County OST / Aspen OST
Presentation — One Joint Meeting —
(LORIS)
✓ Pitkin County BOCC Presentation — One
Meeting (LORIS)
✓ Aspen City Council Presentation — One
Meeting (LORIS)
Page 13
Castle Creek Trail-LORIS Fee-2017-08-10.xls
ALL PHASES
Derek Dan/ Mari Sandy LORIS TEAM
TASK# TASK NAME TASK DETAIL Task ID Pete PM Civil PE Joel Civil Admin LORIS Subtot Expense LORIS Total Bookcliff CTL CID PR Studio Ridgeview SUBS Subtot Subto�
Struct Detail
RATES Survey Geotech Landscape Public Traffic 1.0 Alignment Optio I , � -
Developmentiii
General
Project Management 1-PMG 2 $ 360 $ 100 $ 460 $ 3,000 $ 2,700 $ 5,700 $ 6,160
Design Meetings GoToMeeting 2-MTG 2 2 $ 640 $ 640 $ - $ 640
DIRECT EXPENSES Estimated 2-MTG $ - $ - $ 6,000 $ 6,000 $ 6,000
a. Project Kick-off
Initial Site Meeting 2-MTG 0.5 0.5 $ 160 $ 160 $ - $ 160
Meeting Prepare for Meeting 2-MTG $ - $ 520 $ - $ 520
Attend Meeting(all meetings 2-MTG 6 6 $ 1,920 $ 520 $ 1,920 $ 540 $ 540 $ 2,460
incude travel one-way)
Minutes of Meeting 2-MTG 1 2 $ 460 $ 460 $ - $ 460
Site Meeting 2-MTG 1 1 $ 320 $ 320 $ - $ 320
Site Reconaissance 2-MTG 2 2 $ 640 $ 640 $ 540 $ 540 $ 1,180
b. Data Collection
Obtain Existing Information 1-PMG 0.5 2 $ 240 $ 240 $ 1,080 $ 1,080 $ 1,320
Base Mapping Bookcliff. Convert to LORIS 1-PMG 1 2 $ 310 $ 310 $ 25,000 $ 25,000 $ 25,310
standards.
Utility Locates 1-PMG $ - $ - $ - $ -
Right-of-way Included under base survey 1-PMG 1 $ 85 $ 85 $ - $ 85
Environmental Pitkin County. Loris Coordinattion. 1-PMG 0.5 2 $ 370 $ 370 $ - $ 370
Geotechnical CTL Thompson 1-PMG 1 $ 180 $ 180 $ 7,500 $ 7,500 $ 7,680
Traffic Data Collection Ridgeview Data Collection 1-PMG 1 $ 140 $ 140 $ 9,800 $ 9,800 $ 9,940
Public Open House I Prepare for Meeting 1-PMG 4 4 8 $ 1,960 $ 250 $ 2,210 $ • $ 2,210
Meeting 25-ROA 8 $ 1,440 $ 370 $ 1,810 $ 1,120 $ 1,350 $ 2,470 $ 4,280
Summarize Results 25-ROA $ - $ - $ $ -
Project Webpage 1-PMG 0.5 I $ 90 $ 90 $ 280 $ 750 $ 1,030 $ 1,120
c. 30%Design
Project Management 1-PMG 1 $ 180 $ 180 $ - $ 180
Design Meetings GoToMeeting 2-MTG 2 2 $ 640 $ 640 $ - $ 640
Quality Control 7-CC 4 $ 560 $ 560 $ - $ 560
20%Path&Wall Design
Option 1 Plan and Profile 25-ROA 1 4 16 $ 2,100 $ 2,100 $ - $ 2,100
Cross Sections 25-ROA 1 2 $ 310 $ 310 $ - $ 310
Construction Phasing 25-ROA 4 2 $ 730 $ 730 $ - $ 730
Retaining Walls 25-ROA 1 8 4 $ 1,760 $ 1,760 $ - $ 1,760
Cost Opinion 25-ROA 1 2 2 4 $ 1,110 $ 1,110 $ - $ 1,110
Option 2 Plan and Profile 25-ROA 1 4 12 $ 1,760 $ 1,760 $ - $ 1,760
Cross Sections 25-ROA 1 2 $ 310 $ 310 $ - $ 310
Construction Phasing 25-ROA 4 2 $ 730 $ 730 $ - $ 730
Retaining Walls 25-ROA 2 4 4 $ 1,320 $ 1,320 $ - $ 1,320
Cost Opinion 25-ROA 1 2 4 4 $ 1,420 $ 1,420 $ - $ 1,420
Option 3 Plan and Profile 25-ROA 1 4 16 $ 2,100 $ 2,100 $ - $ 2,100
Cross Sections 25-ROA 1 2 $ 310 $ 310 $ - $ 310
Construction Phasing 25-ROA 4 2 $ 730 $ 730 $ - $ 730
Retaining Walls 25-ROA 1 8 4 $ 1,760 $ 1,760 $ - $ 1,760
Cost Opinion 25-ROA 1 2 4 4 $ 1,420 $ 1,420 $ - $ 1,420
Option 4 Plan and Profile 25-ROA 1 4 12 $ 1,760 $ 1,760 $ - $ 1,760
Cross Sections 25-ROA 1 2 $ 310 $ 310 $ - $ 310
Construction Phasing 25-ROA 4 2 $ 730 $ 730 $ - $ 730
Retaining Walls 25-ROA 1 4 4 $ 1,140 $ 1,140 $ - $ 1,140
Cost Opinion 25-ROA 1 2 4 4 $ 1,420 $ 1,420 $ - $ 1,420
Sketch Cross Sections Two models on each side of the 5-$PC 1 2 1 $ 545 $ 545 $ 1,500 $ 1,500 $ 2,045
road(4 total)
3D Modeling Two models on each side of the 5-$PC 1 2 6 $ 970 $ 970 $ 6,420 $ 6,420 $ 7,390
road(4 total)
20%Design Report Write Memo Report with 21-DRA 12 2 2 4 2 $ 3,250 $ 3,250 $ - $ 3,250
Alternative Comparison Matrix
Review GoToMeeting 25-ROA 1 1 $ 320 '$ 320 $ - $ 320
Community Survey Prepare Survey 1-PMG 0.5 0.5 $ 160 $ 160 $ 2,025 $ 2,025 $ 2,185
Summarize Results 25-ROA $ - $ - $ 560 $ 560 $ 560
Joint Pitkin County OST/ Prepare for Meeting--Boards and 1-PMG 8 2 8 $ 2,400 $ 250 $ 2,650 $ - $ 2,650
Aspen OST Meeting PowerPoint
Meeting 25-ROA 8 $ 1,440 $ 370 $ 1,810 $ 560 $ 540 $ 1,100 $ 2,910
Summarize Results-PR Studio 25-ROA $ - $ - $ - $ -
LORIS 8/10/2017-Page 1 of 2
Castle Creek Trail-LORIS Fee-2017-08-10.xls
ALL PHASES
Derek Dan/ Mari Sandy LORIS TEAM
TASK# TASK NAME &ASK DETAIL Task ID Pete PM Civil PE Joel Civil Admin LORIS Subtot Expense LORIS Total Bookcliff CTL C1 D PR Studio Ridgeview SUBS Subtot Subtot
Struct Detail
Public Open House II Prepare for Meeting I 1-PMG 1 4 8 ' $ 1,420 $ 1,420 $ - $ 1,420
Meeting 25-ROA 8 $ 1,440 $ 370 $ 1,810 $ 1,120 $ 1,350 $ 2,470 $ 4,280
Summarize Results 25-ROA $ - $ - - $ - $ -
30%Path Design
Option 1 Plan and Profile 25-ROA 0.5 4 16 $ 2,010 $ 2,010 $ - $ 2,010
Cross Sections 25-ROA 1 1 $ 225 $ 225 $ - $ 225
Construction Phasing 25-ROA 4 1 $ 645 $ 645 $ - $ 645
Cost Opinion 25-ROA 0.5 2 2 8 $ 1,360 $ 1,360 $ - $ 1,360
Option 2 Plan and Profile 25-ROA 0.5 4 8 $ 1,330 $ 1,330 $ - $ 1,330
Cross Sections 25-ROA 1 1 $ 225 $ 225 $ - $ 225
Construction Phasing 25-ROA 4 1 $ 645 S 645 $ - $ 645
Cost Opinion 25-ROA 0.5 2 2 8 $ 1,360 $ 1,360 $ - $ 1,360
Retaining Wall 30%Design Wall Plan 33-STR 0.5 8 8 $ 2,010 $ 2,010 $ - $ 2,010
Wall Elevations 33-STR 0.5 8 8 $ 2,010 $ 2,010 $ - $ 2,010
Wall Details 33-STR 0.5 8 8 $ 2,010 $ 2,010 $ - $ 2,010
Wall Aesthetics 33-STR 0.5 8 8 $ 2,010 $ 2,010 $ 560 $ 560 $ 2,570
Cost Opinion 33-STR 0.5 8 8 $ 2,010 $ 2,010 $ - $ 2,010
3D Modeling Two model revisions. 5-SPC 0.5 1 2 $ 400 $ 400 $ 3,210 $ 3,210 $ 3,610
30%Design Report Revise Memo Report 21-DRA 8 4 2 2 2 $ 2,640 $ 2,640 $ - $ 2,640
Review GoToMeeting 25-ROA 1 1 $ 320 $ 320 $ - $ 320
Preferred Alternative Review GoToMeeting 1-PMG 1 1 $ 320 $ 320 $ - $ 320
Selection
BOCC Prepare for Meeting--Update 1-PMG 4 1 4 $ 1,200 $ 250 $ 1,450 $ - $ 1,450
Review of Selection Boards and PowerPoint
Meeting 25-ROA 8 $ 1,440 $ 370 $ 1,810 $ - $ 1,810
City Council Prepare for Meeting--Update 1-PMG 2 1 2 $ 670 $ 250 $ 920 $ - $ 920
Review of Selection Boards and PowerPoint
Meeting 25-ROA 8 $ 1,440 $ 370 $ 1,810 $ - $ 1,810
Final Revisions Plan Revisions 1-PMG 0.5 4 4 8 $ 1,950 $ 1,950 $ - $ 1,950
(Fee estimated to be$5,000 Cost Revisions 25-ROA 0.5 2 2 4 $ 1,020 $ 1,020 $ - $ 1,020
max.)
Report Revisions 25-ROA 4 1 1 $ 940 $ 940 $ - $ 940
Total Hours 127 124 92 250 5 598
Total Amount $ 22,860 $ 17,290 $ 14,260 $ 21,250 $ 400 $ 76,060 $ 3,470 $ 79,530 $ 25,000 $ 7,500 $ 18,330 $ 16,875 $ 9,800 $ 77,505 $ 157,035
Checks'. $ 76,060 $ 76,060 $ 79,530
SUMMARY BY PHASE
30% 85 85.5 40 144 2 $ 76,060 $ 3,470 $ 79,530 $ 25,000 $ 7,500 $ 18,330 $ 16,875 $ 9,800 $ 77,505 $ 157,035
60% 0 0 0 0 0 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ -
90%-Final Constr Docs 0 0 0 0 0 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ -
Bid o 0 0 0 0 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ -
CA o 0 0 0 0 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ -
TOTAL 85 85.5 40 144 2 $ 76,060 $ 3,470 $ 79,530 $ 25,000 $ 7,500 $ 18,330 $ 16,875 $ 9,800 $ 77,505 $ 157,035
LORIS 8/10/2017-Page 2 of 2
Engineering and Public Process Consulting
L 0 R I S Services for the Castle Creek Trail
Contract#130.2017
SFCTICN 3: ESIIVIATED COST CF'SERVICES
TEAM HOURLY RATES
LORIS
Peter Loris, Project Manager $180/Hour I
Derek Webb,Trail Planning and Design/Project Management $140/Hour I
Dan Beltzer,Structural Engineer $155/Hour I
Designer $100/Hour I
Mileage As per the IRS Allowable
CONNECT ONE DESIGN I
Gyles Thornely,Principal-In-Charge I $140/Hour I
Christine Shine, Project Manager I $100/Hour I
Designer I $75- $90/Hour I
Mileage I As per the IRS Allowable
PR STUDIO I
Kathleen Wanatowicz I $135/Hour I
Samantha Montgomery,Assistant I $75/Hour I
Bryana Starbuck,Assistant I $75/Hour I
Mileage I As per the IRS Allowable
CTL THOMPSON,INC. I
John Mechling/Project Manager/Principal Engineer I $180/Hour I
James Kellogg/Assistant Project Manager/Associate I $150/Hour I
Project Engineer I $125/Hour I
Mileage I $0.55/Mile I
BOOKCLIFF SURVEY SERVICES,INC,
Shawn Binion,Survey Project Manager $1101Hour
Project Surveyor $95/Hour
One-Man Survey Crew $90/Hour
Two-Man Survey Crew $130/Hour
Mileage $0.555/Mile
ROARING FORK ENGINEERING
Richard Goulding,Principal Engineer I $165/Hour
Danny Stewart,Senior Project Manager I $140/Hour
Tyler Stevens, Inspector I $95/Hour
Mileage , $0.55/Mile
Fee: As requested in the RFP our fees are included as a separate file, as an Excel file.
Page 127
Docu�i ,
- SECURED
Certificate Of Completion
Envelope Id:7A5C8577F73D405D8E9114E98E654BE7 Status:Completed
Subject: Pitkin County Contract 130.2017 for Review and Signature
Source Envelope:
Document Pages: 17 Signatures:3 Envelope Originator:
Supplemental Document Pages:0 Initials:0 Ben Ferrara
Certificate Pages:5
AutoNav: Enabled Payments:0 ben.ferrara@pitkincounty.com
Envelopeld Stamping: Disabled IP Address: 10.103.101.11
Time Zone: (UTC-07:00)Mountain Time(US&
Canada)
Record Tracking
Status:Original Holder:Ben Ferrara Location: DocuSign
Aug-22-2017 ben.ferrara@pitkincounty.com
Signer Events Signature Timestamp
Gary Tennenbaum Sent:Aug-22-2017
gary.tennenbaum@pitkincounty.com GO4"1 ThAAALtAiia Viewed:Aug-28-2017
Director Signed:Aug-28-2017
Security Level: Email,Account Authentication
(None) Using IP Address: 198.233.197.98
Electronic Record and Signature Disclosure:
Accepted:Aug-28-2017
ID:d46a2ae8-6fad-4954-83d8-c8928bb111b2
Company Name:Pitkin County,Colorado
Loris and Associates Sent:Aug-22-2017
ploris@lorisandassociates.com IAAep Viewed:Aug-24-2017
President Signed:Aug-24-2017
Security Level: Email,Account Authentication
(None) Using IP Address: 107.77.196.24
Signed using mobile
Electronic Record and Signature Disclosure:
Accepted:Aug-24-2017
ID: 147e8c7e-d7d7-458b-bd10-25c2dbe8c1ec
Company Name:Pitkin County,Colorado
Jon Peacock / ) Sent:Aug-28-2017
Jon.Peacock@PitkinCounty.com ( / Viewed:Aug-29-2017
County Manager Signed:Aug-29-2017
Security Level: Email,Account Authentication
(None) Using IP Address: 174.209.17.4
Signed using mobile
Electronic Record and Signature Disclosure:
Accepted:Aug-29-2017
ID:f079e2c8-99d5-472f-abc4-b10016dc9d78
Company Name:Pitkin County,Colorado
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Fran Soroka COPIED Sent:Aug-29-2017
fran.soroka@pitkincounty.com Viewed:Aug-29-2017
Administrative Specialist
Security Level: Email,Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted:Mar-30-2017
ID:c9d56941-b25d-4d28-ab5e-33cb0a868c36
Company Name:Pitkin County,Colorado
Accounts Payable COPIED Sent:Aug-29-2017
ap@pitkincounty.com
Accounts Payable
Pitkin County
Security Level: Email,Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Jeanette Jones COPIED Sent:Aug-29-2017
Jeanette.jones@pitkincounty.com Viewed:Aug-30-2017
BOCC Clerk
Pitkin County
Security Level: Email,Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Ben Ferrara COPIED Sent:Aug-29-2017
ben.ferrara@pitkincounty.com Resent:Aug-29-2017
Procurement and Contracts Manager Viewed:Aug-29-2017
Pitkin County
Security Level: Email,Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted Aug-29-2017
Certified Delivered Security Checked Aug-29-2017
Signing Complete Security Checked Aug-29-2017
Completed Security Checked Aug-29-2017
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
Electronic Record and Signature Disclosure created on:Mar-17-2017
Parties agreed to:Gary Tennenbaum,Loris and Associates,Jon Peacock, Fran Soroka
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