HomeMy WebLinkAboutbocc.con.277.2017 - BOCC APPROVED BY
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INTERGOVERNMENTAL AGREEMENT
NORTHWEST COLORADO REGIONAL COLLABORATIVE
SEARED REGIONAL ELIBIGILI TECHNICIAN
This Intergovernmental Agreement ("IGA") is entered into by and between
the Board of County Commissioners of Garfield County, State of Colorado
sitting as the Board of Social Services; the Board of County
Commissioners of Rio Blanco County, State of Colorado, by and through
the Rio Blanco County Department of Human Services; the Board of County
Commissioners of Pitkin County, State of Colorado, by and through the
Pitkin County Department of Health and Human Services; the Board of
County Commissioners of Eagle County, State of Colorado, by and through
the Eagle County Department of Human Services; the Board of County
Commissioners of Moffat County, State of Colorado, by and through the
Moffatt County Department of Social Services; the Board of County
Commissioners of Routt County, State of Colorado, by and through the
Routt County Department of Human Services; the Hoard of County
Commissioners of Summit County, State of Colorado, by and through the
Summit County Department of Social Services; the Board of County
Commissioners of Grand County, State of Colorado, by and through the
Grand County Department of Social Services; the Board of County
Commissioners of Jackson County, State of Colorado, by and through the
Jackson County Department of Social Services; and the Board of County
Commissioners of Lake County, State of Colorado, by and through the Lake
County Department of Human Services; collectively known as the Northwest
Colorado Regional Collaborative (the "Parties") in order to set forth
the terms and conditions, including administration and funding for
continuation of the Northwest Colorado Regional Collaborative. This IGA
is effective as of July 1, 2017, regardless of the dates on which it is
signed.
RECITALS
WHEREAS, the Parties are bodies politic and corporate of the State
of Colorado whose powers are exercised by the Board of County
Commissioners ("BOCC") ; C.R.S. §§ 30-5-125 and 30-11-103 (2011) ; and
WHEREAS, pursuant to the Colorado Human Services Code, at S 26-1-
115, et seq., C.R.S. , as amended, the Parties are authorized to implement
and administer social services and activities through their respective
Social/Human Services Departments; and
WHEREAS, the Northwest Colorado Regional Pilot Project has proven
to be successful, maintaining quality service levels throughout the
region by mitigating the effects of vacancies and emergency situations;
and
WHEREAS, the Parties desire to continue funding of the Northwest
Colorado Regional Collaborative for FY 17-18; and
WHEREAS, the Garfield County Department of Human Services will act
as the fiscal agent for the Northwest Colorado Regional Collaborative.
9 Party Regional IGA 2018 Page 1
NOW, THEREFORE, in consideration of the mutual covenants and
agreements identified below, the Parties agree as follows:
1. Incorporation of Recitals. The foregoing Recitals are
incorporated herein as if set forth in full.
2. Purpose. The purpose of this IGA is to continue the Northwest
Colorado Regional Collaborative which began in 2014 . The Collaborative
is an effort to use existing resources to support a regional traveling
eligibility technician, with demonstrated ability, to provide regional
on-site over-the-shoulder support and assist with backlog in Economic
Security programs. This position is located in Garfield County, is an
important member of the Economic Security Regional Training Center team,
with security clearance for all Northwest Counties who are a Party to
this Agreement. It is the intent of the Collaborative to maintain quality
service levels for Counties in the region who are experiencing unforeseen
vacancies or other emergent situations.
3. Responsibilities of Parties. The responsibilities of the
Parties are set forth in the "Scope of Services", attached to and
incorporated in this Agreement by reference as Exhibit "A".
4. Term of Agreement. This IGA shall become effective on July 1,
2017 and terminate on June 30, 2018.
5. Funding for Project. The Parties (Garfield, Eagle,
Grand/Jackson, Lake, Moffat, Pitkin, Rio Blanco, Routt and Summit
Counties) each agree to pay a not to exceed total of $8,154.90 for
continuation of the Collaborative. Grand County and Jackson County will
be considered together for the not to exceed amount of $8, 154.90. The
total cost of this position is up to $73,394.10. The Garfield County
Department of Human Services will invoice each County in May 2018 for
the funds due. Each County, upon receipt of an invoice from Garfield
County Department of Human Services, shall submit payment to Garfield
County Department of Human Services, Finance Administration, 195 W. 14th
Street, Rifle, CO 81650. Garfield County will continue to provide
administrative costs for office space, equipment, supplies and routine
operating costs.
6. Compliance with Laws. The Parties shall comply with all
applicable federal, state and local laws, ordinances, codes and
regulations. The Parties acknowledge that applicable federal law
includes, without limitation, Titles IV and VII of the Civil Rights Act
of 1964, Section 504 of the Rehabilitation Act of 1973, the Age
Discrimination Act of 1975, the Age Discrimination in Employment Act of
1967, the Equal Pay Act of 1963, the Education Amendments of 1972, and
5 U.S.C. Section 1501, et seq. , relating to partisan political activity.
The Parties also acknowledge that applicable state law includes, without
limitation, the Colorado Employment Practices Act, 4 24-34-401, et seq. ,
C.R.S. , as amended, and the Colorado Labor Peace Act, S 8-3-101, et seq. ,
C.R.S. , as amended.
9 Party Regional IGA 2018 Page 2
7. Indemnity/Wo Waiver of Governmental Immunity Act. The Parties
acknowledge that each is subject to the constitutional prohibitions
against indemnification pursuant to Colorado Constitution article XI, S
1 and that as governmental entities no party can agree to Indemnify the
other. Nothing herein shall be deemed a waiver of the Colorado
Governmental Immunity Act for or by any party. C.R.S. S 24-10-101 et
seq. (1963) as amended.
8. Confidentiality. The Parties shall protect the confidentiality
of all records and other materials containing personal identifying
information that are maintained in accordance with this Agreement
pursuant to applicable state and federal law and regulations. Except as
provided by law, no information, including identifying information, in
possession of the Parties about any individual shall be disclosed in any
form.
9. Termination. This IGA may be terminated without cause by any
party upon ninety (90) days written notice to the other parties or for
cause by any party upon ten (10) days written notice unless the cause
is corrected or remedied.
10. Good Faith. There is an obligation of good faith on the part
of the Parties, including the obligation to make timely communication
of information that may reasonably be believed to be material to the
other party.
11. Amendment and Assignment. This IGA may be amended by the
Parties solely through a written agreement signed by all Parties. This
IGA may not be assigned.
12. Counterparts. This IGA may be executed in counterparts, each
of which shall be deemed an original, and all of which, when taken
together, shall be deemed the same Instrument. Facsimile or photographic
signatures of either party to this IGA or subsequent modifications
thereto, shall be effective for all purposes.
13. Governing Law, Venue and Survival. The laws of the State of
Colorado shall govern the validity, performance and enforcement of this
IGA. Should either party institute legal action for enforcement of this
IGA, venue of such action shall be in Garfield County, Colorado.
14. Whole Agreement. This IGA sets forth the whole agreement of
the Parties. No representations, either verbal or written, shall be
considered binding on either party to the extent not set forth herein.
15. Section Headings. The section headings in this IGA are inserted
only for the purpose of convenient reference and are in no way to define,
limit or prescribe the scope or intent of this Agreement or any part
thereof.
9 Party Regional IGA 2018 Page 3
16. Authority. Each person signing this SGA represents and warrants
that the individual is fully authorized to enter into and execute this
IGA and to bind the Party it represents to the terms and conditions
thereof.
17. Notice and Representatives. All notices required under this
IGA shall be transmitted in writing and shall be deemed duly given when
hand-delivered or sent by certified mail, return receipt requested and
postage prepaid, or by electronic communication, addressed to the
designated representative(s) as follows:
Garfield County: Mary Baydarian, Director
Garfield County DHS
195 W. 14th Street
Rifle, CO 81650
Rio Blanco: Barb Bofinger, Director
Rio Blanco DHS
345 Market Street
Meeker, CO 81641
Pitkin: Nan Sundeen, Director
Pitkin County OHS
0405 Castle Creek Road, Suite 7
Aspen, CO 81611
Eagle: Jone Bosworth, Director
Eagle County DHS
P.O. Box 660
Eagle, CO 81631
Routt: Vickie Clark, Director
Routt County DHS
P. 0. Box 772790
Steamboat Springs, CO 80477
Moffat: Dollie Rose, Director
Moffatt County DSS
595 Breeze Street
Craig, CO 81625
Summit: Joanne Sprouse, Director
Summit County DSS
P. 0. Box 869
Frisco, CO 80443
Grand: Deb Ruttenberg, Director
Grand County DSS
P. 0. Box 204
Hot Sulphur Springs, CO 80451
9 Party Regional IGA 2018 Page 4
Jackson: Deb Ruttenberg, Director
Jackson County DSS
P. 0. Box 338
Walden, CO 80480
Lake: Janeen McGee, Director
Lake County DHS
P. 0. Box 884
Leadville, CO 80461
Either Party may change the identity of its designated representative
and the address to which future notices shall be sent by providing
written notice in accordance with this paragraph. Formal amendment of
this IGA to affect such a change is not required.
18. Severability. Should any provision of this IGA be found to be in
conflict with any law of the United States or the State of Colorado or
to otherwise be unenforceable, the remaining provisions shall be deemed
severable and the validity of such shall not be affected provided that
the remaining provisions can be construed in substance to constitute the
agreement which the parties intended to enter into under this IGA
IN WITNESS WHEREOF, the Parties have caused this IGA to be executed
effective July 1, 2017.
ATTEST: 1D C BOARD OF CO' • SSIONERS OF
• ;... ,90 l• -TEED •• I LORADO and
•••" 1, -Al or s .. `.. •ICES
i • SEEP
C/rk to the Boa%I. '. . ;e Jo 1."-7—.---4141/ a—irm-
,r(ORAD°' Date . /-1,
111
ATTEST: BOARD .F COUNTY Nil • SSIONERS OP
RSO co• , COLORADO /for the
benef t of - Rro7/Bianco County
Depart - - of Humalr $srvices
By:
Clerk to the Board
Date:
9 Party Regional IGA 2018 Page 5
ATTEST: BOARD OF COUNTY CC* USSIONERS OF
FITRIN COMMITS, COLORADO by and through
the Pitkin County Department of Health
and Hu/man Services i ..cr2_ �;^}
y By: flask U��1.1 ���' �)����
Cle•' to the Boa d Nan Sundeen, rector .✓an
it
Date: (mfg.' (T7
ATTEST: BOARD OF COUNTY COl*fISSIONERS OF
EAGLE COUNTY, COLORADO by and through
the Eagle County Department of Human
Services
By:
Clerk to the Board
Date:
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
RIO BLANCO COUNTY, COLORADO by and
through the Rio Blanco County
Department of Human Services
By:
Clerk to the Board Barbara Bofinger, Director
Date:
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
MOFFAT COUNTY, COLORADO by and through
rhe Moffat county Department of Social
Services
By: _.
Clerk to the Board
Date:
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
ROUTT COUNTY, COLORADO by and through
the Routt County Department of Human
Services
9 Party Regional IGA 201E Page 6
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
PITSIN COUNNTY, COLORADO by and through
the Pitkin County Department of Health
and Human Services
._
Clerk to the Board tsar, Sundeen, Director
Date:
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
EAGLE COUNTY, COLORADO by and through
teal% the Eagle County Department of Human
cr
',1. .( y Services
•
WI _ ()b * #
P �IL-4f'�CM - BY: . _ SAL �_..._--- -
Clerk to the Board '.
K^-{. fi bate: & ' 241
L1
ATTEST: BOARD OF COUNTY COMMSSIONERS OF
RIO BLANCO COUNTY, COLORADO by and
through the Rio Blanco County
Department of Human Services
Ry:__ —..-..
Clerk to the Board Barbara bor ,nger, Director
Date:
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
MOFFAT COUNTY, COLORADO by and through
the Moffat Comity Department of Social
Fervices
By:
Clerk to tyle Board
Date:
9 Party Regional IGA 2018
Page 6
ATTEST: BOARD OF COUNTY C0MMIISSI0SIERS OF
PITAIN COUNNTl, COLORADO by and through
the Pitkin County Department of Health
and Human Services
By:
Clerk to the Board Nan Sundeen, Director
Date:
ATTEST: BOARD OF COUNTS CON.ISSI0NER9 OF
EAGLE COUNTY, COLORADO by and through
the Eagle County Department of Human
Services
By:
Clerk to the Board
Date:
ATTEST: AGO CpG't
e`f 2<� BOARD OF COUNTY CO[/IISSIONERS OF
'O RIO BLANCO COUNTY, COLORADO for
z
= SEAL the Rio 0lanco County
Department of Human Services
L By:
erk to the Board Shawn J. Bolton, Chairman
Date: Co - - D011
ATTEST: BOARD OF COUNTS CCBMIISSIONERS OF
MOFFAT COUNTY, COLORADO by and through
the Moffat County Department of Social
Services
By:
Clerk to the Board
Date:
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
ROUTT COUNTY, COLORADO by and through
the Routt County Department of Human
Services
9 Party Regional IGA 2010 Page 6
ATTEST: BOARD OF COUNTY COMISSICREENS OF
PITi@7 CODNNTY, COLORADO by and through
the Pitkin County Department of Health
and Human Services
By:
Clerk to the Board Nan Sundeen, Director
Date:
ATTEST: BOARD OF COUNTY CONtD:SSIONERS OF
EAGLE COUNTY, COLORADO by and through
the Eagle County Department of Haman
Services
By:
Clerk to the Board
Date:
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
RIO BLANCO COUNTY, COLORADO by and
through the Rio Blanco County
Department of Human Services
By:
Clerk to the Board Barbara Bafinger, Director
Date:
ATTEST: BOARD OF COUNTY COIt4SSIONERS OF
M)FFAT COUNTY, COLORADO by and through
the Moffat County Department of Social
services
Ca.,C
By- (4/1
Clerk to the Board 41617
/ / //,
Date: /"/(J/ / 7
'J. \y
FAT'-
X41 :�G y
;ATTEST: .2�j/ BOARD OF COUNTY COMMISSIONERS OF
•
ROUTS' COUNTY, COLORADO by and through
j • S • i the Routt County Department of Human
/ •
AIL : i Services
111�nO
\\\ �`_ 9 Party Regional IGA 2016 Page 6
....
By: 1S V Ccon'ri1J
Clerk to the Board - -- = IM V et n fl
Date:
ATTEST: BO- 'R OF COUNTY COMMISSIONERSOP
SUM*IIT COUNTY, COLORADO by and through
the Summit County Department of Social
Services
by:
Ciere to the Beard Joanne Sprouse. Director
Date:
ATTEST: WARD OF COUNTY COMMISSIONERS OF
GRAND COUNTY, COLORADO by and through
the Grano County Department of Social
Services
By:
, to the Board
Date:
ATTEST: BOARD OF COUNTY CONlIISSIONERS OF
JACKSON COUNTY, COLORADO by and through
the Jackson County Department of Social
Services
._ By
Clerk to the Board
Date:
ATTEST ; WARD OF COUNTY COMMISSIONERS OF
LAKE COUNTY, COLORADO by and through
the Lake County Departrent of Human
Services
.,._ By:__
Clerk to the Beard
Date:
9 Carty Regional IGA 2018 Page 7
ATTEST: BOARD OF COUNTY CCI USSI(WERS OP
R in COUNTY, COLORADO by and through
the Routt County Department of Human
Services
By: ..—
CJerk to the Board Vickie Clark, Director
Date:
ATTEST: BOARD OF COUNTY COMISSIONERS OF
SUMMIT COUNTY, COLORADO by and through
the Summit County Department of Social
Services
Imo,
Clerk to the Board ..e . sgrovse, D....otter f tr•,+�5 r^r � ....<_ Del
Date:
ATTEST: BOARD OF COUNTY CC *USSIONERS OF
GRAND COUNTY, COLORADO by and through
the Grand County Department of Social
Services
By: .,_...�. .
Clerk to the Board
Date:
ATTEST: BOARD OF COUNTY CONMUSSIONERS OF
JACKSON COUNTY, COLORADO by and through
the Jackson County Department of Social
Services
By:Clerk to the Board
Date:
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
LAKE COUNTY, COLORADO by and through
the Lake County Department of Human
Services
By:
Clerk to the Board
Date:
9 Party Regional IGA 2016
Page 7
By:
Clerk to the Board Vickie Clark, Director
Date:
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
SUMMIT COUNTY, COLORADO by and through
the Summit County Department of Social
Services
By:
Clerk to the Board Joanne Sprouse, Director
Date:
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
GRAND COUNTY, COLORADO by and through
the Grand County Department of Social
Services //
By: ELL,— ��v a
Clerk to the Board
Date: (o 51017
ATTEST: BOARD OF COUNTY COMMII55I0NERS OF
JACKSON COUNTY, COLORADO by and through
the Jackson County Department of Social
Services
By:
Clerk to the Board
Date:
ATTEST: BOARD OF COUNTY COMAIISSIONERS OF
LAKE COUNTY, COLORADO by and through
the Lake County Department of Human
Services
By:
Clerk to the Board
Date:
9 Party Regional IGA 2018 Page 7
ATTEST: BOARD OF COUNTY COMISSIONERS OF
ROUTT COUNTY, COLORADO by and through
the Routt County Department of Human
Services
By:
Clerk to the Board Vickie Clark, Director
Date:
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
SUMMIT COUNTY, COLORADO by and through
the Summit County Department of Social
Services
By:..
Clerk to the Board Joanne Sprouse, Director
Date:
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
GRAND COUNTY, COLORADO by and through
the Grand County Department of Social
Services
By:
Clerk to the Board
Date:
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
JACKSON COUNTY, COLORADO by and through
the Jackson County Department of Social
. ,% Services
it
2" EY: 71111
lerk to Cie Board+ "� /
Date: �/
--- Lc1tf
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
LAKE COUNTY, COLORADO by and through
the Lake County Department of Human
Services
_ .._
By: _ -Clerk to the Board
Date:
9 Party Regional IGA 2018
Page 7
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370392 t a'' )'I7 L•F ill I:uncm Perger
7efe IDA Ream em I lakes dune.
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
MUTT COUNTY, COLORADO by and through
the Routt County Department of Human
Services
By:
Clerk to the Board Vickie Clark, Director
Date:
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
SUMMIT COUNTY, COLORADO by and through
the Summit County Department of Social
Services
By:
Clerk to the Board Joanne Sprouse, Director
Date:
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
GRAND COUNTY, COLORADO by and through
the Grand County Department of Social
Services
By:
Clerk to the Board
Date:
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
JACKSON COUNTY, COLORADO by and through
the Jackson County Department of Social
Services
By:
Clerk to the Board
Date:
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
LAKE COUNTY, COLORADO by and through
the Lake County Department of Human
Services �,{� /f
CajA9.lX'
li�b5 Y By: ,{_ `14141,
Clerk to the Board n�
Date: 014461'1/
9 Party Regional IGA 2018
Page 7
EXHIBIT "A"
SCOPE OF SERVICE
Northwest Colorado Regional Collaboration
July 1, 2017 - June 30, 2018
The Human Services Directors in the northwestern Colorado counties of
Garfield, Eagle, Lake, Grand/Jackson, Moffat, Pitkin, Rio Blanco,
Summit, and Routt have successfully completed CDHS and HCPF consecutive
grant funded pilots of the northwest Colorado Regional Collaborative
pilot. These grants supported a traveling Eligibility Technician, with
CBMS security clearance in all ten counties, to provide over-the-shoulder
and backlog support for counties experiencing unforeseen absences.
Garfield County anchors this position by providing Staff Development
Training (SDT) and supervision.
The collaboration continues to meet the needs of the region in
maintaining quality service levels. Northwest counties have supported
this position through a Letter of Agreement and an Intergovernmental
Agreement (IGA) and now wish to enter an IGA for the amount not to exceed
of $8,154 .90 for each county. Grand/Jackson will be considered together
for their not to exceed total of $8, 154.90.
• In the event of unforeseen staff resignation, termination or
short/long term leave, the requesting northwest county will contact
Garfield County management by email or phone to assess the extent of the
need and determine plans for coverage and training.
• Staffing situations/needs will vary - the Garfield County staff
person will work with each county as needs arise, creating both emergency
and longer-term plans.
• The ten northwest counties will continue to work together to
identify long-term solutions, and to continue to fund the position and
related costs assuming results continue to be positive.
• The staff position, held in Garfield County, will keep daily
records of activities including: hours worked on program areas, over-
the-shoulder support and travel in the respective counties.
• Garfield County will act as fiscal agent and an invoice will be
sent to each northwest county director in May, 2018 for a not to exceed
amount of $8,154 . 90.
9 Party Regional IGA 2018 Page 8
CI
RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS
OF PLTIiIN COUNTY,COLORADO
04 _ APPROVING THE INTERGOVERNMENTAL AGREEMENT NORTHWEST
SHCOLORADO REGIONAL COLLABORATION SHARED REGIONAL
ELIGIBLITY TECHNICIAN
¢0 CONTRACT# 3V-3-TAO/
LL InRESOLUTION NO. �/.Yi --2016 / A4-k.ckaa
Q
I The Northwest Colorado Regional Collaborative(Eagle. Pitkin, Garfield. Lake,
Summit, Rio Blanco, Routt.Grand.Jackson. Moffat counties)has received a grant
through June, 2016, from the Colorado Department of I iealth Care Policy and
Financing. FY 2015-16 County Grant Program, for Continuation of Northwest
Colorado Regional Pilot Project in the amount of$31A50.00 fora shared regional
eligibility worker
2 The Parties arc bodies politic and corporate of the State of Colorado whose
powers are exercised by the Board of County Commissioners("BOCCI; C.R.S.
30-5-125 and 30-11-103 (2011)
3. Pursuant to the Colorado Human Services Code.at 26-I-115,et seq.,C.R.S.,as
amended,the Parties are authorized to implement and administer social services
and activities through their respective Social/Human Services Departments.
4 The Pitkin County Board of County Commissioners have determined that it is in
the best interst of Pitkin County citizens to enter into this agreement in order to
ensure that timely,accurate and high quality eligibility services are available at all
times and that there is no gap in services as a result of recruitment. retention or
training obligations.
NOW.THEREFORE. BE I r RESOLVED by the Board of Count) Commissioners of
Pitkin County. Colorado that-
1. Nan Sundeen. Pitkin County Health and Human Services Director is authorized to
to execute this IGA and other ancillart agreements and contracts designed to
implement this IGA that are approved by the County Manager provided no such
ancillary agreement or contract shall amend this approved IGA and shall not
change the obligations, responsibilities or entitlements of Pitkin County as stated
in this RiA.
INTRODUCED AND FIRST READ ON THE 7-/t� DAY OF '4,JWWO I — ,
20I6�AND SE F F9R S¢:CONI) READING AND PUBLIC HEARING ON "! .
//1"-DAY fth;t i *-. 2016
NOl ICE 01- PUBLIC HEARING AND TITLE AND SHORT SUMMARY OF Tl,
RESOLUTION PUBLISHED IN THE ASPEN TIMES WEEKLY ON THE "c_
DAY OF- it t(Ua-,`: . 2016
NOTICE OF PI1BI.IC HEARING ANI) FHF El ILL 1 EX I OF '111F. RESOI l P I ICIN
POSTED ON THF OF FIC IAL PITKIN COUNTYfWEBSITE ( 6 rl st pi(Liucqunh,qum
ON TI IF: )YtDAY OF t(i/tt I– 3016.
ILL
ADOPTED FTER MAI, READING AND Pl Mlle HEARING ON THF' /G
DAY OF fie [(, ) ^_016.
PUBLISHED 1W TITLEANDSHORT SUMMARY, A 4f R AI)IWl ION, IN 1IJE
ASPEN TIMES WEEKLY ON It IF/t4- DAY OF ____ 1-7016.
POSTED BY TITLE"AND SHOR F SUMMARY ON THE OH- fAL PITKIN
COIJtfl1' WEBSITC \Ntc.Ii0.,inc_un1\.:0111 I ON TI IE? /„/ -DAY
OF 1_L.JJJkc i0i n.
A I TESS11 : BOARD OF COUNTY COMMISSIONERS
By _ 216 i.1SL1� .. / By: Pattcts
Juliette Jones ;' yin Rachel F, Richards, hair
Deauty County Clerk/ 1
Date: P?- I I (.
APPROVED AS TO FORM: MANAGER APPROVAL
John EIY;Cau _ ttumey ion Pef ock,County Manager
1
PJ(Jl�r4 .1‘211/ Copy
Final Co
CONTRACT It
INTERGOVERNMENTAL AGREEMENT
NORTIrWEST COLORADO REGIONAL COLLABORATION
,.• : 't aa: . . 11.1 .It I AI. AtAPI
This Intergovernmental Agreement ("IGA))is entered into by and between the Board of
County Commissioners of Garfield County, State of Colorado sitting as the Board of Social
Services, the Board of County Commissioners of Ilio Blanco County, State of Colorado, for
the benefit of the RIO Blanco County Department of Human Services, the Board of County
Commissioners of Pitkin County, State of Colorado, by and through the Pitkin County
Department of Health and Human Services; the Board of County Commissionem of Eagle
County,Colorado, by and through the Eagle County Department of Human Services;the Board
of County Commissioners of Moffatt County, Colorado, by and through the Moffan County
Department of Social Services; the Board of County Commissioners of Routt County,
Colorado, by and through the Routt County Department of Human Services; the Board of
County Commissioner of Summit County, Colorado, by and through the Summit County
Department of Social Services; the Board of County Commissioners of Grand County,
Colorado, by and through the Grand County Department of Social Services, the Board of
County Commissioners of Jackson County, Colorado, by and through the Jackson County
Department of Social Services; and the Board of County Commissioners of Lake County,
Colorado, by and through the Lake County Department of Human Services; collectively known
as the Northwest Colorado Regional Collaborative (the "Parties ) in order to set forth the terms
and conditions. including administration and funding for Continuation of Northwest Colorado
Regional Pilot Project. This IGA is effective as of January I 2016, regardless of the dates on
which it is signed.
RECITALS
WHEREAS, the Patties are bodies politic and corporate of the State of Colorado whose
powers are exercised by the Board of County Commissioners (BOCC"), CR S §q 30-5-125
and 30-11-103 (2011), and
WHEREAS, pursuant to the Colorado Human Services Code, at § 26-1-115, et seq.,
C.R S, as amended, the Parties are authorized to implement and administer social services and
activities through their respective Social/Human Services Departments; and
WHEREAS, the Northwest Colorado Regional Collaborative has received a grant from
the Colorado Department of Health Care Policy and Financing, FY 2015-16 County Grant
Program, for Continuation of Northwest Colorado Regional Pilot Project in the amount of
$31,450 00 for a shared regional eligibility worker, and
WHEREAS, the Garfield County Department of Human Services is the fiscal agent for
the grant.
NOW, THEREFORE, in consideration of the mutual covenants and agreements
identified below,the Parties agree as follows.
1. incorporation of Recitals. The foregoing Recitals are incorporated herein as if
set forth in full.
2. Purpose. The purpose of this [GA is to continue the Northwest Colorado
Regional Pilot Project which began in 2014 The Project is an effort to use existing resources to
have an eligibility worker who will be utilized regionally by the above-referenced Parties to
assist with maintaining quality service levels during vacancies,both short-term and long-term,to
lilt in staff in emergency situations and support newly trained staff to learn the skills as quickly
n possible to become competent in their new positions.
3_ Responsibilities of Parties. The responsibilities of the Parties are set forth in the
`Scope of Services",attached to and incorporated in this Agreement by reference as Exhibit"A".
4. Term of Agreement 'Ibis IGA shall become effective on January 1, 2016 and
terminate on June 30,2016.
5. Funding for Pilot Project. The Northwest Colorado Regional Collaborative has
received a grant in the amount of$31,450.00 from the Colorado Department of Health Care
Policy and Financing, FY 2015-16 County Grant Program for continuation of the project that
began in 20W. After applying the grant funding, and assuming that the Medicaid percentage of
work remains the same,it is estimated that there may be a balance of$11,200.00 needed to fund
this project through the end of the term. Eagle, Grand/Jackson, Lake, Moffat, Pitkin Rio
Blanco, Routt and Summit Counties agree to pay up to a total of$1,400.00 Mr continuation of
this project Grand County and Jackson County will be considered together for the not to exceed
amount of$1,400 00. The Garfield County Department of Human Services will invoice each
County in May 2016 for the funds due. Each County, upon receipt of an invoice from Garfield
County Department of Human Services,shall submit payment to Garfield County Department of
Human Services, Finance Administration, 195 W. 14th Street, Rifle, CO 81650. Garfield
County will continue to provide in-kind costs for office space, equipment, supplies and routine
operating costs
6. Compliance with Laws. The Parties shall comply with all applicable federal,
state and local laws,ordinances,codes and regulations The Parties acknowledge that applicable
federal law includes, without limitation, Titles IV and VH of the Civil Rights Act of 1964,
Section 504 of the Rehabilitation Act of 1973, the Age Discriminuton Act of 1975, the Age
tmusa.wanm®i ngr,m,mr MV Cale reswmi Ceussontee
agar amker-rarrblary Werke Page 2 of 8
DL•cnmmauon in Employment Act of 1967. the Equal Pay Act of 1963, the Education
Amendments of 1972, and 5 U.S.C. Section 1501, et seq., rebating to partisan political activity.
The Parti=els=acknowledge that applicable state law includes, without limitation the Colorado
Employment Practices Act, § 24-34401, et seq., C RS., as emended, and rbc Colorado Labur
Peace Act,§ 8-3-101,et seq.,C.R.S.,as amended
7. Iademaltv/No Waiver of Governmental Immunity Act. The Parties
acknowledge that each is subject to the constitutional prohibitions against indemnification
pursuant to Colorado Constitution article XI, § 1 end that as governmental entities no party can
agree to indemnify the other, Nothing herein shall be deemed a waiver of the Colorado
Governmental Immunity Act for or by any party. CRS.§ 24-10-101 et seq (1963)as amended.
8. Caatldeptlallty. The Panics shall protect the confidentiality of all records and
other materials containing personal identifying information that are maintained in acorn dancc
with (his Agreement pcvsuant to applicable state and federal law and regulations. Except as
provided by law, no information, including identifying information, in possession of the Parties
aboui any individual shall be disclosed in any form
9. Termination. This 1GA may be terminated without cause by any party upon
ninety (90)days written notice to the other parties or for case by any party upon ten (10) days
written notice unless tho cause is corrected or remedied.
10. Good Faith. There is an obligation of good faith on the pan of the Parties,
including the obligation to make timely communication of information that may reasonably be
believed a be material to the other party.
IL Amendment and Auloweat. This 1GA may be amended by the Parties solely
through a written agreement signed by all Penis. This KiA may not be assigned
12. Counterparts. This IGA may be executed in counterparts,each of which shall be
deemed an original,and all of which,when taken togethn,shall be dammed the same instrument
Facsimile or photographic signatures of eirber party to *Ids IOA or nibseioucnt modifications
therm,shell be effective for all proposes
13. Govemiag Law.Veone and Survival The laws of the Statc of Colorado shah
govern the validity,performance and enforcnuenr of this IGA. Should either party institute legal
action for enforcement of this IGA,venue of such action shell be in Garfield County,Colorado
14 Wilde Agreement This IGA sets forth to whole agreement of the Perin. No
representations, either verbal or written, shall be considered bindmr on either party to the extent
ren set forth herein.
hair ,man aI Avmac I NW Lob animist Coliabwurlbc
Nei w+)at-reymmy Workn Pagc 3 of 14
U. Section Head[nvg. The section headings in this IGA are inserted only for the
purpose of convenient reference and are in no way to define,limit or prescribe the scope or intent
of this Agreement or any part thereof
16 Authority. Farb person signing this 1GA represents and warrants that the
individual is fully authonzed to enter into and execute this IGA and to bind the Party it
represents to the terms and conditions thereof.
17 Notice and Representatives. All notices required under this IGA shall be
transmitted in writing and shall be deemed duly given when hand-delivered or sent by certified
mall,return receipt requested and postage prepaid,or by electronic communication,addressed to
the designated representative(s)as follows:
Garfield County. Mary Baydaria,DirCetor
GBfield Cowry OHS
195 W. 146 Street
Rifie,CO 81650
Rio Blanco: Jennifer O'Hearon,Director
Rio Blanco OHS
345 Market Street
Meeker,CO 81641
Pitkin Nan Sundeen,Director
Prticin County DHS
0405 Castle Creek Road,Suite 7
Aspen,CO 81611
Eagle. lone Bosworth,Director
Faele County DHS
P.O. Box 660
Eagle,CO 81631
Rout Vickie Clark,Director
Routt County DHS
P.O.Box 772790
Steamboat Spnngs,CO 80477
Moffatt Dolhe Rose,Director
Moffatt County DSS
595 Breeze Street
Craig,CO 81625
Intergovernmental Apemmi N' Colo segiotul CoIbb ,irve
Pilot Pimm-114030n>Woela Page 4 of 8
Summit. Joanne Sprouse,Director
Summit County DSS
P.O.Box 869
Frisco,CO 80443
Grand: Glen Chambers,Director
Grand County DSS
P.O.Box 204
Hot Sulphur Springs,CO 80451
Jackson. Glen Chambers,Director
Jackson County DSS
P.O.Box 338
Walden,CO 80480
Lake. Janeen McGee,Director
Lake County DHS
P.O.Box 884
Leadville,CO 80461
Either Party may change the identity of its designated representative and the address to which
future notices shall be sent by providing written notice in accordance with this paragraph.
Formal amendment of this IGA to affect such a change is not required.
18 Severability Should any provision of this 1GA be found to be in conflict with any
law of the United States or the State of Colorado or to otherwise be unenforceable,the remaining
provisions shall be deemed severable and the validity of such shall not be affected provided that
the remaining provisions can be construed in substance to constitute the agreement which the
parties intended to enter into under this IGA
IN WITNESS WHEREOF, the Parties have caused this IGA to be executed effective
January 1,2016
BOARD OF COUNTY COMMISSIONERS OF
ATTEST: ...........- , , GARFIELD P 41 :' ,COLORADO and
�•F•16"pgC,4H\ • I ARD OF.00 • SERVICES
Jerk to the Board '; ,• • i i J :r,., ____
ep
Date i
Intergovernmental Agreement —
Northwest Cob Regional Collaboration
Regional hhgibdity Technician Page 5 of 8
ATI EST; �pt� tj BOARD OF COUNTY COMMISSIONERS OF
w t RIO BLANCO COUNTY,COLORADO,for the
len G. benefit of the Rio Blanco County Department of
:o- GJ i$ Human SCINiCe$
BY
Ierk oald C Shawn 1.Bolton, Chairman
Date: iS 1 ILI (a.Ott0
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
PITKIN COUNTY,COLORADO,by and
through the Pitkin County Department of Health
and Human Services
_ By
Clerk to the Board Nan Sundeen. Director
Date
BOARD OF COUNTY COMMISSIONERS
ATTEST: EAGLE COUNTY,COLORADO by and through
the Eagle County Department of Human Services
By. _
Clerk to the Board lone Bosworth.Director
Date_
Intergovernmental Agreement
Morlhvmst COO Regional Collohmanon
Rrgmnui Elrtxbil:p Inb,ivam Maze 6 oto
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
RIO MARCO COUNTY,COLORADO,by and
through foe Rio Blatmo CantyDepttmat of
Arman Semites
By. _
Clerk to the Board Iemtifer O'Hearon,D¢ector
Duo:
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
PITWN COUNTY,COLORADO,by and
through the Min CA,myDepartment of Health
and Rumen Services
� :..
to the Board Nm Bardeen.Dilater
Doti: 777 0 I b
BOARD OF COUNTY COMMISSIONERS
ATTEST: EAGLE COUNTY,COLORADO by and through
the Bogle Camty Depotmew ofHionsa Services
By
Clan mike Board Ione Bosworth,Director
Date:
kna kovaromeml Agewteat
Hadrw d Cob Bepooat Colatatoc
Regloml Ellg@gay Technician Page 6 ata
•
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
RIO BLANCO COUNTY,COLORADO,by and
through the Rio Blanco County Department of
Human Services
By:
Clerk to the Board Jennifer O'Hearon,Director
Date:
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
PITICIN COUNTY,COLORADO,by and
through the Pickin County Department of Health
and Human Services
By
Clerk to the Board Nan Sundeen,Director
Date:
BOARD OF COUNTY COMMISSIONERS
ATTEST: EAGLE COUNTY,COLORADO by and through
the Eagle County Dchu.baLut of Duma„ vi,s Manatees
Clerk to the BoardBy 3oea��— Brent McFall, County Manager
Date: /40G
Iniergo.emmenml Agreement
Nanhwea Coto Regional Collaboration
Regional Eligibility Technician Page 6 oft
'�. BOARD OF COUNTY COMMISSIONERS OF
••
;' ,, ti MOFFAT COUNTY,COLORADO and BOARD
OF SOCIAL SERVICES
'•.. ✓ �'ie...J►}i J� By. �.. .
Cl ,. teflee 8bAlf Charles C. Crabs, Chairperson
Date:
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
ROUTr COUNTY,COLORADO,by and
through the Routt County Department of Human
Services
By
Clerk to the Board Vickie Clark,Director
Date:
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
SUMMIT COUNTY,COLORADO,by and
through the Summit County Department of Social
Services
By
Clerk to the BoaM Joanne Sprouse
Date:
intergovernmental Ago: eal
NOrlhwear Colo Regiones Collaboration
Regional Eligibility Technician Page 7 of 8
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
MOFFATT COUNTY,COLORADO,by and
through the Moffatt County Department of Social
Sen toes
By
Clerk to the Board Dottie Rose,Director
Date
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
ROUTT COUNTY,COLORADO,byend-- u,
Servbeee.. ... . _ _. .. ...n..
By
Clerk to the Board Wok:, sr.
Cart beewtaLtiasle4 Chin
Date: 2- a ILc
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
SUMMIT COUNTY,COLORADO,by and
through the Summit County Department of Social
Services
BY:
Clerk to the Board Joanne Sprouse
Date'
Intergovernmental Agreement
4nM west Colo Regional Collaboration
Regional ElI bdiry Technican Page 7 of 8
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
MOFFATT COUNTY,COLORADO,by and
through the Moffatt County Department of Social
Services
By _
Clerk to the Board Dottie Rose,Director
Date.
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
ROUTT COUNTY,COLORADO,by and
through the Routt County Department of Human
Services
By
Clerk to the Board Vickie Clark,Director
Date:
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
SUMMIT COUNTY,COLORADO,by and
through the Summit County Department of Social
Services
By * 119
L. :
Clerk to the Board $.! . ... h rjL
Date: //L/ /b ea/Ma .
a�4
Yr
Intergovernmental Agreement
Northwest Colo Regional Collaboration
Regional Eligibility Technician Page 7 of 8
ATTEST: BOARD OF COUNTY CO.VMISSRINERS OF
GRAND COUNTY,COLORADO,by and
through the Grand County Department of Sot iat
Seniors T;U .}t---- +
E. .Jane Toile tt, Chair
Date ZOKo
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
JACKSON COUNTY,COLORADO,by and
through the Jackson County Department of Social
Services
By _
Glen Chambers,Director
Date
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
LAKE.COUNTY,COLORADO,by and through
the Lake County Department of Human Services
By
Janeen McGee,Director
Date
Intergoeemmenlal Agreement
Northwest Colo Regional Collaboration
Regional Eligibility Technician Page 8 of
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
GRAND COUNTY,COLORADO,by and
through the Cirand County Department of Social
Services
By
Glen Chambers,Director
Date:
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
JACKSON COUNTY,COLORADO,by and
through the Jackson County Department of Social
Services
Glen Clambers,Director
Date Z( `?/20I 1p
ATTEST: BOARD OF COUNTY COMMISSIONERS OF
LAKE COUNTY,COLORADO,by and through
the Lake County Department of Human Services
By.
Janeeo McGee,Director
Date.
Intergovernmental Agreement
Northwest Colo Regional Collaboration
Regional Lligibdny Tahmiian Page 8 of 8
1111111111111TIM rIIR
367008 ''0/201611.25 AM Damara Berger
a et 9 KA Moo DSO to Lake Ceuntt
ATTEST: BOARD OF COON Cl CONthIlSSIONERS OF
GRAND COUNTY,COLORADO,by and
through the Grand County Department of Social
Sen ices
By:
Glen Cambers.Director
Date
KITES!: BOARD OF COUNTY COMMISSIONERS OF
JACKSON COUNTY,COLORADO,by and
through the Jackson County Department of Social
Services
By.
--.,._ Glen Chambers,Director
y
Ay. yy2 nt•� .�
41Yt'y 9.J`� Date.
21/J ' A^ ' ,Gi 1'`l
14 A 1 ; 4^e- , BOARD OF COUNTY COMMISSIONERS OF
Q ":) irC„3 LAKE COUNTY,COLORADO,by and through
qy ca71 1, the Take County Department of Human Services
'y/... 1' ,yam
.itial£ • ii 'v By_ . e digr. n.x;u6.M
r Ake 8,air/tan....--
Date'
Date' /— /9—io
Inrcrgo.emmcmal Agreemeru
horthoesr Colo Regional Collaboration
Regional Fhgibtivy Tnhnmian Page 13 of 8
EXEIBIT "A"
SCOPE OP SERVICE
Norchwest Co_Iorado Regional Coilaborat ,cn
January 7 , 21116 June 30, 2016
rhe Human Services Directors in rhe northwestern Co_orauo co;;rti ,5
of Gart'eld, Eagle, Lake, tne Gr rid/dnc'son, Moffat, Piiki', Rio
Blarco, Sremit, and Roatt hav, successfully completed ? CD16 Work
Support Strategics grant funded the Northwest Colorado Regional
Coliaborakive pilot. This grant supports a :raveling Flio;.hility
Cccnician, with CAMS security clearance in all ten counties, to
nrev`de over-tl -st,ouldet ano backlog support for counties
exceriencinc unforeseen absences. Garfield County enonors this
position by providing Scaft Development Trainnc (STC` and
:,upercis4cr.
A Medicaid Gratt. from MCF, will fund the Mcdicaa portion of
training Jan'.:ary 1, 2015 throagi, dune 33, 2C16. Nor:!'west
Counties have supported this position through a letter of Agreement
and now wish to enter an Intergovernmental Agreement 'I(=A) for the
y ount, not raided by FCFF, to not exceed of $1 , 4C0. 00 fol each
county, Grand/Jackson will be considered togachsr for their not
to exceed total of Si, 4G0.00,
aIn the event of unforeseen staff resignation, termination, or
short/'--ono term ) eavc, the requesting northwest county will
coniact GarfLeid County management by wail or pLene to assess
the extort of rho need and determine plans for coverage and
training.
• Starring situations/needs will vary - the Garfield County
staff person will work with eecn county as needs arise,
creai nq both emergency and lunger-term plans.
• Toe ten northwest counties w_. -, continue to work together to
identify tuna-term solutions, and to continue to fund the
position and related cosrs assuming results continue to be
positive .
• ['Le stafi position, held in Garfield County, will keep daily
records o_ - -ivlties including: �:oLfs worked en p_ogra,^.1
areae, over- 'he-shoulder support rind travel in the respective
counties.
o Garrieid County will act us fiscal agent and an invoice will
be sent to eaoh northwest oo'unty director in May, 7016 for a
nor .o ex'_ce1 amount of 53 , 400 .00.