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HomeMy WebLinkAboutbocc.con.286.2017 trim. Pitkin County O°"T.; Contract Cover Sheet Please complete the Contract Cover Sheet when the contract is completed and signed by ContractorNendor and Pitkin County Representative. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments to Procurement (procurement(c�pitkincounty.com). Any contracts$50,000 and over will be routed for signatures to County Manager and Attorney's Office(if required)by Procurement. Contract Information Contract Number 286.2017 Project Name Leachate Storage Tank Contractor HydroLogistics, LLC Budget Line Item 416.68.92660.86802 $ Additional Budget Line $ Item(s) $ (Please fully allocate New $ Contract Total) $ Contract Start Date 10/24/2017 Contract End Date 12/31/2017 Automatic Renewal Yes El No ED If Construction: Retainage Yes$ or % No® If this is a new contractor,please request they complete and submit to Finance a New Vendor Request Form. Contact Information: Department Solid Waste Center Project Manager Brian Pettet Project Manager (970)920-5392 Phone Provide a brief description of the contract: Installation of a new Leachate storage tank at the Solid Waste Center Contract Value Summary: Original Contract Amount $ 161,000.00 Previous Change Order/Amendment Amount(if applicable) $0.00 This Change order/Amendment amount(if applicable) $0.00 New Contract Total $ 161,000.00 Procurement Method: None El Informal❑ Formal ® Sole Source El Emergency El Contract Type: Services/Maintenance El Construction El Goods, Equipment, Supplies CO Change Order/Amendment ❑ Contract Renewal ❑ Other,please explain ❑ Click here to enter text. NOTE: CLERKS OFFICE WILL KEEP ORIGINAL DOCUMENTS IN COMPLIANCE WITH COLORADO STATE ARCHIVES RETAINAGE SCHEDULE. ALL ATTACHMENTS MUST BE WITH THIS CHECKLIST. Contract#bocc.con.286.2017 Rev. 8/2015 kjm frrKIN COUNT • NOTICE OF AWARD Date: November 9, 2017 To: Jay Birnie,Business Development Manager Re: Pitkin County Solid Waste Center Leachate Storage Tank The Owner, having duly considered the Proposal submitted on October 12,2017, for the work or purchase covered by the Pitkin County Solid Waste Center Leachate Storage Tank in the amount of one hundred sixty-one thousand dollars and zero cents ($161,000.00),and it appearing that the Price and other information in your Proposal Form is fair, equitable and to the best interest of the Owner,the offer in your Proposal Form is hereby accepted. In accordance with the terms of the Contract Documents, you are required to execute the Agreement in one original of contract within ten(10)consecutive days from this Notice of Award. In addition,you are required to furnish in the said time Certificates of Insurance evidencing compliance with the requirement for insurance as stated in the Contract Documents to procurement@pitkincounty.com. By: Wan. Nov-09-2017 Ben Ferrara Date Procurement and contracts Manager =ACCEPTANCE OF NOTICE Receipt of the above Notice of Award is hereby acknowledged itVlndt. Nov-14-2017 Jay Birnie Date Business Development Manager Contract tt 286.2017 Revision-2017-09-27btf Budget Line Item#416.68.92660.86802 iTKIN 41 COUNT PITKIN COUNTY CONTRACT FOR THE PURCHASE OF GOODS THIS CONTRACT, made November 9, 2017 by and between the Board of County Commissioners of Pitkin County, Colorado, 123 Emma Rd., Suite #106, Basalt, CO 81621, (hereinafter called the "County") and HydroLogistics, LLC, 102 West 1785 South, Washington, UT 84780 (hereinafter called the "Vendor") to perform the following work: Leachate Storage Tank("Project"). I. Goods Purchased. Vendor shall provide County with the following goods conforming to the stated description and technical specifications in Exhibit A, with the specific location of the tank as shown in Exhibit B. II. Delivery of Goods. Goods, together with all warranties, guarantees, manuals, support information and notice of any extended warranties, shall be delivered by Vendor to the County at the following place and time: Place: Pitkin County Solid Waste Center Date: December 31, 2011 Time: 5:00 PM III. Risk of Loss. At all times prior to delivery and County's acceptance of the goods, Vendor shall bear any and all risk of loss of or damage to the goods.During such period, Vendor shall insure the goods for loss or damage in amounts and under appropriate terms. IV. Time is of the Essence. Vendor acknowledges that time is of the essence for the delivery of goods. V. Liquidated Damages. Vendor hereby agrees to be responsible to County for liquidated damages for failure to deliver goods on time, (for delay and not as Penalty) in the amount of three hundred dollars and zero cents ($300.00) per calendar day for each day or part of a day that goods are not delivered on the date and time established in accordance with this contract. The parties agree that the stated sum is a reasonable forecast of fair compensation for the anticipated damages for delay and that they 1 Contract#286.2017 Revision 2017-09-27btf Budget Line Item#416.68.92660.86802 genuinely intend to liquidate such damages. Any such damages are to be deducted from purchase price. VI. Acceptance of Goods. Delivery of goods shall be complete only upon acceptance by County. County shall have one (1) month after final installation of goods for inspection of goods. At delivery and after inspection and acceptance, Vendor shall tender a Bill of Sale to the goods,together with any and all other documents evidencing such ownership and title to the goods. The goods shall be delivered to County free and clear of any liens, claims or encumbrances, and Vendor shall warrant the same, which warranty shall survive closing of this contract. VII. Rejection of Goods. If goods are not delivered according to the specifications and descriptions of this contract, County may reject goods. Upon Failure of Vendor to deliver goods, County may terminate this contract or declare Vendor to be in default and pursue remedies contained in this contract. VIII. Warranty and Repairs. A. Delivery of Warranty.Upon delivery of the goods, Vendor shall simultaneously tender to County all warranties,guarantees,manuals and other documents specified by the contract documents or in possession of Vendor. B. Terms of Warranty and Repair. The Vendor hereby warrants that for a period of three(3)months after goods are accepted, Vendor will, at Vendor's own expense, without any cost to the County, replace all defective parts and make any repairs to the goods that may be required or made necessary by reason of defective material or workmanship. Where practicable, warranty repairs are to be made in the field; however, in the event of major repairs, the goods may be transported to Vendor's facility at no cost to the County. C. Extended Warranties. In addition to the above, the County may avail itself of the Vendor's standard and/or extended warranties. The Vendor shall offer to the County any extended warranties,which may be available from the manufacturer at the time of delivery, or any subsequent extended warranties, for which the County may be eligible, which become available thereafter. The County is under no obligation to accept and pay for these extended warranties however. IX. Payment. Full payment shall occur upon acceptance of goods delivered in compliance with this contract. In consideration of delivery and acceptance of the goods to County in accordance with this contract,County shall pay Vendor,and Vendor agrees to accept as its full and only compensation, the stated sum of one hundred sixty-one thousand dollars and zero cents($161,000.00),but any payment by the County may be offset by any amount the Vendor owes the County for any reason. 2 Contract#286.2017 Revision:2017-09-27 btf Budget Line Item#416.68.92660.86802 X. Termination Prior to Expiration of Contract Term. County has the right to terminate this contract, with or without cause, by giving written notice to the Vendor of such termination and spepifying the effective date thereof. XI. County's Remedies Upon Default of Vendor. Whenever Vendor shall default in performance of this contract in accordance with its terms, County shall be entitled to suit for damages,specific performance or other relief in law or equity. XII. Assignability. This contract is not assignable by either party. Any use of subcontractors by the Vendor for performance of this contract must be accepted in writing by the County. XIII. Severability. In the event that any provision of this contract shall be held to be invalid or unenforceable, the remaining provisions of this contract shall remain valid and binding upon the parties hereto. XIV. Integration and Modification. This contract represents the entire and integrated contract between the County and Vendor and supersedes all prior negotiations, representations,or contract, either written or oral. This contract may be amended only by written contract signed by both the County and Vendor. XV. Exemptions. All purchases of construction or building or any other materials for this contract shall not include Federal Excise Taxes or Colorado State or local sales or use taxes. Pitkin County is exempt from such taxes under registration numbers 98- 02624 and 84-78000-5K. XVI. Contract Made in Colorado. The parties agree that this contract was made in accordance with the laws of the State of Colorado and shall be so construed. Venue is agreed to be exclusively in the courts of Pitkin County, Colorado. XVII. Attorney's Fees. In the event that legal action is necessary to enforce any of the provisions of this contract,the substantially prevailing party shall be entitled to its costs and reasonable attorney's fees. XVIII. Governmental Immunity. Vendor agrees and understands that the County is relying on and does not waive,by any provision of this contract,the monetary limitations or terms (presently $150,000 per person and $600,000 per occurrence) or any other rights, immunities, and protections provided by the Colorado Governmental Immunity Act, C.R.S. § 24-10-101, et seg., as from time to time amended, or otherwise available to the County or any of its officers, agents or employees. Further, nothing in this contract shall be construed or interpreted to require or provide for indemnification of the Vendor by the County for any injury to any person or any property damage whatsoever which 3 Contract#286.2017 Revision.2017-09-27btf Budget Line Item#416.68.92660.86802 is caused by the negligence or other misconduct of the County or its agent or employees. XIX. Current Year Obligations.The parties acknowledge and agree that any payments provided for hereunder or requirements for future appropriations shall constitute only currently budgeted expenditures of Pitkin County as County. Pitkin County's obligations under this contract are subject to Pitkin County's annual right to budget and appropriate the sums necessary to provide the services set forth herein. No provisions of the contract shall constitute a mandatory charge or requirement in any ensuing fiscal year beyond the then current fiscal year of Pitkin County.No provision of the contract shall be construed or interpreted as creating a multiple-fiscal year direct or indirect debt or other financial obligation of Pitkin County within the meaning of any constitutional or statutory debt limitation.This contract shall not directly or indirectly obligate Pitkin County to make any payments beyond those appropriated for Pitkin County's then current fiscal year.No provisions of this contract shall be construed to pledge or create a lien on any class or source of Pitkin County's moneys,nor shall any provision of this contract restrict the future issuance of Pitkin County's bonds or any obligations payable from any class or source of Pitkin County's money. XX. Notice. Any notice required or permitted under this Agreement shall be in writing and shall be provided by electronic delivery to the e-mail addresses set forth below and by one of the following methods 1) hand-delivery or 2) registered or certified mail, postage pre-paid to the mailing addresses set forth below. Each party by notice sent under this paragraph may change the address to which future notices should be sent. Electronic delivery of notices shall be considered delivered upon receipt of confirmation of delivery on the part of the sender. Nothing contained herein shall be construed to preclude personal service of any notice in the manner prescribed for personal service of a summons or other legal process. To Pitkin County: with copies to: Brian Pettet Pitkin County Attorney's Office 76 Service Center Road 123 Emma Rd., Suite#204 Aspen,CO 81611 Basalt,Colorado 81621 Email: brian.pettet@pitkincounty.com Email: Attorney@pitkincounty.com To Contractor: HydroLogistics,LLC 102 West 1785 South Washington,UT 84780 Phone: (970)219-7524 Email: birniejay@gmail.com 4 Contract#286.2017 Revision.2017-09-27btf Budget Line Item#416.68.92660.86802 IN WITNESS WHEREOF,the parties have executed this Contract as of the date first set out herein above. HydroLogistics, LLC �a,t °�iYlnit Nov-14-2017 Jay Bi rni a Date Business Development Manager PITKIN COUNTY, COLORADO RECOMMENDED FOR APPROVAL: tea,,,P, } Nov-09-2017 Brian Pettet Date Public works director MANAGER APPROVAL: PIiS M.aiiu. Nov-22-2017 Phylis Mattice Date Assistant County Manager 5 I() HYDRO LOGISTICS Pitkin County Solid Waste Center - Leachate Storage Tank 10/12/17 / A, .i ' . Used Purchase option—Used 30,000bbl. AST includes: 10" Y manifold w/ 16' suction line, stairs, stair platform, interior ladder, clamps (8/panel), 4-4"fillers, connecting plates,clamp basket and pipe rack. $125,000. Setup fee- includes: Setup&Transportation of Panels. $10,000 40 mil LLDPE. $10,000 30 mil LLDPE. $8,000 10oz Geo Ground Pad. $4,500 HydroLogistics Supervisor. $1,500 Equipment. $2,000 Bird Net#21. $7,500(optional) Total Cost: $36,000 *Customer is responsible for any necessary dirt work prior to installation. Jay Birnie, Business Development Manager( 970.219.75241 birnielay@gmail.coml www.hydrologisticsusa.com COLORADO LINING '`,�=0�V•� C0 : 800 . 524 . 8672 INTERNATIONAL ., TX : 888 . 546 . 4641 www.coloradolining.com RPE - REINFORCED POLYETHYLENE RPE is a proven solution to many containment needs due to its excellent puncture resistance and UV stability. Colorado Lining can supply you with custom sized panels or facilitate a full installation with one of our certified installation crews. We want to work with you to make your job a success. Products & Features: • 20 Year Warranty: 30 MIL, 36 MIL, & 45 MIL • Fish Friendly • Flexible • Available In Custom Sized Panels • Extremely Durable • Quick Installation • UV Stable • Available In 30, 36, & 45 Mils Uses & Applications: • Wastewater Treatment Plants • Agriculture Ponds • Baffle Curtains • Oil and Gas Temporary • Evaporation Ponds • Golf Course Ponds • Drop-In & Large Tank Liners • Irrigation Reservoirs & Canals Project Photo: Hangman Valley Golf Course in Spokane, WA Pond Liner 27,000 SF 36 Mil RPE COLORADO LINING •Ili .WA I T 41/ INTER NATIONALit RPE Product Data Sheet --masa 1110_411 Available in 30,36,&45 mil i Properties Test all aril 36nril -Emil Method Min Roll Typical Roll Min Roll Typical Roll Mtn Roll Typical Roll Averages Averages Averages Averages Averages Averages Appearance Black/Black Black/Black Black/Black Thickness ASTM D5199 28 mil 30 mil 32 mil 36 mil 40 mil 45 mil Weight lbs Per MSF ASTM D751 120 lbs 125 lbs 157 lbs 190 lbs 202 lbs (oz/yd2) (17.3) (18.0) (22.6) 179lbs(25.8' (274) (29.1) Construction Dense scrim reinforced polyethylene *Ply Adhesion ASTM D 6636 20 lbs or 26 lbs or 24 lbs or 30 lbs or 24 lbs or 43 lbs or FTB FTB FTB FTB FTB FTB Tensile Strength LBF/IN ASTM D 7003 165 lbf MD 183 lbf MD 178 lbf MD 198 lbf MD 182 lbf MD 202 Ibf MD 153 Ibf TD 170 Ibf TD 171 Ibf TD 190 Ibf TD 180 Ibf TD 200 Ibf TD Tensile Elongation @ ASTM D 7003 231 MD 257 MD 228 MD 253 MD 312 MD 347 MD Break % (Film Break) 172 TD 191 TD 210 TD 233TD 278 TD 309 TD Tensile Elongation @ ASTM D 7003 30 MD 33 MD 30 MD 33 MD 30 MD 32 MD Break % (Scrim Break) 30 TD 32 TD 30 TD 32 TD 30 TD 35 TD Tongue Tear Strength ASTM D 5884 214 lbf MD 238 Ibf MD 115 lbf MD 128 lbf MD 104 lbf MD 116 lbf MD 186 lbf TD 207 lbf TD 113 lbf TD 126 lbf TD 99 lbf TD 110 lbf TD Grab Tensile (Scrim Break) ASTM D 7004 267 lbf MD 297 lbf MD 295 lbf MD 328 lbf MD 307 lbf MD 341 lbf MD 268 IbfTDD 298 Ibf TD 301 lbf TD 335 Ibf TD 296 Ibf TD 329 Ibf TD Grab Tensile Elongation @ ASTM D 7004 25% 30% 28% 32% 25% 34% Break% (Scrim Break) HPOIT ASTM D 5885 1000 min 2200 min 1000 min 2200 min 1000 min 2200 min Puncture Resistance ASTM D 4833 109 Ibf 121 Ibf 129 Ibf 143 lbf 130 lbf 145 lbf Maximum Use Temperature 180°F 180°F 180°F Minimum Use Temperature -70°F -70°F -70°F The data listed in this data sheet is representative of initial production runs.These values may be revised at anytime without notice as additional test data becomes available. Note.To the best of our knowledge,unless otherwise stated,these are typical property values and are intended as guides only.not as specification limits Chemical resistance,odor transmission,longevity as well as other performance criteria is not implied or given and actual testing must be performed for applicability in specific applications and/or conditions.COLORADO LINING INTERNATIONAL,INC MAKES NO WARRANTIES AS TO THE FITNESS FOR A SPECIFIC USE OR MERCHANTABILITY OF PRODUCTS REFERRED TO,no guarantee of satisfactory results from reliance upon contained information or recommendations and disclaims all liability for resulting loss or damage www . coloradolining , com I() . HYDRO LOGISTICS Large Volume Tank Design And Standard Operating Procedures June 16, 2014 /, q�S`` ;,ice r6/20/2014 ti 4 4 HYDRO LOGISTICS The Tank ** ,,, s -4 Tank Sizes: 42,000 bbl - 157'diameter 30,000 bbl-135'diameter The tank system is comprised of individual panels which are connected by a pin system and locked into place by a patent pending plate design. Our panel and patent pending plate design in conjunction with our engineered jig system allows us to set our tank with a tele-handler thus significantly decreasing set time, eliminating the need for a crane and improving overall safety. 6111M, -', — 111 . - \\41)%ili:" 'P' 1 . IL- ,-.. ... .4'.4 _ - ,, rm.. ,.1 _. lo,‘ w� '�t - .. ,h k �`r , ,• .s ...:....0...... .. r9P' ,t+. ' .r:4" if > F,"-- ',-.:,.`F L` , - of s ,.`✓ . ,t;±. .; s- Steve Swinson. President f 435-705-8623 steveswinson4yahoo.com 102 W 1785 S Washington UT 84780 HYDRO LOGISTICS Site Preparation for Tank Installation 1. Prior to any work being performed on location a HydroLogistics supervisor will ensure all safety equipment and Personal Protective Equipment is provided and utilized by all personnel during tank set up and tear down. 2. Recommended pad size for a 42,000bbl tank is 200'X 200'. For a 30,000bbl tank 175'X 175' 3. The pad is to be level to within 5 degrees to an area at least 5 feet outside of the tank"footprint." 4. Pad is to be free of rocks, debris and sharp protruding objects. A compactor may be required in some cases if the tank is placed over a recent fill or if the substrate is particularly rough. 5. Pad is to have a 92%or greater percent compaction. If compaction is in question a compaction test should be performed in general accordance with applicable ASTM,AASHTO,or DOT methods. 6. Once the site is prepared,a trench approximately 20'in length and 18" in depth should be dug where the suction pipe will be placed. Steve Swinson,President 1435-705-8623 1 steveswin5omg yohoo.com 1102 W 1765 5 Washington UT 84780 o e HYDRO LOGISTICS The Liner 1. The liner is to be obtained from a reputable liner manufacturer. Liners must be welded and tested in accordance with all applicable ASTM international standards. 2. Minimal thickness requirement is 30 mil. 3. Recommended materials are Reinforced Polyethlene(rPE)or Linear Low Density Polyethylene (LLDPE)-Two sample spec sheets are attached. 4. Geotextile (underlayment)should be 8oz. or 10oz. depending on surface type. 5. The liner should not be pulled out in winds geater than 20 mph as this makes maintaining control of the liner difficult and potentially hazardous. Note—See tank assembly SOP for geotextile and liner installation Steve Swinson, President 435-705-8623 I steveswinson,a yahoo.com I 102 w 1785 S Washington UT 84780 ep . i HYDRO LOGISTICS Tank Assembly Procedures 1. Once the site has been properly prepared,the center of the tank should be marked and a circle painted on the ground(157' in diameter for the 42,000bbl tank and 135' in diameter for a 30,000bbl tank). Pull points for the liner should also be marked at 98.5'/87.5'from center in four directions. 2. Unfold the geotxtile material and spread out over tank layout. 1111L . 3. Unfold the liner material off the pallet and spread liner to pull points. Visually inspect liner for holes. tt .-. 4. Pull the liner back in towards the center of the tank exposing the previously marked tank circle. iiiiiiptipr- Two or three loads of water or several sand bags _ are put on the liner at this time to hold the liner down in windy conditions. S. Set the first panel using the jig system and hold in place. With the second jig,set the second panel by moving the male pins into the female openings on the adjacent panel. Attach the lower plate followed by the upper and twist plate locking mechanism into the upright position. 11 4 .._ fin\` in; , �• p V~ L i - t om _'w_ - ja J r li _ • •7. 'nt. 1111111° 6. Place a two foot piece of geotextile down the inside of the + 40 tank and secure on the top plate and under tank to protect the liner along the inner tank seam. The extra ground geotextile should be placed at the bottom of the panel to protect the liner at the i transition from the ground to panel wall. Continue this process i until panels are set. 1......_wM.... a 4 1t it NIA _A ' ' ' 7. Using a rope attached to the liner, pull liner up and over wall, making sure liner is pulled up straight and not at an angle. Laborer in the tank should make sure liner is up against the wall at the bottom of the panel. Continue to pull liner, placing a clamp approximately every two feet along the top of the wall. 1 ., is t- 1 '— t ---�4 - hVita S `4 8. Tank accessories can be placed at this time. The 10 in. suction pipe, the ladder stand and the platform ladder. Install interior ladder. Candy canes are set in desired locations for tank filling if required. Circulator is set in desired location if required. Make sure to use a tag line to control suspended loads. '+iii Af i ✓ —Al wit' _ 9. Throughout the setup of the tank,the HydroLogistics supervisor should be visually inspecting the tank and surrounding area for any integrity deficiencies. He should also be observing for any potential leaks during the filling process. If any leaks are observed,filling ceases and the leak repaired. Site should be left clean with all debris disposed of properly. 10. Supervisor fills out certification form stating that the site was prepared and the tank set in accordance with the SOP and is being used for its intended purpose and given to the Operator. Steve Swinson. President 1435-705-8623 steveswinsonC'yahoo.com 1102 W 1785 S Washington UT 84780 HYDRO LOGISTICS Periodic Inspection Guidelines 1. HydroLogistics will magnaflux and inspect each tank at or before its fiftieth set up to insure the integrity of the tank and its welds. Records of these inspections and any action items will be maintained by HydroLogistics for five years. 2. The HydroLogistics supervisor will perform a visual inspection of the tank during each set up and tear down. 3. Following each tank set up a Site Preparation and Installation Verifiation Form,certifying that the site was prepared and the tank was installed in accordance with the tank design and associated SOPs and that the tank is being used for its intended purpose will be completed by the HydroLogistics supervisor and provided to the Operator. A copy will also be kept by HydroLogistics. Steve Swinson,President 1435-705-8623 I steveswinsonttyahoo.com 1102 W 1785 S Washington UT 84780 HYDRO LOGISTICS Site Preparation and Installation Verification Form Date: Operator: Location: HydroLogistics certifies that this site was prepared and the tank was installed in accordance with specifications and associated SOPs, and that this tank is being used for its intended purpose. By: Field Supervisor Steve Swinson.President 1435-705-8623 1 steveswinsonyahoo.com 1102 W 1785 S Washington UT 84780 A M N -•G4 N 7DN-n m ' O =....'- y mkp-Ni.L2uZ D Nr LL° Z r Of, r+I I n . =t,,,,,,, ui1 ris • > 6 N ' \\\b:% i rr m0 m� DOZz bb z> om g �n Y�... pm,OZ 422 15 l Vfm N yy OZZDA4N .+10 OVA Z Or O 3 C p > Zn Zram0 i n I cf"oz -o v c , XEaLlm Nl;$ X ns, ! =777777777j 1 Vfg ; ' ..- P 0 373-4 r� gn e m X 2C _. 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O p -- y c 0'- \ <L O 1 ��J' — - te �.. 4 ,' i oroS a w c?.,r•.` / 7 ,s4',01111°401111 ._- C / ,� I co - / ) s, ,;OP I ,n -_� . 7/: 1/ i . - / / bra. r ii r u j Uyjo Y/ YnGWO o �1 O \ . r 1 i r....._____,:\, \> .. . , •.. . , . i . i . .. .. .. • . , ..... , ,, ,, 1 .. , rev of 000:f10V0/01-6'.1+MA 1'^1`1ua' ..,•,fl?1110LWU 0)Jot.AW[fft.lownw1Ud05id\D Docu Gere Certificate Of Completion Envelope Id ABB93D1EF311426196137637C4DE600B Status'Completed Subject:HydroLogistics I Pitkin County Contract 286.2017 for Review and Signature Source Envelope: Document Pages:28 Signatures:5 Envelope Originator: Certificate Pages:5 Initials:0 Procurement Mailbox AutoNav•Enabled 1860 Michael Faraday Dr.Suite 100 Envelopeld Stamping:Disabled Reston,VA 20190 Time Zone (UTC-07:00)Mountain Time(US&Canada) Procurement@PitkinCounty.com IP Address: 198.233.197.98 Record Tracking Status Original Holder Procurement Mailbox Location:DocuSign Nov-09-2017 Procurement@PdkinCounty.com Signer Events Signature Timestamp Ben Ferrara Sent:Nov-09-2017 ben.ferrara@pitkincounty.com '" "`""`" Viewed:Nov-09-2017 Procurement and Contracts Manager Signed:Nov-09-2017 Pitkin County Security Level:Email,Account Authentication Using IP Address:198.233.197.98 (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Brian Pettet Sent:Nov-09-2017 Brian.Pettet@PitkinCounty.com rXtan, P - Viewed:Nov-09-2017 Public works director Signed:Nov-09-2017 Security Level:Email,Account Authentication (None) Using IP Address 198.233.197.98 Electronic Record and Signature Disclosure: Accepted.Nov-09-2017 ID.ede6c832-fd55-4dbb-8712-bdd180f5d112 Company Name:Pitkin County,Colorado Jay Birnie Sent:Nov-09-2017 birniejay@gmail.com JeuViewed:Nov-09-2017 Business Development Manager Signed:Nov-14-2017 Security Level:Email,Account Authentication (None) Using IP Address.24.9.234.181 Electronic Record and Signature Disclosure: Accepted Nov-14-2017 ID:ee3f0fa5-f6a8-44e9-88f1-ab3165ba1da6 Company Name Pitkin County,Colorado Phylis Mattice Sent:Nov-14-2017 Phylis.Mattice@PrtkinCounty.com P(uy(aS Resent:Nov-22-2017 Assistant County Manager Viewed:Nov-22-2017 Security Level:Email,Account Authentication Signed:Nov-22-2017 (None) Using IP Address: 198.233.197.98 Electronic Record and Signature Disclosure: Accepted'Nov-22-2017 ID:4f01 b335-fd52-46f7-92db-fb440e0a39e9 Company Name:Pitkin County,Colorado In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Cathy Hall COPIED Sent Nov-22-2017 Cathy.Hall@pitkincounty.com Viewed:Nov-22-2017 Solid Waste Manager Security Level.Email,Account Authentication (None) Electronic Record and Signature Disclosure: Accepted:Aug-08-2017 ID:031cf899-8b0a-408d-a79e-b5903c24a73c Company Name.Pitkin County,Colorado Accounts Payable COPIED Sent:Nov-22-2017 ap@pitkincounty.com Accounts Payable Pitkin County Security Level.Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Jeanette Jones COPIED Sent:Nov-22-2017 Jeanette.lones@pitkincounty corn Viewed.Nov-28-2017 BOCC Clerk Pitkin County Security Level:Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Procurement Mailbox COPIED -Sent Nov-22-2017 procurement@pitkincounty corn Resent.Nov-22-2017 Procurement Mailbox Viewed:Nov-22-2017 Pitkin County Security Level:Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted Nov-22-2017 Certified Delivered Security Checked Nov-22-2017 Signing Complete Security Checked Nov-22-2017 Completed Security Checked Nov-22-2017 Payment Events Status Timestamps Electronic Record and Signature Disclosure Electronic Record and Signature Disclosure created on:Mar-17-2017 Parties agreed to:Brian Pettet,Jay Birnie,Phylis Mattice,Cathy Hall ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Pitkin County(we, us or Pitkin County)may be required by law to provide to • you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically when we send you documents for electronic signature. Acknowledging your Access,Intent,and Consent to Receive and Sign Materials Electronically To confirm to us that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you,please verify that you were able to read this electronic disclosure and that you also were able to print on paper or electronically save this page for your future reference and access or that you were able to e-mail this disclosure and consent to an address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receiving notices and disclosures exclusively in electronic format on the terms and conditions described above,please let us know • by clicking the'I agree'button below. By checking the 'I Agree'box, I confirm that: • • I am establishing my intent to be bound to the transaction, and indicating that I am fully aware of the purpose for which the signature is being provided. • I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF • ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and • • I can print on paper the disclosure or save or send the disclosure to a place where I can • print it, for for future reference and access; and • Until or unless I notify Pitkin County as described above, I consent to receive from • exclusively through electronic means all notices,disclosures, authorizations, • acknowledgements, and other documents that are required to be provided or made available to me by Pitkin County during the course of my relationship with you. Signing Documents without a Pitkin County DocuSign Account: Pitkin County may not require all document signers to be authorized users of the Pitkin County • DocuSign Account. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to these terms and conditions,please confirm your agreement by clicking the'I agree'button at the bottom of this document.When you don't have a DocuSign Account, you will be provided the opportunity to agree to the Legal Disclosure each time you open an "envelope" for signing,at this time,you can • download and retain this disclosure. Pitkin County will forward completed documents that • you've reviewed, processed or signed via email. Should you require copies of these signed documents (e.g., if they get deleted from your email account)you should request those • documents from Pitkin County under the Colorado Open Records Act by contacting the Pitkin County custodian who sent you the document for signature. Signing Documents with a Pitkin County DocuSign Account: Please read the information below carefully and thoroughly, and if you can access this • information electronically to your satisfaction and agree to these terms and conditions,please confirm your agreement by clicking the'I agree'button at the bottom of this document. Getting paper or electronic copies At any time,you may request from us a paper or electronic copy of any record provided or made available electronically to you by us. For such copies, as long as you are an authorized user of the DocuSign system you will have the ability to download and print any documents we send to you through your DocuSign user account for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper or electronic copies of any such documents from our office to you,you will be charged a$0 per-page fee. You may request delivery of such paper or electronic copies from us by following the procedure described below. Withdrawing your consent If you are an authorized DocuSign Account holder,you can decide to receive notices and disclosures from us electronically,you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format.Described below is the process for informing us of your decision to receive future notices and disclosure in paper format and also how to withdraw your consent to receive notices and disclosures electronically. Consequences of changing your mind If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. To indicate to us that you are changing your mind, you must withdraw your consent using the DocuSign'Withdraw Consent'form on the signing page of your DocuSign account. This will indicate to us that you have withdrawn your consent to receive required notices and disclosures electronically from us and you will no longer be able to use your DocuSign user account to receive required notices and consents electronically from us or to sign electronically documents from us. All notices and disclosures will be sent to you electronically Unless you tell us otherwise in accordance with the procedures described herein,we will provide electronically to you through your DocuSign user account all required notices,disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you.To reduce the chance of you inadvertently not receiving any notice or disclosure,we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process,please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us. How to contact Pitkin County: You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to: susan.sullivan@pitkincounty.com To advise Pitkin County of your new e-mail address To let us know of a change in your e-mail address where we should send notices and disclosures electronically to you, you must send an email message to us at susan.sullivan@pitkincounty.com and in the body of such request you must state: your previous e-mail address,your new e-mail address . In addition,you must notify DocuSign, Inc to arrange for your new email address to be reflected in your DocuSign account by following the process for changing e-mail in DocuSign. To request paper or electronic copies from Pitkin County To request delivery from us of paper or electronic copies of the notices and disclosures previously provided by us to you electronically, you should request those documents from Pitkin County under the Colorado Open Records Act by contacting the Pitkin County custodian who sent you the document for signature. . To withdraw your consent with Pitkin County To inform us that you no longer want to receive future notices and disclosures in electronic format you may: i. decline to sign a document from within your DocuSign account,and on the subsequent page, select the check-box indicating you wish to withdraw your consent,or you may; ii. send us an e-mail to susan.sullivan@pitkincounty.com and in the body of such request you must state your e-mail,full name, Postal Address,telephone number, and account number. Required hardware and software Operating Systems: Windows2000 or WindowsXP Browsers (for SENDERS): Internet Explorer 6.0 or above Browsers (for SIGNERS): Internet Explorer 6.0,Mozilla FireFox 1.0, NetScape 7.2 (or above) Email: Access to a valid email account Screen Resolution: 800 x 600 minimum Enabled Security Settings: •Allow per session cookies 'Users accessing the internes behind a Proxy Server must enable HTTP 1.1 settings via proxy connection **These minimum requirements are subject to change. If these requirements change, we will provide you with an email message at the email address we have on file for you at that time providing you with the revised hardware and software requirements, at which time you will have the right to withdraw your consent.