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HomeMy WebLinkAboutbocc.con.107.2017C 7/2015 kjm pif KIN Pitkin County CouNTit Contract Cover Sheet Please complete the Contract Cover Sheet when the contract is completed and signed by Contractor/Vendor and Pitkin County Project Lead. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments to Procurement (procurement_help@pitkincounty.com).Any contracts$50,000 and over will be routed for signatures to County Manager and Attorney's Office(if required)by Procurement&Contracts Manager. Contract Information Contract Number 107.2017 C Project Name Annual Tree and Rose Bush Maintenance Contractor Aspen Tree Service Budget Line Item 166.63.00928.82000 $ Additional Budget Line $ Item(s) $ (Please fully allocate New $ Contract Total) $ Contract Start Date 3/17/2017 Contract End Date 3/16/2018 Automatic Renewal Yes ® No If Construction: Retainage Yes $ or % No If this is a new contractor,please request they complete and submit to Finance a W-9 Form. Contact Information: Department Facilities Project Manager Jodi Smith Project Manager (970)920-5396 Phone Provide a brief description of the contract: Annual service for the Cottonwood over picnic benches near office, Spruce on hill between Building and road, all Aspen trees. Contract Value Summary: Original Contract Amount $2,755.00 Previous Change Order/Amendment Amount(if applicable) $2,910.00 This Change order/Amendment amount(if applicable) $ 1,540.00 New Contract Total $7,205.00 Procurement Method: None © Informal El Formal ❑ Sole Source ❑ Emergency❑ Contract Renewal ❑ Contract Type: Services/Maintenance ❑x Construction ❑ Goods,Equipment, Supplies ❑ Change Order/Amendment ❑ Other,please explain ❑ Click here to enter text. NOTE: CLERKS OFFICE WILL KEEP ORIGINAL DOCUMENTS IN COMPLIANCE WITH COLORADO STATE ARCHIVES RETAINAGE SCHEDULE.ALL ATTACHMENTS MUST BE WITH THIS CHECKLIST. Contract# 107.2017 Rev. 8.31.11 jaa/js Budget Line Item# 166.63.00928.82000 iTKIN COUNT - Cl)�C_� - CHANGE ORDER/CONTRACT AMENDMENT Change Order Number: 107.2017 C OWNER: Pitkin County 123 Emma Rd., Suite#106 Basalt, Colorado 81621 CONTRACTOR: Aspen Tree Service The Provision of Annual Tree and Rose Bush Maintenance (the "Agreement") dated June 12, 2017 between the Board of County Commissioners of Pitkin County (the "County") and Aspen Tree Service (the "Contractor"), is hereby amended as follows: Description of Change: Basic Maintenance Pruning for 4 Cottonwoods at main entry and 5 Norway Maple Reason for Change: Basic Maintenance Pruning for 4 Cottonwoods at main entry to building.All branches within the canopy to a diameter of 1 inch and larger to be targeted. Crown clean and thin to remove dead, diseased,broken and structurally defective branches as well as selective thinning to reduce density of live branches as needed to improve light and air penetration through tree canopy and reduce weight of heavy branch ends. Basic Pruning on 5 Norway Maples at main entry Original Contract Amount $ 2,755.00 Previous Change Order/Amendment Amount(if applicable) $ 2,910.00 This Change Order/Amendment Amount (if applicable) $ 1,540.00 New Contract Total $ 7,205.00 "Increases over $25,000 and/or 10% (single increase or accumulative) of original contract must have County Manager signature. 1 Contract# 107.2017 Rev. 8.31.11 jaa/js Budget Line Item# 166.63.00928.82000 In all other respects the Agreement is in full force and effect and remains unchanged by this Amendment. ASPEN TREE SERVICE j sevu ,)otu.s Oct-18-2017 Jason Jones Date vice President PITKIN COUNTY,COLORADO RECOMMENDED FOR APPROVAL: pd,; 5,„.,1. Oct-18-2017 Jodi smith Date Director - Facilities *Increases over $25,000 and/or 10% (single increase or accumulative) of original contract must have County Manager signature. 2 et 11 September 19, 2017 4 73/ 'FREE E I 1111 Village Road Carbondale,CO 81623 e, •F. Pitkin County Court House 4 Jql Ste 485 Rio Grande Place, Unit 101 Pitkin County Library Aspen, CO 81611 Aspen,CO 81611 Proposed By: Jason Jones Job Name: Pitkin County Libary Pruning fall 17 PROPOSAL !. Aspen Tree Service will perform your work in a timely and professional manner.All crews are led by Certified Arborists to ensure all pruning and removal work will conform to or be in accordance with the techniques and standards in the current edition of ANSI A300 and Z133 standards for arboricultural operations, �. l of Cast . � k es� iata Basic Maintenance Pruning 1 Cottonwood $1,220.00 4 cottonwood at main entry to building.All branches within the canopy to a diameter of 1 inch and larger to be targeted. Crown clean and thin to remove dead,diseased,broken and structurally defective branches as well as selective thinning to reduce the density of live branches as needed to improve light and air penetration through tree canopy and reduce weight of �. heavy branch ends. 2 Norway Maple Basic Maintenance Pruning $320.00 5 Norway Maple at main entry. Sub Total: $1,540,00 Tax: $0.00 Total: $1,540.00 Notes: If yoti would'like these stiMpos scheduled,please sign and return Ibis signed proposal by fax,postal service,or emailto office@tlya$pentr aOm Aspen Tree Service 1111 Village Road Carbondale,CO 81623 T 970.963.3070 F 970.963.62{4 rayaspentree,com s Page 1 of 2 Docu�i , - SECURED Certificate Of Completion Envelope Id:A096A41C00C94DF395E14725E5E10312 Status:Completed Subject:Aspen Tree Service Pitkin County Service Contract#107.2017 Amendment C for Review and Signature Source Envelope: Document Pages:4 Signatures:2 Envelope Originator: Certificate Pages:5 Initials:0 Procurement Mailbox AutoNav: Enabled Procurement@PitkinCounty.com Envelopeld Stamping: Disabled IP Address: 198.233.197.98 Time Zone: (UTC-07:00)Mountain Time(US&Canada) Record Tracking Status:Original Holder:Procurement Mailbox Location: DocuSign Oct-17-2017 Procurement@PitkinCounty.com Signer Events Signature Timestamp Jodi Smith Sent:Oct-17-2017 jodi.smith@pitkincounty.com 2°`L' 5"' Viewed:Oct-18-2017 Director-Facilities Signed:Oct-18-2017 Pitkin County Security Level: Email,Account Authentication Using IP Address: 198.233.197.98 (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Jason Jones Sent:Oct-18-2017 admin@myaspentree.com )aSbin ,bint S Viewed:Oct-18-2017 Vice President Signed:Oct-18-2017 Security Level: Email,Account Authentication (None) Using IP Address:96.81.37.153 Electronic Record and Signature Disclosure: Accepted:Oct-18-2017 ID:f8b80d22-d45f-4929-8f50-ecb57cf694b1 Company Name:Pitkin County,Colorado In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Jeanette Jones COPIED Sent:Oct-18-2017 Jeanette.jones@pitkincounty.com Viewed:Oct-18-2017 BOCC Clerk Pitkin County Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Carbon Copy Events Status Timestamp Procurement Mailbox COPIED Sent:Oct-18-2017 procurement@pitkincounty.com Resent:Oct-18-2017 Procurement Mailbox Pitkin County Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Camila Stefi COPIED Sent:Oct-18-2017 camila.stefi@pitkincounty.com Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted Oct-18-2017 Certified Delivered Security Checked Oct-18-2017 Signing Complete Security Checked Oct-18-2017 Completed Security Checked Oct-18-2017 Payment Events Status Timestamps Electronic Record and Signature Disclosure Electronic Record and Signature Disclosure created on: Mar-17-2017 Parties agreed to:Jason Jones ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Pitkin County(we, us or Pitkin County) may be required by law to provide to you certain written notices or disclosures. 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