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HomeMy WebLinkAboutbocc.con.297.2017 7/2015 kjm pif KIN Pitkin County CouNTit Contract Cover Sheet Please complete the Contract Cover Sheet when the contract is completed and signed by Contractor/Vendor and Pitkin County Representative. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments to Procurement (procurement@pitkincounty.com).Any contracts $50,000 and over will be routed for signatures to County Manager and Attorney's Office (if required)by Procurement. Contract Information Contract Number 297.2017 Project Name Landfill Overhead Tap Contractor Holy Cross Energy Budget Line Item 416.68.92660.86802 $ Additional Budget Line $ Item(s) $ (Please fully allocate New $ Contract Total) $ Contract Start Date 10/11/2017 Contract End Date 12/31/2017 Automatic Renewal Yes ❑ No® If Construction: Retainage Yes $ or % No If this is a new contractor,please request they complete and submit to Finance a New Vendor Request Form. Contact Information: Department Solid Waste Center Project Manager Cathy Hall Project Manager (970)429-2882 Phone Provide a brief description of the contract: Overhead electrical tap for the Stormwater Mitigation Project Contract Value Summary: Original Contract Amount $43,600.00 Previous Change Order/Amendment Amount(if applicable) $ 0.00 This Change order/Amendment amount(if applicable) $ 0.00 New Contract Total $43,600.00 Procurement Method: None ❑ Informal❑ Formal ❑ Sole Source ❑X Emergency ❑ Contract Type: Services/Maintenance ❑X Construction ❑ Goods,Equipment, Supplies ❑ Change Order/Amendment ❑ Contract Renewal ❑ Other,please explain ❑ Click here to enter text. NOTE: CLERKS OFFICE WILL KEEP ORIGINAL DOCUMENTS IN COMPLIANCE WITH COLORADO STATE ARCHIVES RETAINAGE SCHEDULE.ALL ATTACHMENTS MUST BE WITH THIS CHECKLIST. iele • �, 3799 HIGHWAY 82 • P.O. BOX 2150 ( _:;' ;vitirit) . GLENWOOD SPRINGS,COLORADO 81602 ‘ '1 (970)945-5491 •FAX(970)945-4081 May 1 1 , 2017 Board of County Commissioners of Pitkin County C/O Jonah Frank 76 Service Center Rd. Aspen, CO 81611 RE: Pitkin County Landfill Overhead Tap To Whom It May Concern, Holy Cross Energy has completed a design and cost estimate for providing electric service to the above referenced project, hereinafter the "Project". Our facilities will be installed as shown on the attached sketch. The owner or developer of the subject Project is hereinafter referred to as the "Owner". Estimated cost of overhead construction $20,000.00 Estimated cost of underground construction $ 24,600.00 Total estimated cost of construction $44,600.00 Construction deposit (refundable) consisting of overhead costs and equivalent overhead costs $40,100.00 Standard Construction Allowance $(1,000) Contribution in aid of construction (non-recoverable) $ 4.500.00 Total payment required before starting work on the project $43,600.00 The above figures are only estimates. After the job has been completed, the actual cost of construction will be determined. The Owner's contribution and deposit will be adjusted to reflect the actual cost by making a refund or further assessment. Execution of this document constitutes the Owner's agreement to pay any further assessment in a timely manner. Adjusted construction deposits are available for refund over a ten year period as specified by Holy Cross Energy's Line Extension Policy. Refunds will be paid to the Board of County Commissioners of Pitkin County unless otherwise directed in writing. Our power facilities must be installed on an easement. Please execute and return the enclosed document. The following conditions are hereby noted: 1. A "General Services Load Form" must be submitted for this project. These forms are available on- line and can be found by visiting www.holycross.com. 2. It shall be the Owner's responsibility to ensure that splice vaults, switchgear vaults and transformer vaults installed hereunder for the Project are accessible by Holy Cross boom trucks and other necessary equipment and personnel at all times. The use of such access by Holy Cross A Touchstone Energy Cooperative 0 Board of County Commissioners May 1 1 , 2017 Page Two shall not require removal or alteration of any improvements, landscaping, or other obstructions. The ground surface grade shall not be altered within ten (10) feet of said splice, switchgear and transformer vaults, nor along the power line route between the vaults. The ground surface grade at said transformer and switchgear vaults shall be six (6) inches below the top of the pad. The ground surface grade at said splice vaults shall be even with the top of the pad. The manhole opening of said splice vaults shall be uncovered (excluding snow) and accessible at all times. Improvements, landscaping or any other objects placed in the vicinity of said transformers and switchgear shall be located so as not to hinder complete opening of the equipment doors. The ground surface within ten (10) feet of said transformer and switchgear doors shall be flat, level and free of improvements, landscaping, and other obstructions. Improvements, landscaping and other objects will be kept a minimum of four(4) feet from non-opening sides and backs of said transformers and switchgear. Owner hereby agrees to maintain the requirements of this paragraph and further agrees to correct any violations which may occur as soon as notified by Holy Cross Energy. Said corrections will be made at the sole cost and expense of Owner. 3. There is no provision in our estimate for revegetation. Revegetation, if required, must be provided by parties other than Holy Cross Energy. 4. Secondary voltage available will be 480Y/277, three-phase. 5. Secondary facilities shall be installed in accordance with National Electrical Code and Holy Cross Energy specifications. All meter locations must be approved. Any service over 200 amps or 240 volts must have prior written approval from Holy Cross Energy. 6. All underground services shall be installed in conduit ahead of the meter. All underground services must be in conduit beneath roads, driveways, and other areas of difficult excavation. 7. All residential services must have an outside disconnect accessible at all times to Holy Cross Energy personnel. 8. The meter housing must be positioned so the meter faces a driveway or road. 9. Motor protection from phase loss and other voltage problems should be provided. This equipment shall be installed and maintained at the expense of the Owner. 10. It shall be the Owner's responsibility to protect their electric equipment from temporary over voltage or under voltage situations resulting from causes beyond the control of Holy Cross Energy. 11. The above,mentioned cost estimate does not include connect fees or meter deposits, if required. Arrangements for payment of these items and for scheduling the actual meter installation should be made through the local Holy Cross Energy office. 1 2. We attempt to complete all projects in a timely manner. However, highest priority is given to maintaining service to our existing consumers. This fact, along with inevitable construction delays, will not allow us to guarantee a project completion date. 13. All Holy Cross Energy rules and regulations will be followed. Board of County Commissioners May 1 1 , 2017 Page Three 14. When Holy Cross Energy is in receipt of the Owner's check in the amount of $43,600.00, all necessary executed easements, other permits, if required, a completed "Residential Load Information and Meter Location" form or "Commercial Load and Metering Equipment Information" form, the executed trench agreement, and the signed original of this letter agreement (below), the job can be scheduled for construction. Sincerely, HOLY CROSS ENERGY alajd Allen Goad, Engineering Department agoad@holvcross.com (970) 947-5433 AG:MM Enclosure The above terms and conditions are hereby agreed to and accepted By:Fo se aey: 5ri'dA'19dItf E87261AB85464EC... Title: Public works di rector Oct-31-2017 Date: W/O#1 7-22832:78-52: Pitkin County Landfill Overhead Tap 17-22832:Frank JOB ESTIMATE W/O# 22832 Run Date:5/4/2017 Job Name PITKIN CNTY LANDFILL NEW OHD TAP Ant cipated Start Date 7/1/2017 Description OHD TAP&PADMOUNT TRF / Service Location 78-52 Estimating Engineer 6l4Rtfr61tBY 4//e4 Lq-DA et UNIT CATEGORY SUBTOTALS(Before General Adders) `i Mater a Cos Man Hours Equ p.Hours rans ormer Cos ANCHOR $150.80 6.0000 2.6800 CABLE-U.G. $141.30 7.3200 1.0140 CONDUIT $16.59 0.1499 FRAMING $1,935.36 17.6700 4.0000 GROUND-O.H. $45.70 3.0000 GROUND-U.G. $18.30 0.3300 GUY $354.05 1.6000 LIGHT MISC:O.H. $213.24 6.6900 MISC.-U.G. OCR POLE $1,552.85 4.5000 3.2700 SECONDARY $133.16 1.3200 SWITCH-O.H. SWITCHGEAR TERMINATION $2,491.54 27.5800 TRANSFORMER $14.59 3.3300 0.5000 $8 486 18 TRENCH VAULT $1,118.89 4.5000 2.3300 WIRE-0.H. $599.45 17.9440 4.4950 TOTALS $8,785.80 101.9339 18.2890 $8,486.18 JOB TOTALS Total Holy Cross Construction Crew Days 4.36 Total Contractor Construction Crew Days Total Holy Cross ROW Crew Days Average Cost per Day for Construction(Holy Cross&Contractor) $8,266.27 Average Cost per Day for R.O.W.Clearing(Holy Cross) Consumer Cost Ho&Cross Investment TOTAL Total Overhead Construction Cost $20,017.18 $20,017.18 Total Underground Contribution Construction Cost $4,469.34 $4,469.34 Total Underground Deposit Construction Cost $11,545.17 $11,545.17 Total R.O.W.Clearing Cost Total Overhead Transformer Cost Total Underground Transformer Cost $8,486.18 $8,486.18 TOTALS $44,517.86 $44,517.86 Grand Total: $44,517.86 ROUNDED GRAND TOTAL: $44,600.00 ACCOUNTING SUMMARY Consumer Cost Holy Cross Investment TOTAL, Construction Labor Cost $7,907.57 $7,907.57 Construction Material Cost $8 869 27 $8,869.27 Construction Transportation Cost $1 619 96 $1,619.96 Engineering Labor Cost $5 702.21 $5,702.21 Engineer's Modification Cost R.O.W.Labor Cost Cost R.O.W.Transportation Cost Helicopter Cost Transformer Cost. $8,486.18 $8 48618 Overheads on Labor&Material' $11,932.68 $11 932 68 TOTALS: $44,517.86 $44,517.86 ,2 a ., Como ' y 0 2 n tAo LK") Z om / zd o C / f o I m /v o N / 6 ~ �' I bzx Z ° 70 I omo `°_. / � r __, , 0 •< xi , n i r �' p z / CA 0 / Zo / dz v / r Z / to ° u, No tml kq / � OyCo / (DI (MUM cnr. / t CD � zn I 0 � c oco F g 0 cf) I CTI 1—i '' D i / 1rn * 2 1 it o —1 t )C, / co c, / . i 4 'G I Get m A. / / CO 1 no �� • *iz14 rilz n Docu�i , SECURED Certificate Of Completion Envelope Id: B76137A9D4D24BF2A047E0C512DF2C06 Status:Completed Subject: Holy Cross Energy Construction Contract 297.2017 for Review and Signature Source Envelope: Document Pages:6 Signatures: 1 Envelope Originator: Certificate Pages:5 Initials:0 Procurement Mailbox AutoNav: Enabled 1860 Michael Faraday Dr.Suite 100 Envelopeld Stamping: Disabled Reston,VA 20190 Time Zone: (UTC-07:00)Mountain Time(US&Canada) Procurement@PitkinCounty.com IP Address: 173.14.9.53 Record Tracking Status:Original Holder:Procurement Mailbox Location: DocuSign Oct-31-2017 Procurement@PitkinCounty.com Signer Events Signature Timestamp Brian Pettet DocuSignedby. Sent:Oct-31-2017 Brian.Pettet@PitkinCounty.com C ' Viewed:Oct-31-2017 Public works director E87261ABB5464EC_ 9 SI ned:Oct-31-2017 Security Level: Email,Account Authentication (None) Using IP Address: 173.14.9.53 Electronic Record and Signature Disclosure: Accepted:Oct-31-2017 ID:3fd6f78d-d510-449c-9414-836f25344be8 Company Name:Pitkin County,Colorado In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Jeanette Jones COPIED Sent:Oct-31-2017 Jeanette.jones@pitkincounty.com Viewed:Nov-02-2017 BOCC Clerk Pitkin County Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Procurement Mailbox COPIED Sent:Oct-31-2017 Procurement@pitkincounty.com Resent:Oct-31-2017 Procurement Mailbox Viewed:Nov-01-2017 Pitkin County Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Carbon Copy Events Status Timestamp Holy Cross Energy COPIED Sent:Oct-31-2017 agoad@holycross.com Viewed: Nov-01-2017 Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted Oct-31-2017 Certified Delivered Security Checked Oct-31-2017 Signing Complete Security Checked Oct-31-2017 Completed Security Checked Oct-31-2017 Payment Events Status Timestamps Electronic Record and Signature Disclosure Electronic Record and Signature Disclosure created on: Mar-17-2017 Parties agreed to:Brian Pettet ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Pitkin County(we, us or Pitkin County) may be required by law to provide to you certain written notices or disclosures. 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