HomeMy WebLinkAboutbocc.con.327.2017 i)t I °e f'` Pitkin County
{(-ni " ' ` Procurement Cover Sheet
Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed.
Return all Contract Cover Sheets and Contracts/Change Orders/Amendments Task Orders to Procurement
(procuiemenuapitkincounty.com) If not already completed,any contracts$50,000 and over will be routed for signatures
to County Manager and Attorney's Office(if required)by Procurement
Contract Information
Contract Number 327 2017
Project Name 2017 Rio Grande Trail Cense Fence Installation
Contractor Top Notch Fence
Budget Line Item 118.57.02510 82724 __ $
Additional Budget Line $
Item(s) $
(Please fully allocate New S
Contract Total) S
Contract Start Date 11/15/2017
Contract End Date 12/30/2017
Renewal Yes ❑ No®
Retainage Yes$ or io No21
If this is a new contractor,please request they complete and submit to Finance a New Vendor Request Form
Contact Information:
Department Open Space and Trails
County Ted O'Brien County Representative 19701429-6130
Representative Phone
Provide a brief description of the contract:
Cerise Fence Installation at time and materials bassis
Contract Value Summary:
Original Contract Amount $40,000.00
Previous Change Order/Amendment Amount $0.00
This Change order/Amendment amount $0.00
New Contract Total $40,000.00
Procurement Method:
None ❑ Informal❑ Formal S Sole Source ❑ Emergency ❑
Contract Type:
Services/Maintenance ® Construction ❑ Goods,Equipment, Supplies E
Change Order/Amendment E Contract Renewal ❑ Other,please explain D
NOTE: CLERKS OFFICE WILL KEEP ORIGINAL DOCUMENTS IN COMPLIANCE WITH COLORADO STATE
ARCHIVES RETAINAGE SCHEDULE. ALL ATTACHMENTS MUST BE WITH THIS CHECKLIST.
Contract#327.2017 Rev F31.iljaa
Budget Line Item# 118 57 02150 82724
4„fit it N
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NOTICE OF AWARD
Date 11/20/2017
To Top Notch Fence, LLC
Lyn Mast
6472 Galbreth Rd.
Pueblo, CO 81005
RE: 2017 Rio Grande Trail Cerise Fence Installation
The Owner, having duly considered the Proposal re-submitted on Click or tap to enter a
date.for the work or purchase covered by the Contract Document titled 2017 Rio Grande
Trail Cerise Fence Installation, and it appearing that the pricing and other information in
your Proposal Form is fair, equitable and to the best interest of the Owner, the offer in
your Proposal Form is hereby accepted.
In accordance with the terms of the Contract Documents, you are required to execute the
Agreement in one original of contract within ten (10)consecutive days from this Notice of
Award.
In addition,you are required to furnish in the said time Certificates of Insurance evidencing
compliance with the requirement for insurance as stated in the Contract Documents to
Procurement via email at procurement(#pitkincounty.com
PITKIN COUNTY
By:
4
Nov-20-2017
Ben Ferrara Date
Procurement and contracts Manager
ACCEPTANCE OF NOTICE
Receipt of the above Notice of Award is hereby acknowledged
!^ 1
Nov-21-2017
Lyn Mast Date
Managing Partner
Contract#327 2017 #ev,.,on 02/13/20171qm
Budget Line Item#118 57 02150.82724
PITKIN COUNTY CONTRACT FOR PROVISION OF SERVICES
2017 RIO GRANDE TRAIL CERISE FENCE INSTALLATION
THIS CONTRACT, made November 20, 2017 by and between the Board of County
Commissioners of Pitkin County, Colorado, 123 Emma Rd , Suite #106, Basalt, CO 81621,
(hereinafter called the "County") and Top Notch Fence, LLC, 6472 Galbreth Rd, Pueblo, CO
81005 (hereinafter called the"Contractor')to perform the following work 2017 Rio Grande Trail
Cerise Fence Installation ("Project").
Term of Contract: The term of this contract is from November 15, 2017 to December
30, 2017
II. Contractor's Obligations Contractor shall provide all labor and matenals for fence
construction within the Rio Grande Trail Right-of-Way boundary along the Cerise
family ranch land that shall be constructed of five (5) strand, woven and barbed wire,
at a height of not less than fifty-two inches (52"). The top and bottom strands of fence
shall be smooth wire, while the middle three strands are to be woven barbed wire
Bottom wire shall be twelve to sixteen inches (12-16") from ground to allow safe
wildlife passage as noted within "CPW Fencing with Wildlife in Mind" instructional
booklet Creek Clappers shall be utilized as necessary at stream and/or irrigation ditch
crossings.T-posts shall be used for straight sections of fence,evenly spaced at 12' apart
with two wire stays evenly spaced between posts Tensioned wooden H-posts, shall be
incorporated approximately every two-hundred feet(200')or less depending on terrain.
All corners or direction change shall have three (3) wooden post with braces. Existing
gates will be re-used and re-set and new fence will tie into the existing gate locations.
Gate structures shall have wooden Fl-frames with braces, with hinge-post set in
concrete. A map illustrating the boundary line where future fence will be located is
included as Exhibt A.
All work shall be completed per the following fee schedule'
Description Pricing
Time and Labor Included in linear foot pricing_below
Per linear foot of 5-strand fence $2 00
Per wooden H-Post(tensioned) $120 00
Per Corner or Direction Change (3 $150.00
Wooden post with Braces)
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Contract#327.2017 xev,,,on 02/13/2017kjm
Budget line Item#118 57 02150 82724
Per Wooden FI-Frame, braces, and 5130.00
Hinge-Post, set in concrete for existing
Gates
Per Linear Foot of Smooth Wire $0 20
Per Linear Foot of Woven Barbed Wire $0 20
Per T-Post $5.50
Per Wire Stay $0.80 _
Per Wooden Post for H-Frame $18.00
Per Wooden Post for H-Frame Brace $18.00
Per 16' wide by 52"high 6-rail 18 Gauge $250.00
Metal Gate
Per Wooden H-Frame with Braces and $13000
Hinge Post, set in concrete for existing
Gates
HI. Compensation and Expenses, Invoicing, Payment and Offset The County shall
compensate Contractor for its services in accordance with the Project Budget and
Schedule set out in Paragraph B. It is expressly understood and agreed that in no event
will the total compensation and reimbursement to be paid hereunder exceed the sum of
forty thousand dollars and zero cents($40,000 00)for all services rendered. By contract
or amendment, the County and Contractor may reallocate the budget among project
tasks if the total budget amount remains unchanged Contractor shall invoice for the
project monthly based on hours worked, with payment expected within thirty(30)days
of invoice Any payment by the County may be offset by any amount the Contractor
owes the County for any reason.
IV. County's Exclusive Ownership of Work Product. Drawings, specifications,
guidelines and other documents prepared by Contractor in connection with this contract
shall be the property of the County. However, Contractor shall have the right to utilize
such documents in the course of its marketing,professional presentations,and for other
business purposes Contractor assigns to County the copyrights to all work prepared,
developed, or created pursuant to this contract. including the right to. I) reproduce the
work, 21 prepare derivative works; 3) distribute copies to the public; 4) perform the
works publicly; and 5) to display the work publicly. Contractor shall have right to use
materials produced in the course of this contract for marketing purposes and
professional presentations, articles, speeches and other business purposes
V. Pitkin County's Obligations Pitkin County shall administer this contract through
a County Representative. Ted O'Brien, Resource & Trails Manager will manage the
project as the County's Representative. In the event that Ted O'Brien is not available,
an alternate person will be identified and shall assume the County Representative's
duties. The services provided and products delivered by the Contractor under this
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Budget Line Item#118 57 02150 82724
contract will be subject to review by the County's Representatives, or a designee, for
compliance with Contractor's obligations prior to final payment
VI. Termination Prior to Expiration of Contract Term. The County has the right to
terminate this contract,with or without cause,by giving written notice to the Contractor
of such termination and specifying the effective date thereof Such notice shall be given
at (cast ten (10) days before the effective date of such tennination In such event all
finished or unfinished documents, data, studies and reports prepared by the Contractor
pursuant to this contract shall become the County's property. Contractor shall be
entitled to receive compensation in accordance with the contract for any satisfactory
work completed pursuant to the terms of this contract prior to the date of termination.
Notwithstanding the above, Contractor shall not be relieved of liability to the County
for damages sustained by the County by virtue of any breach of the contract by the
Contractor.
VII Independent Contractor Status
A. The parties to this contract intend that the relationship between them contemplated
by the contract is that of independent contractor. Contractor, and any agent,
employee, or servant of Contractor shall not be deemed to be an employee, agent,
or sen ant of Pitkin County.
B. Contractor is not required to offer his services exclusively to Pitkin County under
this contract. Contractor may choose to work for other individuals or entities during
the term of this contract, provided that the basic services and deliverable products
required under this contract are submitted in the manner and on the schedule
defined under this contract.
C. Contractor warrants that all work produced will conform to all applicable industry
standard of care, skill and diligence in the performance of Contractor's obligations
under this contract
D Contractor shall not attempt to oversee or supervise the work or actions of any
Pitkin County employee, servant or agent in the course of completing work under
this contract
E Contractor is not entitled to any Workers' Compensation benefits through Pitkin
County and is responsible for payment of any federal, state,FICA and other income
taxes
VIII. Assignability. This contract is not assignable by either party. Any use of
subcontractors by the Contractor for perfomance of this contract must be accepted in
writing by the County
IX Severability. In the event that any provision of this contract shall be held to be invalid
or unenforceable, the remaining provisions of this contract shall remain valid and
binding upon the parties hereto.
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Budget Line Item#118 57.02150.82724
X. Integration and Modification
A. This contract represents the entire and integrated contract between the County and
the Contractor and supersedes all prior negotiations, representations, or contract,
either written or oral.This contract maybe amended only by written contract signed
by both the County and the Contractor
B. The County may,from time to time,request changes in the scope of services of the
Contractor to be performed hereunder. Such changes, including the increase or
decrease in the amount of the Contractor's compensation, which are mutually
agreed upon between the County and the Contractor, shall be in wnting and upon
execution shall become part of this contract.
XI Indemnity.
A. The Contractor agrees to indemnify,hold harmless and,not excluding the County's
right to participate, defend the County. its subsidiary, parent, associated and/or
affiliated entities, successors, or assigns, its elected officials, trustees, employees,
agents, volunteers, and any jurisdiction or agency issuing permits for any work
included in the project, hereinafter referred to as indemnitee, from all suits and
claims, including attorney's fees and cost of litigation, actions, loss, damage,
expense, cost or claims of any character or any nature arising out of the work done
in fulfillment of the terms of this Contractor on account of any act,claim or amount
arising or recovered under workers' compensation law or arising out of the failure
of the Contractor to conform to any statutes, ordinances, regulation, law or court
decree. It is agreed that the Contractor will be responsible for primary loss
investigation,defense and judgment costs where this contract of indemnity applies.
In consideration of the award of this contract, the Contractor agrees to waive all
rights of subrogation against the County its subsidiary, parent. associated and/or
affiliated entities, successors, or assigns, its elected officials, trustees, employees,
agents,and volunteers for losses arising from the work performed by the Contractor
for the County.
B The Contractor further shall investigate, process, respond to, adjust, provide
defense for and defend,pay or settle all claims,demands,or lawsuits related hereto
at its sole expense and shall bear all other costs and expenses related thereto, even
if the claim, demand or lawsuit is groundless, false or fraudulent.
XII. Insurance. Contractor and subcontractors shall procure and maintain until all of their
obligations have been discharged, including any warranty periods under this Contract
are satisfied, insurance against claims for injury to persons or damage to property which
may arise from or in connection with the performance of the work hereunder by the
Contractor, its agents, representatives, employees or subcontractors.
The insurance requirements herein are minimum requirements for this Contract and in
no way limit the indemnity covenants contained in this Contract. The policies shall
include, or be endorsed to include, the following provision On insurance policies
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Contract tt 327.2017 Revmon 02/13/2017qm
Budget Lane Item b 118 57 02150 82724
where the County is named as an additional insured,the County shall be an additional
insured to the full limits of liability purchased by the Contractor even if those limits of
liability are in excess of those required by this Contract.
The County in no way warrants that the minimum limits contained herein are sufficient
to protect the Contractor from liabilities that might arise out of the performance of the
work under this Contract by the Contractor, its agents, representatives, employees, or
subcontractors. The Contractor shall assess its own nsks and if it deems appropriate
andior prudent, maintain higher limits and/or broader coverages. The Contractor rs not
relieved of any liability or other obligations assumed or pursuant to the Contract by
reason of its failure to obtain or maintain insurance in sufficient amounts, duration, or
types. Commercial General Liability Completed Operations coverage must be kept in
effect for up to three (3)years after completion of the project.
A Coverage and Limits of Insurance. Contractor shall provide coverage with limits
of liability requirements provided that the coverage is written on a"following form"
basis.
I) Statutory Workers' Compensation. Colorado statutory minimums
a Policy shall contain a waiver of subrogation against the County.
b This requirement shall not apply when a contractor or subcontractor
is exempt under Colorado Workers' Compensation Act AND when
such contractor or subcontractor executes the appropriate sole
proprietor waiver form
Minimum Limits:
Coverage A(Workers' Compensation) Statutory
Coverage B (Employers Liability) $ 500,000
$ 500,000
$ 500,000
2) Commercial General Liability—ISO ICG 0001 form or equivalent.
(IVith County named as an additional rrisured)
Minimum Limits.
General Aggregate $ 2,000,000
Products/Completed Operations Aggregate $ 2,000,000
Each Occurrence Limit $ 1,000,000
Personal/Advertising Injury $ 1,000,000
Fire Damage(Any One Fire) $ 50,000
Medical Payments(Any One Person) $ 5,000
Coverage to include:
• Premises and Operations
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Contract#327 2017 Revision 02/13/ZO17pm
Budget Line Item II 118 57 02150 82724
• Explosions,Collapse and Underground Hazards
• Personal / Advertising Injury
• Products / Completed Operations
• Liability assumed under an Insured Contract(including defense costs assumed under
contract)
• Independent Contractors
• Designated Construction Project(s) General Aggregate Limit, ISO CG 2503 (1997
Edition or equivalent)
• Additional Insured—Owners, Lessees or Contractors Endorsement, ISO Form 2010
(2004 Edition or equivalent)
• Additional Insured—Owners, Lessees or Contractors Endorsement, ISO CG 2037
(2004 Edition or equivalent)
• The policy shall be endorsed to include the following additional insured language
on the Additional Insured Endorsements specified above "County, its subsidiary,
parent, associated anchor affiliated entities, successors, or assigns, its elected
officials,trustees, employees,agents, and volunteers named as an additional insured
with respect to liability and defense of suits arising out of the activities performed
by, or on behalf of the Contractor, including completed operations".
3) Auto Liability. Bodily injury and property damage for any owned,
hired and non-owned vehicles used in the performance of this Contract.
Minimum Limits: Statutory
Coverage Bodily/Property Damage(Each Accident) $ 1,000.000
4) Special Coverages (check as appropriate and insert amount)
a. ❑ Performance Bond $
b. ❑ Professional Errors and Omissions
c. ❑ Aircraft Liability
d ❑ Owner's Protects e
e. ❑ Builder's Risk
E ❑ Boiler and Machinery
g. 0 Loss of Use Insurance
h. ❑ Pollution Liability
i. ❑ Cnme. including Employee Dishonesty Coverage. or Fidelity
Bond
B. Proof of Insurance
I) Each insurance policy required by the insurance provisions of this
Contract shall provide the required coverage and shall not be suspended.
voided or canceled except after thirty(30)days prior written notice has been
given to the County, except when cancellation is for non-payment of
premium, then ten (10) days prior notice may he given. Such notice shall
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Contract a 327 2017 Rensoon 02/13/2017kim
Budget Line Item#118 57 02150 82724
be emailed directly to Procurementfq:pitkincounty corn. If the insurance
carrier will not provide the required notice, the Consultant/Contractor and
or its insurance broker shall notify the County of any cancellation, or
reduction in coverage or limits of any insurance within seven (7) days of
receipt of insurers' notification to that effect. Simultaneously with the
Certificates of Insurance, the Contractor shall file with the Project Lead a
certified statement as to claims pending against the required coverages,
reserves established on account of such claims, defense costs expended and
amounts remaining on policy limits.
2) In addition, these Certificates of Insurance shall contain the following
clauses
a The contractor's insurance shall be primary and non-contributory with
any insurance or self-insurance purchased by the County.
b The insurance companies issuing the policy or policies hereunder shall
have no recourse against the County of Pitkin for payment of any
premiums or for assessments under any fort of policy.
c. Any and all deductibles or self-insured retentions m the above-
described insurance policies shall be assumed by and be for the
amount of,and at the sole expense of the Contractor.
d Location of operations shall be: "all operations and locations at which
work for the referenced Project is being done."
3) Certificates of Insurance for all renewal policies shall be delivered to
the County's Representative at least fifteen (15) days prior to a policy's
expiration date except for any policy expiring on the expiration date of this
contract or thereafter
4) The County reserves the right to request and receive a copy of any
policy and any policy endorsement at any time during the term of this contract.
XIII. Exemptions and Preferences. All purchases of construction or building or any other
materials for this contract shall not include Federal Excise Taxes or Colorado State or
local sales or use taxes Pitkin County is exempt from such taxes under registration
numbers 98-02624 and 84-78000-5k
XIV Records The Contractor shall maintain comprehensive, complete and accurate
books, records, and documents concerning its performance relating to this contract for
a period of three (3) years after final payment under the contract and the County shall
have the right within the three(3) year period to inspect and audit these books,records
and documents, upon demand, in a reasonable manner and at reasonable times, for the
purpose of determining, by accepted accounting and auditing standards, compliance
with all provisions of the contract and applicable law.
7
Contract#327.2017 Revision 02/13/2017gm
Budget Line Item#118 57.02150 82724
XV Contract Made in Colorado. The parties agree that this contract was made in
accordance with the laws of the State of Colorado and shall be so construed Venue is
agreed to be exclusively in the courts of Pitkin County, Colorado.
XVI. Attorney's Fees. In the event that legal action is necessary to enforce any of the
provisions of this contract, the substantially prevailing party shall be entitled to its costs
and reasonable attorney's fees.
XVII. Governmental Immunity. Contractor agrees and understands that Pitkin County is
relying on and does not waive, by any provision of this contract, the monetary
limitations or terms (presently $150,000 per person and $600,000 per occurrence) or
any other rights, immunities, and protections provided by the Colorado Governmental
Immunity Act. 24-10-101, et seq., C.R.S., as from time to time amended, or otherwise
available to Pitkin County or any of its officers, agents or employees. Further, nothing
in this contract shall be construed or interpreted to require or provide for indemnification
of the Contractor by the County for any injury to any person or any property damage
whatsoever which is caused by the negligence or other misconduct of the County or its
agent or employees.
XVIII. Current Year Obligations The parties acknowledge and agree that any payments
provided for hereunder or requirements for future appropriations shall constitute only
currently budgeted expenditures of Pitkin County. Pitkin County's obligations under
this contract are subject to Pitkin County's annual right to budget and appropriate the
sums necessary to provide the services set forth herein. No provisions of the contract
shall constitute a mandatory charge or requirement in any ensuing fiscal year beyond
the then current fiscal year of Pitkin County. No provision of the contract shall be
construed or interpreted as creating a multiple-fiscal year direct or indirect debt or other
financial obligation of Pitkin County within the meaning of any constitutional or
statutory debt limitation. This contract shall not directly or indirectly obligate Pitkin
County to make any payments beyond those appropriated for Pitkin County's then
current fiscal year No provisions of this contract shall be construed to pledge or create
a lien on any class or source of Pitkin County's moneys, nor shall any provision of this
contract restrict the future issuance of Pitkin County's bonds or any obligations payable
from any class or source of Pitkin County's money
XIX. Notice. Any notice required or permitted under this Agreement shall be in writing
and shall be provided by electronic delivery to the e-mail addresses set forth below and
by one of the following methods 1) hand-delivery or 2) registered or certified mail,
postage pre-paid to the mailing addresses set forth below. Each party by notice sent
under this paragraph may change the address to which future notices should be sent.
Electronic delivery of notices shall be considered delivered upon receipt of
confirmation of delivery on the part of the sender. Nothing contained herein shall be
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Contract N327.2017 uev'son 02/13/2l7km
Budget line Item 11 118 57 02150 82724
construed to preclude personal service of any notice in the manner prescribed for
personal service of a summons or other legal process.
To Pitkin County' with copies to:
Ted O'Brien Pitkin County Attorney's Office
806 West Hallam St 123 Emma Rd , Suite#204
Aspen, CO 81611 Basalt, Colorado 81621
Email. ted obricn(a'pitkincounty.com Email: Attomeyraipitkincounty corn
To Contractor.
Top Notch Fence, LLC
6472 Galbreth Rd
Pueblo, CO 81005
Phone: (719) 565-9573
Email. lyn(k topnotchfencellc net
XX. Public Contracts for Services and Public Contracts with Natural Persons In
conformance with the provisions of C R S. §§ 8-17.5-101, et seq , as amended and
C.R S. §§ 24-76.5-101, ei seq , as amended.
A. PUBLIC CONTRACTS FOR SERVICES. §§8-17.5-101, et seq. C.R.S.
[Not applicable to agreements relating to the offer, issuance, or sale of securities,
investment advisory services or fund management services, sponsored projects,
intergovernmental agreements, or information technology services or products and
services]Contractor certifies, warrants, and agrees that it does not knowingly employ
or contract with an illegal alien who will perform work under this Contract and will
confirm the employment eligibility of all employees who arc newly hired for
employment in the United States to perform work under this Contract, through
participation in the E-Verify Program established under Pub L. 104-208 or the State
verification program established pursuant to §8-17.5-102(5)(c), C.R.S., Contractor
shall not knowingly employ or contract with an illegal alien to perform work under this
Contract or enter into a contract with a Subcontractor that fails to certify to Contractor
that the Subcontractor shall not knowingly employ or contract with an illegal alien to
perform work under this Contract Contractor (i) shall not use E-Verify Program or
State program procedures to undertake pre-employment screening of Job applicants
while this Contract is being performed, (ii) shall notify the Subcontractor and the
contracting State agency within 3 days if Contractor has actual knowledge that a
Subcontractor is employing or contracting with an illegal alien for work under this
Contract, (iii) shall terminate the subcontract if a Subcontractor does not stop
employing or contracting with the illegal alien within 3 days of receiving the notice,
and(iv) shall comply with reasonable requests made in the course of an investigation,
undertaken pursuant to §8-17 5-102(5), C.R.S , by the Colorado Department of Labor
and Employment. If Contractor participates in the State program, Contractor shall
deliver to the contracting State agency, Institution of Higher Education or political
subdivision, a written, notarized affirmation, affirming that Contractor has examined
9
Contract#327 2017 aevmon 02/13/2017km
Budget Line Item#118 57.02150 82724
the legal work status of such employee, and shall comply with all of the other
requirements of the State program If Contractor fails to comply with any requirement
of this provision or §§8-175-101 et seq., C.R.S., the contracting State agency,
institution of higher education or political subdivision may terminate this Contract for
breach and, if so terminated, Contractor shall be liable for damages
B. PUBLIC CONTRACTS WITH NATURAL PERSONS.§§24-76.5-101,et seq.,
C.R.S.
Contractor,if a natural person 18 years of age or older,hereby swears and affirms under
penalty of perjury that he or she (i) is a citizen or otherwise lawfully present in the
United States pursuant to federal law, (ii) shall comply with the provisions of §§24-
76.5-101 et seq., C.R S , and (iii) has produced one form of identification required by
§24-76.5-103, C R S prior to the Effective Date of this Contract.
10
Contract tt 327.2017 Revsmn 02/13/2017kim
Budget Line Item N 118 57 02150 82724
IN WITNESS WHEREOF,the parties have executed this Contract as of the date first set out herein
above
TOP NOTCH FENCE, LLC
Nov-21-2017
Lyn Mast Date
Managing Partner
PITKIN COUNTY, COLORADO
_ Nov-20-2017
Ted O'Brien Date
Resource and Trails Manager
11
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Docu5iB.r.,
Certificate Of Completion
Envelope Id FB58EE125FB24F37AC865F1C82A6849B Status Completed
Subject Top Notch Fence I Pitkin County Contract 327 2017 for Review and Signature
Source Envelope
Document Pages 14 Signatures 4 Envelope Originator
Certificate Pages 5 Initials 0 Procurement Mailbox
AutoNav Enabled 1860 Michael Faraday Dr Suite 100
Envelopeld Stamping Disabled Reston,VA 20190
Time Zone (UTC-0700)Mountain Time(US 8 Canada) Procurement@PitkinCounty corn
IP Address 198 233 197 98
Record Tracking
Status Original Holder Procurement Mailbox Location DocuSign
Nov-20-2017 Procurement@PitkinCounty corn
Signer Events Signature Timestamp
Ben Ferrara Sent Nov-20-2017
ben ferrara@pitkmcounty corn "` "^�^" Viewed Nov-20-2017
Procurement and Contracts Manager Signed Nov-20-2017
Pitkin County
Security Level Email,Account Authentication Using IP Address 198 233 197 98
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Ted O'Brien Sent Nov-20-2017
ted obnen@pitkincounty corn 2 #S— _ Viewed Nov-20-2017
Resource and Trails Manager Signed Nov-20-2017
Security Level Email,Account Authentication
(None) Using IP Address 17420922214
Signed using mobile
Electronic Record and Signature Disclosure:
Accepted Nov-20-2017
ID 2ea84e9c-tadd-4340-ada3-3181924423a2
Company Name Pitkin County,Colorado
Lyn Mast Sent Nov-20-2017
lyn@topnotchfencellc net 'y Viewed Nov-21-2017
Managing Partner Signed Nov-21-2017
Security Level Email,Account Authentication
(None) Using IP Address 1010310112
Electronic Record and Signature Disclosure
Accepted Nov-21-2017
ID 9e35bbd3-ldfa-4e39-ab83-a2d5f3b10a29
Company Name Pitkin County,Colorado
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Carbon Copy Events Status Timestamp
Fran Soroka COPIED Sent Nov-21-2017
fran soroka@pitkincounly corn Viewed Nov-22-2017
Administrative Specialist
Security Level Email,Account Authentication
(None)
Electronic Record and Signature Disclosure:
Accepted Mar-30-2017
ID c9d56941-b25d-4d28-ab5e-33cb0a868c36
Company Name Pitkin County,Colorado
Jeanette Jones COPIED Sent Nov-21-2017
Jeanette Jones@pitkincounty corn Viewed Nov-28-2017
BOCC Clerk
Pitkin County
Security Level Email,Account Authentication
(None)
Electronic Record and Signature Disclosure
Not Offered via DocuSign
Procurement Mailbox COPIED Sent Nov-21-2017
procurement@pitkincounty corn COPIED Nov-21-2017
Procurement Mailbox Viewed Nov-21-2017
Pitkin County
Security Level Email,Account Authentication
(None)
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted Nov-21-2017
Certified Delivered Security Checked Nov-21-2017
Signing Complete Security Checked Nov-21-2017
Completed Security Checked Nov-21-2017
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
Electronic Record and Signature Disclosure created on Mar-17-2017
Parties agreed to Ted O'Brien,Lyn Mast,Fran Soroka
ELECTRONIC RECORD AND SIGNATURE DISCLOSURE
From time to time, Pitkin County(we, us or Pitkin County)may be required by law to provide to
you certain written notices or disclosures. Described below are the terms and conditions for
providing to you such notices and disclosures electronically when we send you documents for
electronic signature.
Acknowledging your Access, Intent, and Consent to Receive and Sign Materials
Electronically
To confirm to us that you can access this information electronically, which will be similar to
other electronic notices and disclosures that we will provide to you, please venfy that you were
able to read this electronic disclosure and that you also were able to print on paper or
electronically save this page for your future reference and access or that you were able to e-mail
this disclosure and consent to an address where you will be able to print on paper or save it for
your future reference and access. Further. if you consent to receiving notices and disclosures
exclusively in electronic format on the terms and conditions descnbed above. please let us know
by clicking the 'I agree'button below
By checking the 'I Agree' box, I confirm that
• I am establishing my intent to be bound to the transaction. and indicating that I am fully
aware of the purpose for which the signature is being provided
• I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF
ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document, and
• I can print on paper the disclosure or save or send the disclosure to a place where I can
print it,for for future reference and access; and
• Until or unless I notify Pitkin County as described above, I consent to receive from
exclusively through electronic means all notices,disclosures, authorizations,
acknowledgements, and other documents that are required to be provided or made
available to me by Pitkin County during the course of my relationship with you.
Signing Documents without a Pitkin County DocuSign Account:
Pitkin County may not require all document signers to be authorized users of(he Pitkin County
DocuSign Account. Please read the information below carefully and thoroughly, and if you can
access this information electronically to your satisfaction and agree to these terms and
conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of this
document When you don't have a DocuSign Account, you will be provided the opportunity to
agree to the Legal Disclosure each time you open an "envelope" for signing, at this time, you can
download and retain this disclosure. Pitkin County will forward completed documents that
you've reviewed, processed or signed via email. Should you require copies of these signed
documents (e g., if they get deleted from your email account)you should request those
documents from Pitkin County under the Colorado Open Records Act by contacting the Pitkin
County custodian who sent you the document for signature.
Signing Documents with a Pitkin County DocuSign Account:
Please read the information below carefully and thoroughly, and if you can access this
information electronically to your satisfaction and agree to these terms and conditions, please
confirm your agreement by clicking the 'I agree'button at the bottom of this document.
Getting paper or electronic copies
At any time, you may request from us a paper or electronic copy of any record provided or made
available electronically to you by us. For such copies, as long as you arc an authorized user of
the DocuSign system you will have the ability to download and print any documents we send to
you through your DocuSign user account for a limited period of time (usually 30 days) after such
documents are first sent to you. After such time, if you wish for us to send you paper or
electronic copies of any such documents from our office to you, you u ill be charged a$0
per-page fee You may request delivery of such paper or electronic copies from us by following
the procedure described below.
Withdrawing your consent
If you are an authorized DocuSign Account holder, you can decide to receive notices and
disclosures from us electronically, you may at any time change your mind and tell us that
thereafter you want to receive required notices and disclosures only in paper format. Described
below is the process for informing us of your decision to receive future notices and disclosure in
paper format and also how to withdraw your consent to receive notices and disclosures
electronically.
Consequences of changing your mind
If you elect to receive required notices and disclosures only in paper format. it will slow the
speed at which we can complete certain steps in transactions with you and delivenng services to
you because we will need first to send the required notices or disclosures to you in paper format,
and then wait until we receive back from you your acknowledgment of your receipt of such
paper notices or disclosures To indicate to us that you are changing your mind, you must
withdraw your consent using the DocuSign 'Withdraw Consent' form on the signing page of your
DocuSign account. This will indicate to us that you have withdrawn your consent to receive
required notices and disclosures electronically from us and you will no longer be able to use your
DocuSign user account to receive required notices and consents electronically from us or to sign
electronically documents from us.
All notices and disclosures will be sent to you electronically
Unless you tell us otherwise in accordance with the procedures described herein, we will provide
electronically to you through your DocuSign user account all required notices, disclosures.
authorizations, acknowledgements, and other documents that are required to be provided or
made available to you during the course of our relationship with you To reduce the chance of
you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required
notices and disclosures to you by the same method and to the same address that you have given
us Thus, you can receive all the disclosures and notices electronically or in paper format through
the paper mail delivery system. If you do not agree with this process,please let us know as
described below. Please also see the paragraph immediately above that describes the
consequences of your electing not to receive delivery of the notices and disclosures
electronically from us.
How to contact Pitkin County:
You may contact us to let us know of your changes as to how we may contact you electronically.
to request paper copies of certain information from us, and to withdraw your prior consent to
receive notices and disclosures electronically as follows.
To contact us by email send messages to: susan.sullivan@pitkincounty.com
To advise Pitkin County of your new e-mail address
To let us know of a change in your e-mail address where we should send notices and disclosures
electronically to you, you must send an email message to us at Susan sullivan@pitkincounty.com
and in the body of such request you must state your previous e-mail address, your new e-mail
address
In addition, you must notify DocuSign, Inc to arrange for your new email address to he reflected
in your DocuSign account by following the process for changing e-mail in DocuSign.
To request paper or electronic copies from Pitkin County
To request delivery from us of paper or electronic copies of the notices and disclosures
previously provided by us to you electronically, you should request those documents from Pitkin
County under the Colorado Open Records Act by contacting the Pitkin County custodian who
sent you the document for signature. .
To withdraw your consent with Pitkin County
To inform us that you no longer want to receive future notices and disclosures in electronic
format you may
r decline to sign a document from within your DocuSign account, and on the subsequent
page, select the check-box indicating you wish to withdraw your consent, or you may;
ii. send us an e-mail to susansulhvan@pitkincounty com and in the body of such request
you must state your e-mail, full name, Postal Address, telephone number, and account
number.
Required hardware and software
Operating Systems: Windows2000 or WindowsXP
Browsers (for SENDERS): Internet Explorer 6.0 or above
Browsers (for SIGNERS): Internet Explorer 6.0,Mozilla FireFox 1.0,
NetScape 7.2 (or above)
Email. Access to a valid email account
Screen Resolution: 800 x 600 minimum
Enabled Security Settings.
•Allow per session cookies
•Users accessing the Internet behind a Proxy
Server must enable HTTP 1.1 settings via
proxy connection
** These minimum requirements are subject to change. If these requirements change, we will
provide you with an email message at the email address we have on file for you at that time
providing you with the revised hardware and software requirements, at which time you will
have the right to withdraw your consent