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HomeMy WebLinkAboutpitkin.planning.273514200851 (2017)DOCUMENT LAYOUT THIS FILE MAY OR MAY NOT CONTAIN ALL OF THE INFORMATION LISTED BELOW IN THE FOLLOWING ORDER Summary Sheet Resolution for the BOCC and/or P&Z Ordinance for the BOCC and/or P&Z Determination for the Hearing Officer Administrative Determination Staff Memo Application Public Notice, Acceptance Letter, Referral(s) Letter Site Plan Miscellaneous Plat(s) Parcel ID: 2735-14-2-00-851 Application Date: 8/13/17 Case No: SPE020-1 Description: Ragnar Relay Colorado 2017 Temporary Commercial Use/Special Event Planner: Permit # Copies: Date: 8/26/17 NEED MONEY do not allow in 2018 until paid Allocated Hours: 3 Project Address: 861 MAROON CREEK RD, ASPEN, CO 81611 % Over Hours: 3.6 Property Owner: BLAIR Owner's REP: WILLIAM STRAUSS REP's Email: will@ragnerrelay.com Referrals: ALL OTHER REFERRALS Comments Due Date: Meetings: Meeting Date: Review Body: Public Hearing? Notice Date: Meeting Notes 1st Meeting: Address: 12 S 400 W Owner Phone: (940) 391-4583 SALT LAKE CITY, UT 84101 Address: 12 SOUTH 400 WEST REP's Phone: (318) 318-1097 SALT LAKE CITY, UT 84101 Other Referrals: 2nd Meeting: Approvals: BOCC Resolution #: P&Z Determination #: BOCC Ordinance #: HO Determination #: Admin Determination #: 062-2017 NR Other Information: VR Approval Date: VR Expires Date: Remarks: Application Type: Plat Recorded Date: Plat (Bk, PG): 3rd Meeting: DECISIONS APPLICATION MATERIAL Ragnar Relay Colorado Click HERE for a printer Ragnar Relay Colorado friendly view. Saturday, August 26, 2017 Primary Jurisdiction: Pitkin County Overall Status: Submitted Event Category: City of Aspen - Town of Snowmass Village - Pitkin County Special Event On-line Application Click HERE if you'd like to view the entire on-line application. Specific location(s): Basalt, Snowmass, Woody Creek, Snowmass Village DATES/TIMES: Set-up: 08/26/2017 01:00 AM Start: 08/26/2017 03:00 AM End: 08/26/2017 08:00 PM Dismantle: 08/26/2017 08:00 PM PRIMARY CONTACT: William Strauss Send e-mail Ragnar Relay 12 South 400 West Salt Lake City, UT 84101 Phone: (318) 318-1097 Fax: (801) 499-5023 Work: (877) 837-3529 x.141 OTHER CONTACTS: During event - contact names & phone numbers Primary: William Strauss (318) 318-1097 DETAILS & DOCUMENTS: Event Summary: Event Description Pitkin County 95.30 k 2017.doex Site Plan (and maps): refer to attached course map and Layouts C,' 30 Pitken County Ragnar maps.pdf 913.21k Exchange 30-36 Layouts.pdf 2.88 Megs Communication Plan: All race communications are relayed through Race Cormnand by texting "661- RagnarV From here Race command can send messages to anyone and/ or everyone participating and/or working the event. This includes updates on any changing information during the event. prior to the event updates and communications are visible on our website: https://www.runragnar.com/event- detail/relay/colorado Event Description Pitkin County 95.30 k Emergency Information 2017.doex Pitkin County Event on h-ail.pdf 124.94k Notification boards at Trail Heads Security Plan: View Attachment on Safety. No Alcohol will be dispensed on the course. Security Contact Will Strauss 12 s. 400 W. 2nd Floor. Salt Lake City, UT 84101 (c)801-318-1097, Will@ragnarrelay.com, (Fax) 801-499-5023 Event Description Pitkin County 95.30k refer to section D and E 2017.doex Medical Plan: Attached Event Description section "D" describes Medical Plan Attached Exchange 30-36 show site plans Security Contact Will Strauss 12S400W Salt Lake City, UT 84101 (c) 801-318-1097, will@ragnarrelay.com, (Fax) 801-499-5023 Event Description Pitkin County 95.30k 2017.doex Exchange 30-36 Layouts.pdf 2.88 Megs Safety Plan: Safety Contact information attached with "Event Description Pitkin County file Event Description Pitkin County 95.30 k Event Description and Safety 2017.doex Plan Pitldn County Event on h-ail.pdf 124.94k Notification boards for public on trails Sri TY-ansportation/Traffic Plan: Attached: Exchange Layouts (traffic flow at Exchanges) Pitken County Ragnar Maps (Runner and Traffic flow along course) Event info (see section "F") for Traffic impact/traffic control Exchange 30-36 Layouts.pdf 2.88 exchange info Megs Pitken County Ragnar maps.pdf 913.21 k Course map and Van Traffic Event Description Pitkin County 95.30 k Event info 2017.doex Parking Plan: Attached Exchange 30-36 (parking plan and info) Parking is onsite and free to the public. We have received written approval for use of the properties. Parking attendants will be in place to direct traffic and monitor parking. a local towing company will be called if needed info TBA. Night lighting will be provided during earlier morning and evening hours. see attached site plans for details on parking info Exchange 30-36 Layouts.pdf 2.88 Megs Sanitation/Recycling Plan: Trash and recycling areas will be provided at Exchanges 30 and the Finish Line. All other areas participants are to keep trash in their vehicles. Sanitation Company TBA Portable Restrooms, will be provided at every exchange. 3 to 4 portable toilets at Exchanges 31,32,33,34,35. 5 to 6 portable toilets at Exchange 30 and finish line. Refer to site plan on section 2 for placement. Portable restroom provider TBA Alcohol Mitigation Plan: Any and all sales of alcohol, food, and other drinks will be offered from the businesses at Snowmass Village not Ragnar Relay Accessibility Plan: all exchange site plans have a clear path of travel. Parking for the disabled is clearly mark. 10% of our toilets will be ADA compliant. All food, beverage and vending areas will be accessible. Egress lighting will operate beyond dusk hours via parking lighting or light towers Food Permit: Fruit will be given to runners at the fmish line- etc bananas and oranges. No food concession or cooking will occur in Pitkin County. Fruit will be storage overnight in the back of a box truck. Parks/Open Space Permit: Reviewed and accepted: YES Sales Tax & Bus. License: Ragnar Relay Colorado Ragnar Relay Events 12 S. 400 W. 2nd floor, Salt Lake City, UT 84101 12 S. 400 W. 2nd floor, Salt Lake City, UT 84101 12 S. 400 W. 2nd floor, Salt Lake City, UT 84101 phone 877-837-3529 Fax 801-499-5023 Mike Hogan 303-810-1500 mhogan@ragnarrelay.com Colorado Sales Tax License Number: 26813305-004-51,5 Product Sold: Ragnar Merchandise Reviewed and accepted: YES Public Notification: Attached are signs we plan to use along all trail heads to mitigate the impacts of our event to the public. Pitkin County Event on Trail.pdf 124.94 k Liability Insurance: Attached are COI's for Pitken County and Snowmass Village Pitkin County.pdf 145.39 k Snowmass Holding Company.pdf 145.97 k There are no agencies currently assigned to approve this event. I July 25, 2017 RE — Special Event Additional Information- Ragnar Relay Colorado 2017 Dear John and Janet, Attached, please find information on the Ragnar Relay Colorado 2017 event benefitting St. Jude's Children's Research Hospital. This document is to serve as additional information. Included information: A. Event Description B. Date and Hours of Event C. Exchange Points D. Safety, Emergencies and First Aid E. Officer services F. Traffic Impact/ Traffic Control G. Waste Receptacles H. Signage Plan We believe in providing a quality event that is safe and fun for participants and all involved. I look forward to working with you on this year's event. Please contact me regarding any questions you may have. Best Regards, Will Strauss I Race Director Ragnar Relay Series ( Ragnar Events, LLC 12 South 400 West 2"d Floor Salt Lake City, UT 84101 T 877 837-3529 ext 1411 F 801499 5023 ( C 801318 1097 will@raRnarrelay.com I www.ragnarrelay.com A. Event Description The Ragnar Relay Colorado is a long distance running relay race that will start at Copper Mountain Resort on Friday, August 25,2017 and finish in Snowmass Village on Saturday, August 26, 2017. • We anticipate 200 teams to participate in the event. Each team is comprised of 6-12 individuals and 1-2 vehicles. Therefore, we anticipate about 2,400 participants and 400 vehicles to be involved in the race. Only 200 vehicles will be present on Pitkin County Open Space and Trails governed areas. • During the relay, each team member runs three legs. Only one person from each team will be running on the course at a time. There will only be 200 runners on the course at any given time. • Start times are staggered, beginning at 5:00 AM and will continue until 1:00 PM. The objective for the staggered start time is to spread the participants out so that the impact on local traffic will be minimal to avoid large groups of runners clustering together. • The entire group of runners will typically be spread out over a span of 30-40 miles. • Runners are instructed to obey all traffic laws and regulations. The race course will utilize sidewalks, running paths, bike lanes, and road shoulders. • We do not foresee a need to close any lanes of traffic or close any running paths to pedestrians or bike traffic. B. Date and hours of the event: August 26, 2017 We anticipate runners in Pitkin County from 5:00 AM until 9:00 PM. C. Exchange Points Teams pass the baton from one runner to the next at minor and major exchange points. An exchange includes portable toilets, an exchange area, and traffic cones used for crowd control. A minor exchange is where a single van from each team will briefly stop to switch runners. There are 30 minor exchanges along the course. A major exchange occurs every 6 exchanges and is where teams will pass the baton to the next van. There are 5 major exchanges along the course. Ragnar is in the process of obtaining permission from the various locations for the use of exchanges. Exchange Points in Pitkin County: • Exchange 30: Basalt Middle School — 51 School Street, Basalt, CO 81621 • Exchange 31: Basalt Community Church —167 Holland Hills Rd, Basalt, CO 81621 • Exchange 32: Basalt High School —600 Southside Dr, Basalt, CO 81621 • Exchange 33: Arciero Trail Head — 78 N River Rd., Snowmass, CO 81654 • Exchange 34: Brush Creek Intercept Lot— Intersection of HWY 82 and Brush Creek Rd., Aspen, CO 81611 • Exchange 35: Snowmass Recreation Center— 2835 Brush Creek Rd., Snowmass Village, CO 81615 • Finish Line: Snowmass Village —73 Wood Rd, Snowmass Village, CO 81615 (closest address, actual finish line location is at Base Village) D. Safety, Emergencies, and First Aid Safety is our top priority. Runners are educated prior to the race concerning event and safety rules as follows: • Each team must have at least six reflective vests and two flashlights. Runners starting their legs during designated night hours must be wearing a reflective vest, tail/butt light and holding a flashlight or headlamp. • Any team -member spectator must wear a reflective vest during these hours when outside their vehicle. • Runners are required to obey all traffic laws and we instruct them to use the sidewalk when available. • Ragnar provides a Race Command number during the race. Runners may text Race Command for any concerns or problems out on the course. • In case of emergency all runners and staff will call 911. Then contact our Race Command number (661-RAGNARI) to let race staff know of the emergency. • We have 8-12 Ragnar Staff and trained volunteers on the course at all times monitoring the course. • A Medic Station and Medical Staff will be located at each major exchange location. These Medic Stations will be equipped to handle heat exhaustion, and all minor sport injuries. We hire EMT intermediate personnel or above, either through a medical staffing agency or directly through local hospitals or emergency service personnel. • In the event of a major medical emergency (i.e. any life threatening condition or injury that requires immediate medical attention) we instruct runners/volunteers to first call 911. • In addition to our own first aid services on the course, we list the local emergency rooms near the course, along with their address and phone number in the race packets. E. Officer services, Course Marshals and Event Notification Flyers Police Officers are stationed throughout the course in specific locations according to the safety demand and traffic flow throughout their jurisdiction. Ragnar will work with Pitkin County Sheriffs office and Colorado State Patrol to determine officer needs. In addition to officers, we will have the following Course Marshal locations manned along the trail system: 1. Basalt High School 2. 2520 Lower River Road/Rio Grande Trail crossing including a water station consisting of 1 table, tablecloth, and 3 5 -gallon jugs of water 3. Phillips Hillside trail crossing at approximately 3700 Lower River Road 4. River Bend Condos trail crossing at approximately 4000 Lower River Road '?S Gerbaz Way trail crossing (6; Pitkin Iron at Lower River Road crossing near Chaparral Drive including a water station consisting of 1 table, tablecloth, and 3 5 -gallon jugs of water ( )Woody Creek Road crossing 0 8. Law enforcement or a certified/trained professional traffic controller must be stationed at the McLain Flats Road crossing on the Rio Grande Trail, and warning signs must be placed on the road above and below the trail crossing for the duration of the event 9. At Jaffee Park entrance from Smith Hill Way 10. Top of Brush Creek Trail where trail crosses Brush Creek Road, below the roundabout Notification flyers will be placed at the following locations within Pitkin County: • Emma Schoolhouse • Basalt High School • Wingo Pedestrian Bridge • Arciero Trailhead • Pitkin Iron road crossing • Jaffee Park turnoff (where runners turn onto dirt trail) • Top and bottom of the Brush Creek Trail • Bottom of the AspenMass Trail, where it crosses over the bridge F. Traffic impact/ traffic control All traffic control measures are to be set up, maintained and removed by A-1 Traffic Control and Barricade, Inc. The following are traffic control measures that will occur within Pitkin County: • No Traffic Control measures in Pitkin County as runners are predominantly on trails and sidewalks G. Waste receptacles Dumpsters and Recylcing bins will be placed at each of our major exchange locations. All trash is taken to the majors. Volunteers and staff will sweep in exchange and make sure they are left clean. H. Signage plan Along the course there will be course signs that communicate to the runners which direction to go, on what side of the road to run, which exchange they are at etc. Directional signs are f -n change of direction only placed at 910 secured example picture M intersections. Wide, .25" corrugated to a delineator of such a sign below. The signs are 42" High,, Thick and are made of plastic. Each sign will be post barricade. An can be seen in the VAN 2 -- LEGS 31-36 -- 29.2 MILES c n ee 8400 8100 0 7800 7500 v 7200 w fi900 Inactive Van Directions: 0.0 Head west on School St toward 2 Rivers Rd 0.1 Turn left onto 2 Rivers Rd 0.6 Turn left onto SH -82 E 12.0 Turn right onto Brush Creek Rd/Co Rd 10 12.2 Slight left to stay on Brush Creek Rd/Co Rd 10 14.7 At the traffic circle, continue straight to stay on Brush Creek Rd/Co Rd 10 16.7 Turn left onto Wood Rd/Wood Run Rd and park in Parking Garage Or continue up Brush Creek Road to Carriage Way and park in # lots Finish: Base Village at Snowmass Village 73 Wood Rd Snowmass Village, CO 0 1 2 3 4 5. 6 7 6 9 10 11 12 13 14 15 16 17 16 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 36 39 40 ROEokd AAGNAR WCOLORADO a LEGs 31-36 LEG 31-- 2.3 MILES -- EASY-- FULL SUPPORT Exchange 31 Basalt Community Methodist church 167 Holland Hills Rd Basalt, CO 81621 39.35107.-107.01462 8000 7800 7600 x 7400 a 7200 .PO 70W 6800 w w 6600 6400 6200 600 Leg Legend: 0.0 Leave Exchange 30 and turn right 2.1 Turn right onto Holland Hills Rd 2.3 Arrive at Exchange 31 Van Directions: 0.1 on Cottonwood Dr 0.2 Turn right on Riverside Dr 0.3 Turn Right on Paved walking path 0.4 Loop around Arbaney Park 0.7 Run behind school and Track 0.9 Right onto Elk Run Dr 1.0 Left onto 2 River Rd Vere Left onto paved Trail 1.1 Continue to run on paved Old Snowmass Trail 2.1 Turn right onto Holland Hills Rd 2.3 Arrive at Exchange 31 Van Directions: 0.1 Head South on 2 Rivers Rd 0.8 Turn left onto SH -82 1.6 Turn Left on Bishop Dr. 1.7 Right on Holland Hills Dr. 1.8 Arrive at Exchange 31 GPS COOROS - ExCH 30: 39.366, -107.030 -- j EXCH 31: 39.351, -107.015 - - TOTAL ELEVATION Loss: -84 Fr. Exch,3o=6631' Exch 31=6773' TOTALELEVATIONGAIN: 226 Fr. NET ELEVATION CHANGE: 142 Fr. 00 0.5 1.0 1.5 2.0 2.5 30 3.5 4.0 4.5 50 55 6.0 6.5 7.0 7.5 8.0 8.5 9.0 9.5 10.0 Distance (Miles) Ra0W4 encNAn W COLOWn Cd LEG 31 LEG 32 -- 2.6 MILES -- EASY -- FULL SUPPORT Exchange 32 Basalt High School 600 Southside Drive Basalt, CO 81621 39.356623, -107.037709 Leg Legend: 0.0 Leave Exchange 31 on Holland 7800 7600 7400 7200 0 7000 Exch 31 =6773' c � j w6800 Exch 32 ='6659' 6600 Hills Rd 0.1 Right onto Holland Hills Dr 0.6 Enter Paved Trail System 1.0 Turn right to go over pedestrian EC00 bridge 1.1 Continue on path 2.6 Arrive at exchange 32 7800 7600 7400 7200 0 7000 Exch 31 =6773' c � j w6800 Exch 32 ='6659' 6600 _.. _. w. Hills Rd 6400 Turn Left on Bishop Dr 6200 Turn Right onto SH -82 EC00 Turn Left onto Basalt Ave. Van Directions: 0.0 Leave Exchange 31 on Holland Hills Rd 0.1 Turn Left on Bishop Dr 0.2 Turn Right onto SH -82 1.5 Turn Left onto Basalt Ave. 1.6 Turn Right on Fiou Ln 1.7 Turn Lefton Southside Dr 2.0 Arrive at Exchange 32. COORDS 131: 39.351, -107.015 32: 39.357, -107.037 L ELEVATION Loss: -263 FT. L ELEVATION GAIN: 149 FT. ELEVATION CHANGE: -144 FT. 0.0 05 le 1.5 20 2.5 3.0 3.5 4.0 4.5 50 5.5 60 65 7.0 7.5 8.0 8,5 90 9.5 10.0 Distance (Miles) iwWRA RAGttA€i C€1Lt1I:Afi13 LEG 32 N LEG 33 -- 3.3 MILES -- EASY -- FULL SUPPORT Exchange 33 Arciero Trail head on N. River Rd 78 N. River Road Snowmass, CO 39.330618, -106.985256 Leg Legend 0.0 Leave Exchange 32 on Rio Grande Trail (Same as incoming runners) 1.5 Run over Pedestrian Bridge 1.6 Turn Right onto Rio Grande Trail 3.3 Arrive at exchange 33 8400 8200 6000 ; 7800 c 7600 0 7400 7200 w w 7000 6800 6600 6400 0.0 Van Directions: 0.0 Leave Exchange 32 on Southside Park at Park and Ride and ONLY SEND Runner who is running Leg 34 to Exchange 33 location Leg Note: Teams will not be allowed at Exchange 33's Chute. Only runner running Leg 34 can cross SH -82 from park and ride parking to get to chute. Teams must wait in parking lot for the runner who just finished leg 33. Police officer here to assist with this. 0.5 1.0 L5 2.0 2.5 3.0 3.5 4.0 4.5 5.0 55 6D 65 - 7.0 7.5 8.0 8.5 9.0 9.5 10.0 Distance (Miles) arobok4 BACFJOtR F � BOLO fiA17g - LEG 33 IM DL 0.4 Turn Right on Fiou Ln 0.4 Turn Left onto Basalt Ave. 0.6 Turn Right onto SH -82 E 4.2 Turn Right on Snowmass Creek Rd (CO Rd -11) 4.2 Arrive at Exchange 33 Parking at the Park and Ride across from Conoco Park at Park and Ride and ONLY SEND Runner who is running Leg 34 to Exchange 33 location Leg Note: Teams will not be allowed at Exchange 33's Chute. Only runner running Leg 34 can cross SH -82 from park and ride parking to get to chute. Teams must wait in parking lot for the runner who just finished leg 33. Police officer here to assist with this. 0.5 1.0 L5 2.0 2.5 3.0 3.5 4.0 4.5 5.0 55 6D 65 - 7.0 7.5 8.0 8.5 9.0 9.5 10.0 Distance (Miles) arobok4 BACFJOtR F � BOLO fiA17g - LEG 33 IM LEG34--9.5MILES -- VERY HARD-- NO t. SUPPORT Exchange 34 Leg Legend: Van Directions: Bush Creek Intercept Park and Ride - ALL VANS DRIVE MUST DRIVE TO Intersection of HWY 82 & Brush Creek Rd 0.0 Leave Exchange 33 on paved Rio EXCHANGE 34 Vans are not allowed on Snowmass Village, CO 81615 Grande Trail lea 34 39.25141, -106.88247 8.3 Turn Right onto Western Mobile Mountain Rd 0.0 Leave Exchange 33 by Turning Leg Note: 8.5 Turn Right onto Smith Hill Way Right (West) on SH -82 Ragnar will provide 2 water stations on this 8.7 Veer Right onto Aspen Mass Trail 8.6 Turn Left on Brush Creek Rd leg. VANS will not see runners on this leg. 9.5 Arrive at Exchange 34 8.7 Arrive at Exchange 34 NO VANS ALLOWED ON LOWER RIVER ROAD/CO RD 16 - NO VAN SUPPORT 8600 8400 8200 8000 7800 0 7600 7400 mo 7200 700 6870 6600 0.0 0.5 0 1.5 2.0 2.5 3.0 3.5 4.0 4.5 50 5.5 60 6.5 7,0 7.5 84 8.5 9.0 9.5 10.0 Distance (Miles) RftbOA kActtnn W PIOUnAnn LEG 34 LEG 35 -- 3.3 MILES -- EASY-- FULL SUPPORT Exchange 35 Leg Legend: Van Directions: Snowinass Rec Center 2835 Brush Creek Road 0.0 Leave Exchange 34 on paved 0.0 Leave Exchange 34 Straight on Snowmass Village, CO 81615 Brush Creek Trail toward Brush Creek Rd 39.22590, -106.92389 Snowmass 2.9 Arrive at Exchange 35 3.3 Arrive at Exchange 35 9990 8800 8600 8400 c 8200 0 8ppp 7800 w 7600 7400 7200 7000 0.0 0.5 1.0 1.5 2.0 2.5 3.0 3.5 4.0 4.5 50 5.5 6,0 65 7.0 7.5 8.0 8.5 9.0. 9.5 10.0 Distance (Miles) R be A RdGHAP lev UL011AH LEG 35 LEG 36 -- 62 MILES -- VERY HARD -- NO VAN SUPPORT Leg 36/Finish Line Leg Legend: Base Village at Snowmass Village 73 Wood Road 0.0 Leave Exchange 35 heading Snowmass Village CO 81615 North toward trail - 39.20648, -106.95323 - 0.3 Enter single track dirt Rim Trail 7.5 Right onto Brush Creek Rd. Leg Note: 7.7 Run through Snowmass Village Please carry water and cell phone. Ragnar 7.9 Run Down Ski Hill will provide TWO water stations on this 8.2 Arrive at Finish line leg. There will also be Bike volunteers monitoring runners on this leg. 9600 9400 _ - 9200 x 9300 _. _.. c 8800 0 8600 m I Van Directions:. 0.0 Leave Exchange 35 heading SW on Brush Creek Rd 1.9 Turn left onto Wood RdNVood Run Rd and Park in Parking Garage Or continue up Brush Creek Raod to Carriage Way and park in # lots JExcH 35: 39.226, -106,924 FINISH: 39.208, 106.950 TOTAL ELEVATION Loss: -1362 Fr. TOTAL ELEVATION GAIN: 1966 ET. NET ELEVATION CHANGE: 604 Fr. 1 > 6900 w i 828200_J. 8300. 7M Exch 35 = 7885' 76W 0.0 0.5 LO 1.5 20 2.5 3.0 3.5 40 4.5 5.0 5.5 6.0 6.5 Distance (Miles) Finish=.8489' 7.0 75 8.0 8.5 9.0 9.5 10.0 RftE kA RAGNAR COLORADO LEG 36 W 0 N m N ti N u j a C v N 9 U « m o 0 0 � O 0 U C a' N vi N U L l l` v 0 m "1 N N N M V N CO N rl rl N T N N N V O M M Y _ C (0 N J O l E; N > O LC O v Q l m i C N O m O l x� C E d L vl Y � N LL h0 O W� V NO V J o>Y ~~ >foo a W» r VV C C { N ✓ W 6 O N v', a > m _ w m W J O J lfl m � Y i K � Z N m Y L v� N U W 10 Q xv3i W Qa F- HFHf-F FH�� m SCee x, Tlj 4 , mJh LE—E,e.eangl 1�4t1u.r : Rush Crock Intercept and Ride Ve. INIghR`I'IwtlopT,i'; owo,aansoFugh., 83 and Road creek ford Aspen, Co 91611 ,CaJit nL:z' Key: Parking jilliglig Toilets ]:ISPM-6:45AM yam® Chute Max Parking Space Peak Parking Needs Shift Start End — — — — Cones&Tape A Volunteer No Parking Peak Time Shift 1 6:OOAM 12:15PM F— Van's Path Trash Box `. Shift 2 Runner's Path shift 3 n/a n/a ------------ s. 1 + f �� i I .r ♦ �'I- k `'Air '" A ;f r }Y } r �tii 18�R�61 � ,LI� s R , 3Ysr 1. a. v f 8IN ,, Xg, 777777 CHUTE PLACEMENT^ PARKING INSTRUCTIONS 1::1 ________________________________ -----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------i TRAFFIC CONCERNS ___ VAN/RUNNERFLOW> -. Runnersshould beanthe Eastsideof the bigboulders. PORT-A-POTHE PLACEMENT:'.'= PRIVATE PROERTY CONCERNS OTHER DETAIL NOTES ' Runners will be running Brush Creek Trail towards Snowmass finish line. �Monitoring `IUni$YY Duties A exchange chute. Baton exchange must be between double orange tape. 1 Recording team number on list. Announcing approaching runners race numbers, when slow manage toilets B Make sure runner bib is showing. Assist VolC if needed and make sure parking is doing ok. 1 C 1 Directing runners onto trail. When slow change garbage bags ALL VOLUNTEERS. MAKE SURE EXCHANGE IS SWEPT FOR TRASH AT THE ENO OF THE DAY. DO NOT PUT OUT GARBAGE BAGS, THEY WILL OVERFLOW. JUST PICK UP TRASH AT END. <Inventory Item Quantity 'Inventory Item Quantity Portable Toilets 4 Binders (I per exchange) 1 Additional CONES 4 Exchange BIN O per exchange) 1 Volunteer Hats 10 Water Bottles(Volunteers) 10 Volunteer Goodies 10 Revidon Oates: Exchange Open: Exchange Close: 5:45 PM Ifrd,!Aicurl rp— k ucrd for more layouts use pA,e IJ ; \ 2 ; / c 2y ,\$\ \)$§! 3/}) > \�\\0 &3\t% \ƒ 2}ioN£ \\ \ \ . # \( \\\\)\ \ $ � & i • \ \In(� \&2f m \a G + 2 © 2y � ,\$\ 3/}) > \�\\0 &3\t% � ¥ : \�\\0 \\ \ \ ¥ : w m �5" COLORADO SPECIAL EVENT ON TRAIL CAUTION: LARGE NUMBER OF RUNNERS WILL BE RUNNING UPVALLEY FROM EMMA TO SNOWMASS VILLAGE Saturday, August 26th 2017 PLEASE KEEP TO THE RIGHT ANNOUNCE BEFORE PASSING KEEP PETS LEASHED UNDER PERMIT OF PITKIN COUNTY OPEN SPACE AND TRAILS PRINT DATE 2/15/2017 CERTIFICATE OF INSURANCE - - CERTIFICATE NUMBER 20170202497093 AGENCY: ------------- ESIX 3 LLC THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND dlbla Entertainment & Sports Insurance experts (ESIX) CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES d/b/a Entertainment and Sports Insurance Agency (California) NOT AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES 2727 Paces Ferry Road, Building Two, Suite 1500 BELOW. Atlanta, GA 30339 678-324-3300 (Phone), 678-324-3303 (Fax) NAMED INSURED _ (INSURERS AFFORDING COVERAGE: USA Track & Field Inc Ragnar Events, LLC INSURER A: Philadelphia Indemnity Ins. Co. NAIC #: 18058 132 EaWashington Street, Suite 800 Indianapolis IN 46204 P Y INSURER B: Philadelphia Indemnity Ins. Co. NAIC #: 18058 EVENT INFORMATION. Ragnar Relay Colorado (812512017 - 8/26/2017) POLICY/COVERAGE INFORMATION. THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES, AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. _ INS TYPE OF INSURANCE: POLICY NUMBER(S):[FFECTIVE: I EXPIRES LIMITS. A GENERAL LIABILITY X Occurrence PHPK1569618 11/1/2016 11/1/2017 GENERAL AGGREGATE (Applies Per Event) $3,000,000 12:01 AM 12:01 AM X Participant Legal Liability -- — EACH OCCURRENCE $1,000,000 DAMAGE TO RENTED PREMISES (Each Occ.) $1,000,000 MEDICAL EXPENSE (Any one person) EXCLUDED PERSONAL & ADV INJURY $1,000,000 PRODUCTS-COMPIOP AGG $3,000,000 B UMBRELLA/EXCESS LIABILITY P 1111/2017 X Occurrence HUB561340 11/112016 EACH OCCURRENCE $10,000,000 AGGREGATE (Applies Per Event) $10,000,000 DESCRIPTION OF OPERATIONS/LOCATIONSNEHICLESIEXCLUSIONS ADDED BY ENDORSEMENTISPECIAL PROVISIONS: Coverage applies to USA Track & Field sanctioned events and registered practices, including any directly related activities, such as event set-up and tear -down, participant check-in and award ceremonies. The certificate holder is an additional insured as required by written contract or written agreement, but only for liability arising out of the negligence of the Named Insureds per the following endorsement: Additional Insured - Certificate Holders (Form PI -AM -002) The General Liability policy is primary and non-contributory with respect to the negligence of the Named Insureds (Form CG 00 01). The General Liability policy contains a blanket Waiver of Subrogation as required by contract per Waiver of Transfer of Rights of Recovery Against Others (Form CG 2404). Excess policy follows form of underlying General Liability. CERTIFICATE HOLDER. NOTICE OF CANCELLATION: Pitkin County Should any of the above described policies be cancelled before the expiration date thereof, 130 S. Galena St notice will be delivered in accordance with the policy provisions. Aspen C081611 - AUTHORIZED REPRESENTATIVE: MISCELLANEOUS DOCUMENTS Community Development 130 S Galena St Third Floor Aspen, CO 81611 970-920-5109 To: Ragnar Relay LLC 12 South 400 West Salt Lake City, UT 84101 Invoice Date: 8/13/17 Case Number SP020-17 PID 2735-142-00-851 Planning Flat Fe ymems Tami Kochen Due upon receipt Ragnar Relay Colorado 2017 Temporary Commercial Use/Special Event Permit ant/Desc nit Price Line Total Ragnar Relay Colorado 2017 Temporary 2.00 8/13/2017 325.00 650.00 Commercial Use/Special Event Permit Subtotal $ 650.00 Sales Tax Total $ 650.00 Make all checks payable to Pitkin County Treasurer or with a credit card for payment to https://www.colorado.gov/payment/pitcocomdev. Thank you! To Process a credit card use the following information: Case Number: SP020-17 Representative Company Name: Ragnar Relay LLC Case Address: 861 Maroon Creek Road Price: $650.00 130 S Galena St Third Floor Aspen, CO 81611