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HomeMy WebLinkAboutbocc.con.225.2017 A-2 7/2015 kjm pif KIN Pitkin County CouNTit Contract Cover Sheet Please complete the Contract Cover Sheet when the contract is completed and signed by Contractor/Vendor and Pitkin County Representative. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments to Procurement (procurement@pitkincounty.com).Any contracts $50,000 and over will be routed for signatures to County Manager and Attorney's Office (if required)by Procurement. Contract Information Contract Number 225.2017 A-2 Project Name Public Works—Electrical Miscellaneous Items Contractor R&A Enterprises of Carbondale,Inc. Budget Line Item 110.55.92855.82250 $ Additional Budget Line $ Item(s) $ (Please fully allocate New $ Contract Total) $ Contract Start Date 11/13/2017 Contract End Date 2/28/2018 Automatic Renewal Yes ❑ No® If Construction: Retainage Yes $ or % No If this is a new contractor,please request they complete and submit to Finance a New Vendor Request Form. Contact Information: Department Facilities Project Manager Jodi Smith Project Manager (970) 920-5996 Phone Provide a brief description of the contract: Public Works Facility Miscellaneous Items Contract Value Summary: Original Contract Amount $ 19,066.00 Previous Change Order/Amendment Amount(if applicable) $ 0.00 This Change order/Amendment amount(if applicable) $ 0.00 New Contract Total $ 19,066.00 Procurement Method: None ❑ Informal❑ Formal ❑x Sole Source ❑ Emergency ❑ Contract Type: Services/Maintenance ❑X Construction ❑ Goods,Equipment, Supplies ❑ Change Order/Amendment ❑ Contract Renewal ❑ Other,please explain ❑ Click here to enter text. NOTE: CLERKS OFFICE WILL KEEP ORIGINAL DOCUMENTS IN COMPLIANCE WITH COLORADO STATE ARCHIVES RETAINAGE SCHEDULE.ALL ATTACHMENTS MUST BE WITH THIS CHECKLIST. Contract#: 225.2017 �TKIN COUNT TASK ORDER Task Order/Project Name: Public Works Building-Miscellaneous Electrical Items Task Order Number: A-2 Task Order Budget Line Item: 110.55.92855.82250 OWNER: CONTRACTOR: Jodi Smith—Facilities Vendor Contact Name Pitkin County R&A Enterprises of Carbondale, Inc. 485 Rio Grande Place,Unit 101 5317 County Road 154, Suite 201 Aspen, CO 81611 Glenwood Springs, CO 81601 Phone: (970)920-5396 Phone: (970) 945-6500 Jodi.Smith@PitkinCounty.com chrisb@raelectric.com PROJECT NAME: PUBLIC WORKS BUILDING-MISCELLANEOUS ELECTRICAL ITEMS PROJECT START DATE: 11/13/2017 PROJECT END DATE: 2/28/2018 The On-Call Electrical Services (the "Agreement") dated October 23, 2017 between the Board of County Commissioners of Pitkin County(the "County") and R&A Enterprises of Carbondale, Inc. 5317 County Road 154, Suite 201 Glenwood Springs,CO 81601 (the"Contractor"), shall include the following services. 1. Contractor's Obligations. Contractor shall provide labor and equipment for the following: PARKING BUILDING: Exit Sign Supply(3) $215.00 Labor $415.00 Material $160.00 Motion Light Supply(2) $174.00 Labor $278.00 Material $108.00 High Bay-Fluorescent Light Lamp and Ballast Replacement Supply $2,443.00 (24 Single lamps&10 double lamps w/drivers) Labor $3,654.00 Material $1,787.00 1 Contract#: 225.2017 Drop Receptacle with LED Lights,25' cord Supply(4) $1,666.00 Labor $612.00 Material $271.00 Switching in South Wash Bay Labor(1) $163.00 Material $76.00 MECHANICAL BUILDING Wall Light 2" Supply(1) $53.00 Labor $140.00 Material $53.00 SAND BUILDING Exit Sign Supply(1) $72.00 Labor $139.00 Material $85.00 Work Bench Light 4' Supply(4) $267.00 Labor $553.00 Material $212.00 High Bay LED Light Supply(6) $2,763.00 Labor $928.00 Materials $493.00 Work Bench Receptacles Labor $812.00 Materials $301.00 Take Down Existing Lighting Labor $173.00 TOTAL Change Order Amount $19,066.00 2. Compensation and Expenses, Invoicing, Payment and Offset. The County shall compensate Contractor for its services in accordance with the Project Budget and Schedule set out in Paragraph 1 of this Task Order. It is expressly understood and agreed that in no event will the total compensation and reimbursement to be paid hereunder exceed the sum of nineteen thousand sixty-six dollars and zero cents ($19,066.00) for all services rendered. By Task Order or Task Order Amendment, the County and Contractor may reallocate the budget among project tasks if the total budget amount 2 Contract#: 225.2017 remains unchanged. Contractor shall invoice for the project monthly based on hours worked, with payment expected within thirty(30) days of invoice,but any payment by the County may be offset by any amount the Contractor owes the County for any reason. 3. Pitkin County's Obligations. Pitkin County shall administer this contract through a County Representative. Jodi Smith will manage the project as the County's Representative. The services provided and products delivered by the Contractor under this contract will be subject to review by the County's Representatives, or a designee, for compliance with Contractor's obligations prior to final payment. 4. Formation of Task Order. This Task Order is issued in accordance with the provisions of the Agreement. Contractor agrees to provide services subject to the terms of this Task Order and for the avoidance of doubt this Task Order consists of the terms set out in the Agreement. In all other respects the Agreement is in full force and effect and remains unchanged by this Task Order. R&A ENTERPRISES OF CARBONDALE, INC.: (J vis oa f Nov-13-2017 Chris Broadhurst Date President PITKIN COUNTY,COLORADO Sw Nov-15-2017 Jodi Smith Date Director - Facilities 3 Docu�i , - SECURED Certificate Of Completion Envelope Id: B24F10E61AA54DD1AA71BE4080ED6BF8 Status:Completed Subject: R&A Enterprises I Pitkin County Task Order 225.2017 A-2 for Review and Signature Source Envelope: Document Pages:4 Signatures:2 Envelope Originator: Certificate Pages:5 Initials:0 Procurement Mailbox AutoNav: Enabled 1860 Michael Faraday Dr.Suite 100 Envelopeld Stamping: Disabled Reston,VA 20190 Time Zone: (UTC-07:00)Mountain Time(US&Canada) Procurement@PitkinCounty.com IP Address: 198.233.197.98 Record Tracking Status:Original Holder:Procurement Mailbox Location: DocuSign Nov-13-2017 Procurement@PitkinCounty.com Signer Events Signature Timestamp Jodi Smith Sent:Nov-13-2017 jodi.smith@pitkincounty.com y"L' S'"'x� Viewed:Nov-13-2017 Director-Facilities Signed: Nov-15-2017 Pitkin County Security Level: Email,Account Authentication Using IP Address: 198.233.197.98 (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Chris Broadhurst �I Sent:Nov-13-2017 a chrisb@raelectric.com &its )°�V'bait t Viewed:Nov-13-2017 President Signed: Nov-13-2017 Security Level: Email,Account Authentication (None) Using IP Address:50.78.195.57 Electronic Record and Signature Disclosure: Accepted:Nov-13-2017 ID:Ob141a3c-398f-4515-b03a-cc38680bd51e Company Name:Pitkin County,Colorado In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Jeanette Jones COPIED Sent:Nov-15-2017 Jeanette.jones@pitkincounty.com Viewed:Nov-21-2017 BOCC Clerk Pitkin County Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Carbon Copy Events Status Timestamp Procurement Mailbox COPIED Sent:Nov-15-2017 procurement@pitkincounty.com Resent:Nov-15-2017 Procurement Mailbox Viewed:Nov-15-2017 Pitkin County Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted Nov-15-2017 Certified Delivered Security Checked Nov-15-2017 Signing Complete Security Checked Nov-15-2017 Completed Security Checked Nov-15-2017 Payment Events Status Timestamps Electronic Record and Signature Disclosure Electronic Record and Signature Disclosure created on: Mar-17-2017 Parties agreed to:Chris Broadhurst ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Pitkin County(we, us or Pitkin County) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically when we send you documents for electronic signature. Acknowledging your Access,Intent,and Consent to Receive and Sign Materials Electronically To confirm to us that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please verify that you were able to read this electronic disclosure and that you also were able to print on paper or electronically save this page for your future reference and access or that you were able to e-mail this disclosure and consent to an address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receiving notices and disclosures exclusively in electronic format on the terms and conditions described above, please let us know by clicking the 'I agree'button below. 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All notices and disclosures will be sent to you electronically Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through your DocuSign user account all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. 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