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Home My WebLink Aboutbocc.res.229.2002 A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF PITKIN COUNTY,COLORADO, PROVIDING SUPPLEMENTAL APPROPRIATIONS TO THE 2002 BUDGET FOR 2002 BUDGET ADJUSTMENTS Resolution#02 ac/ Recitals 1) More revenues were received in 2002 than were appropriated,resulting in a portion of unappropriated fund balance available for unanticipated expenditures that occur during the 2002 budget year;and 2) Certain revenues will become available that were not anticipated during the preparation of the 2002 budget;and 3) Funds for certain purposes were appropriated in the 2001 budget,and in fact,these purposes will not be completed until 2002,resulting in the need to appropriate these funds into the 2002 budget;and 4) Upon due and proper notice,published in accordance with the law,said supplemental budget was open for inspection by the public at a designated place,a public hearing was held on December 18,2002, and interested citizens were given an opportunity to file or register any objections to said supplemental budget. NOW THEREFORE,BE IT RESOLVED by the Board of County Commissioners of Pitkin County, Colorado that adjustments be made to the 2002 budget as follows: Previous This Revised Budget Change Budget S S S 2002 budget reductions to balance 2002 budget GENERAL REVENUES Sales tax revenue to Road and Bridge 3,962,831 (5,000) 3,957,831 Transfer from Solid Waste Center(revenue) 0 250,000 260,000 245,000 PLANNING&ZONING DIVISION OF COMMUNITY DEVELOPMENT client escrow line item expenditure-not used 10,000 (10,000) 0 P&Z training expenditure 19,500 (6,000) 13,500 Building Inspection overtime expenditure 10,151 (2,600) 7,651 code rewrite expenditure 30,000 (15,000) 15,000 (33,500) COUNTY WIDE A pool for temporary help is funded in the Human Resource department and eliminated in the individual departments listed below. This provides a savings of$14,214 in the general fund Human Resources temporary help pool expenditure 4,642 20,358 25,000 Clerks temporary help expenditure 2,699 (2,699) Treasurer temporary help expenditure 1,079 (1,079) Attorney's temporary help expenditure 7,557 (7,300) 267 Finance temporary help expenditure 3,469 (2,894) 575 Manager's temporary help expenditure 7,556 (7,556) - Community Relations temporary help expenditure 4,318 (4,318) - Human Services temporary help expenditure 1,943 (1,511) 432 Public Works temporary help expenditure 14,439 (7,215) 7,224 (14,214) HUMAN RESOURCES Training for Employee Advocacy Group expenditure 3,000 (2,260) 740 Eliminate bottles water,coffee and tea from most buildings expenditure 16,004 (7,600) 8,404 Begin charging employees 1/4 cost of bus passes(revenue) 0 5,000 5,000 Reduce employment advertising budget and eliminate employment advertising from ACRA web site expenditure 19,000 (10,000) 9,000 Page 1 Previous This Revised Budget Change Budget S S S (24,860) ELECTIONS Reduce elections deputy to 36 hours per week expenditure 61,072 (6,000) 66,072 (5,000) ASSESSOR Reduce overtime expenditure 5,000 (2,000) 3,000 (2,000) BOCC Training for Rocky Leadership program budgeted in Managers and BOC 12,279 (2,800) 9,479 Cut BOCC discretionary expenditure fund in half 20,000 (10,000) 10,000 Cut BOCC line item contingency,meeting food,citizen board education and Holiday Party expenditure 38,753 (28,000) 10,753 (40,800) FINANCE Eliminate FAB lunches expenditure 1,200 (1,200) (1,200) DOWNVALLEY OFFICE Close office expenditure 32,105 (14,828) 17,277 Attorney Basalt Office expenditure 6,907 (3,000) 3,907 (17,828) PUBLIC WORKS Eliminate painting of HHS building expenditure 23,100 (23,100) - Elimination of facilities/projects manager expenditure 77,773 (26,256) 51,517 (49,356) COUNTY MGR Routine travel expenditure 11,699 (2,000) 9,699 Eliminate Summer Picnic expenditure 5,000 (5,000) - (7,000) SHERIFF Sheriffs training budget expenditure 22,517 (5,000) 17,517 (5,000) ENVIRONMENTAL HEALTH Eliminate Director and combine with Natural Resources Division expenditure 89,313 (30,000) 59,313 Reduce EH vehicle expenditure 4,963 (1,661) 3,302 (31,661) GENERAL FUND TOTAL NET REVENUE(EXPENDITURES)CHANGE 477,409 FUND BALANCE CODING: General fund: 477,409 ROAD&BRIDGE FUND Reclassification of road and bridge supervisors expenditure 614,700 (6,000) 609,700 Sales tax revenue 1,176,842 (5,000) 1,171,842 0 ROAD&BRIDGE FUND TOTAL NET REVENUE(EXPENDITURES)CHANGE 0 SOLID WASTE CENTER Transfer to General Fund(expenditure) 0 250,000 250,000 260,000 ROAD&BRIDGE FUND TOTAL NET REVENUE(EXPENDITURES)CHANGE (250,000) Page 2 Previous This Revised Budget Change Budget OTHER 2002 PROJECTS GENERALFUND GENERALREVENUES The sales tax collections are failing short of the original budget due to a lagging economy. General Fund sales tax revenues 3,962,831 (87,500) 3,875,331 (87,500) BUILDING INSPECTION The building inspection department reorganized to a county only department. A budget adjustment is required to eliminate the line items that reflected the joint operations of that budget. In addition,the City is required to reimburse the County for time spent by County employees to complete inspections during City employees vacations and vise versa. Reimbursement from City revenue 0 6,650 6,650 Building Inspection Basic Operations expenditure) 0 324,660 324,660 Building Inspection Administrative operations expenditure 428,435 (279,097) 149,338 Building Inspection County operations expenditure 250,361 (186,004) 64,357 Building Inspection City operations expenditure 190,622 (132,421) 68,201 City contra accounts (413,598) 279,512 (134,086) 0 There is a payout of vacation and sick time to building inspection employees that were transferred to the City as a result of the split of the joint department. This cost will be funded by savings in the amount budgeted for the repayment to the City of amounts due them due to administrative errors pertaining to the allocation of revenues and labor allocations during the Maroon Creek annexation. Maroon Creek Annexation settlement revenue (40,000) 10,034 (29,966) Payment to City for vacation expenditure 0 10,034 10,034 0 SHERIFF Jazz Aspen reimbursed the sheriffs office for the overtime incurred to cover this event. Sheriff special event revenue 0 18,577 18,577 Sheriff overtime expenditure 78,768 18,577 97,346 0 BUILDING PROJECT MANAGEMENT Savings within the Courthouse Plaza electrical project are transferred to fund additional costs of the Jail basement remodel project. CHIP electrical project expenditure 175,496 (76,000) 100,496 Jail basement remodel project expenditure 8,078 76,000 83,078 0 HOUSING A school housing impact fee was added to the land use code in 2001. The County planning office it responsible for collecting and remitting these fees annually to the school. During 2001,$34,823 was collected and it is anticipated that an additional$15,000 will be collected in 2002. A budget adjustment needs to be made to repay the school for the amount that was collected for these two years. Future payments will be made annually when the books are closed. 2002 revenues from school impact fee 0 15,000 15,000 Reimbursement to school expenditure for 2001 and 2002 fees collected 0 49,823 49,823 34,823 The County will be selling a parcel of land that was originally deeded to the County for a payment-in-lieu-of-housing mitigation fee. The proceeds of this sale will be retained in a dedicated fund balance restricted to housing projects. Sale of fixed assets-restricted housing revenue 0 1,000,000 1,000,000 1,000,000 Only an minimum amount of fees are budgeted for payment-in-lieu-of-housing. Actual fees collected in 2002 are than anticipated. Contribution in lieu of housing revenues 39,938 461,378 501,316 461,378 Page 3 Previous This Revised Change Budget Chan Budget $ s $ GENERAL FUND OPEN SPACE AND TRAILS A water line at the Elk Park is leaking and needs repaired. The cost will be spilt with the Open Space and Trails Fund. Rental income will partially fund the general fund portion of the improvement. Elk Park premises rental revenue 0 4,950 4,950 Elk part water line improvement expenditure 0 7,375 7,375 2,425 General Fund Total Net revenues(expenditures)change 1,336,630 ROAD AND BRIDGE FUND The County was awarded a Congestion Mitigation Air Quality(CMAQ)grant for the purchase and maintenance of a 12 passenger van for Pitkin County employees to utilize for commuting to work within the PM10 non-attainment area of Pitkin County during hours which transit services are not available. Federal funds will provide 82.79%of the cost of this program and the County's matching funds are provided from savings within the Fleet replacement budget. CMAQ Grant Revenues 0 57,983 57,983 CMAQ van acquisition expenditure 0 46,000 46,000 CMAQ van operating expenditure 0 24,000 24,000 Fleet Capital replacement expenditure 437,000 (12,017) 424,983 0 Road and Bridge Fund Total Net revenues(expenditures)change 0 OPEN SPACE AND TRAILS FUND The repair of the water line at Elk Park is partially funded by the Open Space and Trails Fund. Maintenance improvements-Elk Park expenses 0 7,375 7,376 Maintenance improvements-Stein Bridge expenses 36,217 (7,375) 28,842 0 The Open Space and Trail fund received a grant from the State Parks Department to assist in the funding of the construction of the Wingo Overpass. The overpass is the final stage of construction of the Rio Grande Train in Pitkin County and will provide trail users and other pedestrians a safe crossing over Highway$2. RFTA provided finding for the retrofitting of the historic railroad trestle over the Roaring Fork River. State trails grant revenues 0 150,000 150,000 RFTA revenue contribution 0 142,000 142,000 292,000 An abandoned structure on the Crystal Valley Ranch acquisition needs to be removed from the property. Maintenance improvements expenditure-Crystal River Ranch 0 27,500 27,600 27,500 In 2001 Pitkin County partnered with The Conservation Trust Fund to purchase the 144 acre Hot Springs Ranch property. An 8 acre portion of the property that already contains a residential development was titled to the Conservation Trust Fund with money loaned from the Open Space and Trails fund. The house on this property was sold and the Conservation Trust Fund will reimburse the County for the loan. The County has agreed to reimburses the fund for its expenses relating to this transaction. Proceeds from Notes receivable revenue 0 950,000 950,000 Purchased services-Hot Springs Ranch expenditures 0 50,000 60,000 900,000 Open Space&Trails Fund Total Net revenues(expenditures)change 1,164,500 RUEDI WATER AND POWER AUTHORITY The Ruedi Water and Power Authority has requested that their funds be disbursed to the Town of Basalt and the Town will manage their accounting for them in the future. This fund will no longer be included in the County's financial report. Page 4 Previous This Revised Budget Change Budget Town will manage their accounting for them in the future. This fund will $ financial report. Payment to Basalt expenditures 0 37,170 37,170 37,170 Ruedi Water and Power Authority Net revenues(expenditures)change 37,170 AIRPORT FUND The State has offered the airport a low interest loan in order to facilitate cash flow so that the airport can accelerate improvement projects. The loan is to be repaid in nine annual installments. Airport loan proceeds revenue 0 1,350,000 1,258,000 1,350,000 The airport constructed 49 patio shelters and will lease the remaining 18 units increasing the cost to the airport to $1.258 million which will be offset with long term lease income. There was$944,639 spent on this project in 2001 making the total cost$2.008 million. Patio shelters long term lease revenue 750,000 608,000 1,258,000 Patio shelters capital outlay expenditure 572,846 490,515 1,063,361 17,485 The County was awarded a Congestion Mitigation Air Quality(CMAQ)grant to improve a dirt and gravel parking area at the airport to a hard surfaced parking lot. Federal funds will provide 82.79%of the cost of this program and the County's matching funds are provided already budgeted asphalt replacement within the airport's budget. Airport CMAQ paving grant revenues 0 102,804 102,804 Airport CMAQ paving project expenditures 0 124,174 124,174 Aspen asphalt services expenditures 110,338 (21,370) 88,968 0 Airport Fund Total Net revenues(expenditures)change 1,332,515 SOLID WASTE CENTER FUND The remaining 2001 budget for ground water assessments for at the landfill was not included in the carryforward resolution approved earlier this year in error. This appropriation corrects that mistake. Ground Water assessment expenditure 0 5,592 5,592 5,592 The landfill will begin a aggregate recovery program to divert dirt and rock from the landfill into topsoil,compost and rock aggregate that will be sold to the public. This program will also mine aggregate from an existing cell site to reclaim landfill space of that cell. For 2002 it is anticipated that tipping fees and sales will increase$344,417 and the cost of the program will be$444,611. The cost exceed the projected revenues because there will be an inventory that will generate revenues in 2003. Overall the program will generate additional revenues in addition to providing additional air space for other trash that needs to be buried and add several years to the life of the site. Compost and recycling revenues 635,000 344,417 979,417 Compost and recycling expenditures 1,199,593 444,611 1,644,204 100,194 The baler at the landfill will be replaced in order to increase efficiency of recycling operations. It takes four people to run the existing baler to produce 4 bales per hour and the new machine requires tow operators and produces 15 bales per hour. Baler capital expenditure 300,000 300,000 Solid Waste Center Fund Total Net revenues(expenditures)change (405,786) TOTAL RESOLUTION NET REVENUE(EXPENDITURES)CHANGE 3,618,098 01000, Page 5 Previous This Revised Budget Change Budget $ $ d INTRODUCED,FIRST READ,AND SET FOR PUBLIC HEARING AT THE REGULAR MEETING ON THE 4TH DAY OF DECEMBER,2002. NOTICE OF PUBLIC HEARING PUBLISHED IN THE ASPEN TIMES ON THE 6TH DAY OF DECEMBER,2002. INTRODUCED,SECOND READING,AND PUBLIC HEARING AT THE REGULAR MEETING ON THE 18TH DAY OF DECEMBER,2002. PUBLISHED AFTER ADOPTION IN THE ASPEN TIMES ON THE 27TH DAY OF DECEMBER,2002. ATT ST: BOARD OF COUNTY COMMISSIONERS r � `, TTE JONES PATTI KAY-CLAPPE CHAIRP R ON DE Ty COUNTY RK DATE: APPROVED AS TO FORM: MANAGER APPROVAL: JOHN M. EL HILARY F CHER-SMITH COU TORNEY COUNT ANAGER APPROVED AS TO CONTENT: DEBE NELSON' FINANCE DIRECTOR (G:Ibu dgeH2O021transfers%a pp ro p riatio ns102-03c uts.xls) Page 6