HomeMy WebLinkAboutbocc.packet.ws.11082017 Board of Commissioners
COU N T1( Work Session Agenda
WEDNESDAY,NOVEMBER 8,2017, 10:15 AM
Q/D•C\_ Pitkin County Library-Dunaway Community Room
120 N Mill St,Aspen, CO 81611
A work-session agenda is structured to give the Board of Commissioners an opportunity to touch base with each other,staff,and
invited community members and organizations to discuss and work through issues the County is facing,but not ready to take official
action on at a regular board meeting. Work sessions are open to the public(with exception of executive session). However,public
input is typically not taken during a work session unless specifically asked for by the Board.
10:15 AM Staff/Community Presentations
This is time set aside for staff and community partners to formally present community or organizational
issues that may lead to future Board action.
10:15 AM Ambulance Facility Schematic Discussion, Rich Englehart(1 hour)
11:15 AM Castle Creek Trail Planning Update, Gary Tennenbaum and Gerald Fielding(45 minutes)
12:00 PM Lunch Break
1:00 PM Staff/Community Presentation-Continued
1:00 PM RFTA's Integrated Transportation Systems Plan,Brian Pettet and invited guests(45 minutes)
1:45 PM Upcoming Regular Meeting Items
This portion of the agenda is intended to: 1)Provide the Board and Staff an opportunity to discuss items
that will come before the Board and public for formal adoption at a future Regular Meeting/Public
Hearing, 2) To review the calendar of business for future Board Work Sessions and Regular Meetings 3)
Review Budget Supplemental Requests
1:45 PM Review of Future Agenda Calendar-Work Session/Regular Meeting(15 minutes)
2:00 PM Discussion Items/Open Discussion
No formal written materials
2:00 PM Board Open Discussion(15 Minutes)
2:15 PM Adjourn
Room Not Available After 4:00 pm
AGENDA and TIMES ARE SUBJECT TO CHANGE
AGENDA ITEM SUMMARY
WORK SESSION MEETING DATE: November 8, 2017
AGENDA ITEM TITLE: Schematic Design presentation and direction for the
Ambulance facility.
STAFF RESPONSIBLE: Rich Englehart, Chief Operations Officer
ISSUE STATEMENT: In 2014 the Ambulance District asked the voters to approve a ballot
question increasing the district's mill levy by up to 0.501 mills. This tax increase was anticipated to
raise as much as $549,000 per year.
Commentary at the time was "A Yes vote on lA will allow Aspen Ambulance, through a full public
process with the Pitkin Board of County Commissioners (BOCC) acting as the Ambulance District
Board, to borrow against the tax revenue stream to replace or remodel its aging facility."
Voters approved this ballot measure by a 62% to 32%margin.
BACKGROUND: Upon voter approval staff began the process of defining the required scope for a
new or remodeled facility; determining if the existing facility could be remodeled or expanded to
meet the needs for the district and determining what options existed for a new building location.
After thorough analysis, it was determined that a new facility located on the Health and Human
Services (HHS) site provided the best solution. The recommendation was based on:
• Pitkin County having a"perpetual easement" on 2.781 acres per 1992 IGA that allows for
health related activities to reside on the property.
• The building site containing enough room to construct a proper sized facility base on the
programming analysis.
• The site's excellent access to the existing road network.
• The site being the preferred option of the Aspen Valley Hospital Board.
• The current and future needs of the HHS building could be coordinated with the project on
this site.
On July 11, 2017 the BOCC gave direction to proceed with a public process to develop a plan for a
new facility on the location just west of the Health and Human Services building.
Upon BOCC approval, staff conducted a thorough public process including public outreach and
citizen engagement.That process included a number of public meetings, open house events, and
multiple online citizen engagement opportunities. Staff then secured the Architect, (Chamberlin
Architects/Studio B) and Contractor(FCI) and invited public comment and engagement on four
different architectural concepts. The intent was to establish transparency with the project and seek
input on concerns and opportunities that the design may be able to address. The list of meetings and
outcomes are as follows:
July 7 Twin Ridge and guests HOA meeting—Input gathered on concerns.
Aug. 14 Aspen Valley Hospital Board Meeting— Sought and received formal project
approval.
Aug. 16 First Public Open House—Input and prioritized concerns.
Sept. 13 HHS Staff and Providers Meeting—Gathered input and discussed
programming.
Oct. 10 BOCC reviewed four conceptual designs to be presented to the public.
Oct. 10 Second Public Open House—Narrowed to a preferred concept.
Oct. 10-16 Pitkincountyconnect voting to select a preferred concept.
Oct. 26 Pitkin County Multi-Departmental Internal project review.
Information was gathered in the meetings that could be incorporated into the schematic design. The
presentation today will include civil drawings, draft landscape design, floor plans, elevations and
color renderings. Currently FCI is conducting pre-construction costing services to determine an
estimated cost. The design may go through one more iteration prior to final design once a maximum
guaranteed price is set.
LINK TO STRATEGIC PLAN: A sense of personal and community safety.
KEY DISCUSSION ITEMS: Staff will present a schematic design that has taken into account a
number of community and BOCC comments and concerns such as height, noise, lighting, safety,
construction time and the Nordic Trail easement. Yet to be determined,but covered in the contract
with the Architect, is a parking analysis and working with the HHS Director on future programming
needs. Discussion on the latter two are underway and those results will be presented to the BOCC at
a later point.
BUDGETARY IMPACT: The 2017-18 budget contains a total of$8,429,000 for costs related
to construction, soft costs and development, contingency,parking and financing costs for
bonding. Debt service payments are factored into the out years and with those accounted for the
fund balance continues to remain healthy.
RECOMMENDED BOCC ACTION: Approve the Schematic Design and support the
application submittal under Chapter 26.500 of the City of Aspen's Public Project review process.
ATTACHMENTS: Presentation will be shown at the meeting.
AGENDA ITEM SUMMARY
WORK SESSION MEEING DATE: November 8, 2017
AGENDA ITEM TITLE: Castle Creek Trail Planning
STAFF RESPONSIBLE: Gary Tennenbaum and Gerald Fielding
ISSUE STATEMENT:
The County and City have been working on the planning for improving safety along Castle Creek
Road from the Music/Aspen Country Day School to the Marolt Trail across from Pitkin County
Health and Human Services. At a joint meeting between the Pitkin County and City of Aspen Open
Space and Trail Board on November 2nd, staff and consultants will provide all the feedback received
during the public comment period, present the data that was collected during the summer, and to
provide alternatives based on the public feedback and the constraints posed by this corridor.
In this worksession, staff will update the BOCC on the joint meeting with the Pitkin County and City
of Aspen Open Space boards and provide the planning information to date on the Castle Creek Trail.
BACKGROUND:
At a joint meeting between the County and City Open Space Boards in September 2016, the Castle
Creek Trail was prioritized for planning in 2017 due to many community members' requests. The
Pitkin County BOCC and the City of Aspen Council appropriated budget in 2017 to commence
planning. The Castle Creek Trail planning began on July 24, 2017 with an open house to start
soliciting public feedback on opportunities and challenges of what to do to improve pedestrian and
bicycle safety along Castle Creek Road. Staff has met with neighbors and the Music School to get
feedback on how to get the data needed to help the Open Space Boards and elected officials make
decisions.
The public comment period was extended till September 29th to ensure all stakeholders had time to
submit comments. All public comments are available online at www.pitkinostprojects.com. There
was a community survey, Aspen Music Festival and School survey, comment cards received at the
public open house, letters and emails received, website comment submissions, and the insights from
the kickoff meeting. This generated a large amount of public feedback.
The consultants hired a firm to provide user counts along the road via video camera for two weeks.
The first week counted use from August 2-9 and the second week was from September 17-24.
Neither the Music nor Aspen Country Day School were notified that the cameras were in use during
those weeks. The data will be presented at the meeting.
The consulting engineers have taken all the public feedback and have analyzed the corridor for what
is feasible. A survey of the ROW was completed that included all the trees over 3 inches in
diameter, so all impacts along the alignments can be evaluated. Alignment concepts and estimated
costs have been created and will be presented at the meeting.
LINK TO STRATEGIC PLAN:
Flourishing Natural and Built Environment
Success Factor 2:Responsibly maintained and enhanced county assets
Identified Actions: maintaining county properties in an environmentally sensitive way and using
education and enforcement to encourage proper use and care of public lands and assets.
Success Factor 3:Ease of mobility via safe and efficient transportation systems
Identified Actions: extending non-motorized recreation/transportation opportunities to improve
safety and user experience along Castle Creek Road with the goal of reducing traffic and vehicle
trips.
KEY DISCUSSION ITEMS:
Staff will give an update on the discussion that occurred on November 2nd between the Pitkin County
Open Space and Trails Board and City of Aspen Open Space Board.
BUDGETARY IMPACT: None at this time
RECOMMENDED BOCC ACTION: Information only
AGENDA ITEM SUMMARY
WORK SESSION DATE: November 8, 2017
AGENDA ITEM TITLE: Stage III; Integrated Transportation System Plan
STAFF RESPONSIBLE: Brian Pettet, Director of Public Works
ISSUE STATEMENT:
RFTA has been completing its Integrated Transportation System Plan(ITSP) and its planning team
desires to update the BOCC as part of the process for completing the plan.
LINK TO STRATEGIC PLAN:
Flourishing Natural and Built Environment
Ease of mobility via safe and efficient transportation systems
BUDGETARY IMPACT:
None
RECOMMENDED BOCC ACTION:
No decisions needed.
ATTACHMENTS:
ITSP presentation
RFTA Integrated Transportation
System Plan ( ITSP) Stage III -
"Analyze Options"
Meeting with Pitkin County
November 8, 20 1 7
PARSONS Rarw
I Study Update November 2017
. ... ,
— Review ITSP Process and Where We Are
— Present the ITSP Alternatives and Phasing
— Present Preliminary Funding Analysis for the
Improvements
— Discuss Next Steps
RFTA Momentum
. _ _ _
— Second largest transit authority in CO, largest
rural transit agency in the US, over 5 million
riders annually
— RFTA not only reduces traffic congestion, but
improves human health and air quality and
allows everyone mobility and accessibility
— After extensive public and EO outreach,
consensus is that people want RFTA to do
more
RFTA Momentum Continued
— Non-driving mode share for the region is
approximately 30%, roughly double the national
average
— Exceeds expectations: at AM peak, moves 40% of all
commuters into downtown Aspen; carries 59,000
passengers for one day of X-games, provides extra
resources (on top of regular service) for GAB closure
— RFTA not only reduces traffic congestion, but
improves human health and air quality and allows
everyone mobility and accessibility
— This highly effective transportation system requires
investment
March - July 2016
Kickoff Assemble Conduct workshops, Develop
meeting with
— NTP �1 background interviews, and - vision
R♦.�^ information planning sessions statements
Convene TAC J
Aug 2016-March 2017
March-Dec 2017
Forecast transportation and Organizational capacity
Create capital Develop ridership demand & efficiency review
and O&M plan multimodal/ it
t ? • Inventory assets
for multimodal/ transit service Land Transit/ Multimodal J • Inventory services
transit services alternatives use transportation • Perform efficiency
/ ( planning review
2018 2018
Late Summer 2017 Fall 2017 Develop financial
Complete sustainability/financing plan j Complete
service Phase
Evaluate ` _ t _ _ _ _ - _ section of
..........___` .; .,
alternatives alternatives Financing Developmental Identification ITSP
plan strategies triggers of revenue document
sources
-
- STAGE I - Define the vision - STAGE II - Determine future needs
STAGE III - Analyze options no STAGE IV - Establish financial plan
I
Alternatives and Phasing
Over 70 Improvements Identified ,
I almost 50 are within RFTA's jurisdiction
All were categorized as either Short, Medium, or
Long Term Improvements
• Service Improvements (9)
• TDM and Bike Share (3)
• Parking, PNR, bus stops( I I )
• Bus Replacement
• Bus Expansion
• Pedestrian crossings/Trail (7)
• Expansion of Maintenance Facilities
• Employee Housing and Office Space
1 A Highlight of Pitkin County Specific
Improvements
_ .
• Service Optimization - Service Increases for
Optimization,Weekend BRT (Spring/FalI)-A3b
• Better transit service connections to Snowmass
Village on Brush Creek Road (cost includes
incremental cost for Spring/Fall and incremental cost
for Summer)-A4
• UpperValley Parking Management (Cost estimate to
study and plan for the parking needs in the entire
Upper Valley)-A I 5
• Expand Aspen Maintenance Facility, Stages 5 to 9-E4
I
Preliminary Funding Analysis
I Existing RFTA Revenue Sources
• Mass transit tax
• RTA sales & use tax
• Service agreements
• Grant revenue
• Operating revenue
Potential Local Revenue Sources
• Lane usage fee
• Utility fee
• Special improvement district
• Expand sales & use taxes
• Lodging tax
• Parking revenues
• Naming rights/advertising/private
contributions
• Property tax
I
Presentation of Phasing and Mill
Levy Scenarios
Mill Levy Sensitivity Analysis
— RFTA determined initial set of Alternatives for Short,
Medium, and Long Term implementation
— General Assumptions
• Property tax mill levy: I mill generates $3.5 million per year
• Property tax mill levy to cover all short term improvements
capital and O&M costs except for out-of-service area
improvements
• Improvements costs expressed in 2016 dollars (not-
escalated toYOE)
• This analysis only includes new improvements and their
O&M costs (does not include RFTA Annual Budget Items
except for bus replacements and bus expansion)
Mill LevySensitivity
Updated: 10/3/17 Mill Levy and Short Term (5 year) Improvements
1 mill 3 mill 5 mill
$17.5 million $52.5 million $87.5 million
# of RFTA Improvements Fully 0 17 22
Funded
Dollar Amount of RFTA
Im rovements FullyFunded $0 $50,361,865 $67,286,865
p
# of RFTA Improvements Partially 1 1 2
Funded
Dollar Amount of RFTA
Im rovements PartiallyFunded $17,500,000 $2,250,000 $20,000,000
p
# of RFTA Unfunded 23 6 1
Improvements
Dollar Amount of RFTA Unfunded
Im rovements $127,167,100 $92,055,235 $57,380,235
p
MillLevy
Analysis
Type and Dollar Amount of RFTA Short Term Improvements
Funded with a I Mill Levy ( 10/3/ 17)
$ 17,500,000
Service Improvements
TDM and Other Improvements
• Parking and PNR Improvements
• Pedestrian Crossing
Improvements
• Bus Replacement and Expansion
$ 127, 167, 100
Trails
• Total Amount of Unfunded RFTA
Projects
MillLevy
Analysis
Type and Dollar Amount of RFTA Short Term Improvements
Funded with a 3 Mill Levy ( 10/3/ 17)
$ 184,000
$ 12,250,000 $ 12,200,000
I Service Improvements
• TDM and Other Improvements
• Parking and PNR Improvements
$27,800,000 • Pedestrian Crossing
Improvements
• Bus Replacement and Expansion
$92,055,235 Trails
• Total Amount of Unfunded RFTA
Projects
MillLevy
Analysis
Type and Dollar Amount of RFTA Short Term
Improvements Funded with a 5 Mill Levy ( 10/3/ 17)
$28,000,000 $4,434,000
Service Improvements
$57,380,235 TDM and Other Improvements
• Parking and PNR Improvements
$ 12,200,000 • Pedestrian Crossing
Improvements
• Bus Replacement and Expansion
Trails
• Total Amount of Unfunded
29,900,000 RFTA Projects
$2,000,000 $ 11 ,000,000
I 5 Mill Levy Funded Projects
— Refer to handout
I What Does 5 Mill Look Like
• The 5 Mill Levy burden will cost the
homeowner $36.00 annually per $ 100,000
assessed value of their residential property.
Next Steps
March - July 2016
Kickoff Assemble Conduct workshops, Develop
NTP j meeting with - background interviews, and vision
information planning sessions statements //___,_
Convene TAC J
Aug 2016-March 2017
March-Dec 2017
Forecast transportation and Organizational capacity
Create capital Develop ridership demand & efficiency review
and O&M plan multimodal/ T _ • Inventory assets
for multimodal/ transit service Land Transit/ MultimodalI • Inventory services
transit services alternatives use transportation • Perform efficiency
i ( planning review
2018 2018
Fall 2017
Late Summer 2017 Develop financial
Complete sustainability/financing plan Complete
service Phase
Evaluate Ar _ — _ _ — - section of
alternatives alternatives Financing Developmental of
ITSP
plan strate ies triggers of revenue document
sources •
- STAGE I - Define the vision • STAGE II - Determine future needs
STAGE III - Analyze options • STAGE IV - Establish financial plan
I
QUESTIONS / DISCUSSION
PARSONS
Future Agendas
Board of Commissioners
COU N T1( Work Session Agenda
WEDNESDAY,NOVEMBER 8,2017, 10:15 AM
Q/D•C\_ Pitkin County Library-Dunaway Community Room
120 N Mill St,Aspen, CO 81611
A work-session agenda is structured to give the Board of Commissioners an opportunity to touch base with each other,staff,and
invited community members and organizations to discuss and work through issues the County is facing,but not ready to take official
action on at a regular board meeting. Work sessions are open to the public(with exception of executive session). However,public
input is typically not taken during a work session unless specifically asked for by the Board.
10:15 AM Staff/Community Presentations
This is time set aside for staff and community partners to formally present community or organizational
issues that may lead to future Board action.
10:15 AM Ambulance Facility Schematic Discussion, Rich Englehart(1 hour)
11:15 AM Castle Creek Trail Planning Update, Gary Tennenbaum and Gerald Fielding(45 minutes)
12:00 PM Lunch Break
1:00 PM Staff/Community Presentation-Continued
1:00 PM RFTA's Integrated Transportation Systems Plan,Brian Pettet and invited guests(45 minutes)
DO NOT MOVE
1:45 PM Upcoming Regular Meeting Items
This portion of the agenda is intended to: 1)Provide the Board and Staff an opportunity to discuss items
that will come before the Board and public for formal adoption at a future Regular Meeting/Public
Hearing, 2) To review the calendar of business for future Board Work Sessions and Regular Meetings 3)
Review Budget Supplemental Requests
1:45 PM Review of Future Agenda Calendar-Work Session/Regular Meeting(15 minutes)
3:00PM Break
3:15 PM Discussion Items/Open Discussion
No formal written materials
3:15 PM Board Open Discussion(15 Minutes)
3:30 PM Adjourn
Room Not Available After 4:00 pm
AGENDA and TIMES ARE SUBJECT TO CHANGE
‘pt1'K I N Board of Commissioners
COUNT1 Work Session Agenda
TUESDAY,NOVEMBER 14,2017,9:00 AM
Q/D. G Pitkin County Library-Dunaway Community Room
120 N Mill St,Aspen, CO 81611
A work-session agenda is structured to give the Board of Commissioners an opportunity to touch base with each other,staff,and
invited community members and organizations to discuss and work through issues the County is facing,but not ready to take official
action on at a regular board meeting. Work sessions are open to the public(with exception of executive session). However,public
input is typically not taken during a work session unless specifically asked for by the Board.
9:00 AM Staff/Community Presentations
9:00 AM Prosperus Economy 2018 Budget Presentation(1.5 hours)
10:30 AM BREAK
10:45 AM Prosperous Economy 2018 Budget Presentation(continued)
12:00 PM Lunch Break
1:00 PM Staff/Community Presentations
This is time set aside for staff and community partners to formally present community or organizational
issues that may lead to future Board action.
1:00 PM District Attorney 2018 Budget(30 minutes)
1:30 PM Break
1:45 PM Staff/Community Presentations
1:45 PM Healthy Community Fund grant Review Committee(90 minutes)
3:15 PM Discussion Items/Open Discussion
No formal written materials
3:15 PM Airport Update-John Kinney(15 minutes)
3:30 PM Board Open Discussion(15 Minutes)
3:45 PM Adjourn(Library Event beginning at 5:00 PM)
AGENDA and TIMES ARE SUBJECT TO CHANGE
priCKIN Board of Commissioners
COUNT1 Regular Meeting Agenda
WEDNESDAY,NOVEMBER 15,2017, 12:00 PM
@ D• Pitkin County Library-Dunaway Community Room
120 N Mill St,Aspen, CO 81611
Pitkin County Cares Reception(11:30 AM)
A. Pitkin County Cares Reception will begin at 11:30 AM in the Dunaway Community Room
Pitkin County Cares Awards(12:00 PM)
Additions/Deletions to Agenda
Public Comments(please limit to 3 minutes per speaker unless otherwise advised by the Chair)
Commissioner Comments
Consent Items: Consent items are generally perceived as non-controversial and allow the Board to spend its time on more
complex items elsewhere on the agenda.A Board member or member of the public may ask for a Consent item be removed for
individual consideration. Consent items typically have been discussed in work sessions with the Board and are approved by a single
motion.
Consent Items-Single Reading:
1. Minutes of
Consent Items Set for Public Hearing on DATE:
Individual Consideration Items:
Individual Consideration Items/First Readings set for Public Hearings on DATE:
Individual Consideration Items/Public Hearing, One Reading:
Individual Consideration Items/Public Hearing, 2nd Readings:
2. Resolution Approving Submission of the Final Environmental Assessment for Airport Improvements to the
FAA for Final Approval. John Kinney
3. Resolution Establishing the Formula for Distribution of the Municipal Share of County Sales Tax Revenue
for the Year 2018 as Required by Resolution78-121, Susan Atwood
Individual Consideration Items/Emergency Ordinance and Resolution Confirmatory Reading:
Land Use Items:
Land Use Public Hearings:
4. Ordinance Amending Land Use Code Table 4-1 and Sec. 4-30-50(k)to include Special Event Venue as a
Special Review Use in the AR-2 Zone District- Continued from 10/11/17,Michael Kraemer
5. Redstone Castle Parcels Special Review for Special Event Venues, Activity Envelope and Site Plan Review-
Continued from 10/11/17,Michael Kraemer
Land Use Actions:
Open Discussion
Adjourn Regular Meeting (P & Z begins at 5:00 PM)
AGENDA and TIMES ARE SUBJECT TO CHANGE
‘pt1'K I N Board of Commissioners
COU N T1 Work Session Agenda
THURSDAY,NOVEMBER 30,2017, 10:00 AM
Q/D• G Basalt Town Hall
(Commissioner Clapper not present)
A work-session agenda is structured to give the Board of Commissioners an opportunity to touch base with each other, staff,and
invited community members and organizations to discuss and work through issues the County is facing,but not ready to take official
action on at a regular board meeting. Work sessions are open to the public(with exception of executive session). However,public
input is typically not taken during a work session unless specifically asked for by the Board.
10:30 AM Staff/Community Presentations
10:30 AM Ruedi Aquatic Nuisance Species Discussion, Mark Fuller(30 minutes)
11:00 AM Franchise Agreements,Kara Silbernagel,Phylis Mattice(30 minutes)
11:30 AM Special District Dissolutions,Jeanette Jones(30 minutes)
12:00 PM Lunch Break
1:00 PM Staff/Community Presentations
This is time set aside for staff and community partners to formally present community or organizational
issues that may lead to future Board action.
1:00 PM Quarterly Budget Update and Supplemental Budget Request Review, Connie Baker(90
minutes)
2:30 PM Break
2:45 PM Upcoming Regular Meeting Items
This portion of the agenda is intended to: 1)Provide the Board and Staff an opportunity to discuss items
that will come before the Board and public for formal adoption at a future Regular Meeting/Public
Hearing, 2) To review the calendar of business for future Board Work Sessions and Regular Meetings 3)
Review Budget Supplemental Requests
2:45 PM Review of Future Agenda Calendar-Work Session/Regular Meeting (15 minutes)
3:00 PM Discussion Items/Open Discussion
No formal written materials
3:00 PM Building Project Update,Rich Englehart,Chandler Deimund, Gabe Muething (15 minutes)
3:15 PM Board Open Discussion(15 Minutes)
3:30 PM Department Updates and Board Membership Reports
Department Updates provide an opportunity for staff to share accomplishments, trends, issues and
challenges with the Board. Board Membership Reports is time set aside for Board members to report on
the activities of other boards, commissions and entities they have been appointed to as representative of
Pitkin County.
4:30 PM Adjourn
AGENDA and TIMES ARE SUBJECT TO CHANGE
NOVEMBER 27-29,2017
CCI Winter Conference/Colorado Springs
Commissioner Richards and Child attending
AGENDA and TIMES ARE SUBJECT TO CHANGE
‘pt1'K I N Board of Commissioners
COUNT1 Work Session Agenda
TUESDAY,DECEMBER 5,2017, 10:00 AM
Q/D• G Pitkin County Library-Dunaway Community Room
120 N Mill St,Aspen, CO 81611
A work-session agenda is structured to give the Board of Commissioners an opportunity to touch base with each other,staff,and
invited community members and organizations to discuss and work through issues the County is facing,but not ready to take official
action on at a regular board meeting. Work sessions are open to the public(with exception of executive session). However,public
input is typically not taken during a work session unless specifically asked for by the Board.
10:00 AM Staff/Community Presentations
This is time set aside for staff and community partners to formally present community or organizational
issues that may lead to future Board action.
10:00 AM SPECIAL MEETING-Quarterly Meeting Public Health-Karen Koenemann, (2 hours)
12:00 PM Lunch Break
1:00 PM Staff/Community Presentations
1:00 PM 2018 Legislative Process, Kara Silbernagel(30 minutes)
1:30 PM Ambulance District 2018 Budget, (1 hour)
2:30 PM All Funds - Budget Decision Points and Wrap Up (1 hour)
3:30 PM Break
3:45 PM Upcoming Regular Meeting Items
This portion of the agenda is intended to: 1)Provide the Board and Staff an opportunity to discuss items
that will come before the Board and public for formal adoption at a future Regular Meeting/Public
Hearing, 2) To review the calendar of business for future Board Work Sessions and Regular Meetings 3)
Review Budget Supplemental Requests
4:00 PM Discussion Items/Open Discussion
No formal written materials
4:00 PM Facilities Update,Jodi Smith(15 minutes)
4:15 PM Board Open Discussion(15 Minutes)
4:30 PM Board Membership Reports
Department Updates provide an opportunity for staff to share accomplishments, trends, issues and
challenges with the Board. Board Membership Reports is time set aside for Board members to report on
the activities of other boards, commissions and entities they have been appointed to as representative of
Pitkin County.
4:30 PM NWCCOG,RRR, CORE, QQ, CCI, Club 20, CRRTB,RWPA,ACRA, RFTA, Senior
Council,NC, Intermountain TPR, Colorado Communities for Climate Action,Healthy Forest
Collaborative(15 minutes)
AGENDA and TIMES ARE SUBJECT TO CHANGE
5:00 PM Adjourn
AGENDA and TIMES ARE SUBJECT TO CHANGE
pirKIN Board of Commissioners
COUNT1 Regular Meeting Agenda
WEDNESDAY,DECEMBER 6,2017, 12:00 PM
@/-DEC--N Pitkin County Library-Dunaway Community Room
120 N Mill St,Aspen, CO 81611
Additions/Deletions to Agenda
Public Comments(please limit to 3 minutes per speaker unless otherwise advised by the Chair)
Commissioner Comments
Consent Items: Consent items are generally perceived as non-controversial and allow the Board to spend its time on more
complex items elsewhere on the agenda.A Board member or member of the public may ask for a Consent item be removed for
individual consideration.Consent items typically have been discussed in work sessions with the Board and are approved by a single
motion.
Consent Items-Single Reading:
1. Minutes of
Consent Items Set for Public Hearing on DATE:
Individual Consideration Items:
Individual Consideration Items/Set for 2nd Reading and Public Hearing atSpecial Meeting on December 12
2. First Reading 2018 Budget Resolutions: Adoption,Appropriation, Setting County Mill Levies, Connie Baker
Individual Consideration Items/First Readings set for Public Hearings on December 20:
3. Resolution Approving 4th Quarter Budget Supplementals, Connie Baker
4. Ordinance Approving Lease Agreements with Connect One, Subway,Ho Palace and Stubbies, Jodi Smith
5. Resolution Approving an Extension of an Intergovernmental Agreement with Garfield County for Child
Support Services, Nan Sundeen
Individual Consideration Items/Public Hearing, One Reading:
Individual Consideration Items/Public Hearipg 2nd Readings:
Individual Consideration Items/Emergency Ordinance and Resolution Confirmatory Reading:
Land Use Items:
Land Use Public Hearings:
6. Resolution-Celestial Land Company Ltd Reinstatement of Vested Rights- Continued from 10/11/17(PN
9/7/17), Suzanne Wolff
7. Resolution Approving an Extension of Vested Rights for GSS Assets LLC/Sun Mesa Property, Suzanne
Wolff
8. TDR Program Annual Update, Suzanne Wolff
Land Use Actions:
Open Discussion
Adjourn Regular Meeting
AGENDA and TIMES ARE SUBJECT TO CHANGE
tICKIN Board of Commissioners
' COUNT1( Work Session Agenda
TUESDAY,DECEMBER 12,2017, 12:00 PM
Q/D.C\ Pitkin County Library-Dunaway Community Room
120 N Mill St,Aspen, CO 81611
A work-session agenda is structured to give the Board of Commissioners an opportunity to touch base with each other,staff,and
invited community members and organizations to discuss and work through issues the County is facing,but not ready to take official
action on at a regular board meeting. Work sessions are open to the public(with exception of executive session). However,public
input is typically not taken during a work session unless specifically asked for by the Board.
8:30 AM Joint Meeting with Open Space& Trails Board(Library Clock Tower)
8:30 AM SPECIAL MEETING EXECUTIVE SESSION
ADJOURN SPECIAL MEETING EXECUTIVE SESSION
11:45 AM Break for Lunch in Library Community Room
12:00 PM Joint Meeting with Open Space&Trails Board(lunch provided by BOCC)
1:00 PM SPECIAL MEETING
1:00 PM Individual Consideration Items/Public Hearing,2nd Reading
1:00 PM Certification of Mill Levies,Public Hearing and Second Reading Budget Resolutions:
Adoption,Appropriation, Setting County Mill Levies, Connie Baker
1:30 PM Adjourn Special Meeting
1:30 PM Staff/Community Presentations
This is time set aside for staff and community partners to formally present community or organizational
issues that may lead to future Board action.
1:30 PM SPECIAL MEETING-Board of Social Services,Nan Sundeen(1 hr.)INVITED GUESTS-
DO NOT MOVE TIME
2:30 PM Upcoming Regular Meeting Items
This portion of the agenda is intended to: 1)Provide the Board and Staff an opportunity to discuss items
that will come before the Board and public for formal adoption at a future Regular Meeting/Public
Hearing, 2) To review the calendar of business for future Board Work Sessions and Regular Meetings 3)
Review Budget Supplemental Requests
2:30 PM Discussion Items/Open Discussion
No formal written materials
2:30 PM Board Open Discussion(15 Minutes)
2:45 PM Airport Update,John Kinney(15 minutes)
3:00 PM Break
AGENDA and TIMES ARE SUBJECT TO CHANGE
3:15 PM Department Updates and Board Membership Reports
Department Updates provide an opportunity for staff to share accomplishments, trends, issues and
challenges with the Board. Board Membership Reports is time set aside for Board members to report on
the activities of other boards, commissions and entities they have been appointed to as representative of
Pitkin County.
Adjourn for Executive Session
SPECIAL MEETING-EXECUTIVE SESSION
5:00 PM Adjourn
AGENDA and TIMES ARE SUBJECT TO CHANGE
trKIN Board of Commissioners
COUNT1 Work Session Agenda
TUESDAY,DECEMBER 19,2017, 10:00 AM
Q/D• G Pitkin County Library-Dunaway Community Room
120 N Mill St,Aspen, CO 81611
A work-session agenda is structured to give the Board of Commissioners an opportunity to touch base with each other,staff,and
invited community members and organizations to discuss and work through issues the County is facing,but not ready to take official
action on at a regular board meeting. Work sessions are open to the public(with exception of executive session). However,public
input is typically not taken during a work session unless specifically asked for by the Board.
10:00 AM SPECIAL MEETING-EXECUTIVE SESSION
12:00 AM Adjourn for Executive Session
1:00 PM Staff/Community Presentations
This is time set aside for staff and community partners to formally present community or organizational
issues that may lead to future Board action.
2:00 PM Upcoming Regular Meeting Items
This portion of the agenda is intended to: 1)Provide the Board and Staff an opportunity to discuss items
that will come before the Board and public for formal adoption at a future Regular Meeting/Public
Hearing, 2) To review the calendar of business for future Board Work Sessions and Regular Meetings 3)
Review Budget Supplemental Requests
3:00 PM Break
3:15 PM Discussion Items/Open Discussion
No formal written materials
3:15 PM Building Project Update,Rich Englehart,Chandler Diemond(15 minutes)
3:30 PM Board Open Discussion(15 Minutes)
3:45 PM Department Updates and Board Membership Reports
Department Updates provide an opportunity for staff to share accomplishments, trends, issues and
challenges with the Board. Board Membership Reports is time set aside for Board members to report on
the activities of other boards, commissions and entities they have been appointed to as representative of
Pitkin County.
5:00 PM Adjourn
AGENDA and TIMES ARE SUBJECT TO CHANGE
piCKIN Board of Commissioners
COUNT1 Regular Meeting Agenda
WEDNESDAY,DECEMBER 20,2017, 12:00 PM
@ D• Pitkin County Library-Dunaway Community Room
120 N Mill St,Aspen, CO 81611
Additions/Deletions to Agenda
Public Comments(please limit to 3 minutes per speaker unless otherwise advised by the Chair)
Commissioner Comments
Consent Items: Consent items are generally perceived as non-controversial and allow the Board to spend its time on more
complex items elsewhere on the agenda.A Board member or member of the public may ask for a Consent item be removed for
individual consideration.Consent items typically have been discussed in work sessions with the Board and are approved by a single
motion.
Consent Items-Single Reading:
1. Minutes of
Consent Items Set for Public Hearing on DATE:
Individual Consideration Items:
Individual Consideration Items/First Readings set for Public Hearings on DATE:
Individual Consideration Items/Public Hearing, One Reading:
Individual Consideration Items/Public Hearing, 2nd Readings:
2. Resolution Approving 4th Quarter Budget Supplementals, Connie Baker
3. Ordinance Approving Lease Agreements with Connect One, Subway,Ho Palace and Stubbies, Jodi Smith
4. Resolution Approving an Extension of an Intergovernmental Agreement with Garfield County for Child
Support Services, Nan Sundeen
Individual Consideration Items/Emergency Ordinance and Resolution Confirmatory Reading:
Land Use Items:
Land Use Public Hearings:
Land Use Actions:
Open Discussion
Adjourn Regular Meeting
AGENDA and TIMES ARE SUBJECT TO CHANGE