HomeMy WebLinkAboutbocc.packet.ws.10032017 ‘pt1'K I N Board of Commissioners
COUNT1 Work Session Agenda
TUESDAY, OCTOBER 3,2017, 10:30 AM
Q/D• G Pitkin County Library-Dunaway Community Room
120 N Mill St,Aspen, CO 81611
(Commissioner Clapper Not Present)
A work-session agenda is structured to give the Board of Commissioners an opportunity to touch base with each other,staff,and
invited community members and organizations to discuss and work through issues the County is facing,but not ready to take official
action on at a regular board meeting. Work sessions are open to the public(with exception of executive session). However,public
input is typically not taken during a work session unless specifically asked for by the Board.
10:30 AM Staff/Community Presentations
10:30 AM Ambulance Building Discussion,Rich Englehart, Dave Detwiler(30 minutes) (no packet
material)
11:00 AM Castle Creek Fiber Project Discussion, Gerald Fielding(1 hour)
12:00 PM Lunch
1:00 PM Staff/Community Presentations(cont.)
This is time set aside for staff and community partners to formally present community or organizational
issues that may lead to future Board action.
1:00 PM Proposed Landfill Drop and Swap Building, Cathy Hall(45 minutes)
1:45 PM Upcoming Regular Meeting Items
This portion of the agenda is intended to: 1)Provide the Board and Staff an opportunity to discuss items
that will come before the Board and public for formal adoption at a future Regular Meeting/Public
Hearing, 2) To review the calendar of business for future Board Work Sessions and Regular Meetings 3)
Review Budget Supplemental Requests
1:45 PM Adoption of Pitkin County Climate Action Plan Discussion,Cindy Houben(30 minutes)
2:15 PM Open Space Board of Trustees Bylaws Amendment Discussion,Dale Will(30 minutes)
2:45 PM Review of Future Agenda Calendar-Work Session/Regular Meeting(15 minutes)
Site visit to proposed Drop and Swap at Landfill Discussion
3:00 PM Break
3:15 PM Discussion Items/Open Discussion
No formal written materials
3:15 PM Prep for October 18 Meeting with Open Space&Trails and Town of Carbondale (15 minutes)
3:30 PM Board Open Discussion(15 Minutes)
3:45 PM Facilities Update,Jodi Smith(15 minutes)
4:00 Adjourn(P&Z Meets at 5:00 PM)
AGENDA and TIMES ARE SUBJECT TO CHANGE
AGENDA and TIMES ARE SUBJECT TO CHANGE
AGENDA ITEM SUMMARY
WORK SESSION DATE: October 3, 2017
AGENDA ITEM TITLE: Castle Creek Road Fiber Optic Permit Request
STAFF RESPONSIBLE: G.R. Fielding, County Engineer
Kara Silbernagel, Management Analyst
ISSUE STATEMENT: Public Works Staff have received a permit request to bury a fiber optic
cable within the County's Right-of-Way from the Aspen/Pitkin line to approximately 8.5 miles
up Castle Creek Road. While such permits are usually handled administratively, Staff saw the
overlap with County initiatives such as the Pitkin County Broadband Initiative, varying rights to
be housed in the right-of-way and size of the project as reason to bring to the BOCC for review.
BACKGROUND:
At recent Open Discussions, the BOCC was updated about the proposed project and permit
request, the most recent was on September 5th. The BOCC raised several questions for Staff.
These included how this project would interact with several of the County's initiatives:
Castle Creek Trail— Staff have supplied the proposed plans to the consultant team in order to
ensure project coordination. The fiber is proposed to be bored for a majority of this section of
road. There would be one pull box in this segment of the roadway that is being analyzed. Staff is
confident that this can be placed where it will not impact the trail project.
Broadband—Pitkin County is pursuing a fixed wireless broadband solution that would require
relay towers within the Castle Creek Valley. However, the County is still in the preliminary
stages of identifying specific locations for the secondary towers. The applicant has met several
times with broadband project Staff and has had conversations with the County's middle-mile
network operator(Mammoth). The proposed fiber project may provide opportunities for
collaboration with the County and help to further objectives of the County's Initiative, especially
if the County is able to access some of the fiber. However, the applicant's approach and model
for deploying the broadband services remains unknown and possible synergies are yet to be
determined. Staff will be at the work session to explain and help guide this portion of the
conversation.
Caucus - Staff have reached out to the Caucus via Joe Wells. They would like to reserve their
comments until pricing is presented to them.
Right-of-Way Authority—Generally speaking,broadband and internet service providers are not
regulated as a public utility and is not under the Public Utilities Commission. It is therefore at the
County's discretion to allow the fiber service to be placed in the County Right-of-Way and put
on any conditions deemed necessary.
As part of the presentation, the applicant will present their business model to demonstrate to the
BOCC what services will offered to the Castle Creek Valley.
LINK TO STRATEGIC PLAN:
This item fits under the; Well maintained and enhanced County assets success factor.
KEY DISCUSSION ITEMS:
• Staff from the County Administrative Staff managing the County's broadband initiative,
Public Works Staff, and County Attorney Staff will all be present to discuss this topic
with the BOCC.
• The applicant will be represented at the work session and has been asked to make a
presentation on their business model in order to help answer questions.
• Does the BOCC wish to see these type of solutions to broadband hosted in the County's
ROW?
BUDGETARY IMPACT:
• The BOCC requested information regarding the amount of Staff time spent on this item
thus far. This time is not accounted for specifically, however it is estimated that between
20 and 24 hours of time has been spent on this item. The permit fee for a ROW Work
Permit is $650, which is set as an average cost for staff time to review and administer
permits.
• Additional budgetary considerations may be realized if synergies between this project
and the County's broadband initiative can be brought to a collaborative fruition.
RECOMMENDED BOCC ACTION:
Based on feedback from the Board of County Commissioners, Staff will appropriately respond to
the permit application.
AGENDA ITEM SUMMARY
WORK SESSION DATE: October 3, 2017
AGENDA ITEM TITLE: Drop and Swap Facility
STAFF RESPONSIBLE: Cathy Hall, Solid Waste Manager
Brian Pettet, Public Works Director
ISSUE STATEMENT:
The Solid Waste Center(SWC) has several initiatives to reduce the amount of waste buried in
the landfill. The Drop and Swap area is a popular diversion program at the SWC, however, the
existing set-up limits the amount and type of material that can be accepted. Staff are proposing
expanding the Drop and Swap into an enclosed facility that will allow the program to be better
managed in order to increase diversion.
BACKGROUND:
The existing Drop and Swap is an outdoor area located in the public drop-off yard at the Landfill.
The Drop and Swap is popular among residents who often make special trips to the Landfill to see
what material is available. The unprotected outdoor location exposes items to adverse weather,
often ruining materials before they get a chance for reuse. The existing Drop and Swap is also
difficult to manage with many unacceptable items ending up in the area without staff knowledge.
Staff are proposing an enclosed Drop and Swap facility at the Landfill. The Drop and Swap facility
would be a retail diversion outlet for materials that still have reuse potential, such as, furniture,
sporting equipment,building materials, appliances, and light and plumbing fixtures. The County's
Drop and Swap would be modeled after Monterey California's Last Chance Mercantile and
Boulder Colorado's ReSource facility.
The concept for the SWC's facility is a retail space that sells reasonably priced items for reuse.
The facility would be staffed full-time. Items coming in would be screened for resale potential,
categorized and priced accordingly. Strict inventory controls would be put in place to assure
materials that do not sell, get marked down to a sellable price point. Items that do not sell will
either find an outlet that would accept them or be moved to trash or recycling. The ultimate goal
is for the Drop and Swap to be a financially self-sustaining program of the SWC.
Similar to the Monterey and Boulder programs, materials with a limited resale value could
potentially find markets in other areas of the State, throughout the U.S. or internationally. Staff
would develop relationships with wholesalers to move items with little or no reuse potential in this
area, to markets where they would have value.
Staff would establish a marketing and social media presence for the facility. Boulder's ReSource
sends out a weekly email flyer highlighting materials that are available. In addition to reuse of
material, ReSource has extensive conservation and education programs, such as Garden in a Box,
water conservation initiatives, and a tool rental library. An enclosed facility would have potential
to be used for programs in addition to the Drop and Swap retail outlet.
Facility Design
SWC staff implemented a contract manger/general contractor(CMGC) approach to designing
this facility. CMGC involves a builder into the design process with the understanding that they
would be used for construction if pricing is acceptable and the project is approved.
Staff contracted with Miscione Design Studio to design a Drop and Swap facility. After the
design firm was selected, staff initiated a request for qualifications (RFQ) for a construction firm.
Shaw Construction was selected to work with the design firm to provide construction pricing for
the facility. Through the CMGC process, Shaw would continue to build the structure if the
project is approved.
The Drop and Swap facility would be a showcase for re-used and re-purposed materials and
include an educational component in the design of the building. The building would focus on
sustainability with solar panels and energy efficient fixtures and design. The goal of the facility
would be net-zero energy use.
The initial design of the facility is a 12,000 square foot metal warehouse structure with attached
meeting, office and crew room space located on two floors. The building would be located in the
public drop-off yard at the SWC. The warehouse would have a covered materials screening area,
roll-up doors to allow equipment to move in and out with ease, a covered area for outdoor
storage of weather tolerant materials, and an administration area for customer management and
cash handling.
The administrative side of the building would house, on two floors, an entry foyer that would be
utilized as an education/meeting space, bathrooms, crew break room, a conference room, and
office space. The building will be designed to meet all County code and American Disability
Act requirements.
Story poles have been erected to denote the corners and height of the proposed structure. An
investigation showed the building is not visible from the surrounding area. Staff will work with
the County's Community Development Department to ensure the building will meet all building
code and land use requirements.
Summary
The County continues to move toward sustainability related initiatives to reduce waste and
greenhouse gas emissions. One of the Roaring Fork Valley Waste Diversion Plan goals is reduction
in construction and demolition(C&D) waste. C&D diversion could include stricter building and
demolition codes with mandatory diversion requirements, and/or tiered disposal rates. A Drop and
Swap facility would be instrumental in achieving higher waste diversion rates which in turn would
prolong landfill life.
LINK TO STRATEGIC PLAN:
Conserve Natural Resources and Environment of the Flourishing Natural and Built Environment
Core Focus Area of the Pitkin County Strategic Plan.
KEY DISCUSSION ITEMS:
Does the BOCC support an enclosed Drop and Swap facility? What operational and design
considerations would the BOCC like to see in the Drop and Swap facility?
BUDGETARY IMPACT:
Staff have budgeted $4.5 million for construction of the Drop and Swap facility. The budget will
be presented to the BOCC during the budget approval process.
RECOMMENDED BOCC ACTION:
Direct staff to continue with the Drop and Swap facility design and request staff to develop a
detailed financial and operational pro-forma.
AGENDA ITEM SUMMARY
WORK SESSION MEEING October 3, 2017
DATE:
AGENDA ITEM TITLE: Pitkin County Climate Action Plan
STAFF RESPONSIBLE: Cindy Houben, Pitkin County Community Development
Director
Ellen Sassano, Pitkin County Senior Long Range Planner
ISSUE STATEMENT: This meeting is to review several of the remaining decision points in order
to finalize the Pitkin County Climate Action Plan.
BACKGROUND: The Staff presented a plan to the Board in the summer and was asked to return
with a finished plan for BOCC adoption including several items that have yet to be resolved
including the Climate Action Target Goal and inclusion of the new Public Health Department.
We are scheduled to come back to the BOCC on October 25th for adoption of the Climate Action
Plan. This discussion is in preparation for anticipated final adoption at that time.
LINK TO STRATEGIC PLAN: Flourishing Natural and Built Environment
KEY DISCUSSION ITEMS: 1) Inclusion of the new Public Health Department as part of the
internal organization approach to emissions reduction; and
2) The Climate Action Target Goal of the plan.
BUDGETARY IMPACT: Each department will request budget in order to accomplish the
action items in the plan.
RECOMMENDED BOCC ACTION: Direction pursuant to inclusion of the Public Health
Department and the target goal for the Climate Action Plan.
ATTACHMENTS:
Attachment 1 Draft Climate Action Plan
Attachment 1
Pitkin County Climate Action Plan
The world faces staggering Greenhouse Gas-related climate changes that will impact the
environment and the economy. Pitkin County is an organization that values the natural and built
environment. The Pitkin County Strategic plan states the following:
Core Focus Areas & Success Factors
The diagram below illustrates the relationship between the three
Core Focus Areas in achieving the County's mission and vision.
CORE FOCUS
Flourishing Natural
&Built Environment
SUCCESS FACTORS
1.Conserved natural resources and environment
2.Responsibly maintained and enhanced County assets
3.Ease of mobility via safe and efficient transportation systems
4.Viell planned and liable built environment
SAFE VIBRANT
COMMUNITY &SUSTAINABLE
HIGH COMMUNITY
CORE FOCUS QUALITY
Livable&Supportive OF LIFE
Community CORE FOCUS
FACTORS Prosperous Economy
1.A sense of personal and community safety HEALTHY SUCCESS FACTORS
2.Diverse and livable housing cptio s COMMUNITY 1.Sustainable economy and employment
3.Self-sufficient indr.duals and families 2.Afradoblo and quality health care cptiors
4.Access to recreation,ed.rcation,arts and allture 3.High performing County leaders,teams
•S.Improved community engagement and particpation and employees
4.Responsible and accountable
stexard;hip of County assets
Action Items for achieving the Flourishing Natural & Built Environment Core Focus, include the
following climate-change related direction:
- Adopt responsible land use and building practices that support a co-existence of natural
and built environments.
—> Support and encourage food production at a local and regional level.
1
- Promote activities that are climate change neutral and supportive of appropriate
renewable and alternative energy.
- Preserve the local, regional and global environment through sustainable land use
measures.
o Ensure that land use and building codes promote state of the art energy
efficiency.
In order to honor pivotal values defined in the Strategic Plan, Pitkin County has embarked on a
Greenhouse Gas Inventory (GHGI) (attached) that will be updated every 3 years. The County is
also collaborating with others in the valley to work together on Climate Action and an overall
Climate Action Plan. As an organization, Pitkin County has evaluated the footprint associated
with delivering services to its citizens. The GHGI indicates the following GHG emissions by
sector:
FIGURE 6: GHG EMISSIONS BY SECTOR
Buildings 70%
Note:the Wastewater sector is not included in Figure 6
as emissions generated from wastewater-related activities
account for less than 1%of overall emissions.
In order to effectively address these emissions, each department in Pitkin County that affects
the noted sectors above, is working towards reducing its GHG's. Each department has
developed in collaboration with one another, a 3 year work plan in order to reduce GHG
emissions.
The following Climate Action Plan for Pitkin County will be presented to the BOCC upon each
budget review and will be reported on at each department update. The following chart illustrates
Pitkin County departments primarily responsible for each sector of the GHG emission reduction
work plan:
2
DEPARTMENTS RESPONSIBLE
Solid Waste
Landfill
Transportation Corn Dev
Public Works
Airport
Corn Dev
Buildings
Corn Dev
Landfill
Facilities
In summary, the four attached work programs collectively, will accomplish GHG emissions-
reducing actions over the next 3 years if approved for funding on an annual basis by the Board
of County Commissioners.
3
AIRPORT CAP - DRAFT JUNE, 2017
CLIMATE ACTION PLAN 2017-2020
Rank Start
# Goal & Sub Tasks (if needed) Collaboration Needs Resource Needs Year/Quarter Anticipated Obstacle(s) Corn Dev Anticipated Budget
Internal/External (Staff, Equipment) End Anticipated Solution(s) Needed
Year/Quarter
Terminal/Building Energy - dominant
source is existing terminal
1. Replace the new terminal with CORE collabora- Funding Envir: 2017 Cost of the terminal relative to other airport $89M
larger and notably more energy tion/grants; Potentially Design: 2018- needs - could use additional funding sources
efficient terminal add CORE representa- 2019
tive to terminal design Const: 2019-
team 2022
2. Consider geo thermal or other CORE collabora- Funding Envir: 2017 Cost of the terminal relative to other airport Unknown
renewables as part of the termi- tion/grants; Potentially Design: 2018- needs - could use additional funding sources
nal complex add CORE representa- 2019
tive to terminal design Const: 2019-
team 2022
Airport Fleet Vehicles
3. Identify high emission vehicles Infrastructure re- Potential funding 2018 Airport's need to be consistent in its pro- Unknown
that are in line for replacement, quirements; grants sources review curement with County specifications/vendors
and replace earlier (VALE, VW potential
options) I
Airfield Electrical
4. Consider replacing airfield light- CORE collabora- 1 Funding/Review of ROI 1 With proposed 1 Funding availability; Potential operational Unknown
ing with LED lighting tion/grants; review of relative to LED due to airfield changes barriers due to climate at ASE (snow could
LED ROI relative to weather (2023-2028) require use of heaters which may offset the
ASE climate (may need benefits of this option)
heater to keep clear of
snow)
Tenant Owned and Controlled Sources
5. Aircraft: Encourage reliance on Meet with Rocky Moun- Ability to manufacture Unknown Ability to manufacture fuel near its use. Unknown
alternative fuels tain Institute to dis- in the valley Transporting from Denver is not cost effec-
cuss collaboration tive.
6. APU use of apron parking - in- Examine use of FAA Funding Unknown Cost effectiveness and potential need for an Unknown
stallation of preconditioned air VALE grants/CORE expanded apron with fixed/less flexible park-
and electric GPUs grants ing positions _
7. Rental Cars: With new facility, Coordination with Funding and specifica- Unknown Cost effectiveness Unknown
include energy efficiency and rental car compa- tion to be developed
water conservation in the QTA nies/lease agreements
Ground Access Vehicles
8. Investigate rewards for increase Potential for County Partnership with local Unknown Value of the rewards/multi seasonal, number Unknown
vehicle occupancy/ride share employees entity (SkiCo) to pro- of merchants/businesses participating
vide rewards
9. Increase ridership of public Work with planning RFTA, funding Unknown Cost and social norms of riding public trans- Unknown
transportation process to provide eas- portation with luggage, solving the luggage
ier access to BRT sta- transport and frequency of travel
tion in future
10. Require taxi and airport shuttles Legal review and devel- Unknown Opposition from providers, requirement to Unknown
to meet a MPG standard opment of an ordinance change vehicles
11. Rental Cars: require rental car Coordination with Legal review and devel- Unknown Opposition from providers, requirement to Unknown
operators to meet a MPG stand- rental car compa- opment of lease re- change vehicles
and for on-site rental agree- nies/lease agreements quirements.
ments
LANDFILL CAP - DRAFT MAY, 2017
CLIMATE ACTION PLAN 2017-2020
Rank Start
# Goal & Sub Tasks (if needed) Collaboration Needs Resource Needs Year/Quarter Anticipated Obstacle(s) Corn Dev Anticipated Budget
Internal/External (Staff, Equipment) EndAnticipated Solution(s) Needed
Year/Quarter
1. New Waste and Recycling Ordi- Community Stakehold- Enforcement personnel 2017/2"d Enforcement assistance
I nance-goal to increase waste ers 2019/1st
diversion
2. Expand compost program Engineering Consult- 2017/3rd Space constraints, community opposition None
ants
3. Expanded Diversion Programs- Landfill Staff(Once a None
Textiles, Mattresses month collection)
4. Stormwater Mitigation/Leachate Engineering Consult- CDPHE Denial of Proposed Technology None $200,000
Collection System ants
5. Waste Diversion Plan-Diversion Consultants/Com Dev Community opposition, particularily form Diversion requirements in building and
Goals (Permit Requirements) homeowners and builders. demo permits.
6. Shredded Tires as Alternative Overton Recycling None
Daily Cover
7. Landfill Expansion Engineering Consult- CDPHE. Community opposition None Approx. $1.2 million
ants
State CDPHE
BUILDING DEPT. CAP- DRAFT 4.19.17
BUILDING WORK PLAN 2017-2020
Rank Goal & Sub Tasks (if needed) Collaboration Needs Resource Needs Start Anticipated Obstacle(s) Community Development Anticipated Budget
# Internal/External (Staff/Equipment) Year/Quarter Anticipated Solution(s)
End
Year/Quarter
1. Energy Addendum 2016 - Final Mid 2017 More public outreach before adoption. Public outreach - May/June 2017 CORE Grant
Adoption - July 2017 $20,000/Do e
2. Landfill C & D Landfill Department • FTE for Auditing 2017 - Adopt 2018 Training the construction industry Revise Building Code to review (See Landfill budget
■ Existing staff review Education demo/deconstruction plans. for anticipated FTE)
of demo permits Enforcement _
3. 2015 IECC Adopted Done Adopted
4. REMP Rewrite CORE consultant Staff review at building Underway adoption mid • Public Outreach Revision to REMP regulations CORE Grant assessed
permit 2017 with addendum • Enforcement and follow up with Addendum
5.
6.
PLANNING/ZONING/ENGINEERING CAP- DRAFT 4.19.17
PLANNING/ZONING/ENGINEERING WORK PLAN 2017-2018
Rank Goal & Sub Tasks (if needed) Collaboration Needs Resource Start Anticipated Obstacle(s) Community Development Anticipated Budget
# Internal/External Needs Year/Quarter Anticipated Solution(s)
(Staff/Equipme End
nt) Year/Quarter
1. GHGI CORE Long Range Staff 2016-2017 Adopted Updating every three years Grants
Aspen & other Communities CORE Staff
2. Colorado Climate Action Plan All departments internally Staff 2017- January 2018 Work load/funding On-going department integration Budget funding per
year
3. LU Code siting improvements CORE Building Department Staff/consultants 2017-2018 Time/capacity for Staff Consultant help *$50,000 2017
*$50,000 2018
*Already allocated
4.
5.
ENVIRONMENTAL HEALTH CAP — DRAFT MAY, 2017
Environmental Health Work Plan 2017-2020
Rank Goal & Sub Tasks (if needed) Collaboration Needs Resource Needs Start Anticipated Obstacle(s) Community Development Anticipated
# Internal/External (Staff/Equipment) Year/Quarter Anticipated Solution(s) Budget
End
Year/Quarter
1. Grey Water Regulation Adoption State Health, Division of Water Staff Time Underway. Water Rights for private well owners Work with Division of Water Resources
Resources, Corn Dev, IGAs Final adoption late to have applicant demonstrate water
with other jurisdictions if de- spring/summer 2017 rights at application for permit.
sired
2. OTWS Regulation update State Health, Com Dev Staff Time June 2017
June 2018
3. RMCO Public Health Stakeholder Com Dev/BOCC, State Health Staff Time Underway Follow up with RMCO and CDPHE to
Group Finish-? continue efforts
PUBLIC WORKS CAP - DRAFT MAY, 2017
CLIMATE ACTION PLAN 2017-2020
Rank Start
Goal & Sub Tasks (if needed) Collaboration Needs Resource Needs Year/Quarter Anticipated Obstacle(s) Corn Dev Anticipated Budget Needed
Internal/External (Staff, Equipment) End Anticipated Solution(s)
Year/Quarter
1. Utilize opportunities for renewa- Facilities, Engineering, Staff time, Consulting Ongoing Pushback from CoA for buildings in town,
ble energy Corn Dev work for feasibility, budget, feasibility (lack of sun) at some fa-
planning, and design cilities
COMPLETED:
Purchase of 98 kW from CEC
In Progress
Install 103 kW at PW yard Contractor - Sol Ener- Staff time, consulting 1/17 - 3/17 125k
gy - PW Staff work, CORE (grant)
Install -125 kW at Landfill Staff time, consulting 1/17 - 3/18 150k
work, CORE (grant)
2.
AGENDA ITEM SUMMARY
WORK SESSION MEEING DATE: October 3, 2017
AGENDA ITEM TITLE: Open Space Board Bylaws Update
STAFF RESPONSIBLE: Gary Tennenbaum and Dale Will
ISSUE STATEMENT: The Open Space Board proposes to update its bylaws, which requires
BOCC approval.
BACKGROUND: The Board of County Commissioners ("BOCC") first adopted the
bylaws of the Open Space Board of Trustees ("OSTB") by Resolution 043-2004. Last fall, the
Open Space program was extended through 2040, and the OSTB utilized this year's retreat to
revisit its Bylaws and Working Agreements. The attached revised Bylaws were carefully
crafted by the Board and County Staff(including significant input from the County Manager)
over several meetings beginning at our annual retreat in May. Due to the number of changes,
we request the repeal of the former Bylaws and the re-adoption of those attached hereto. The
substantive changes are;
1. Standards of Conduct. The incorporation of the County's general Standards of Conduct
regarding potential conflicts. The last iteration of the OSTB Bylaws was done prior to the
County's adoption of the Standards of Conduct, which now provide uniform rules for both
financial Conflicts of Interest and"Institutional Conflicts of Interest." The former are
commonly understood. The latter, "institutional conflicts" are those where a board member
is a"member of a board, group, or organization," and an action before the Board "provides
a benefit to the board, group, or organization that is different than the common public
interest." In the case of either financial or"institutional" conflicts, the County's general
Standards provide that if the County Attorney finds there is a conflict, the member must
"refrain from participation as a Board Member in the decision making process or voting on
that issue." While desiring to have the same rules as all other Pitkin County public
officials, the OSTB did note that some other organizations, such as GOCO, treat
"institutional" conflicts differently, and allow the Board itself to determine whether the
member should refrain from participation. The reason this is treated differently is that
membership in outside organizations is a hallmark of the very engaged citizenship that
makes the member valuable to the County, and the question of whether the organization
would receive a benefit"different than the common public interest" is rather subjective.
Almost everyone is a member of some organization that arguably has a special interest in
various issues. GOCO, among others, treats this as a political, rather than a legal, issue,
and allows the GOCO Board itself to determine whether to ask a recusal based on a
member's association with another organization. Again, the OSTB desires to use the
Standard Rules of Conduct, but queries whether the County overall wishes to continue to
have determinations of"institutional conflicts"treated as a purely legal issue? (see Article
VI, Section 10)
2. Attendance by Teleconference. The revised bylaws now allow an OSTB member to
participate in a meeting via teleconference (see Article VI, section 4)but require that a
quorum must first be established by members physically present. Similarly, the member
chairing the meeting must by physically present.
3. Number of Monthly Meetings. The revised Bylaws require at least one regular meeting
per month. (Article VI, Section 1) The OSTB has been meeting twice monthly since the
inception of the program.
4. Errata. Articles II and III, "Purposes" and"Responsibilities"used to recite the text of the
County Charter. The language had become dated as the Charter was amended in 2006 and
2016. To avoid this situation, the Bylaws now simply incorporates the relevant charter
sections.
Beyond these changes, various stylistic edits were made. The OSTB and Staff believe that the
attached revised Bylaws will serve well the program over the foreseeable future.
One item that is not included are term limits. During the recent BOCC campaign, some
proposed adding this to the program. However, Article 3, section 3.1.5, of the County Charter,
which addresses citizen boards, expressly provides, "(T)here shall be no fixed limit on number of
terms, but the Board shall assess the performance of a member prior to appointing that member
for another term." Consequently,because a change would have to go back to the voters for a
general Charter amendment, we have not considered further discussion of this topic.
LINK TO STRATEGIC PLAN: Updating the OSTB Bylaws will promote more effective
governance.
KEY DISCUSSION ITEMS: The current OSTB bylaws are out of synch with the County's
"Standards of Conduct." The bylaws also contain no provision for teleconference attendance. And
the Bylaws presently require two meetings per month, which the OSTB and Staff have concluded
draws staff resources away from projects and is often more than needed.
BUDGETARY IMPACT: No impact
RECOMMENDED BOCC ACTION: Discuss the revisions and set a first reading for a
Resolution of Approval.
ATTACHMENTS: Revised OSTB Bylaws
Exhibit to BOCC Resolution regarding Revised OSTB Bylaws
BYLAWS OF THE OPEN SPACE/TRAILS
BOARD OF TRUSTEES
OSTB Originally Adopted September 6, 2001
BOCC Originally Approved Resolution 043-2004
Revised 2017
ARTICLE I
Name
Section 1. Name. The name of this board shall be the Open Space and Trails Board of Trustees
("Board").
ARTICLE II
Purpose and Policy
Section 1. Purpose. The purpose of the Board is to perform those duties set out in Article XIII of
the Charter as amended.
Section 2. Policy. The policy of the Board is to further the purposes of the program as set out in
Section 13.5.1 of the Pitkin County Home Rule Charter("Charter"), as amended.
Section 3. Additional Policies. The Board may from time to time adopt additional policies to
guide the activities of the Open Space and Trails Program. Such policies shall remain
in effect until rescinded.
ARTICLE III
Responsibilities
Section 1. Functions. The Board's functions are as set forth in Section 13.3.3 of the Home Rule
Charter, as amended.
ARTICLE IV
Membership
Section 1. Appointments. Appointments to the Board shall be made by the Board of County
Commissioners ("BOCC"), as set forth in Section 13.3 of the Charter. There shall be
five trustees.
Section 2. Term. Each Trustee shall be appointed for a five year term, staggered so that one term
expires each year, as set forth in, Charter Section 13.3.2.
Exhibit to BOCC Resolution regarding Revised OSTB Bylaws
Section 3. Qualifications. One Trustee shall be appointed from each commissioner district and
shall reside in that district throughout the term. A Trustee shall hold no other county
office or be employed by the county or any municipality, as set forth in Charter Section
13.3.1.
Section 4. Compensation. Each Trustee shall serve without pay, as set forth in Charter Section
13.3.1.
Section 5. Service of Trustees. Trustees serve at the pleasure of the Board of County
Commissioners. A Trustee may be removed from the Board for good cause only,by
vote of the BOCC, after timely recommendation(for or against) is made by the Board.
ARTICLE V
Officers
Section 1. Officers. The officers of the Board shall be a Chair and Vice-Chair, and may include
such other officers as the Board may from time to time appoint. The Chair and Vice-
Chair shall be selected from the members of the Board.
Section 2. Elections and Term of Office. The Chair and Vice-Chair shall be appointed by the
Board at the first regular meeting in May. Subject to earlier termination, each officer
shall hold office for up to two years and until his/her successor shall have been duly
appointed. These offices shall rotate by district. A member appointed to the office of
Chair or Vice-Chair shall have the option of declining the office. Any other officers
shall be appointed by the Board at any meeting and will serve at the pleasure of the
Board.
Section 3. Vacancies. Should the office of the Chair or Vice-Chair become vacant, the Board
shall appoint the successor according to the rotation schedule at a regular or special
meeting of the Board, and such appointment shall be for the unexpired portion of the
term.
Section 4. Duties.
(1) Chair. The Chair shall preside at all meetings of the Board and shall perform all
duties usually incident to the office of Chair and such other duties as may be
assigned to him/her from time to time by the Board. She/he shall sign, execute and
acknowledge, in the name of the Board, resolutions, minutes, correspondence and
others instruments and communications authorized by the Board. The Chair shall
see to the execution of resolutions, procedures and policies approved by the Board.
(2) Vice-Chair. In the absence or disability of the Chair, the Vice-Chair shall have all
powers of and shall be subject to all restrictions upon the Chair. The Vice-Chair
shall perform such other duties as shall from time to time be assigned by the Board.
Exhibit to BOCC Resolution regarding Revised OSTB Bylaws
ARTICLE VI
Meetings
Section 1. Regular Meetings. Regular meetings shall be held at least once per month. The
executive director and the Chair in any given month may schedule a second regular
meeting—Regular meetings may be cancelled if a quorum is unavailable as provided in
Section 3, or if the executive director and the Chair determine pending business is
insufficient to warrant a meeting.
Section 2. Special Meetings. A special meeting may be called at any time by the Chair or by
written request of two members of the Board. A minimum notice of twenty-four hours
is required,unless said notice is waived with a written agreement of a quorum of Board
members or by all members in attendance.
Section 3. Attendance. Trustees will attend at least 75% of regular meetings. Attendance by
video or teleconference is acceptable when a Trustee is unable to attend in person.
Section 4 Voting. Voting shall be either by voice or roll call vote. A roll call vote shall be
conducted upon the request of a member of the Board or at the discretion of the
presiding officer. Any action requiring a vote shall be decided by a simple majority,
except an approval of any use of Open Space Funds toward the acquisition of a property
interest through condemnation, which shall acquire an affirmative vote of at least four
members. A Trustee attending by video or teleconference may vote provided that they
are able to affirmatively communicate their vote when the question is called.
Section 5. Quorum. A majority of members of the Board shall be necessary to constitute a
quorum for the transaction of business. Trustees attending by video or teleconference
are not counted for the purpose of establishing a quorum, and similarly may not serve as
Chair during any meeting when not physically present. Once a quorum is made, it
cannot be broken until the meeting is adjourned.
Section 6. Parliamentary Procedure. The rules contained in Robert's Rules of Order shall
govern the Board in all cases to which they are applicable and in which they are not
inconsistent with these Bylaws and the Charter.
Section 7. Meeting Notices,Agenda and Study Materials. The Director shall furnish the
Trustees advance notice of all meetings. The Director shall deliver, at least 48 hours in
advance of regular meetings, minutes of the previous meetings and copies of material to
be studied or acted upon, including an agenda. The agenda shall be prepared by the
Chair and Director, or their respective delegees, and copies distributed in advance of the
meeting. The agenda shall include but not be limited to approval of minutes of the
previous meeting and of intervening special meetings, committee reports, as well as old
and new business.
Section 8. Open to the Public. All meetings shall be open to the public, except for executive
session as authorized in the Colorado Open Meetings law, C.R.S. 24—6-402.
Exhibit to BOCC Resolution regarding Revised OSTB Bylaws
Section 9. Committees. The Board may create committees consisting of two or more Trustees,
and such other persons as authorized by the Board, for the purpose of researching and
reviewing special topics, and advising the Board regarding the same.
Section 10. Conflict of Interest. The Board will adhere to Pitkin County's Standard of Conduct for
Pitkin County Public Officials as adopted by Ordinance 28-02 and amended by
Ordinances 002-2005 and 044-2005 as may be further amended from time to time.
Section 11. Coordination with the Board of County Commissioners: The Open Space and Trails
Board will report regularly to the Pitkin County Commissioners. The Board will keep
the Pitkin County Commissioners well-informed regarding its activities, including the
status and parameters of acquisition negotiations and other core functions.
Future Agendas
1'K I N Board of Commissioners
COUNT1 Work Session Agenda
TUESDAY, OCTOBER 10,2017,9:00 AM
Q/D. G Pitkin County Library-Dunaway Community Room
120 N Mill St,Aspen, CO 81611
A work-session agenda is structured to give the Board of Commissioners an opportunity to touch base with each other,staff,and
invited community members and organizations to discuss and work through issues the County is facing,but not ready to take official
action on at a regular board meeting. Work sessions are open to the public(with exception of executive session). However,public
input is typically not taken during a work session unless specifically asked for by the Board.
9:00 AM Staff/Community Presentations
9:00 AM Solid Waste Center Long Range Planning Summary, Cathy Hall(1 hour)
10:00 AM Airport Environmental Assessment Presentation,John Kinney(1 hour)- do not move
11:00 AM SPECIAL MEETING-EXECUTIVE SESSION in Library Clock Tower-Lunch Provided
11:00 AM Airport Security CRS , (45 minutes)
Holland Hills Litigation Update CRS 24-6-202(4)(b)
Request for Easement/License 8895 Upper River Road CRS 24-6-202(4)(a)
1:00 PM Staff/Community Presentations
This is time set aside for staff and community partners to formally present community or organizational
issues that may lead to future Board action.
1:00 PM High Level Budget Overview-All Funds, Connie Baker(2 hours)
3:00 PM Break
3:15 PM Upcoming Regular Meeting Items
This portion of the agenda is intended to: 1)Provide the Board and Staff an opportunity to discuss items
that will come before the Board and public for formal adoption at a future Regular Meeting/Public
Hearing, 2) To review the calendar of business for future Board Work Sessions and Regular Meetings 3)
Review Budget Supplemental Requests
3:15 PM Land Use Code Amendment Regarding Areas and Activities of State Interest, John Ely(90
minutes)
4:45 PM Discussion Items/Open Discussion
No formal written materials
4:45 PM Board Open Discussion(15 Minutes)
Human Services Data Closet Update,John Loyd
5:00 PM Adjourn
AGENDA and TIMES ARE SUBJECT TO CHANGE
4-)I K I Board of Commissioners
CoU N T11 Regular Meeting Agenda
WEDNESDAY,OCTOBER 11,2017, 12:00 PM
Cam'. ;7 Pitkin County Library-Dunaway Community Room
120 N Mill St,Aspen,CO 81611
Additions/Deletions to Agenda
Public Comments(please limit to 3 minutes per speaker unless otherwise advised by the Chair)
Commissioner Comments
Consent Items: Consent items are generally perceived as non-controversial and allow the Board to spend its time on more
complex items elsewhere on the agenda.A Board member or member of the public may ask for a Consent item be removed for
individual consideration.Consent items typically have been discussed in work sessions with the Board and are approved by a single
motion.
Consent Items-Single Reading:
1. Minutes of
Consent Items Set for Public Hearing on DATE:
Individual Consideration Items:
Individual Consideration Items/First Readings set for Public Hearings on October 25:
2. Resolution Authorizing the Repeal and Re-adoption of the Bylaws of the Open Space Board of Trustees,
Dale Will
Individual Consideration Items/Public Hearing, One Reading:
Individual Consideration Items/Public Hearing, 2nd Readings:
3. 3rd Quarter Budget Supplementals,Connie Baker
4. Resolution to Approve the Acquisition of E. Valley Road Property for Airport Employee Housing,John
Kinney
5. Resolution Authorizing an Intergovernmental Agreement with Arapahoe County for GovPrime, Samuel
Landercasper,Economic Assistance Manager
Individual Consideration Items/Emergency Ordinance and Resolution Confirmatory Reading:
Land Use Items:
Land Use Public Hearings:
6. Ordinance Amending Land Use Code Table 4-1 and Sec. 4-30-50(k)to include Special Event Venue as a
Special Review Use in the AR-2 Zone District,Continued First Reading from 8/23'17 and 9/27/17,Michael
Kraemer
7. Redstone Castle Parcels Special Review for Special Event Venues, Activity Envelope and Site Plan Review,
Michael Kraemer(Continued from 8/23/17 and 9/27/17)
8. Resolution the Celestial Land Company Ltd Extension of Vested Rights
Land Use Actions:
9. Horseshoe Aspen Mountain LLC Activity Envelope Amendment, S. Wolff
10. 501 Buttermilk LLC (Sky Beam Subdivision)Full Packet, M. Kraemer
11. Ordinance Rezoning 501 Buttermilk LLC (Skybeam)Property with a Planned Unit Development(PUD)
Overlay,2nd Reading,M. Kraemer
12. Resolution Approving the Skybeam Subdivision/PUD Conceptual Submission and Activity Envelope,2nd
Reading,M. Kraemer
Open Discussion
Adjourn Regular Meeting
AGENDA and TIMES ARE SUBJECT TO CHANGE
i 1'Ii I N Board of Commissioners
COUNT1t Work Session Agenda
TUESDAY,OCTOBER 17,2017, 10:00 AM
<< ^ ` Pitkin County Library-Dunaway Community Room
120 N Mill St,Aspen,CO 81611
A work-session agenda is structured to give the Board of Commissioners an opportunity to touch base with each other,staff,and
invited community members and organizations to discuss and work through issues the County is facing,but not ready to take official
action on at a regular board meeting. Work sessions are open to the public(with exception of executive session). However,public
input is typically not taken during a work session unless specifically asked for by the Board.
10:00 AM Staff/Community Presentations
10:00 AM Annual Ski Company Update(1 hour)
11:00 AM Upcoming Regular Meeting Items
This portion of the agenda is intended to: 1)Provide the Board and Staff an opportunity to discuss items
that will come before the Board and public for formal adoption at a future Regular Meeting/Public
Hearing, 2) To review the calendar of business for future Board Work Sessions and Regular Meetings 3)
Review Budget Supplemental Requests
11:00 AM Review of Future Agenda Calendar-Work Session/Regular Meeting (15 minutes)
11:15 AM Discussion Items/Open Discussion
No formal written materials
11:15 AM Board Open Discussion(15 Minutes)
11:30 AM Building Project Update-Rich Englehart,Dave Detwiler,Chandler Deimund(15 minutes)
12:00 PM Lunch Break
1:00 PM Staff/Community Presentations
This is time set aside for staff and community partners to formally present community or organizational
issues that may lead to future Board action.
1:00 PM 2018 Budget-Livable&Supportive Community Budget Presentation, Connie Baker(3 hours)
3:00 PM Break
3:15 PM Staff/Community Presentations Continued
3:15 PM 2018 Budget-Livable&Supportive Community Budget Presentation, Connie Baker
(continued- 1 hour)
4:15 PM Adjourn to travel to Carbondale(P& Z Meets at 5:00 PM)
6:00 PM Joint Meeting with Town of Carbondale and OST in Carbondale
AGENDA and TIMES ARE SUBJECT TO CHANGE
4/91 T K I N Board of Commissioners
COUNT Work Session Agenda
THURSDAY,OCTOBER 19,2017,4:00 PM
G� >>
•
A work-session agenda is structured to give the Board of Commissioners an opportunity to touch base with each other,staff,and
invited community members and organizations to discuss and work through issues the County is facing,but not ready to take official
action on at a regular board meeting. Work sessions are open to the public(with exception of executive session). However,public
input is typically not taken during a work session unless specifically asked for by the Board.
Staff/Community Presentations
4:00 PM Elected Officials Transportation Committee Meeting
Adjourn
AGENDA and TIMES ARE SUBJECT TO CHANGE
i T K I N Board of Commissioners
COUNIC Work Session Agenda
TUESDAY,OCTOBER 24,2017, 10:00 AM
C/� �C Pitkin County Library-Dunaway Community Room
120 N Mill St,Aspen,CO 81611
A work-session agenda is structured to give the Board of Commissioners an opportunity to touch base with each other,staff,and
invited community members and organizations to discuss and work through issues the County is facing,but not ready to take official
action on at a regular board meeting. Work sessions are open to the public(with exception of executive session). However,public
input is typically not taken during a work session unless specifically asked for by the Board.
10:00 AM Staff/Community Presentations
This is time set aside for staff and community partners to formally present community or organizational
issues that may lead to future Board action.
10:00 AM 2018 Budget Flourishing Natural and Built Environment Presentation,Connie Baker(2 hours)
12:00 PM Lunch Break
1:00 PM Staff/Community Presentations Continued
1:00 PM 2018 Budget Flourishing Natural and Built Environment Presentation,Connie Baker(2 hours)
3:00 PM Break
3:15 Staff/Community Presentations Continued
3:15 Berry Dunn Enterprise Resource Plan(ERP)Presentation, Ann Driggers(1 hour) Invited
guests-do not move
4:15 PM Upcoming Regular Meeting Items
This portion of the agenda is intended to: 1)Provide the Board and Staff an opportunity to discuss items
that will come before the Board and public for formal adoption at a future Regular Meeting/Public
Hearing, 2) To review the calendar of business for future Board Work Sessions and Regular Meetings 3)
Review Budget Supplemental Requests
4:15 PM Review of Future Agenda Calendar-Work Session/Regular Meeting(15 minutes)
4:30 PM Discussion Items/Open Discussion
No foetal written materials
4:30 PM Landfill National Award and Update,Cathy Hall and Pat Bingham(15 minutes)
4:45 PM Board Open Discussion(15 Minutes)
5:00 PM Adjourn
AGENDA and TIMES ARE SUBJECT TO CHANGE
i T K I N Board of Commissioners
Cot. N T Regular Meeting Agenda
WEDNESDAY,OCTOBER 25,2017, 12:00 PM
C-,��7 Pitkin County Library-Dunaway Community Room
120 N Mill St,Aspen,CO 81611
Additions/Deletions to Agenda
Public Comments(please limit to 3 minutes per speaker unless otherwise advised by the Chair)
Commissioner Comments
Consent Items: Consent items are generally perceived as non-controversial and allow the Board to spend its time on more
complex items elsewhere on the agenda.A Board member or member of the public may ask for a Consent item be removed for
individual consideration.Consent items typically have been discussed in work sessions with the Board and are approved by a single
motion.
Consent Items-Single Reading:
1. Minutes of
2. Resolution to Add Pitkin County as a Member of the Colorado Coalition of Communities, Cindy Houben
Consent Items Set for Public Hearing on DATE:
Individual Consideration Items:
Individual Consideration Items/First Readings set for Public Hearings on November 1:
3. Approval of Airport Improvements Environmental Assessment,John Kinney
4. Resolution to Adopt the Pitkin County Climate Action Plan, Cindy Houben
Individual Consideration Items/Public Hearing, One Reading:
Individual Consideration Items/Public Hearing, 2nd Readings:
5. Resolution Authorizing the Repeal and Re-adoption of the Bylaws of the Open Space Board of Trustees,
Dale Will
Individual Consideration Items/Eniergencv Ordinance and Resolution Confirmatory Reading:
Land Use Items:
Land Use Public Hearings:
Land Use Actions:
Open Discussion
Adjourn Regular Meeting
AGENDA and TIMES ARE SUBJECT TO CHANGE
piCKIN Board of Commissioners
Coil N T Regular Meeting Agenda
WEDNESDAY,NOVEMBER 1,2017, 12:00 PM
Pitkin County Library-Dunaway Community Room
120 N Mill St,Aspen,CO 81611
Additions/Deletions to Agenda
Public Comments(please limit to 3 minutes per speaker unless otherwise advised by the Chair)
Commissioner Comments
Consent Items: Consent items are generally perceived as non-controversial and allow the Board to spend its time on more
complex items elsewhere on the agenda. A Board member or member of the public may ask for a Consent item be removed for
individual consideration.Consent items typically have been discussed in work sessions with the Board and are approved by a single
motion.
Consent Items-Single Reading:
1. Minutes of
Consent Items Set for Public Hearing on DATE.:
Individual Consideration Items:
Individual Consideration Items/Fir st Readings set for Public Hearings on DATE:
Individual Consideration Items/Public Hearing, One Reading:
Individual Consideration Items/Public Hearing, 2nd Readings:
2. Approval of Airport Improvements Environmental Assessment,John Kinney
Individual Consideration Items/Emergency Ordinance and Resolution Confrmaton'Reading:
Land Use Items:
Land Use Public Hearings:
Land Use Actions:
Open Discussion
Adjourn Regular Meeting
AGENDA and TIMES ARE SUBJECT TO CHANGE
p'fKIN Board of Commissioners
COUNT1 Work Session Agenda
WEDNESDAY,NOVEMBER 8,2017, 10:00 AM
Q/D. G Pitkin County Library-Dunaway Community Room
120 N Mill St,Aspen, CO 81611
A work-session agenda is structured to give the Board of Commissioners an opportunity to touch base with each other,staff,and
invited community members and organizations to discuss and work through issues the County is facing,but not ready to take official
action on at a regular board meeting. Work sessions are open to the public(with exception of executive session). However,public
input is typically not taken during a work session unless specifically asked for by the Board.
10:00 AM SPECIAL MEETING-EXECUTIVE SESSION
11:00 AM Adjourn for Executive Session
11:00 AM Staff/Community Presentations
This is time set aside for staff and community partners to formally present community or organizational
issues that may lead to future Board action.
11:00 AM Ambulance Facility Schematic Discussion,Rich Englehart(30 minutes)
12:00 PM Lunch Break
1:00 PM Upcoming Regular Meeting Items
This portion of the agenda is intended to: 1)Provide the Board and Staff an opportunity to discuss items
that will come before the Board and public for formal adoption at a future Regular Meeting/Public
Hearing, 2) To review the calendar of business for future Board Work Sessions and Regular Meetings 3)
Review Budget Supplemental Requests
1:00 PM Redstone Castle Discussion(tentative) (90 minutes), Cindy Houben
2:30 PM Review of Future Agenda Calendar-Work Session/Regular Meeting(15 minutes)
2:45PM Break
3:00 PM Upcoming Regular Meeting Items(cont.)
3:00 PM Energy Addendum Discussion, Brian Pawl (45 minutes)
3:45 PM Discussion Items/Open Discussion
No formal written materials
3:45 PM Facilities Update-Jodi Smith(15 minutes)
4:00 PM Board Open Discussion(15 Minutes)
AGENDA and TIMES ARE SUBJECT TO CHANGE
4:15 PM Department Updates and Board Membership Reports
Department Updates provide an opportunity for staff to share accomplishments, trends, issues and
challenges with the Board. Board Membership Reports is time set aside for Board members to report on
the activities of other boards, commissions and entities they have been appointed to as representative of
Pitkin County.
5:00 PM Adjourn
AGENDA and TIMES ARE SUBJECT TO CHANGE
1'K I N Board of Commissioners
COU N T1( Work Session Agenda
TUESDAY,NOVEMBER 14,2017,9:00 AM
Q/D.C\ Pitkin County Library-Dunaway Community Room
120 N Mill St,Aspen, CO 81611
A work-session agenda is structured to give the Board of Commissioners an opportunity to touch base with each other,staff,and
invited community members and organizations to discuss and work through issues the County is facing,but not ready to take official
action on at a regular board meeting. Work sessions are open to the public(with exception of executive session). However,public
input is typically not taken during a work session unless specifically asked for by the Board.
9:00 AM Staff/Community Presentations
9:00 AM Prosperus Economy 2018 Budget Presentation(1.5 hours)
10:30 AM BREAK
10:45 AM Prosperous Economy 2018 Budget Presentation(continued)
12:00 PM Lunch Break
1:00 PM Staff/Community Presentations
This is time set aside for staff and community partners to formally present community or organizational
issues that may lead to future Board action.
1:00 PM SPECIAL MEETING-Board of Social Services,Nan Sundeen(1 hr.)INVITED GUESTS-
DO NOT MOVE TIME
2:00 PM District Attorney 2018 Budget(30 minutes)
2:30 PM Break
2:45 PM Staff/Community Presentations
2:45 PM Healthy Community Fund grant Review Committee(90 minutes)
4:15 PM Upcoming Regular Meeting Items
This portion of the agenda is intended to: 1)Provide the Board and Staff an opportunity to discuss items
that will come before the Board and public for formal adoption at a future Regular Meeting/Public
Hearing, 2) To review the calendar of business for future Board Work Sessions and Regular Meetings 3)
Review Budget Supplemental Requests
4:30 PM Discussion Items/Open Discussion
No formal written materials
4:30 PM Airport Update-John Kinney(15 minutes)
4:45 PM Board Open Discussion(15 Minutes)
5:00 PM Adjourn
AGENDA and TIMES ARE SUBJECT TO CHANGE
priCKIN Board of Commissioners
COUNT1 Regular Meeting Agenda
WEDNESDAY,NOVEMBER 15,2017, 12:00 PM
@ D• Pitkin County Library-Dunaway Community Room
120 N Mill St,Aspen, CO 81611
Pitkin County Cares Reception(11:30 AM)
A. Pitkin County Cares Reception will begin at 11:30 AM in the Dunaway Community Room
Pitkin County Cares Awards(12:00 PM)
Additions/Deletions to Agenda
Public Comments(please limit to 3 minutes per speaker unless otherwise advised by the Chair)
Commissioner Comments
Consent Items: Consent items are generally perceived as non-controversial and allow the Board to spend its time on more
complex items elsewhere on the agenda.A Board member or member of the public may ask for a Consent item be removed for
individual consideration. Consent items typically have been discussed in work sessions with the Board and are approved by a single
motion.
Consent Items-Single Reading:
1. Minutes of
Consent Items Set for Public Hearing on DATE:
Individual Consideration Items:
Individual Consideration Items/First Readings set for Public Hearings on DATE:
Individual Consideration Items/Public Hearing, One Reading:
Individual Consideration Items/Public Hearing, 2nd Readings:
Individual Consideration Items/Emergency Ordinance and Resolution Confirmatory Reading:
Land Use Items:
Land Use Public Hearings:
Land Use Actions:
Open Discussion
Adjourn Regular Meeting (P & Z begins at 5:00 PM)
AGENDA and TIMES ARE SUBJECT TO CHANGE
‘pt1'K I N Board of Commissioners
COU N T1 Work Session Agenda
TUESDAY,NOVEMBER 21,2017, 10:00 AM
Q/D• G Pitkin County Library-Dunaway Community Room
120 N Mill St,Aspen, CO 81611
A work-session agenda is structured to give the Board of Commissioners an opportunity to touch base with each other,staff,and
invited community members and organizations to discuss and work through issues the County is facing,but not ready to take official
action on at a regular board meeting. Work sessions are open to the public(with exception of executive session). However,public
input is typically not taken during a work session unless specifically asked for by the Board.
Cancelled-Items possibly moved to Nov 30
1:00 PM Staff/Community Presentations
This is time set aside for staff and community partners to formally present community or organizational
issues that may lead to future Board action.
1:00 PM Quarterly Budget Update and Supplemental Budget Request Review,Connie Baker(90 minutes)
2:30 PM Break
2:45 PM Upcoming Regular Meeting Items
This portion of the agenda is intended to: 1)Provide the Board and Staff an opportunity to discuss items
that will come before the Board and public for formal adoption at a future Regular Meeting/Public
Hearing, 2) To review the calendar of business for future Board Work Sessions and Regular Meetings 3)
Review Budget Supplemental Requests
2:45 PM Review of Future Agenda Calendar-Work Session/Regular Meeting(15 minutes)
3:00 PM Discussion Items/Open Discussion
No formal written materials
3:15 PM Board Open Discussion(15 Minutes)
3:00 PM Building Project Update,Rich Englehart,Chandler Davies (15 minutes)
3:45 PM Department Updates and Board Membership Reports
Department Updates provide an opportunity for staff to share accomplishments, trends, issues and
challenges with the Board. Board Membership Reports is time set aside for Board members to report on
the activities of other boards, commissions and entities they have been appointed to as representative of
Pitkin County.
3:45 PM Airport Annual Update, John Kinney(1 hour)
4:45 PM Adjourn (P&Z Meets at 5:00 PM)
AGENDA and TIMES ARE SUBJECT TO CHANGE
NOVEMBER 27-29,2017
CCI Winter Conference/Colorado Springs
Commissioner Richards and Child attending
AGENDA and TIMES ARE SUBJECT TO CHANGE