HomeMy WebLinkAboutbocc.con.341.2017 pithIN Pitkin County
LOt N C' Procurement Cover Sheet
Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed.
Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement
(procurententirpitkmcountv.com). If not already completed,any contracts$50,000 and over will be routed for signatures
to County Manager and Attorney's Office(if required)by Procurement.
Contract Information
Contract Number 341.2017
Project Name Snowmobiles
Contractor Rifle Performance Motorsports
Budget Line Item 003.77.00952.86650 $25,623.30
Additional Budget Line $
Item(s) $
(Please fully allocate New
Contract Total)
Contract Start Date 12/5/2017
Contract End Date 12/31/2017
Renewal Yes 0 No0x
Retainage Yes $ or % NoDx
If this is a new contractor,please request they complete and submit to Finance a New Vendor Request Form.
Contact Information:
Department Fleet Management
County Jonah Frank County Representative (970)920-
Representative Phone 5393
Provide a brief description of the contract:
Purchase 2 Snowmobiles for Translator Departement for work on Mountian tops sites
Contract Value Summary:
Original Contract Amount S 25,623.30
Previous Change Order/Amendment Amount $
This Change order/Amendment amount S
New Contract Total S 25,62330
Procurement Method:
None O InformalOx Formal 0 Sole Source 0 Emergency 0
Contract Type:
Services/Maintenance O Construction O Goods, Equipment, Supplies Ox
Change Order/Amendment❑ Contract Renewal o Other,please explain o Click here to enter text
NOTE: CLERKS OFFICE WILL KEEP ORIGINAL DOCUMENTS IN COMPLIANCE WITH COLORADO STATE
ARCHIVES RETAINAGE SCHEDULE. ALL ATTACHMENTS MUST BE WITH THIS CHECKLIST.
Contract#:341.2017 Rev 2017 11.22 bif
Budge(Line Item#:003.77.00952.86650
PIPKIN COUNTY,COLORADO
INFORMAL PROCUREMENT MEMORANDUM
TO: File
FROM: Jonah Frank, Fleet Manager
RE: Informal Procurement under$50,000
DATE: December 8,2017
Description of Project: Purchase 2 Snowmibiles for Translator Department for work on
Mountian top sites
Budgeted Amount: $30,000.00
On project list approved by 13OCC: Yes
Contractors Contacted: Rifle Performance Motorsports, RCR Performance Inc,and Integra
Motor Sports
Proposals Received:
Vendor Name Proposal Amount Timeline Other Information
Rifle Performance $11,399.00 In stock Hitch Available
Motorsports _
� RCRPerformanceInc $12,400.00 1-2 weeks Hitch Available
Integra Motor Sports $12,649.00 2-4 Weeks No Trailer
Hitch Bumper
Available
Firms chosen: Rifle Performance Motor Sports,The price was the best out of the 3 vendors,also
availhilty,service and suppoort. They were very helpful in setting these machinses up for our
Tranlotor departments operations with the gear needed to perform the job.
COUNTY REPRESENTATIVE:
7 F
Date
C
SALES ORDER PAGE 1
RIFLE PERFORMANCE MOTORSPORTS PHONE JO (970)920-5675 DATE 1219/2017
1014 Access Rd ALT w INVOICE#
Rifle, CO 81650 USA PO# 341.2017 CUSTOMER# 3768
Phone# (970)625-2041 1ERMS Cash CP KC
Fax# (970)625-2880 SALES ORDER# 31317 LOCATION 1
SALES TYPE Sales Order SIATUS Waiting on Part
BILL TO 3768 SHIP TO
Pitkin County Pitkin County
76 Service Center
Aspen, CO 81611 U S A
MFR PRODUCT NUMBER DESCRIPTION ORDERED QTY RO PRICE NET TOTAL
SD CFJL 2018 Summit SP 8501653in 2 0 $13,44900 $11,39900 $22,798.00
Black
SM 2BPSCFJL2JV000558
2BPSCFJL6JV000546
SD 860201424 165 HITCH BUMPER 2 0 $9999 $9999 $19998
SD 860200902 HITCH 2 0 $49 99 $49 99 $99.98
SD 417300531 DRIVE BELT 2 0 $184.99 $184 99 $369.98
SD 860201602 TRAILERING COVER 2 2 $239.99 $239.99 $47998
SD 860201495 HIGH WINDSHIELD KIT 2 1 $139.99 $139.99 $279 98
SD 860201256 LATERAL AIR DEFLECTOR KIT 2 2 $4999 $4999 $9998
SD 860201285 DEFLECTOR MOUNT MIRROIRS 2 2 $8499 $8499 $16998
SD 860201561 HANDLEBAR AIR DEFLECTOR 2 0 $109.99 $109 99 $219 98
KIT
SD 860201227 FULL BODY SKID PLATE KIT 2 0 $134 99 $134 99 $269 98
SD 860201272 LINO TUNNEL BAG 137 2 1 $24999 $24999 $499.98
"" STATE REG State Registration 2 0 $30 25 $30 25 $60.50
"" D 8 H Delivery and Handeling 1 0 $75.00 $75 00 $75 00
No returns without receipt or after 14 days 50% Deposit required for all special orders No returns on
helmets
SURTOI AL $25,623 30
I.AX $000
ORDER 10TAI $25,623 30
I1L }II 11 z� -7 BALANCE REMAINING $25,62330
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Accepted Bya