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HomeMy WebLinkAboutbocc.con.343.2017 1) j It IN Pitkin County Lot "' ' Procurement Cover Sheet Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement (procurement alpithincount).com). If not already completed, any contracts$50,000 and over will he routed for signatures to County Manager and Attorney's Office(if required)by Procurement. Contract Information Contract Number 343.2017 Project Name Geotechnical Investigation Aspen Ambulance District Facility Contractor CTL Thompson Budget Line Item 115.34.92834.82000 $ Additional Budget Line _ $ Item(s) $ (Please fully allocate New $ Contract Total) $ Contract Start Date 12/7/2017 Contract End Date Renewal Yes ❑ NoZ Retainage Yes$ or 30 No® If this is a new contractor, please request they complete and submit to F inance a New Vendor Request Form Contact Information: Department Administration County Rich Englehart County Representative (970)429-6135 Representative Phone Provide a brief description of the contract: Geotechnical Services for the construction of the Ambulance Facility Contract Value Summary: Original Contract Amount S 5,590.110 Previous Change Order/Amendment Amount $ 0.00 This Change order/Amendment amount $0.00 New Contract Total _ S5,590.00 Procurement Method: None © Informal❑ Formal ❑ Sole Source ❑ Emergency ❑ Contract Type: Services/Maintenance N Construction ❑ Goods, Equipment, Supplies ❑ Change Order/Amendment ❑ Contract Renewal ❑ Other, please explain ❑ Click here to enter text NOTE: CLERKS OFFICE WILL KELP ORIGINAL DOCUMENTS IN COMPLIANCE WITH COLORADO STA IF ARCHIVES RETAINAGE SCHEDULE ALL ATTACHMENTS MUST BE WITH THIS CHECKLIST. Proposal irCTLITHOMP8ON 1 •• t December 5, 2017 (Revised December 6, 2017) it 1 I Pitkin County j 530 East Main Street Aspen, CO 81611 I Attention: Rich Englehart Chief Operations Officer Subject: Proposal for j I j Geotechnical Investigation Aspen Ambulance District Facility j Aspen Valley Hospital Pitkin County, Colorado Proposal No. GS-17-0279 Revised I ' As requested, we have prepared this proposal for a geotechnical investigation for the proposed Aspen Ambulance District Facility at the Aspen Valley Hospital in Pitkin County. Colorado. The project site is an existing paved parking lot located south of the hospital access road and north of the Health and Human Services building. The building will consist of a main level and an upper level. The main level will mostly be occupied by vehicle bays and a training room. The upper level will include offices and bunk rooms. No basement construction is anticipated. To fit the building on the site, some retaining wall construction will be required. New asphalt paved parking will be to the north of the building. A new retaining wall and ramp will provide access to the Health and Human Services build- { ing. If construction plans are significantly different than those described above,we should be informed so that we can adjust our proposal, if needed. I . I .: We propose to drill three exploratory borings with a track-mounted drill rig at the site to investigate subsurface conditions. Two borings will be advanced to evaluate subsurface conditions for the building and retaining walls and one exploratory boring will be advanced ' to evaluate subsurface conditions for pavement recommendations. The exploratory bor- ings for the building and retaining walls would be drilled to depths of about 20 feet, or to i , practical auger refusal. The pavement subgrade borings would be drilled to depths of about 10 feet, or practical auger refusal. Samples of the subsoils will be obtained for labor- atory testing that is pertinent to our geotechnical engineering analysis. CTL I Thompson, Inc will not be responsible for ground disturbance or damage to `> '�j utilities due to access and drilling operations. We will contact the Utility Notification Center 234 Center Drive I Glenwood Springs,Colorado 81601 I Phone:970-945-28091 Fax:970.945.74111 www.otlt.cont Proposal of Colorado (UNCC)to locate underground utilities at the site prior to our field investigation. We will make reasonable efforts to keep site disturbance low. Our field and laboratory data and our recommendations will be presented in a design-level engineering report. A de- tailed scope of our investigation is presented on the attached Exhibit A. Our fee for the field investigation will be based on unit rates. We estimate the fee for the field investigation will be $3,165. We have attached a copy of the cost estimate from our drilling subcontractor for your review. Laboratory testing,engineering evaluation and report preparation will be invoiced at a fixed fee of$2,425. Therefore, our estimated fee for ' the investigation is$5,590. An estimate of our fee is shown on Exhibit B. We appreciate the opportunity to submit this proposal. If acceptable, please sign one copy of the Service Agreement and return it for our files, or authorize us to proceed under the terms of the Agreement. We look forward to working with you. If you have any questions, please call. Very Truly Yours CTL I TI-10 PSON, INC. 611- c •, P.E. .'. or Principal Engineer JM:at ` pi 4 __ - -- -- - PRNIN COUNTY Page 2 of 2 ASPEN AMBULANCE DISTRICT FACILITY CTL I T PROPOSAL NO.GSM-0279 REVISED Service CTLITHOMPSON Agreement Parties This Agreement is entered into this 6"day of December,2017 between, Ellin County,530 East Main Sheet in Aspen,Colorado 81611 referred to herein as'Cfiene and CTL!Thompson, Inc.,234 Center Drone, Glenwood Springs,Colorado 81601,referred to herein as'CTL.' Project Client retails CTL to provide consulting services in connection with Aspen Ambulance District Faciiy, Aspen Valley Hospital P1kin County,Colorado referred to herein as'Project.' Clients relationship to the Project is that of'ARCHITECT! Scope The scope of CTL's services is set forth in Exhibit A,which is part of this Agreement Fee CTL agrees to provide the services set forth in this Agreement for a Unit Rate basis in accordance with Exhibit B. The quoted fee shall remain available to Client for 30 days from the date of this Agreement, after which CTL may increase the fee. If Client desires to change CTL's scope of services, Client and CTL shall execute a written addendum to this Agreement selling forth CTL's revised scope of services and fee. Invoices CTL may submit interim invoices to Client and will submit a final invoice upon completion of its services. Invoic- es will detai charges for different personnel and expense classifications, a lump sum fee, or a percentage of completion,as appropriate. A more detailed itemization of charges and back-up data will be provided at Client's request. Payment is due upon presentation of each invoice and is past due thirty(30)days from invoice date. Client shall pay a finance charge of one-and-one half percent(1 1/2%) per month on past due accounts, plus attorney fees and costs associated with collection. Right-of- Client shall arrange for and provide CTL with safe access to the Project property,including access for necessary Entry equipment, to allow CTL to complete its services.While onsite, CTL will take reasonable precautions to mini- mize damage to the Project property, but Client agrees that in the normal course of work some damage may occur,the correction of which shall not be CTL's responsibility. Utilities Client shall be responsible for designating the location of all private utility lines and subterranean structures with- in the property lines of the Project. CTL will request responsible utilities to locate off-site lines and public on-site lines when necessary for CTL's services. Client agrees to defend, indemnify and hold CTL harmless for dam- age to utilities or subterranean structures that are not correctly located by Client or the responsible utility. Samples CTL will retain soil and rock samples for thirty(30)days after submitting the report on those samples.Construc- tion materials samples collected and tested,If any,will be disposed of after testing.Further storage or transfer of samples can be arranged at Client's expense, upon written request. Ownership CTL retains ownership and copyrights of all work product, reports, field data, field notes, laboratory test data, of Docu- calculations, estimates, design plans, and other documents CTL prepares in connection with this Agreement ments Client is licensed to use these Instruments of Service solely for the purpose they were prepared in furtherance of this Agreement. Chant shall not reproduce,use or alter CTL's Instruments of Service for other projects,or for making future modifications to the Project, without CTL's prior written consent. If CTL terminates this Agree- ment for non-payment,Client shall not be entitled to use CTL's Instruments of Service for any reason CTL shall retain delivered Instruments of Service in electronic form for five(5) years following completion of its services, during which period the Instruments of Service shall be made available to Client during regular busi- ness hours PIT1IN COUNTY Service Agreement Page 1 of 6 ASPEN AMBULANCE DISTRICT FACILITY CTL I T SERVICE AGREEMENT NO.05.17.0279 REVISED Service CTL I THOMPSON Agreement Job Site Ciera shall require the consmction contractors and subcontractors to assume sole and complete responsirlity for job site conditions at the Project,including the safety of persons and property,and for construction means, methods, techniques and sequences. Accordingly,Client shall defend,indemnify and hold CTL harmless from all claims for personal injury or property damage sustained due to the negligence of any contractor,subcontrac- tor,or other person not under the control of CR)in safeguarding the worksite,ii)for using unacceptable mate- rials in construction,ii)in contacting the Project,and iv)(ordains arising under workers compensation laws. Standard of CTL shall perform its services under this Agreement m a manner consistent with that level of care and skin ordi- Care nadly exercised by members of the profession currently practicing under similar conditions. CTL makes no ex- press or implied warranty in connection with the performance of its services. Client acknowledges that subsurface conditions may vary from those CR encounters at the location where CR performs borings,test pits,surveys,or explorations(if any)and that CTL's data,interpretations and recommen- dations are based solely on the information available to it Client also acknowledges that the performance of soils depends on variables beyond the control of CTL and therefore, CTL cannot and does not guarantee the performance of soils at the Project property. CTL will be responsible for its data,interpretations and recommen- dations as indicated above, but shall not be responsible for the interpretation or implementation by others of the information developed Limitations Any claim or cause of action between Client and CTL including, but not limited to,claims for contribution and on Claims indemnity, shall be deemed to have accrued and the applicable statutes of limitation and repose shall com- mence to run no later than the date of substantial completion of CTL's services under this Agreement. Substan- tial completion shall be deemed to occur no later than the date CTL issues its final invoice under this Agree- ment. In the event of a claim, Client agrees that as its sole and exclusive remedy,any claim,demand or suit shall be brought against CTL as a corporation only, and not against any of CTL's individual employees, engineers, agents,officers,directors or shareholders. The services CTL provides pursuant to this Agreement are solely for the benefit of Client Neither CTL nor Client intends to confer a benefit on any other person or entity. To the extent any other person or entity benefits from the services CTL provides, such benefit is purely incidental and such person or entity shall not be deemed a third party beneficiary of this Agreement Client and CTL waive claims against each other for consequential, incidental, indirect, special, exemplary or punitive damages arising out of the services CTL performs pursuant to this Agreement This mutual waiver in- cludes,but is not limited to,claims for loss of use,product,rent,income,profit,financing,business,and reputa- tion, for delay damages of any kind, for lost management and labor productivity, lost opportunity to complete other projects, and for Increased construction and financing costs.. This waiver extends, without limitation, to all consequential damages due to either partys termination under this Agreement. Limitation Client agrees CTL's total aggregate liability to Client and others for all injuries, claims, losses, damages, and of Liability expenses(including costs,expert fees,attorney fees, and interest)arising out of CTL's services for the Project shall be limited to the greater of$25,000 or CTL's fee for the services rendered pursuant to this Agreement. This limitation shall apply regardless of the nature of the claim made or the theory of liability pursued, including but not limited to, negligence, strict liability,breach of contract, breach of warranty,contribution,and indemnity. CTL will have no liability to Client or others for damages resulting from the failure of Client or others to follow CTL's recommendations. PITON COUNTY Service Agreement Page 2 of 6 ASPEN AMBULANCE DISTRICT FACILITY CTL I T SERVICE AGREEMENT NO,0911.0219 REVISED Service yCTLITHOMPSON r .- - 1 Agreement Value Engi- If Client directs CTL or others to revise the Construction Documents to include value engineering,value reduc- neering lion,or substitution proposals(VE Proposals)made by others,and CTL does not recommend acceptance of the VE Proposals,then Client shall release,indemnity,and defend CTL from and against all claims,damages,loss- es,liabilities,costs and attorney fees arising from the inclusion of the VE Proposals into the Project Insurance CTL represents that it its employees,and the consonants it retains are protected by worker's compensation insurance, and that CR has such coverage under commercial general Debility, property damage, and profes- sional rolessional liability insurance policies as CTL deems to be adequate.CTL will provide Certificates for these insurance policies to Client upon written request CTL shall in no event be responsible for any loss or damage beyond the amounts,available limits,and conditions of these insurance policies. Termination Either party may terminate this Agreement for cause upon seven(7)days written notice if the other party sub- stantially ubstantially fails to perform its obligations hereunder.Such termination shall not be effective if the substantial Jai- me has been remedied before expiration of the period specified in the written notice. In the event of termination, Client shall pay CTL for services performed to the termination notice date,plus reasonable termination expens- es Hazardous Client represents that Client has made a reasonable effort to evaluate whether hazardous materials are on or Materials near the Project property and has informed CTL of any information or fndirgs relative to the possible presence of hazardous materials. Should unanticipated hazardous materials be discovered in the course of CTL's per- formance of its services, such discovery shall constitute a changed condition mandating a renegotiation of the scope of services,or termination of services. Should the discovery of unanticipated hazardous materials require CTL to take immediate measures to protect health and safety, Client agrees to pay CTL for costs incidental to taking such measures and for necessary decontamination or replacement of affected equipment. CTL agrees to notify Client promptly when it encounters unanticipated or suspected hazardous materials. Client agrees to make any disclosure required by law to appropriate government agencies. Furthermore, Client agrees to de- fend, indemnify, and hold CTL harmless from all liability arising from discovery by anyone of hazardous materi- als or suspected hazardous materials. Humidity, Unless specifically stated, services intended to control humidity, moisture vapor, and mold are expressly ex- Moisture chided from this Agreement Client acknowledges that the growth of mold,some of which may be harmful to Vapor& human health,can be caused or exacerbated by con&lions which occur inside or outside habitable structures. Mold If Client desires services intended to reduce humidity,moisture vapor and mold,CTL can provide such services for an additional fee. If such services are not expressly undertaken by CTL,Client agrees to Indemnify,defend and hold CTL harmless from all claims alleging that CTL caused,conbibuted to, or failed to prevent injury and damage related to the presence of humidity,moisture vapor or mold. Work by In performing services under this Agreement,CTL shall be entitled to rely upon the accuracy and completeness Others of information, reports, recommendations,and design services provided by Client,contractors,or other consult- ants,and CTL shall have no liability for claims or damages resulting from errors and omissions in the same. Applicable The law of the State of Colorado shall govern the validity of this Agreement,and its interpretation,enforcement, Law and performance Should any provision of this agreement be found to be unenforceable,the remainder of this Agreement shall nonetheless remain valid and binding. PITKIN COUNTY Service Agreement Page 3 of 6 ASPEN AMBULANCE DISTRICT FACILITY CIL i T SERVICE AGREEMENT NO.GSA7-0279 REVISED Service CTLITHOMPSON Agreement Entire This Agreement shall be the entire agreement between Client and CTL and shall supersede any other agree- Agreement ment relating to the subject matter hereof. In case of conk(or inconsistency between this Agreement and any other contract documents,this Agreement shall control. Notwithstanding any other provision in this Agreement If Client authorizes CTL to proceed with its services or if CTL begins performance of its services,this Agreement shall become an enforceable agreement between Ile partes regardless of whether either party has signed this Agreement Authorization CTL / Client _ .S/I Joh f,n. * � John :Air ii P. E � �� � � — Name Na Senior Puncipal Engineer /;F (l t P]c%,S ct cJ,- Tine le December 6, 2017 72/. / .7 Dale Date PITKIN COUNTY Service Agreement Page 4 of 6 ASPEN AMBULANCE DISTRICT FACILITY GTL I T SERVICE AGREEMENT NO.GS-17-0279 REVISED ExhibitA yCTLITHOMPSON Scope of Services GEOTECHNICAL INVESTIGATION 1. Drilling three exploratory borings. Two borings will be drilled to depths of about 20 feet, or until practical auger refusal. One boring will be drilled to an approximate depth of 10 feet, or practical auger refusal. 2. Obtaining samples from our exploratory borings to verify field classifications and evaluate engineering characteristics of the various soils and bedrock encountered. 3. Performing laboratory testing on appropriate samples to determine swell or con- solidation characteristics, compressive strengths and other pertinent engineering properties for geotechnical engineering analysis. 4. Summarizing the results of the field and laboratory investigation and present the results of our analyses in an engineering report which will include the following da- ta: a. A site plan showing the locations of our exploratory borings; b. Descriptions of existing site conditions and the proposed construction; c. Graphic logs of our exploratory borings; d. Laboratory test results including recommended percolation rate based on clas- sification test in graphic or tabular form; e. Recommended construction details for foundations and slabs-on-grade; f. Recommendations for lateral earth pressures and earth retaining walls; g. Provide seismic design criteria including Site Class and spectral response ac- celeration parameters; h. Provide pavement section recommendations and pavement construction rec- ommendations; and i. Discussion of construction criteria for details influenced by subsoils. 5. Providing one copy and one pdf copy of the report at the conclusion of our investi- gation signed by a Professional Engineer registered in the State of Colorado. PITNIN COUNTY Service Agreement Page 5 of 6 ASPEN AMBULANCE DISTRICT FACILITY LTL T SERVICE AGREEMENT NO.0547.0079 REVISED Exhibit B CTL ITHOMPSON Fee Estimate GEOTECHNICAL INVESTIGATION Aspen Ambulance District Facility Aspen Valley Hospital Pitkin County, Colorado ITEM I Field Investigation A. Utility Locate and Boring Layout Staff Engineer $105/hour x 3 hours $315 B. Drill Rig Mobilization/De-mobilization and Drilling and Sampling Track Rig One charge at $2,000 x 1.15 $2,220 Staff Engineer $105/hour x 6 hours $630 Subtotal (ITEM I) $3,165 ITEM II Laboratory Testing Approximate Fee $1,000 Subtotal (ITEM II) $1,000 ITEM III Engineering Analysis and Report Preparation Drafting (Tech III) $75/hour x 3 hours $225 Associate Engineer $150/hour x 8 hours $1.200 Subtotal (ITEM III) $1,425 Subtotal (ITEMS II and III) $2,425 ESTIMATED TOTAL FEE $5,590 PITKIN COUNTY Service Agreement Page 6 of 6 ASPEN AMBULANCE DISTRICT FACILITY CTL I T SERVICE AGREEMENT NO.G5-17.0219 REVISED