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HomeMy WebLinkAboutbocc.con.amended.355-2016 D 2017-11-13 btf pif KIN Pitkin County CoINTit Procurement Cover Sheet Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement (procurement@pitkincounty.com). If not already completed, any contracts $50,000 and over will be routed for signatures to County Manager and Attorney's Office(if required)by Procurement. Contract Information Contract Number 355.2016 D Project Name County Information Technology Infrastucture Services Contractor ProVelocity Budget Line Item 001.21.00000.82009 $471,108.00 Additional Budget Line 001.39.00000.82480 $ 87,120.00 Item(s) 404.67.00000.82481 $ 108,000.00 (Please fully allocate New $ Contract Total) $ Contract Start Date 1/1/2018 Contract End Date 12/31/2018 Renewal Yes ® No❑ Retainage Yes $ or % No If this is a new contractor,please request they complete and submit to Finance a New Vendor Request Form. Contact Information: Department BITS County John Loyd County Representative (970)920-5211 Representative Phone Provide a brief description of the contract: Extension of IT services through December 31,2018 Contract Value Summary: Original Contract Amount $ 610,666.00 Previous Change Order/Amendment Amount $ 74,756.00 This Change order/Amendment amount $ 666,228.00 New Contract Total $ 1,351,650.00 Procurement Method: None ❑ Informal❑ Formal ❑ Sole Source © Emergency ❑ Contract Type: Services/Maintenance © Construction ❑ Goods,Equipment, Supplies ❑ Change Order/Amendment ❑ Contract Renewal ❑ Other,please explain ❑ Click here to enter text. NOTE: CLERKS OFFICE WILL KEEP ORIGINAL DOCUMENTS IN COMPLIANCE WITH COLORADO STATE ARCHIVES RETAINAGE SCHEDULE.ALL ATTACHMENTS MUST BE WITH THIS CHECKLIST. 9.25.11 jls Contract#: 355.2016 Budget Line Item#: 001.21.00000.82009,001.39.00000.82480 and 404.67.00000.82481 jit COUNT SERVICE CONTRACT RENEWAL November 27, 2017 ProVelocity, Inc. 2536 Rimrock Ave, Suite 400-387 Grand Junction, CO 81505 (970) 255-0103 RE: County Information Technology Infrastructure Services Renewal of Contract#355.2016 Pitkin County has elected to renew the County Information Technology Infrastructure Services Services Contract with ProVelocity, Inc., which is set to expire on December 31, 2017. Per the terms of the contract it states that, "At the expiration of the initial term, the contract may be extended for an additional term of four(4) additional one 1-year terms by the express written consent of both parties." If the renewal of this contract is agreeable to ProVelocity, Inc., please sign this letter in the space provided below and return it, along with a current copy of your certificate of insurance, naming Pitkin County as additionally insured on the Certificate as required. Pitkin County hereby authorized the renewal of Contract# 355.2016 with ProVelocity, Inc., for a period of twelve (12) months from contract expiration date; new expiration date is now December 31, 2018. All rates will remain the same for the extension ending December 31, 2018. Any changes in rates thereafter will be by an amendment. 1 9.25.11 jls Contract#: 355.2016 Budget Line Item#: 001.21.00000.82009,001.39.00000.82480 and 404.67.00000.82481 In all other respects the Service Contract is in full force and effect and remains unchanged by this Renewal. PROVELOCITY, INC. Nov-27-2017 Jon Labrum Date Manager PITKIN COUNTY,COLORADO ASPEN/PITKIN COUNTY AIRPORT 0, 71S �A�IttA Dec-07-2017 Chris Padilla Date Airport Controller Jb Dec-07-2017 John Kinney Date Airport Director BUSINESS INFORMATION AND TECHNOLOGY SERVICES ittUt Nov-27-2017 John Loyd Date CTO 2 Docu�i , - SECURED Certificate Of Completion Envelope Id: EBADC8E512734F089B1962DB7A4AACE7 Status:Completed Subject: ProVelocity I Pitkin County Contract 355.2016 Extension D for Review and Signature Source Envelope: Document Pages:3 Signatures:4 Envelope Originator: Certificate Pages:5 Initials:0 Procurement Mailbox AutoNav: Enabled 530 East Main Envelopeld Stamping: Disabled 2nd Floor Time Zone: (UTC-07:00)Mountain Time(US&Canada) Aspen,CO 81611 Procurement@PitkinCounty.com IP Address: 198.233.197.98 Record Tracking Status:Original Holder:Procurement Mailbox Location: DocuSign Nov-27-2017 Procurement@PitkinCounty.com Signer Events Signature Timestamp John Loyd I. Sent:Nov-27-2017 john.loyd@pitkincounty.com Mat L1' Viewed:Nov-27-2017 CTO Signed: Nov-27-2017 Security Level: Email,Account Authentication (None) Using IP Address: 198.233.197.98 Electronic Record and Signature Disclosure: Accepted:Nov-27-2017 ID:075d9a8d-cfef-46f3-bd6d-312bc005e076 Company Name:Pitkin County,Colorado Jon Labrum Sent:Nov-27-2017 jlabrum@preciseholdings.com 3!)ln, II--II•• Viewed:Nov-27-2017 Manager Signed: Nov-27-2017 ProVelocity Security Level: Email,Account Authentication Using IP Address:63.226.59.52 (None) Electronic Record and Signature Disclosure: Accepted:Nov-27-2017 ID: 142e809c-fdc9-4b6b-8c28-0d006a3dad68 Company Name:Pitkin County,Colorado Chris Padilla Sent:Nov-27-2017 �I chris.padilla@aspenairport.com ._s PaIU Viewed:Nov-30-2017 Airport Controller Signed: Dec-07-2017 Security Level: Email,Account Authentication (None) Using IP Address: 198.233.197.98 Electronic Record and Signature Disclosure: Accepted:Dec-07-2017 ID: 139c647e-15ca-4474-b710-1934c963a750 Company Name:Pitkin County,Colorado John Kinney Sent:Dec-07-2017 john.kinney@aspenairport.com jbLA. 6VLIALti Viewed:Dec-07-2017 Airport Director Signed: Dec-07-2017 Pitkin County Security Level: Email,Account Authentication Using IP Address: 198.233.197.98 (None) Electronic Record and Signature Disclosure: Accepted:Dec-07-2017 ID:766c81a0-9047-462a-8c76-dfdc6969d6e7 Company Name:Pitkin County,Colorado In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Jennifer Mitchley VIEWED Sent:Nov-27-2017 jennifer.mitchley@aspenairport.com Viewed:Nov-27-2017 Procurement Aspen/Pitkin County Airport Using IP Address: 198.233.197.98 Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Carbon Copy Events Status Timestamp Jeanette Jones COPIED Sent:Dec-07-2017 Jeanette.jones@pitkincounty.com Viewed:Dec-11-2017 BOCC Clerk Pitkin County Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Procurement Mailbox COPIED Sent:Dec-07-2017 procurement@pitkincounty.com Resent:Dec-07-2017 Procurement Mailbox Pitkin County Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted Dec-07-2017 Certified Delivered Security Checked Dec-07-2017 Completed Security Checked Dec-07-2017 Payment Events Status Timestamps Electronic Record and Signature Disclosure Electronic Record and Signature Disclosure created on: Mar-17-2017 Parties agreed to:John Loyd,Jon Labrum,Chris Padilla,John Kinney ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Pitkin County(we, us or Pitkin County) may be required by law to provide to you certain written notices or disclosures. 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