HomeMy WebLinkAboutbocc.res.080.2017 CONTRACT
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RESOLUTION OF THE BOARD OF COUNTY
COMMISSIONERS ('BOCC") OF PITKIN COUNTY, L 411 u-C k d )
COLORADO, APPROVING AN
INTERGOVERNMENTAL AGREEMENT BETWEEN
PITKIN COUNTY("PITKIN") AND EAGLE COUNTY
("EAGLE")
RESOLUTION NO. QD(/
Q -2017
RECITALS:
1. Pursuant to Title 29, Article ],part 2, Colorado Revised Statutes, as amended(the
"Intergovernmental Relations Statutes") and Article XIV, Section 18 of the
Colorado Constitution, governments may contract with one another to provide any
function, service or facility lawfully authorized to each of the contracting units and
any such contract may provide for the joint exercise of the function, service or
facility, including the establishment of a separate legal entity to do so
2. Pursuant to Section 2 8 3 (Actions)of the Pitkin County Home Rule Charter
("HRC") official action by formal resolution shall be required for all actions of the
Board not requiring ordinance power on matters of significant importance affecting
citizens
3. Pitkin County("Pitkin") and Eagle County("Eagle")wish to enter into an
intergovernmental agreement for the purposes of public health planning services
and,
4. Both Pitkin and Eagle are governments authorized to enter into agreements
pursuant to C R S. § 29-1-203 for purposes including the provision of any
function, service, or facility lawfully authorized to each; and
5. The BOCC finds that it is in the best interests of the citizens of Pitkin and Eagle
to enter into this agreement in order to ensure the health and welfare of the
citizens of both counties
NOW,THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Pitkin County, Colorado that Pitkin County is authorized to enter into an
Intergovernmental Agreement with Eagle in substantially the same form satisfactory to
the County Attorney, and authorizes the Chair or designee, to sign the resolution and the
agreement on behalf of the County.
A
INTRODUCED AND FIRST READ ON THE /5 DAY OF /(UE-LWQA✓ , 2017
AN ET FOR SECOND READING AND PUBLIC HEARING ON THE A C1,, DAY
OF 2„�..thitae✓ 2017.
NOTICE OF PUBLIC HEARING AND TITLE AND SHORT SUMMARY OF THE
RESLUTION PUBLISHED IN THE ASPEN TIMES WEEKLY ON THE 9-$''`"t DAY
OF i uttir.JM/ , 2017.
NOTICE OF PUBLIC HEARING AND THE FULL TEXT OF THE RESOLUTION
POSTED ON THE OFFICIAL PITKIN COUNTY WEBSITE (www.pitkincounty.com)
ON THE 113"'7 DAY OF Nyve.wX✓ 2017.
ADOPTED*FTER FINAL READING AND PUBLIC HEARING ON THE(f;
DAY OF 1//,t, mbq,{ 2017
PUBLISHED BY TITLE AND SHORT SUMMARYTTEER ADOPTION, IN THE
ASPEN TIMES WEEKLY ON THE/'t't DAY OF f/ AL c, 2017.
POSTED BY TITLE AND SHORT SUMMARY ON THE OFFICIAL PITKIN COUNTY
WEBSITE (www.pitkincounty corn ) ON THE (L� DAY OF 1 ,Q,Qaxbey 2017.
ATTEST: BOARD OF COUNTY COMMISSIONERS
By }/Jtg6 1A/ce41BYy -? (7A,,,(QL / ' ' ;Au\---
Jeanette Jones George Newman, ChaDeputy County C /
Date /7(/'/ .1/
APPROVED AS TO FORM MANAGER APPROVAL
— a
John Ely, County Atto Jon Pe. ock, "Minty Manager
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# CONTRACT
INTERGOVERNMENTAL AGREEMENT 573 - 0/n
Between Eagle County and Pitkin County
For Public Health Planning Services
THIS INTERGOVERNMENTAL AGREEMENT (the "Agreement" or'Public Health
Planning Services IGA"), is effective as of January 1, 2018, and is entered into by and between
the Board of County Commissioners of Pitkin County, Colorado whose address is 123 Emma
Road, Suite 106, Basalt, Colorado 81621 ("Pitkin") and Eagle County, Colorado, by and through
its Board of County Commissioners whose address is 500 Broadway, Eagle, Colorado, 81631
("Eagle"). Pitkin and Eagle are hereinafter referred to collectively as the "Parties."
RECITALS
WHEREAS, this Agreement is entered into pursuant to, C.R S. §§ 29-1-201, et seq., and
Article XIV, Section 18 of the Colorado Constitution, and
WHEREAS, both Pitkin and Eagle work to promote the health, safety and welfare of
their residents of all ages, and
WHEREAS, Pitkin has the time, skill and expertise to provide certain public health
planning services to Eagle as set forth herein and Eagle desires to have Pitkin provide the public
health planning services; and
WHEREAS, this Agreement shall govern the relationship between Pitkin and Eagle in
connection with the services described herein below
AGREEMENT
NOW, THEREFORE, for and in consideration of the mutual promises and agreements
of the Parties and other good and valuable consideration, the adequacy and sufficiency of which
is hereby acknowledged,the Parties agree as follows:
1. Services. Pitkin agrees that it will provide public health planning services on behalf of
Eagle in compliance with all applicable laws, rules and regulations, and within required
timelines, and as set forth on Exhibit A, attached hereto and incorporated herein by this reference
(hereinafter the "Services"). If no schedule is set forth in Exhibit A then Pitkin agrees to furnish
the Services in a timely and expeditious manner consistent with the applicable standard of care
Eagle's obligations and authority with regard to Services are also set forth on Exhibit A. In the
event of a conflict or inconsistency between the terms and conditions set forth in Exhibit A and
the terms and conditions set forth in this Agreement, the terms and conditions set forth in this
Agreement shall prevail.
2. Term and Extensions. This Agreement shall commence upon the date first written above,
and subject to the provisions of paragraph 6.A. hereof, shall continue in full force and effect
through the 31st day of December, 2018. This Agreement may be extended for successive one-
year terms upon mutual written agreement of the Parties.
3. Compensation. Eagle will compensate Pitkin for the performance of the Services in a sum
computed and payable as set forth m Exhibit A The performance of the Services under this
Agreement shall not exceed $51,500. Pitkin shall not be entitled to bill at overtime and/or
double time rates for work done outside of normal business hours unless specifically authorized
in writing by Eagle
A. Invoices and Payment. Pitkin will submit invoices monthly to Eagle. Invoices
shall include a description of Services performed. Pitkin agrees to provide any additional detail
or documentation in support of such invoices as Eagle may request Eagle shall make payment
for Services satisfactorily performed within thirty (30) days of receipt of a proper and accurate
invoice All invoices shall include detail regarding the hours spent, tasks performed, who
performed each task and such other detail as Eagle may request.
All invoices shall be emailed to PHinvoices@eaglecountv.us to ensure proper payment.
B Documentation Pitkin and Eagle agree to maintain back-up documentation in
accordance with applicable state and federal guidelines for all billings.
4. Insurance. Each Party shall maintain insurance appropriate to protect against risks
associated with the Services being performed during the course of this Agreement
5. Ownership of Documents. All documents prepared by Pitkin in connection with the
Services shall become property of Eagle. Pitkin shall execute written assignments to Eagle of all
rights (including common law, statutory, and other rights, including copyrights) to the same as
Eagle shall from time to time request For purposes of this paragraph, the term"documents" shall
mean and include all reports, plans, studies, tape or other electronic recordings, drawings,
sketches, estimates, data sheets, maps and work sheets produced, or prepared by or for Pitkin
(including any employee or subcontractor in connection with the performance of the Services
and additional services under this Agreement).
6. Miscellaneous Provisions.
A. Termination of Agreement. The Parties each reserve the nght to terminate this
Agreement without cause upon 90 days prior written notice provided in accordance with
Paragraph 6 F below. Should either Party default in the performance of its obligations under
this Agreement the other Party may terminate this Agreement upon 60 days prior written notice
provided in accordance with Paragraph 6. F. below. In the event this Agreement is terminated,
Pitkin shall immediately provide Eagle with all documents as defined in paragraph 5 hereof, in
such format as Eagle shall direct and shall return all Eagle owned materials and documents.
Further, Pitkin shall no longer be permitted access to and use of the office share space identified
in Exhibit A. Eagle shall pay Pitkin for Services satisfactorily performed to the date of
termination.
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B Relationship of Parties
(i) Independent Government Status The Parties to this Agreement intend that
the relationship between them is that of independent governmental agencies cooperating in
accordance with C R S. § 29-1-203 Pitkin, and any agent, employee, or servant of Pitkin shall
not be deemed to be an employee, agent, or servant of Eagle. Eagle, and any agent, employee, or
servant of Eagle shall not be deemed to be an employee, agent, or servant of Pitkin
(ii) Not Exclusive.
a. Pitkin is not required to offer Services exclusively to Eagle under
this Agreement Pitkin may choose to work for other individuals or entities during the term of
this Agreement, provided that the Services and deliverable products required under this
Agreement are submitted in the manner and on the schedule defined within this Agreement.
b. Pitkin warrants that the performance of Pitkin's obligations under
this Agreement, and all work it produces, will be performed by personnel in accord with the
applicable industry standard of care.
c. Pitkin and any agent, employee or servant of Pitkin is not entitled
to any Workman's Compensation benefits through Eagle and is responsible for payment of any
federal, state FICA and other income taxes
C Non-Assignable. This Agreement is not assignable by either Party. Any attempt
to assign this Agreement shall be void.
D. Integrated Agreement. This Agreement may be changed or modified only in
writing by an Agreement approved by the Parties and signed by authorized officers of each
Party This Agreement constitutes the entire Agreement between the Parties and all other
promises and agreements relating to the subject of this Agreement, whether oral or written, are
merged herein
E Severability. Should any one or more sections or provisions of this Agreement be
judicially adjudged invalid or unenforceable, such judgment shall not affect, impair,or invalidate
the remaining provisions of this Agreement, the intention being that the vanous sections and
provisions hereof are severable.
F. Notices Any notice required or permitted under this Agreement shall be in
writing and shall be provided by electronic delivery to the e-mail addresses set forth below and
by one of the following methods 1) hand-delivery or 2) registered or certified mail, postage pre-
paid to the mailing addresses set forth below. Each party by notice sent under this paragraph may
change the address to which future notices should be sent Electronic delivery of notices shall be
considered delivered upon receipt of confirmation of delivery on the part of the sender. Nothing
contained herein shall be construed to preclude personal service of any notice in the manner
prescribed for personal service of a summons or other legal process.
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Notice to Pitkin: Karen Koenemann
0405 Castle Creek Rd., Suite 202
Aspen, CO 81611
Karen Kocnemann@upitkmcounty.com
With copy to: Pitkin County Attorney
123 Emma Road, Suite 204
Basalt, Colorado 81621
attomey®pitkincounty corn
Notice to Eagle. Rebecca Larson
551 Broadway,P.O. Box 660
Eagle, CO 81631
rebecca.larson@ eaglecounty.us
With a copy to: Eagle County Attorney
500 Broadway, P.O. Box 850
Eagle, CO 81631
atty@eaglecounty.us
G. Immunity. The Parties agree and understand that each is relying on and docs not
waive, by any provisions of this Agreement, the monetary limitations or terms or any other
nghts, immunities, and protections provided by the Colorado Governmental Immunity Act,
C.R.S. §§ 24-10-101, et seq., as from time to time amended or otherwise available to the Parties
or any of their officers, agents, or employees.
H Currently Budgeted Expenditures. The Parties acknowledge and agree that any
payments provided for hereunder or requirements for future appropriations shall refer only to
currently budgeted expenditures of the respective Parties. The Parties' obligations under this
Agreement are subject to each individual Party's annual right to budget and appropnate the sums
necessary to provide the services set forth herein No provision of this Agreement shall be
construed or interpreted as creating a multiple fiscal year direct or indirect debt or other financial
obligation of either or both Parties within the meaning of any constitutional or statutory debt
limitation. This Agreement shall not be construed to pledge or create a lien on any class or
source of either Parties' bonds Cr any obligations payable from any class or source of each
individual Party's money.
I. Binding Effect. The rights and obligations of the Parties under this Agreement
shall be binding upon and shall inure to the benefit of the Parties and their respective successors
and assigns. Enforcement of this Agreement and all rights and obligations hereunder are
reserved solely for the Parties and not to any third party.
J. Method for Resolving Disputes and Service. In the event of a dispute between the
Parties concerning performance of either Party's obligations under this Agreement, the dispute
4
shall first be referred to each Party's respective Public Health Director. In the event that these
individuals are unable to reach agreement regarding the dispute, they shall refer it to the
respective County Managers of each Party Should the County Managers fail to resolve the
dispute, this Agreement may be terminated pursuant to Paragraph 6. A. of this Agreement and
either Party may pursue such remedies as may be available to it.
K Choice of Law and Venue. This Agreement shall be construed according to the
laws of the State of Colorado, and venue for any action shall be in the District Court of either
Pitkin County or Eagle County.
L. Intentionally Omitted.
M. No Waiver The waiver by any party to this Agreement of any term or condition
of this Agreement shall not operate or be construed as a waiver of any subsequent breach by any
party
•
N. Counterparts. This Agreement may be signed using counterpart signature pages,
with the same force and effect as if all parties signed on the same signature page.
O. Authority Each person signing this Agreement represents and warrants that said
person is fully authorized to enter into and execute this Agreement and to bind the
party it represents to the terms and conditions hereof
Pitkin Approval. The foregoing Agreement is approved by the Board of County
,itn]n issioners of Pitkin County,Colorado at its regular meeting held on the 6 it- day of
1( &t4tc b4( , 2017.
Eagle Approval. The foregoing Agreement is approved by the Board of County
isComissioners of Eagle County, Colorado at its regular meeting held on the ?°- day of
tt'RVC(
+y , M7. T0tt.
[Signature Page(s) Follow]
5
IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed
as of the day and year above written.
BOARD OF COUNTY COMMISSIONERS APPROVED AS TO FORM
OF PITIKIN COUNTY, COLORADO
By _ '� �� . U'2LL By
Chau County ey
Manager Approval
By.,
Jn Peacock, ounty Manager
7
IN WITNESS WHEREOF, the Parties hereto have caused this Agreement b be executed
as of the day and year above written.
COUNTY OF EAGLE,STATE OF COLORADO,
By and Through Its BOARD OF COUNTY
COMMISSIONERS
By:
nn-az.-Woer9
Kathy Chandler-Henry,Chair
Attest: _..,_.... -
SJgrsrtr O''` tiese
By:
Regina O'Brien, Clerk to the Board
6
EXHIBIT A
Public Health Planning Services
Duties and Responsibilities: A Pitkin employee shall provide the following Services to Eagle
County:
1. The Pitkin employee shall develop and foster partnerships with Roaring Fork Valley non-
profit organizations and government entities.
2. The Pitkin employee will represent the Roaring Fork Valley at various community
meetings and coalitions, such as, but not limited to: West Mountain Regional Healthcare
Coalition, Cradle to Career Initiative, Health Communities Coalition, Senior
Collaborative, Mental Health and Substance Abuse Alliances.
3. The Pitkin employee shall strategically coordinate and evaluate regional activities in
alignment with the regional public health improvement plan.
4. The Pitkin employee shall strategically link public health initiatives between Pitkin,
Eagle, and Garfield counties.
Accountability: The Pitkin employee will report to Pitkin County's Public Health Director, or
designee The Pitkin employee or his or her supervisor will participate in monthly telephone
calls, or more frequently as reasonably needed or requested by Eagle The telephone calls will be
scheduled with Eagle County's Public Health Deputy Director, or designee, to provide updates
and to discuss accomplishments, challenges, and barriers. Pitkin and/or Eagle will replace
personnel performing the Services if consistent barriers and challenges are identified by Eagle or
Pitkin.
Accommodations: Eagle will provide office share space in its El Jebel office A schedule will be
determined by Pitkin's employee and the Eagle County Public Health Director. Pitkin will
provide its employee with a laptop computer and cell phone. A landline phone at the Eagle office
space may be used by the Pitkin employee in connection with performance of the Services when
in the Eagle office
Compensation: Pitkin will send a monthly invoice to Eagle in the amount of $$4,291 66
together with the detail identified in paragraph 3 of the Agreement. The total compensation
under this Agreement shall not exceed $51,500, for the term ending December 31, 2018.
Invoices are to be emailed to Eagle County Public Health and Environment, at
PHinvoices@eaglecounty.us.
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