Loading...
HomeMy WebLinkAboutbocc.con.315.2017 7/2015 kjm �sTKIN Pitkin County CouNT4 Contract Cover Sheet Please complete the Contract Cover Sheet when the contract is completed and signed by Contractor and Pitkin County Project Manager. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments to Procurement (procurement@pitkincounty.com).Any contracts $50,000 and over will be routed for signatures to County Manager and Attorney's Office(if required)by Procurement&Contracts Manager. Contract Information Contract Number 315.2017 Project Name TV Translators Contractor Rohde and Schwarz Budget Line Item 003.77.92753.86000 Additional Budget Line Item(s) Click here to enter text. and special notes to Finance Contract Start Date 10/27/2017 Contract End Date 12/31/2017 Automatic Renewal Yes ❑ No 0 If Construction: Retainage Click here to enter text. If this is a new contractor,please request they complete and submit to Finance a W-9 Form. Contact Information: Department Communications Project Manager Jeff Krueger Project Manager 970-429-6114 Phone Provide a brief description of the contract: Pitkin County is in the process of upgrading TV translators throughout the Roaring Fork Valley. The new public safety microwave system will allow both TV and FM stations to stream services over the microwave network. We therefore need translators that can support Internet Protocol (IP) streaming. Contract Value Summary: Contract Amount $ 12,475.00 This Change order/Amendment amount(if applicable) $ 0.00 New Contract Total $ 12,475.00 Procurement Method: None ❑ Informal© Formal ❑ Sole Source ❑ Emergency ❑ Contract Renewal ❑ Contract Type: Services/Maintenance ❑ Construction ❑ Goods,Equipment, Supplies Change Order/Amendment ❑ Other,please explain El Click here to enter text. NOTE: CLERKS OFFICE WILL KEEP ORIGINAL DOCUMENTS IN COMPLIANCE WITH COLORADO STATE ARCHIVES RETAINAGE SCHEDULE.ALL ATTACHMENTS MUST BE WITH THIS CHECKLIST. Contract#: 315.2017 Rev. 2017.11.22 btf Budget Line Item#: 003.77.92753.86000 PITKIN COUNTY, COLORADO INFORMAL PROCUREMENT MEMORANDUM TO: File FROM: Jeff Krueger, Communication Sites Manager RE: Informal Procurement under $50,000 DATE: October 27, 2017 Description of Project: Roaring Fork Valley TV Translators Upgrading Budgeted Amount: $150,000.00 On project list approved by BOCC: Yes Contractors Contacted: Rohde and Schwarz, Technalogix, and Proposals Received: Vendor Name Proposal Amount Timeline Other Information Rohde and Schwarz $12,475.00 8-10 Weeks Technalogix $18,790.00 8-10 Weeks $0.00 Firms chosen: Rohde and Schwarz,they support TV translation, IP Streaming and a power amplifier in a single device. The Technalogix solution requires three seaparate units to perform the same function. Before fully committing to Rohde and Schwartz, we plan to purchase a single unit and place it in service for evalutaion. Once we have completed the evaluation and are satisfied with the performance, we may purchase additional units. COUNTY REPRESENTATIVE: Dec-28-2017 Jeff Krueger Date Communications Manager Contract#315.2017 Revision:2017-09-27btf Budget Line Item#003.77.92753.86000 JKIN COUNT • PITKIN COUNTY CONTRACT FOR THE PURCHASE OF GOODS THIS CONTRACT, made December 28, 2017 by and between the Board of County Commissioners of Pitkin County, Colorado, 123 Emma Rd., Suite #106, Basalt, CO 81621, (hereinafter called the"County")and Rohde&Schwarz USA,Inc.,6821 Benjamin Franklin Drive, Columbia,MD 21046(hereinafter called the"Vendor")to perform the following work: Broadcast Transmitter System("Project"). I. Goods Purchased. Vendor shall provide County with the following goods, per Quote 802-039200.3 conforming to the stated description and any Technical Specifications attached to this contract as Attachment A. II. Delivery of Goods. Goods, together with all warranties, guarantees, manuals, support information and notice of any extended warranties, shall be delivered by Vendor to the County at the following place and time: Place: 485 Rio Grande Place, Aspen, CO 81611 Date: January 3 , Time: 12:00 PM III. Risk of Loss. At all times prior to delivery and County's acceptance of the goods, Vendor shall bear any and all risk of loss of or damage to the goods.During such period, Vendor shall insure the goods for loss or damage in amounts and under appropriate terms. IV. Time is of the Essence. Vendor acknowledges that time is of the essence for the delivery of goods. V. Acceptance of Goods. Delivery of goods shall be complete only upon acceptance by County. County shall have ten (10) days for inspection of goods. At delivery and after inspection and acceptance,Vendor shall tender a Bill of Sale to the goods,together with any and all other documents evidencing such ownership and title to the goods. The goods shall be delivered to County free and clear of any liens, claims or encumbrances, and Vendor shall warrant the same, which warranty shall survive closing of this contract. 1 Contract#315.2017 Revision:2017-09-27btf Budget Line Item#003.77.92753.86000 VI. Rejection of Goods. If goods are not delivered according to the specifications and descriptions of this contract, County may reject goods. Vendor shall have two (2) months additional time to deliver goods in conformance with this contract. Upon Failure of Vendor to deliver goods, County may terminate this contract or declare Vendor to be in default and pursue remedies contained in this contract. VII. Warranty and Repairs. A. Delivery of Warranty.Upon delivery of the goods, Vendor shall simultaneously tender to County all warranties, guarantees,manuals and other documents specified by the contract documents or in possession of Vendor. B. Terms of Warranty and Repair. The Vendor hereby warrants that for a period of one (1) year after goods are accepted, Vendor will, at Vendor's own expense, without any cost to the County, replace all defective parts and make any repairs to the goods that may be required or made necessary by reason of defective material or workmanship. Where practicable, warranty repairs are to be made in the field; however, in the event of major repairs, the goods may be transported to Vendor's facility at no cost to the County. C. Extended Warranties. In addition to the above, the County may avail itself of the Vendor's standard and/or extended warranties. The Vendor shall offer to the County any extended warranties,which may be available from the manufacturer at the time of delivery, or any subsequent extended warranties, for which the County may be eligible, which become available thereafter. The County is under no obligation to accept and pay for these extended warranties however. VIII. Payment. Full payment shall occur upon acceptance of goods delivered in compliance with this contract. In consideration of delivery and acceptance of the goods to County in accordance with this contract,County shall pay Vendor,and Vendor agrees to accept as its full and only compensation, the stated sum of twelve thousand four hundred seventy-five dollars and zero cents ($12,475.00), but any payment by the County may be offset by any amount the Vendor owes the County for any reason. IX. Termination Prior to Expiration of Contract Term. County has the right to terminate this contract, with or without cause, by giving written notice to the Vendor of such termination and specifying the effective date thereof. X. County's Remedies Upon Default of Vendor. Whenever Vendor shall default in performance of this contract in accordance with its terms, County shall be entitled to suit for damages, specific performance or other relief in law or equity. XI. Assignability. This contract is not assignable by either party. Any use of subcontractors by the Vendor for performance of this contract must be accepted in writing by the County. 2 Contract#315.2017 Revision:2017-09-27btf Budget Line Item#003.77.92753.86000 XII. Severability. In the event that any provision of this contract shall be held to be invalid or unenforceable, the remaining provisions of this contract shall remain valid and binding upon the parties hereto. XIII. Integration and Modification. This contract represents the entire and integrated contract between the County and Vendor and supersedes all prior negotiations, representations, or contract, either written or oral. This contract may be amended only by written contract signed by both the County and Vendor. XIV. Exemptions. All purchases of construction or building or any other materials for this contract shall not include Federal Excise Taxes or Colorado State or local sales or use taxes. Pitkin County is exempt from such taxes under registration numbers 98- 02624 and 84-78000-5K. XV. Contract Made in Colorado. The parties agree that this contract was made in accordance with the laws of the State of Colorado and shall be so construed. Venue is agreed to be exclusively in the courts of Pitkin County, Colorado. XVI. Attorney's Fees. In the event that legal action is necessary to enforce any of the provisions of this contract,the substantially prevailing party shall be entitled to its costs and reasonable attorney's fees. XVII. Governmental Immunity. Vendor agrees and understands that the County is relying on and does not waive,by any provision of this contract,the monetary limitations or terms (presently $150,000 per person and $600,000 per occurrence) or any other rights, immunities, and protections provided by the Colorado Governmental Immunity Act, C.R.S. § 24-10-101, et seq., as from time to time amended, or otherwise available to the County or any of its officers, agents or employees. Further,nothing in this contract shall be construed or interpreted to require or provide for indemnification of the Vendor by the County for any injury to any person or any property damage whatsoever which is caused by the negligence or other misconduct of the County or its agent or employees. XVIII. Current Year Obligations.The parties acknowledge and agree that any payments provided for hereunder or requirements for future appropriations shall constitute only currently budgeted expenditures of Pitkin County as County. Pitkin County's obligations under this contract are subject to Pitkin County's annual right to budget and appropriate the sums necessary to provide the services set forth herein. No provisions of the contract shall constitute a mandatory charge or requirement in any ensuing fiscal year beyond the then current fiscal year of Pitkin County. No provision of the contract shall be construed or interpreted as creating a multiple-fiscal year direct or indirect debt or other financial obligation of Pitkin County within the meaning of any constitutional 3 Contract#315.2017 Revision:2017-09-27btf Budget Line Item#003.77.92753.86000 or statutory debt limitation. This contract shall not directly or indirectly obligate Pitkin County to make any payments beyond those appropriated for Pitkin County's then current fiscal year. No provisions of this contract shall be construed to pledge or create a lien on any class or source of Pitkin County's moneys,nor shall any provision of this contract restrict the future issuance of Pitkin County's bonds or any obligations payable from any class or source of Pitkin County's money. XIX. Notice. Any notice required or permitted under this Agreement shall be in writing and shall be provided by electronic delivery to the e-mail addresses set forth below and by one of the following methods 1) hand-delivery or 2) registered or certified mail, postage pre-paid to the mailing addresses set forth below. Each party by notice sent under this paragraph may change the address to which future notices should be sent. Electronic delivery of notices shall be considered delivered upon receipt of confirmation of delivery on the part of the sender. Nothing contained herein shall be construed to preclude personal service of any notice in the manner prescribed for personal service of a summons or other legal process. To Pitkin County: with copies to: Jeff Krueger, Telecommunications Manager Pitkin County Attorney's Office 485 Rio Grande Place 123 Emma Rd., Suite #204 Aspen, CO 81611 Basalt, Colorado 81621 Email: Jeff.Krueger@PitkinCounty.com Email: Attorney@pitkincounty.com To Contractor: Rohde & Schwarz USA, Inc. 6821 Benjamin Franklin Drive Columbia, MD 21046 Phone: (410) 910-7800 Email: rsaorders@rsa.rohde-schwarz.com 4 Contract#315.2017 Revision:2017-09-27 btf Budget Line Item#003.77.92753.86000 IN WITNESS WHEREOF,the parties have executed this Contract as of the date first set out herein above. Rohde & Schwarz USA, Inc. Scoff 1°�ausl,ottk, f vr,siduu- ma co Dec-29-2017 Scott Bausback, President and CEO Date President and CEO PITKIN COUNTY, COLORADO 4vIttl Dec-28-2017 Jeff Krueger Date Communications Manager IF NON-STANDARD/ADDITIONAL LANGUAGE ADDED: 2,3ti,rd Nutty Dec-28-2017 Richard Neiley Date Asst. County Attorney 5 Rohde&Schwarz USA,Inc.6821 Benjamin Franklin Drive Columbia,MD 21046 ��� Phone:410-910-7800,Fax:410-910-7825 www.rsa.rohde-schwarz.com ROH DE &SCHWARZ To: Date 09/07/2017 Pitkin County Translator Department Mr. Jeff Krueger Quote: 802-039200.3 485 Rio Grande PI Valid until: 10/07/2017 Aspen, CO 81611 Customer Ref: Phone: 970-429-6114 Fax: Email: jeff.krueger@pitkincounty.com Terms: 50%downpayment, 50% prior delivery FOB Pitkin, CO Ship via: Rohde& Destination: US Schwarz Preferred Carrier Item Model Part number Qty. Unit price Total price Description USD USD 1 TLU9 100W UHF ATSC 1 pc. 1.1 Broadcast Transmitter System TLx9 1 pc. 11,000.00 11,000.00 configured as: Analog/Digital: Digital Television (DTV) DTV Standard: ATSC Mains supply: 90 V...265 V AC 50/60 Hz Nominal output power: 100 W Frequency band: UHF Band 4/5 Customer settings: Country of Delivery:USA Station: Output power set to: Channel No: fc(centerfrequency): 0.00 MHz offset: 0.00000 kHz Bandwidth: 6 MHz Software freeze:00.0.0 Warranty item 1.1.1.1 - 1.1.1.11: 12 months 1.1.1 Broadcast Transmitter TLx9 1 pc. Broadcast Transmitter TLU9 Warranty item 1.1.1.1 - 1.1.1.11: 12 months 1.1.1.1 R&S®TLX9 2506.5001.20 1 pc. TLU9 Base Unit 2U Contract#:315.2017 Page 1 Budget Line Item#:003.77.92753.86000 Attachment A Rohde&Schwarz USA,Inc.6821 Benjamin Franklin Drive Columbia,MD 21046 • Phone:410-910-7800,Fax:410-910-7825 www.rsa.rohde-schwarz.com ROH DE &SCHWARZ Quote: 802-039200.3 Date 09/07/2017 Item Model Part number Qty. Unit price Total price Description USD USD 1.1.1.2 R&S®TLX9-B02 2506.8023.02 1 pc. TLX9 Advanced Transmitter Exciter Board DTV 1.1.1.3 R&S®TLX9-B44 2506.8446.02 1 pc. TLU9 Amplifier Module 100W 1.1.1.4 R&S®TLX9-B22 2506.8223.02 1 pc. TLU9 Air Filter Kit for 2U 1.1.1.5 R&S®TLX9K41 2506.9413.02 1 pc. SOFTWARE OPTION ATSC 1.1.1.6 R&S®TLX9K31 2506.9313.02 1 pc. Software option IP input 1.1.1.7 R&S®TLX9K43 2506.9436.02 1 pc. Software option for signal Analysis Displays MER value 1.1.1.8 R&S®TLX9K65 2506.9659.02 1 pc. Software option HTML5 GUI (software license) 1.1.1.9 R&S®TLX9 2506.5160.02 1 pc. Final test protocol TLx9 printed 1.1.1.10 R&S®ERST.2 2506.5101.04 1 pc. CD manual TLU9 english 1.1.1.11 R&S®TLX9 2506.5218.20 1 pc. TLX9 Packing 2HU 1.2 R&S®PROJ.-T 2065.6712.03 1 pc. 250.00 250.00 COSTS FOR TRANSPORT 1.3 Filter kit 1 pc. 1,225.00 1,225.00 1.3.1 Mask Bandpass Filter 100W UHF 1 pc. Type N input/Type N output 1.3.2 Directional Coupler type N 2/DC 1 pc. 1.3.3 Jumper cable 1/2" SF type N both 6ft Ig 1 pc. Position price (1)for 1 pc. 12,475.00 12,475.00 Contract#:315.2017 Page 2 Budget Line Item#:003.77.92753.86000 Attachment A Rohde&Schwarz USA,Inc.6821 Benjamin Franklin Drive Columbia,MD 21046 • Phone:410-910-7800,Fax:410-910-7825 www.rsa.rohde-schwarz.com ROHDF £ SCHWAR7 Quote: 802-039200.3 Date 09/07/2017 Item Model Part number Qty. Unit price Total price Description USD USD Total price net USD 12,475.00 Essential technical modifications may make it necessary to replace certain items ordered by the customer with new successor items. In this case, the customer agrees to the modification of the subject matter of the contract even after placement of the order,provided that the agreed terms and conditions are retained and that the successor item complies with the technical specifications of the item ordered by the customer. +Availability in weeks is an estimate only:a firm lead time commitment is determined at time of order receipt,and will be listed on the order acknowledgment. To expedite the processing of your order,if this is the first time you are doing business with us,or if the last time was more than 18 months ago,please include with your purchase order your tax ID#,D&B#,and your standard credit reference sheet.Please include with your purchase order a copy of your SALES TAX EXEMPTION CERTIFICATE and/or relevant tax jurisdiction information otherwise you will be charged applicable sales tax. Mr.Graziano Casale Customer Service Submit Orders To: RSA.quotes@rsa.rohde-schwarz.com rsaorders@rsa.rohde-schwarz.com Account Manager Rohde&Schwarz USA, Inc. Phone: 201 590 5752 410 910 8048 6821 Benjamin Franklin Drive Fax: 410 910 7825 Columbia,MD 21046 Cell: 201-590-5752 Fax:410-910-7825 EMail: Graziano.Casale@rsa.rohde-schwarz.com To expedite the processing of your order,please reference your Rohde& Schwarz quotation number on your submitted Purchase Order. Contract#:315.2017 Page 3 Budget Line Item#:003.77.92753.86000 Attachment A Docu 5i ,. - SECURED Certificate Of Completion Envelope Id:5938E47ADF7443CE846E1 E69997B46EA Status:Completed Subject: Rohde and Schwarz I Pitkin County Contract 315.2017 for Review and Signature Source Envelope: Document Pages: 10 Signatures:4 Envelope Originator: Certificate Pages:5 Initials:0 Procurement Mailbox AutoNav: Enabled 530 East Main Envelopeld Stamping: Disabled 2nd Floor Time Zone: (UTC-07:00)Mountain Time(US&Canada) Aspen,CO 81611 Procurement@PitkinCounty.com IP Address: 198.233.197.98 Record Tracking Status:Original Holder:Procurement Mailbox Location: DocuSign Dec-28-2017 Procurement@PitkinCounty.com Signer Events Signature Timestamp Richard Neiley Sent:Dec-28-2017 richard.neiley@pitkincounty.com `2"tiOM' Mac.7 Viewed:Dec-28-2017 Asst.County Attorney Signed: Dec-28-2017 Security Level: Email,Account Authentication (None) Using IP Address: 198.233.197.98 Electronic Record and Signature Disclosure: Accepted:Dec-28-2017 ID:76ee8ac3-05f1-4a22-a9e0-8012f947ddb8 Company Name:Pitkin County,Colorado Jeff Krueger - j�1 '.,. Sent:Dec-28-2017 ^ jeff.krueger@pitkincounty.com ��"""1tr Viewed:Dec-28-2017 Communications Manager Signed: Dec-28-2017 Security Level: Email,Account Authentication (None) Using IP Address: 198.233.197.98 Electronic Record and Signature Disclosure: Accepted:Dec-28-2017 ID:8c88cc76-d923-4759-a3bb-7ea9f8837455 Company Name:Pitkin County,Colorado Scott Bausback,President and CEO Sent:Dec-29-2017 Scott.Bausback@rsa.rohde-schwarz.com Soft balnSload, PirtsittAkt au I 01 Viewed:Dec-29-2017 President and CEO Signed: Dec-29-2017 Security Level: Email,Account Authentication (None) Using IP Address:66.192.42.2 Electronic Record and Signature Disclosure: Accepted:Dec-29-2017 ID:d8e2c2ab-9cf8-4ebf-a89d-ad7c2df743d4 Company Name:Pitkin County,Colorado In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Rohde&Schwarz COPIED Sent:Dec-29-2017 graziano.casale@rsa.rohde-schwarz.com Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Accepted:Dec-29-2017 ID:996ac960-2ff2-4352-b014-8d9f03af772a Company Name:Pitkin County,Colorado Jeanette Jones COPIED Sent:Dec-29-2017 Jeanette.jones@pitkincounty.com Viewed:Jan-02-2018 BOCC Clerk Pitkin County Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Procurement Mailbox COPIED Sent:Dec-29-2017 procurement@pitkincounty.com Resent:Dec-29-2017 Procurement Mailbox Viewed:Dec-29-2017 Pitkin County Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted Dec-29-2017 Certified Delivered Security Checked Dec-29-2017 Signing Complete Security Checked Dec-29-2017 Completed Security Checked Dec-29-2017 Payment Events Status Timestamps Electronic Record and Signature Disclosure Electronic Record and Signature Disclosure created on:Mar-17-2017 Parties agreed to:Richard Neiley,Jeff Krueger,Scott Bausback,President and CEO, Rohde&Schwarz ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Pitkin County(we, us or Pitkin County) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically when we send you documents for electronic signature. Acknowledging your Access,Intent,and Consent to Receive and Sign Materials Electronically To confirm to us that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please verify that you were able to read this electronic disclosure and that you also were able to print on paper or electronically save this page for your future reference and access or that you were able to e-mail this disclosure and consent to an address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receiving notices and disclosures exclusively in electronic format on the terms and conditions described above, please let us know by clicking the 'I agree'button below. By checking the 'I Agree'box, I confirm that: • I am establishing my intent to be bound to the transaction, and indicating that I am fully aware of the purpose for which the signature is being provided. • I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and • I can print on paper the disclosure or save or send the disclosure to a place where I can print it, for for future reference and access; and • Until or unless I notify Pitkin County as described above, I consent to receive from exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to me by Pitkin County during the course of my relationship with you. Signing Documents without a Pitkin County DocuSign Account: Pitkin County may not require all document signers to be authorized users of the Pitkin County DocuSign Account. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to these terms and conditions, please confirm your agreement by clicking the 'I agree'button at the bottom of this document. When you don't have a DocuSign Account, you will be provided the opportunity to agree to the Legal Disclosure each time you open an "envelope" for signing, at this time, you can download and retain this disclosure. Pitkin County will forward completed documents that you've reviewed, processed or signed via email. Should you require copies of these signed documents (e.g., if they get deleted from your email account) you should request those documents from Pitkin County under the Colorado Open Records Act by contacting the Pitkin County custodian who sent you the document for signature. Signing Documents with a Pitkin County DocuSign Account: Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to these terms and conditions, please confirm your agreement by clicking the 'I agree'button at the bottom of this document. Getting paper or electronic copies At any time, you may request from us a paper or electronic copy of any record provided or made available electronically to you by us. For such copies, as long as you are an authorized user of the DocuSign system you will have the ability to download and print any documents we send to you through your DocuSign user account for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper or electronic copies of any such documents from our office to you, you will be charged a$0 per-page fee. You may request delivery of such paper or electronic copies from us by following the procedure described below. Withdrawing your consent If you are an authorized DocuSign Account holder, you can decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. Described below is the process for informing us of your decision to receive future notices and disclosure in paper format and also how to withdraw your consent to receive notices and disclosures electronically. Consequences of changing your mind If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. To indicate to us that you are changing your mind, you must withdraw your consent using the DocuSign 'Withdraw Consent' form on the signing page of your DocuSign account. This will indicate to us that you have withdrawn your consent to receive required notices and disclosures electronically from us and you will no longer be able to use your DocuSign user account to receive required notices and consents electronically from us or to sign electronically documents from us. All notices and disclosures will be sent to you electronically Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through your DocuSign user account all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us. How to contact Pitkin County: You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to: susan.sullivan@pitkincounty.com To advise Pitkin County of your new e-mail address To let us know of a change in your e-mail address where we should send notices and disclosures electronically to you, you must send an email message to us at susan.sullivan@pitkincounty.com and in the body of such request you must state: your previous e-mail address, your new e-mail address . In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected in your DocuSign account by following the process for changing e-mail in DocuSign. To request paper or electronic copies from Pitkin County To request delivery from us of paper or electronic copies of the notices and disclosures previously provided by us to you electronically, you should request those documents from Pitkin County under the Colorado Open Records Act by contacting the Pitkin County custodian who sent you the document for signature. . To withdraw your consent with Pitkin County To inform us that you no longer want to receive future notices and disclosures in electronic format you may: i. decline to sign a document from within your DocuSign account, and on the subsequent page, select the check-box indicating you wish to withdraw your consent, or you may; ii. send us an e-mail to susan.sullivan@pitkincounty.com and in the body of such request you must state your e-mail, full name, Postal Address, telephone number, and account number. Required hardware and software Operating Systems: Windows2000 or WindowsXP Browsers (for SENDERS): Internet Explorer 6.0 or above Browsers (for SIGNERS): Internet Explorer 6.0, Mozilla FireFox 1.0, NetScape 7.2 (or above) Email: Access to a valid email account Screen Resolution: 800 x 600 minimum Enabled Security Settings: •Allow per session cookies 'Users accessing the internet behind a Proxy Server must enable HTTP 1.1 settings via proxy connection ** These minimum requirements are subject to change. If these requirements change, we will provide you with an email message at the email address we have on file for you at that time providing you with the revised hardware and software requirements, at which time you will have the right to withdraw your consent.