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HomeMy WebLinkAboutbocc.con.amended.252.2015 B 2017-11-13 btf NOTE: CLERKS OFFICE WILL KEEP ORIGINAL DOCUMENTS IN COMPLIANCE WITH COLORADO STATE ARCHIVES RETAINAGE SCHEDULE. ALL ATTACHMENTS MUST BE WITH THIS CHECKLIST. Pitkin County Procurement Cover Sheet Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement (procurement@pitkincounty.com). If not already completed, any contracts $50,000 and over will be routed for signatures to County Manager and Attorney’s Office (if required) by Procurement. Contract Information Contract Number 252.2015 B Project Name North Star Interpretive Services Contractor Noble Erickson Budget Line Item 118.57.02230.82050 $ Additional Budget Line Item(s) (Please fully allocate New Contract Total) $ $ $ $ Contract Start Date 12/15/2015 Contract End Date 12/31/2018 Renewal Yes ☒ No☐ Retainage Yes $ or % No☒ If this is a new contractor, please request they complete and submit to Finance a New Vendor Request Form. Contact Information: Department Open Space and Trails County Representative Lindsey Utter County Representative Phone (970) 920-5224 Provide a brief description of the contract: Extension of services through 2018, no change in funding. Contract Value Summary: Original Contract Amount $ 100,000.00 Previous Change Order/Amendment Amount $ 0.00 This Change order/Amendment amount $ 0.00 New Contract Total $ 100,000.00 Procurement Method: None ☐ Informal☐ Formal ☒ Sole Source ☐ Emergency ☐ Contract Type: Services/Maintenance ☒ Construction ☐ Goods, Equipment, Supplies ☐ Change Order/Amendment ☐ Contract Renewal ☐ Other, please explain ☐ Click here to enter text. 9.25.11 jls 1 Contract #: 252.2015 Budget Line Item #: 118.57.02230.82050 SERVICE CONTRACT RENEWAL December 27, 2017 Noble Erickson, Inc. 1050 B Cherokee St. Denver, CO 80204 (303) 893-2200 RE: North Star Interpretive Services Renewal of Contract # 252.2015 Pitkin County has elected to renew the North Star Interpretive Services Services Contract with Noble Erickson, Inc., which is set to expire on December 31, 2017. Per the terms of the contract it states that, “At the expiration of the initial term, the contract may be extended for an additional term of four (4) additional one 1-year terms by the express written consent of both parties.” If the renewal of this contract is agreeable to Noble Erickson, Inc., please sign this letter in the space provided below and return it, along with a current copy of your certificate of insurance, naming Pitkin County as additionally insured on the Certificate as required. Pitkin County hereby authorized the renewal of Contract # 252.2015 with Noble Erickson, Inc., for a period of one (1) year from contract expiration date; new expiration date is now December 31, 2018. All rates will remain the same for the extension ending December 31, 2018. Any changes in rates thereafter will be by an amendment. 9.25.11 jls 2 Contract #: 252.2015 Budget Line Item #: 118.57.02230.82050 In all other respects the Service Contract is in full force and effect and remains unchanged by this Renewal. NOBLE ERICKSON, INC. ________________________________________________ !#VENDOR SIGNATURE#! Date PITKIN COUNTY, COLORADO ________________________________________________ !#COUNTY MANAGER#! Date Dec-28-2017 Jackie Noble President Lindsey Utter Pitkin County Open Space and Trails Planning and Outreach Manager Jan-02-2018 Certificate Of Completion Envelope Id: 8BE92F41B78B44ED91C670CE05A65DE7 Status: Completed Subject: Noble Erickson | Pitkin County Contract 252.2015 Extension B for Review and Signature Source Envelope: Document Pages: 3 Signatures: 2 Envelope Originator: Certificate Pages: 5 Initials: 0 Procurement Mailbox AutoNav: Enabled EnvelopeId Stamping: Disabled Time Zone: (UTC-07:00) Mountain Time (US & Canada) 530 East Main 2nd Floor Aspen, CO 81611 Procurement@PitkinCounty.com IP Address: 198.233.197.98 Record Tracking Status: Original Dec-27-2017 Holder: Procurement Mailbox Procurement@PitkinCounty.com Location: DocuSign Signer Events Signature Timestamp Jackie Noble jackie@neidea.com President Security Level: Email, Account Authentication (None)Using IP Address: 73.153.148.202 Sent: Dec-27-2017 Viewed: Dec-27-2017 Signed: Dec-28-2017 Electronic Record and Signature Disclosure: Accepted: Dec-28-2017 ID: 41335495-b2f1-4a9f-a66d-d623b2596f81 Company Name: Pitkin County, Colorado Lindsey Utter Lindsey.Utter@pitkincounty.com Pitkin County Open Space and Trails Planning and Outreach Manager Security Level: Email, Account Authentication (None) Using IP Address: 198.233.197.98 Sent: Dec-28-2017 Viewed: Jan-02-2018 Signed: Jan-02-2018 Electronic Record and Signature Disclosure: Accepted: Jan-02-2018 ID: 1570b9cb-946a-4335-9785-a29d62bbb1e3 Company Name: Pitkin County, Colorado In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Fran Soroka fran.soroka@pitkincounty.com Administrative Specialist Security Level: Email, Account Authentication (None) Sent: Jan-02-2018 Viewed: Jan-02-2018 Electronic Record and Signature Disclosure: Carbon Copy Events Status Timestamp Accepted: Mar-30-2017 ID: c9d56941-b25d-4d28-ab5e-33cb0a868c36 Company Name: Pitkin County, Colorado Jeanette Jones Jeanette.jones@pitkincounty.com BOCC Clerk Pitkin County Security Level: Email, Account Authentication (None) Sent: Jan-02-2018 Viewed: Jan-03-2018 Electronic Record and Signature Disclosure: Not Offered via DocuSign Procurement Mailbox procurement@pitkincounty.com Procurement Mailbox Pitkin County Security Level: Email, Account Authentication (None) Sent: Jan-02-2018 Resent: Jan-02-2018 Viewed: Jan-02-2018 Electronic Record and Signature Disclosure: Not Offered via DocuSign Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted Jan-02-2018 Certified Delivered Security Checked Jan-02-2018 Signing Complete Security Checked Jan-02-2018 Completed Security Checked Jan-02-2018 Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Pitkin County (we, us or Pitkin County) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically when we send you documents for electronic signature. Acknowledging your Access, Intent, and Consent to Receive and Sign Materials Electronically To confirm to us that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please verify that you were able to read this electronic disclosure and that you also were able to print on paper or electronically save this page for your future reference and access or that you were able to e-mail this disclosure and consent to an address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receiving notices and disclosures exclusively in electronic format on the terms and conditions described above, please let us know by clicking the 'I agree' button below. By checking the 'I Agree' box, I confirm that: • I am establishing my intent to be bound to the transaction, and indicating that I am fully aware of the purpose for which the signature is being provided. • I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and • I can print on paper the disclosure or save or send the disclosure to a place where I can print it, for for future reference and access; and • Until or unless I notify Pitkin County as described above, I consent to receive from exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to me by Pitkin County during the course of my relationship with you. Signing Documents without a Pitkin County DocuSign Account: Pitkin County may not require all document signers to be authorized users of the Pitkin County DocuSign Account. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to these terms and conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of this document. When you don't have a DocuSign Account, you will be provided the opportunity to agree to the Legal Disclosure each time you open an "envelope" for signing, at this time, you can download and retain this disclosure. Pitkin County will forward completed documents that you've reviewed, processed or signed via email. Should you require copies of these signed documents (e.g., if they get deleted from your email account) you should request those documents from Pitkin County under the Colorado Open Records Act by contacting the Pitkin County custodian who sent you the document for signature. Signing Documents with a Pitkin County DocuSign Account: Please read the information below carefully and thoroughly, and if you can access this Electronic Record and Signature Disclosure created on: Mar-17-2017 Parties agreed to: Jackie Noble, Lindsey Utter, Fran Soroka information electronically to your satisfaction and agree to these terms and conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of this document. Getting paper or electronic copies At any time, you may request from us a paper or electronic copy of any record provided or made available electronically to you by us. For such copies, as long as you are an authorized user of the DocuSign system you will have the ability to download and print any documents we send to you through your DocuSign user account for a limited period of time (usually 30 days) after such documents are first sent to you. 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Consequences of changing your mind If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. To indicate to us that you are changing your mind, you must withdraw your consent using the DocuSign 'Withdraw Consent' form on the signing page of your DocuSign account. This will indicate to us that you have withdrawn your consent to receive required notices and disclosures electronically from us and you will no longer be able to use your DocuSign user account to receive required notices and consents electronically from us or to sign electronically documents from us. All notices and disclosures will be sent to you electronically Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through your DocuSign user account all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us. How to contact Pitkin County: You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to: susan.sullivan@pitkincounty.com To advise Pitkin County of your new e-mail address To let us know of a change in your e-mail address where we should send notices and disclosures electronically to you, you must send an email message to us at susan.sullivan@pitkincounty.com and in the body of such request you must state: your previous e-mail address, your new e-mail address . 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