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Home My WebLink Aboutbocc.con.132.2017A 7/2015 kjm pif KIN Pitkin County CouNTit Contract Cover Sheet Please complete the Contract Cover Sheet when the contract is completed and signed by Contractor/Vendor and Pitkin County Project Lead. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments to Procurement (procurement_help@pitkincounty.com).Any contracts$50,000 and over will be routed for signatures to County Manager and Attorney's Office(if required)by Procurement&Contracts Manager. Contract Information Contract Number 132.2017 A Project Name BAS Annual Maintenance Contractor Trane Budget Line Item 001.17.00928.82004 $ Additional Budget Line 001.34.00928.82004 $ Item(s) 101.88.00928.82004 $ (Please fully allocate New 166.63.00928.82004 $ Contract Total) 001.40.00928.82000 $ Contract Start Date 4/1/2017 Contract End Date 3/31/2018 Automatic Renewal Yes ® No If Construction: Retainage Yes $ or % No El If this is a new contractor,please request they complete and submit to Finance a W-9 Form. Contact Information: Department Facilities Project Manager Jodi Smith Project Manager (970)920-5396 Phone Provide a brief description of the contract: HVAC and BAS Service Inspections Cost Allocation Contract Value Summary: Original Contract Amount $31,000.00 Previous Change Order/Amendment Amount(if applicable) $ 0.00 This Change order/Amendment amount(if applicable) $ 0.00 New Contract Total $31,000.00 Procurement Method: None ❑X Informal❑ Formal ❑ Sole Source ❑ Emergency❑ Contract Renewal ❑ Contract Type: Services/Maintenance ❑X Construction ❑ Goods,Equipment, Supplies ❑ Change Order/Amendment ❑ Other,please explain ❑ Click here to enter text. NOTE: CLERKS OFFICE WILL KEEP ORIGINAL DOCUMENTS IN COMPLIANCE WITH COLORADO STATE ARCHIVES RETAINAGE SCHEDULE.ALL ATTACHMENTS MUST BE WITH THIS CHECKLIST. Contract#: 132.2017 Rev. 2017.11.21 btf Budget Line Item#: 001.17.00928.82004,001.34.00928.82004,001.88.00928.82004, 166.63.00928.82004,and 001.40.00928.82000 i1'KIN COUNT 1")„(�� — CHANGE ORDER/ CONTRACT AMENDMENT Change Order Number: 132.2017 A OWNER: Pitkin County, Colorado 123 Emma Rd., Suite#106 Basalt, CO 81621 CONTRACTOR: TRANE U.S., Inc. dba Trane The Provision of HVAC Service Inspections and Building Advantage Systems (the "Contract") dated April 4, 2017 between the Board of County Commissioners of Pitkin County, Colorado (the "County") and TRANE U.S., Inc. dba Trane (the "Contractor"), is hereby amended as follows: Description of Change: Change in Contractor's Obligations Section to identify BAS Service and EPx2 Option Expenses, as follows: Description Annual Expense— Annual Expense— Annual Expense— 4/1/2017-3/31/2018 4/1/2018-3/31/2019 4/1/2018-3/31/2019 EPx2 Option $ 6,796.00 $ 6,796.00 $ 6,796.00 BAS Service—Pitkin $ 3,172.00 $ 3,267.20 $ 3,365.20 County Courthouse BAS Service—Pitkin $ 3,172.00 $ 3,267.20 $ 3,365.20 County Jail BAS Service—Pitkin $ 3,172.00 $ 3,267.20 $ 3,365.20 Health and Human Services BAS Service—Pitkin $ 3,172.00 $ 3,267.20 $ 3,365.20 County Library BAS Service—Pitkin $ 3,172.00 $ 3,267.20 $ 3,365.20 County Dispatch Reason for Change: Change Order is necessary to ensure more accurate expense allocation to Project. *Increases over$25,000 and/or 10% (single increase or accumulative)of original contract must have County Manager signature. 1 Contract#: 132.2017 Rev. 2017.11.21 btf Budget Line Item#: 001.17.00928.82004,001.34.00928.82004,001.88.00928.82004, 166.63.00928.82004,and 001.40.00928.82000 Original Contract Amount $31,000.00 Previous Change Order/Amendment Amount $ 0.00 This Change Order/Amendment Amount $ 0.00 New Contract Total $31,000.00 *Increases over$25,000 and/or 10% (single increase or accumulative)of original contract must have County Manager signature. 2 Contract#: 132.2017 Rev. 2017.11.21 btf Budget Line Item#: 001.17.00928.82004,001.34.00928.82004,001.88.00928.82004, 166.63.00928.82004,and 001.40.00928.82000 In all other respects, the Contract is in full force and effect and remains unchanged by this Amendment. TRANE U.S., Inc. dba Trane Q.l&ki.w At. Sfaua,a i,, Jan-02-2018 Andrew M. Stamatkin Date Account Manager, Client Services PITKIN COUNTY,COLORADO °° '5..44 Jan-04-2018 Jodi Smith Date Director- Facilities *Increases over$25,000 and/or 10% (single increase or accumulative)of original contract must have County Manager signature. 3 Docu�i , - SECURED Certificate Of Completion Envelope Id:75CF0328AEAA4AF98467AAC1CDF7FB16 Status:Completed Subject:Trane I Pitkin County Contract 132.2017 Amendment A for Review and Signature Source Envelope: Document Pages:4 Signatures:2 Envelope Originator: Certificate Pages:5 Initials:0 Procurement Mailbox AutoNav: Enabled 530 East Main Envelopeld Stamping: Disabled 2nd Floor Time Zone: (UTC-07:00)Mountain Time(US&Canada) Aspen,CO 81611 Procurement@PitkinCounty.com IP Address: 198.233.197.98 Record Tracking Status:Original Holder:Procurement Mailbox Location: DocuSign Dec-13-2017 Procurement@PitkinCounty.com Signer Events Signature Timestamp Andrew M.Stamatkin Sent:Dec-13-2017 andrew.stamatkin@trane.com al^'I'_ IM'L S{amaa tikt, Resent:Dec-29-2017 Account Manager,Client Services Viewed:Jan-02-2018 Security Level: Email,Account Authentication Signed:Jan-02-2018 (None) Using IP Address: 168.65.161.20 Electronic Record and Signature Disclosure: Accepted:Jan-02-2018 ID:b5ac2ccf-f805-4955-97ff-3d788212474e Company Name:Pitkin County,Colorado Jodi Smith Sent:Jan-02-2018 jodi.smith@pitkincounty.com p°4 Viewed:Jan-02-2018 Director-Facilities Signed:Jan-04-2018 Pitkin County Security Level: Email,Account Authentication Using IP Address: 174.209.22.231 (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Camila Stefi COPIED Sent:Jan-04-2018 camila.stefi@pitkincounty.com Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Carbon Copy Events Status Timestamp Trane COPIED Sent:Jan-04-2018 WGREENWALT@TRANE.COM Viewed:Jan-04-2018 Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Jeanette Jones COPIED Sent:Jan-04-2018 Jeanette.jones@pitkincounty.com Viewed:Jan-04-2018 BOCC Clerk Pitkin County Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Procurement Mailbox COPIED Sent:Jan-04-2018 procurement@pitkincounty.com Resent:Jan-04-2018 Procurement Mailbox Viewed:Jan-04-2018 Pitkin County Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted Jan-04-2018 Certified Delivered Security Checked Jan-04-2018 Signing Complete Security Checked Jan-04-2018 Completed Security Checked Jan-04-2018 Payment Events Status Timestamps Electronic Record and Signature Disclosure Electronic Record and Signature Disclosure created on: Mar-17-2017 Parties agreed to:Andrew M.Stamatkin ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Pitkin County(we, us or Pitkin County) may be required by law to provide to you certain written notices or disclosures. 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