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HomeMy WebLinkAboutbocc.con.139.2017 A 2017-11-13 btf pif KIN Pitkin County CoINTit Procurement Cover Sheet Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement (procurement@pitkincounty.com). If not already completed, any contracts $50,000 and over will be routed for signatures to County Manager and Attorney's Office(if required)by Procurement. Contract Information Contract Number 139.2017 A Project Name Airport Guest Services Contractor Aspen Chamber Resort Association Budget Line Item 404.20.00000.82123 $286,689.84 Additional Budget Line $ Item(s) $ (Please fully allocate New $ Contract Total) $ Contract Start Date 1/1/2017 Contract End Date 12/31/2018 Renewal Yes ® No❑ Retainage Yes $ or % No If this is a new contractor,please request they complete and submit to Finance a New Vendor Request Form. Contact Information: Department Airport County Mike Yaft County Representative (970)429-2850 Representative Phone Provide a brief description of the contract: 2018 renewal inclusive of the rate change from April 2017 Contract Value Summary: Original Contract Amount $ 287,626.92 Previous Change Order/Amendment Amount $ 0.00 This Change order/Amendment amount $ 286,689.84 New Contract Total $574,316.76 Procurement Method: None ❑ Informal❑ Formal ❑ Sole Source © Emergency ❑ Contract Type: Services/Maintenance © Construction ❑ Goods,Equipment, Supplies ❑ Change Order/Amendment ❑ Contract Renewal ❑ Other,please explain ❑ Click here to enter text. NOTE: CLERKS OFFICE WILL KEEP ORIGINAL DOCUMENTS IN COMPLIANCE WITH COLORADO STATE ARCHIVES RETAINAGE SCHEDULE.ALL ATTACHMENTS MUST BE WITH THIS CHECKLIST. Contract#: 139.2017 Rev. 2018.01.09 btf Budget Line Item#:404.20.00000.82123 1/4;f1 TKIN COUNT CHANGE ORDER/ CONTRACT AMENDMENT Change Order Number: 139.2017 A OWNER: CONTRACTOR: Pitkin County, Colorado Aspen Chamber Resort Association 123 Emma Rd., Suite#106 425 Rio Grande Place Basalt, CO 81621 Basalt, CO 81621 The Provision of Airport Guest Services (the"Contract") dated March 16, 2017 between the Board of County Commissioners of Pitkin County, Colorado (the "County") and Aspen Chamber Resort Association (the"Contractor"), is hereby amended as follows: Description of Change: Renewal for 2018 inclusive of the rate change from April 2017 Reason for Change: Total expense is decreasing due to a rate change for the leased space during 2017. Original Contract Amount $ 287,626.92 Previous Change Order/Amendment Amount $ This Change Order/Amendment Amount $ 286,689.84 New Contract Total $ 574,316.76 *Increases over$25,000 and/or 10% (single increase or accumulative)of original contract must have County Manager signature. 1 Contract#: 139.2017 Rev. 2018.01.09 btf Budget Line Item#:404.20.00000.82123 In all other respects, the Contract is in full force and effect and remains unchanged by this Amendment. ASPEN CHAMBER RESORT ASSOCIATION braWI Jan-17-2018 Debbie Braun Date President PITKIN COUNTY, COLORADO ?'fn ay-v. gate Jan-20-2018 Michael M. Yaft Date Director of Operations & Security PITKIN COUNTY, COLORADO (JO/is atua Jan-22-2018 ch ri s Padilla Date Airport Controller *Increases over$25,000 and/or 10% (single increase or accumulative)of original contract must have County Manager signature. 2 2018 Month Service Rent Actual 1 36,000.00 (859.18) 35,140.82 2 26,000.00 (859.18) 25,140.82 3 26,000.00 (859.18) 25,140.82 4 23,000.00 (859.18) 22,140.82 5 16,000.00 (859.18) 15,140.82 6 26,000.00 (859.18) 25,140.82 7 26,000.00 (859.18) 25,140.82 8 26,000.00 (859.18) 25,140.82 9 36,000.00 (859.18) 35,140.82 10 16,000.00 (859.18) 15,140.82 11 16,000.00 (859.18) 15,140.82 12 24,000.00 (859.18) 23,140.82 297,000.00 (10,310.16) 286,689.84 Docu�i , - SECURED Certificate Of Completion Envelope Id: 194AA9C319A04AA6B0E9EF554BB88874 Status:Completed Subject: 139.2017 A ACRA Change Order Cover Sheet.docx, 139.2017 A ACRA Change Order.pd... Source Envelope: Document Pages:5 Signatures:3 Envelope Originator: Certificate Pages:5 Initials:0 Jennifer Mitchley AutoNav: Enabled 530 East Main Envelopeld Stamping: Disabled 2nd Floor Time Zone: (UTC-07:00)Mountain Time(US&Canada) Aspen,CO 81611 jennifer.mitchley@aspenairport.com IP Address: 198.233.197.98 Record Tracking Status:Original Holder:Jennifer Mitchley Location: DocuSign Jan-16-2018 jennifer.mitchley@aspenairport.com Signer Events Signature Timestamp Debbie Braun Sent:Jan-17-2018 dbraun@aspenchamber.org t2t_l°tit ^' Viewed:Jan-17-2018 President Signed:Jan-17-2018 Security Level: Email,Account Authentication (None) Using IP Address: 173.164.50.253 Electronic Record and Signature Disclosure: Accepted:Jan-17-2018 ID:d1edee4d-5da6-4275-96f7-c9296d5f44e2 Company Name:Pitkin County,Colorado Michael M.Yaft Sent:Jan-17-2018 tr- mike.yaft@aspenairport.com "` �� Viewed:Jan-20-2018 Director of Operations&Security Signed:Jan-20-2018 Security Level: Email,Account Authentication (None) Using IP Address: 174.209.11.132 Signed using mobile Electronic Record and Signature Disclosure: Accepted:Jan-20-2018 ID:9b3e6b0c-b192-4ae6-af23-d5648e6d254b Company Name:Pitkin County,Colorado Chris Padilla Sent:Jan-20-2018 �I ._ chris.padilla@aspenairport.com s PttkUA Viewed:Jan-22-2018 Airport Controller Signed:Jan-22-2018 Aspen/Pitkin County Airport Using IP Address: 198.233.197.98 Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Nicole Heronemus VIEWED Sent:Jan-16-2018 nheronemus@aspenchamber.org Viewed:Jan-17-2018 Security Level: Email,Account Authentication (None) Using IP Address: 173.164.50.253 Electronic Record and Signature Disclosure: Accepted:Jan-17-2018 ID:265a 90d2-a063-4095-ad6c-35e988e26180 Company Name:Pitkin County,Colorado Carbon Copy Events Status Timestamp Accounts Payable COPIED Sent:Jan-22-2018 AP@pitkincounty.com Accounts Payable Pitkin County Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Jeanette Jones COPIED Sent:Jan-22-2018 Jeanette.jones@pitkincounty.com Viewed:Jan-23-2018 BOCC Clerk Pitkin County Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Procurement Mailbox COPIED Sent:Jan-22-2018 procurement@pitkincounty.com Viewed:Jan-23-2018 Procurement Mailbox Pitkin County Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted Jan-22-2018 Certified Delivered Security Checked Jan-22-2018 Completed Security Checked Jan-22-2018 Payment Events Status Timestamps Electronic Record and Signature Disclosure Electronic Record and Signature Disclosure created on:Mar-17-2017 Parties agreed to:Debbie Braun,Michael M.Yaft,Nicole Heronemus ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, Pitkin County(we, us or Pitkin County) may be required by law to provide to you certain written notices or disclosures. 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