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HomeMy WebLinkAboutbocc.res.030.2018 A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS ("BOCC") OF PITKIN COUNTY, COLORADO, PROVIDING SUPPLEMENTAL APPROPRIATIONS TO THE 2018 BUDGET AND AMENDING THE 2018 BUDGET FOR 2017 CARRY OVER PROJECTS RESOLUTION NO. 05 ,2018 RECITALS: 1) Pursuant to Section 2.8.3(Actions)of the Pitkin County Home Rule Charter("HRC")official action by formal resolution shall be required for all actions of the Board not requiring ordinance power on matters of significant importance affecting citizens; and 2) Funds for certain purposes were appropriated in the 2017 budget,and these purposes will not be completed until 2018, resulting in the need to appropriate these funds into the 2018 budget; and 3) Revenues were received in 2017 that were not appropriated and will be used to offset costs of the projects for which they were collected;and 4) Specific projects have been identified as priority projects and will be transferred from budget allotments originally included in the 2017 budget;and 5) Upon due and proper notice, published in accordance with the law,said supplemental budget was open for inspection by the public at a designated place,a public hearing was held on April 25,2018 and interested citizens were given an opportunity to file or register any objections to said supplemental budget. 6) The BOCC finds that it is in the best interests of the citizens of Pitkin County to approve this Resolution. NOW THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Pitkin County, Colorado that it hereby adopts a resolution providing supplemental appropriations to the 2018 budget and amending the 2018 budget as shown below and authorizes the Chair to sign the Resolution upon the satisfaction of the County Attorney as to form,execute any other associated documents necessary to complete this matter. GENERAL FUND 2017 2018 Revenue Expenditure Revised Budget Budget Change Change Budget Fund Balance Transfer Transfer to Public Health Fund for Pitkin Iron 483,134 375,000 - 54,150 429,150 54,150 Elections Voting Equipment 35,482 - - 12,000 12,000 E-Pollbooks 30,000 - - 3,000 3,000 15,000 Clerk&Recorder Printers 2,750 320 - 2,750 3,070 Scanner 1,000 - - 1,000 1,000 3,750 Human Resources Compensation Consulting 30,530 - - 2,530 2,530 EHOP Down Payment Assistance Program 300,000 - - 259,571 259,571 Security Training 6,965 - - 6,965 6,965 269,066 Attorney Oil&Gas Legal Counsel 126,147 50,000 - 26,173 76,173 26,173 Admin/Manager Transcribing Equipment 500 - 500 500 Wildfire Response 100,000 - - 100,000 100,000 100,500 Community Relations PEG Fee Materials&Supplies 16,079 - - 1,976 1,976 1,976 Facilities Work Equipment 7,700 5,000 - 7,700 12,700 7,700 Sheriff Firearms Program* 7,120 - - 10,838 10,838 TV-VCR Purchase 1,200 - - 1,200 1,200 Suppressors 10,350 - - 10,350 10,350 Soft Body Armor 11,770 6,500 - 2,000 8,500 Varda Alarm System 4,700 - - 4,700 4,700 SIMS/Firearms 11,080 - - 2,000 2,000 DOLA Materials-Supplies* 34,881 - - 35,211 35,211 LEAF Training 4,758 - - 2,958 2,958 69,257 Carry forward may be greater than budget because of grant or dedicated revenues received in 2017 Detention State Criminal Alien Assistance Program (SCAAP)G 23,389 - - 7,588 7,588 PREA Audit(Prison Rape Elimination Act) 5,000 - - 5,000 5,000 12,588 Public Safety Mountain Rescue Radio Acquisitions 25,000 2,000 - 10,000 12,000 10,000 Emergency Management Hazard Mitigation Grant 52,500 - 52,500 - 52,500 Hazard Mitigation Plan 52,500 - - 52,500 52,500 Pitkin County Incident Management Team 8,561 3,000 - 5,247 8,247 52,500 57,747 Dispatch Shredder 2,500 - - 2,500 2,500 Radio Headsets 2,150 - - 2,150 2,150 4,650 Public Works Admin Buttermilk Parking Meter&Permit Fees 24,250 - 24,250 - 24,250 Buttermilk Parking Violation Fines 1,523 - 1,523 - 1,523 Buttermilk Parking Payment to Aspen 15,773 - - 2,406 2,406 Buttermilk Parking Capital Outlay 30,000 - - 30,000 30,000 25,773 32,406 Public Works Facility PW Facility Overhead Door Repair 24,603 4,000 - 24,603 28,603 24,603 Land Management Ute Rockfall Contracted Services 115,000 254,134 - - 88,714 88,714 - 88,714 General Fund Open Space Coke Ovens Phase II CDOT TAP Grant 254,134 254,134 317,668 317,668 Coke Ovens Phase II Capital Outlay 317,668 254,134 317,668 2 Senior Services Salvation Army Dental 4,020 1,400 - 1,565 2,965 Furniture Purchases 6,825 12,290 - 6,525 18,815 Nutrition Program 12,935 - - 6,535 6,535 Seniors Balance from Healthy Community Fund* 47,290 - - 99,109 99,109 113,734 Carry forward may be greater than budget because of grant or dedicated revenues received in 2017 Public Safety Radios Microwave Equipment 500,000 - - 126,000 126,000 126,000 Community Development Historic Signs 23,379 - - 23,379 23,379 Scanning 205,679 - - 205,679 205,679 Long Range Planning 85,243 - - 68,485 68,485 Land Use Code Update 100,000 50,000 - 50,000 100,000 Temp Help Backfill for Land Use Code Update - - - 36,000 36,000 Temp Help Backfill for Scanning/Move - 10,000 - 29,000 39,000 BOCC Directed Projects 2,808 - - 2,808 2,808 415,351 FUND BALANCE CODING PARK DEDICATION FEE TOTAL 254,134 317,668 UNRESTRICTED GENERAL FUND TOTAL 78,273 1,433,365 NET INCREASE/(DECREASE) FUND BALANCE (1,418,626) TRANSLATOR FUND 2017 2018 Revenue Expenditure Revised Budget Budget Change Change Budget DOLA Grant 896,800 - 433,874 - 433,874 Elephant Mountain Site Rebuild 475,000 525,000 - 250,000 775,000 Sunlight Site Rebuild 460,000 75,000 - 268,287 343,287 Broadband Purchased Services 132,768 50,000 - 117,768 167,768 433,874 636,055 FUND BALANCE CODING: TRANSLATOR FUND TOTAL 433,874 636,055 NET INCREASE/(DECREASE)FUND BALANCE (202,181) 3 CAPITAL FUND 2017 2018 Revenue Expenditure Revised Budget Budget Change Change Budget Sales Tax 3,903,658 2,008,465 (576,039) 1,432,426 CMAQ Vans State Grant 280,780 195,000 195,000 - 195,000 195,000 - 2,624 2,624 100,000 250,000 CMAQ Vans Purchase 244,000 Fleet Work Equipment-Anti-Rust Washer 35,000 Courthouse Remodel Design 100,000 150,000 Courthouse Plumbing Projects 8,000 8,000 8,000 15,000 Courthouse Card Access System 15,000 15,000 Admin/SO Building Renovation/Construction 22,027,894 6,600,000 4,500,942 11,100,942 North 40 Paving 2,000 2,000 2,000 PW Facility Radon Mitigation 6,500 - - 6,500 6,500 PW Heating (from contingency) 16,000 - - 18,000 18,000 H&HS Remodel Projects 217,539 31,000 - 30,868 61,868 BITS Scanning & Document Management 198,747 210,000 - 117,240 327,240 ERP Conversion 50,000 1,500,000 - 200 1,500,200 Community Development Permitting Software 100,000 70,000 - 56,892 126,892 GIS Kiosks 65,000 7,500 - 15,000 22,500 Electronic Signatures 42,500 - - 9,192 9,192 GPS Equipment Replacement 15,000 - - 15,000 15,000 New Facility AV/Meeting Room Equipment 152,604 - - 152,604 152,604 (381,039) 5,245,062 FUND BALANCE CODING: CAPITAL FUND TOTAL (381,039) 5,245,062 NET INCREASE/(DECREASE)FUND BALANCE (5,626,101) ROAD&BRIDGE FUND 2017 2018 Revenue Expenditure Revised Budget Budget Change Change Budget Sales Tax 904,234 2,556,228 576,039 - 3,132,267 Red Mountain Road Repairs 393,001 - - 185,000 185,000 Owl Creek Road Repairs 202,288 250,000 - 175,310 425,310 Road Repair&Maintenance Contingency 65,000 50,000 - 10,500 60,500 Bridges Structural Maintenance 100,000 25,000 - 84,424 109,424 Redstone South Bridge Maintenance 180,356 - - 100,000 100,000 Signage 25,000 25,000 - 6,000 31,000 Speciality Studies 25,000 50,000 - 14,805 64,805 576,039 576,039 FUND BALANCE CODING: ROAD&BRIDGE FUND TOTAL 576,039 576,039 NET INCREASE/(DECREASE)FUND BALANCE - HUMAN SERVICES FUND 2017 2018 Revenue Expenditure Revised Budget Budget Change Change Budget Computer Purchases 23,600 - - 6,117 6,117 Printer Purchases 2,000 - - 2,000 2,000 Emergency Assistance Fund 43,571 35,000 - 1,613 36,613 Collaborative Mgt Program IOG Incentives 110,920 - - 4,665 4,665 Collaborative Mgt Program Youth Partnership 14,250 - - 8,936 8,936 - 23,331 FUND BALANCE CODING: HUMAN SERVICES FUND TOTAL - 23,331 NET INCREASE/(DECREASE)FUND BALANCE (23,331) 4 AMBULANCE FUND 2017 2018 Revenue Expenditure Revised Budget Budget Change Change Budget Parking Lot Improvements(from Construction Budge 6,300,000 6,476,031 - 743,393 7,219,424 - 743,393 FUND BALANCE CODING: AMBULANCE FUND TOTAL - 743,393 NET INCREASE/(DECREASE)FUND BALANCE (743,393) OPEN SPACE&TRAILS FUND 2017 2018 Revenue Expenditure Revised Budget Budget Change Change Budget Agricultural Programs Donation* - 35,000 - 10,000 45,000 GOCO Crystal Trail Grant 100,000 - 100,000 - 100,000 Historic Structures Professional Fees 20,000 10,000 - 16,829 26,829 Radio Purchases 10,477 - - 5,045 5,045 Vegetation&Wildlife Contract Services 95,445 115,000 - 31,590 146,590 Forest Service Contract 15,000 15,000 - 13,383 28,383 Trail Repair 110,448 198,052 - 56,401 254,453 Noxious Weeds Program 20,000 30,000 4,770 37,770 Filoha Restoration 20,000 50,000 - 9,382 59,382 North Star Outreach/Signage 50,000 40,000 - 13,733 53,733 North Star Improvements 120,000 20,000 - 114,429 134,429 Emma Purchased Services 25,000 20,000 - 23,927 43,927 Fox Overlook Restoration 17,000 - - 17,000 17,000 Roaring Fork Gorge Management Plan 10,000 10,000 - 10,000 20,000 Lazy Glen Purchased Services 50,000 75,000 - 24,920 99,920 Smuggler Improvements 49,061 50,000 - 48,461 98,461 Glassier Open Space Improvements 25,000 - - 15,000 15,000 Recreation Inventory 48,993 - - 48,993 48,993 Rio Grande Corridor Purchased Services 113,500 - - 40,800 40,800 Rio Grande Trail Construction 415,000 - - 415,000 415,000 St Judes Conservation Easement Purchased Service 50,000 - - 50,000 50,000 St Judes Conservation Easement Phase II 3,195,605 - - 3,195,605 3,195,605 100,000 4,165,268 *Carry forward expenditure is increased due to dedicated revenue received in 2017 FUND BALANCE CODING: OPEN SPACE&TRAILS FUND TOTAL 100,000 4,165,268 NET INCREASE/(DECREASE) FUND BALANCE (4,065,268) HOUSING FUND 2017 2018 Revenue Expenditure Revised Budget Budget Change Change Budget Basalt Vista/Habitat for Humanity Project 2,750,000 - - 2,575,000 2,575,000 Employee Deed Restricted Program 1,000,000 750,000 - 538,113 1,288,113 - 3,113,113 FUND BALANCE CODING: HOUSING FUND TOTAL - 3,113,113 NET INCREASE/(DECREASE)FUND BALANCE (3,113,113) 5 HEALTHY RIVERS FUND 2017 2018 Revenue Expenditure Revised Budget Budget Change Change Budget Wild &Scenic Consultants 50,000 - - 50,000 50,000 Thompson Creek/OST Partner Project 75,000 - - 75,000 75,000 Habitat Improvement and River Safety Project 150,000 20,000 - 143,731 163,731 Basalt Water Park Safety Requirements 400,000 400,000 - 180,000 580,000 Basalt Water Park Construction 934,281 457,500 - 200,000 657,500 - 648,731 FUND BALANCE CODING: HEALTHY RIVERS FUND TOTAL - 648,731 NET INCREASE/(DECREASE)FUND BALANCE (648,731) PUBLIC HEALTH FUND 2017 2018 Revenue Expenditure Revised Budget Budget Change Change Budget Pitkin Iron Septic System Contribution 54,150 - - 54,150 54,150 Transfer from General Fund for Pitkin Iron 483,134 375,000 54,150 - 429,150 54,150 54,150 FUND BALANCE CODING: PUBLIC HEALTH FUND TOTAL 54,150 54,150 NET INCREASE/(DECREASE) FUND BALANCE - LIBRARY DISTRICT FUND 2017 2018 Revenue Expenditure Revised Budget Budget Change Change Budget Friends of Library Expenditures* 22,500 21,500 42,035 63,535 Marmot Computers 78,700 6,362 6,362 Microfilm Reader 6,000 10,000 6,000 16,000 Library Elevator Repairs 130,000 131,700 100,000 231,700 - 154,397 'Carry forward expenditure is increased due to dedicated revenue received in 2017 FUND BALANCE CODING: si LIBRARY DISTRICT FUND TOTAL - 154,397 NET INCREASE/(DECREASE)FUND BALANCE (154,397) 6 AIRPORT FUND 2017 2018 Revenue Expenditure' Revised Budget Budget Change Change Budget AOC Interior Painting 15,000 - - 15,000 15,000 AOC Carpet Replacement 30,000 - - 27,465 27,465 AOC HVAC Condensors 15,000 - - 15,000 15,000 Copier Purchase 15,000 - - 15,000 15,000 Printer Purchases 2,000 - - 2,000 2,000 Vehicle Accessories 10,000 - - 10,000 10,000 Vehicle Purchases 1,966,093 370,000 - 20,389 390,389 Fuel Tank 200,000 - - 3,362 3,362 Radio Purchases 166,000 14,200 - 15,198 29,398 Radio Base&Repeater 10,000 - - 10,000 10,000 Quantum Secure Software 5,100 - - 5,100 5,100 Air Service Strategic Planning 188,347 - - 155,977 155,977 Noise Study 214,400 - - 189,650 189,650 TSA Baggage Screening Area Improvements 2,278,730 - - 609,717 609,717 Emergency Operations Center Development 80,000 - - 80,000 80,000 Rental Car Wash Facility Improvements 50,000 130,000 - 50,000 180,000 Flight Info Displays 15,600 65,000 - 15,600 80,600 Paid Parking Capital Outlay 25,000 - - 25,000 25,000 Passenger Loading Ramp Capital Outlay 3,100 - - 3,100 3,100 Patio Shelter Leases Purchases 30,000 - - 30,000 30,000 Sustainability Study 212,096 - - 190,413 190,413 Employee Housing 1,000,000 1,000,000 - 639,688 1,639,688 Terminal Repairs 219,210 185,000 - 76,716 261,716 Terminal Seating 12,000 - - 12,000 12,000 Fence Security System 445,641 - - 436,222 436,222 Airfield Wildlife Fence 1,500,000 - - 1,500,000 1,500,000 Lease&Revenue Software 25,000 - - 25,000 25,000 Project Management 1,128,078 200,000 - 1,118,802 1,318,802 AIP 51 FAA Grant-Environmental Assessment 962,562 - 338,336 - 338,336 State Grant-Environmental Assessment 53,476 - 18,797 - 18,797 Environmental Assessment 2,298,042 - - 1,287,163 1,287,163 Trees 33,208 - - 7,683 7,683 Security&Safety Training Software 70,000 - - 70,000 70,000 357,133 6,661,245 FUND BALANCE CODING: AIRPORT FUND TOTAL 357,133 6,661,245 NET INCREASE/(DECREASE)FUND BALANCE (6,304,112) SOLID WASTE CENTER FUND 2017 2018 Revenue Expenditure Revised Budget Budget Change Change Budget Vehicle Acquisition 209,225 1,750,000 - 2,037 1,752,037 Compost Pad 20,000 20,000 - 20,000 40,000 Admin Building Improvements 25,000 25,000 - 25,000 50,000 Fence&Gate Contingency 20,000 - - 14,635 14,635 Groundwater Equipment 12,000 - - 6,000 6,000 - 67,672 FUND BALANCE CODING: SOLID WASTE CENTER FUND TOTAL - 67,672 NET INCREASE/(DECREASE)FUND BALANCE (67,672) COST CENTER FUND 2017 2018 Revenue Expenditure Revised Budget Budget Change Change Budget Printer Purchases 1,500 - - 1,500 1,500 Radio Purchases 2,500 - - 510 510 2,010 FUND BALANCE CODING: COST CENTER FUND TOTAL - 2,010 NET INCREASE/(DECREASE) FUND BALANCE (2,010) TOTAL FOR RESOLUTION Revenue Expenditure Change Change RESTRICTED GENERAL FUND(PARK DEDICATION FEE) 254,134 317,668 UNRESTRICTED GENERAL FUND 78,273 1,433,365 GENERAL FUND TOTAL 332,407 1,751,033 TRANSLATOR FUND TOTAL 433,874 636,055 CAPITAL FUND TOTAL (381,039) 5,245,062 ROAD AND BRIDGE FUND TOTAL 576,039 576,039 HUMAN SERVICES FUND TOTAL - 23,331 AMBULANCE FUND TOTAL - 743,393 OPEN SPACE AND TRAILS FUND TOTAL 100,000 4,165,268 HOUSING FUND TOTAL - 3,113,113 HEALTHY RIVERS FUND TOTAL - 648,731 PUBLIC HEALTH FUND TOTAL 54,150 54,150 LIBRARY FUND TOTAL - 154,397 AIRPORT FUND TOTAL 357,133 6,661,245 SOLID WASTE CENTER FUND TOTAL - 67,672 COST CENTER FUND TOTAL - 2,010 TOTAL ALL FUNDS 1,472,564 23,841,499 TOTAL NET INCREASE/(DECREASE)ALL FUND BALANCES (22,368,935) 8 INTRODUCED AND FIRST READ ON THE 11TH DAY OF APRIL, 2018 AND SET FOR SECOND READING AND PUBLIC HEARING ON THE 25TH DAY OF APRIL, 2018. NOTICE OF PUBLIC HEARING AND TITLE AND SHORTUMMARY OF THE RESOLUTION PUBLISHED IN THE ASPEN TIMES WEEKLY ON THE 4- DAY OF i-r r c 1 , 2018. NOTICE OF PUBLIC HEARING AND THE FULL TEXT OF THE RESOLUTION POSTED ON THE OFFICIAL PITKIN COUNTY WEBSITE (www.pitkincounty.com) ON THE /'2- DAY OF j-j-p v i I , 2018. ADOPTED AFTER FINAL READING AND PUBLIC HEARING ON THE 25TH DAY OF APRIL, 2018. PUBLISHED BY TITLE AND SHORT SUMMARY, AFTER ADOPTION, IN THE ASPEN TIMES WEEKLY ON THE DAY OF Mak , 2018. POSTED BY TITLE AND SHORT SUMMARY ON THE,OFFICIAL PITKIN COUNTY WEBSITE (www.pitkincounty.com) ON THEG Di` DAY OF rr / , 2018 ATT ST: BOARD OF CQIJNTY COMMISSIONERS !A/ A/ I/ /" /2- Jea ette Jones �`_P a'Clapper, Chair ,`~v 1c J-1 Deputy County Clerk S r� U,c-4, DATE: L��� MANAGER APPROVAL: Jon cock, County Manager 9