HomeMy WebLinkAboutbocc.con.014.2019 2017-11-13 btf
NOTE: CLERKS OFFICE WILL KEEP ORIGINAL DOCUMENTS IN COMPLIANCE WITH COLORADO STATE
ARCHIVES RETAINAGE SCHEDULE. ALL ATTACHMENTS MUST BE WITH THIS CHECKLIST.
Pitkin County
Procurement Cover Sheet
Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed.
Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement
(procurement@pitkincounty.com). If not already completed, any contracts $50,000 and over will be routed for signatures
to County Manager and Attorney’s Office (if required) by Procurement.
Contract Information
Contract Number 015.2019
Project Name Translator Truck Purchase
Contractor AutoNation Toyota
Budget Line Item 112.79.00952.86650 $ 42,425.00
Additional Budget Line
Item(s)
(Please fully allocate New
Contract Total)
$
$
$
$
Contract Start Date 1/28/2019
Contract End Date 1/28/2020
Renewals Available? Yes ☐ No☒
Retainage Yes $ or % No☒
If this is a new contractor, please request they complete and submit to Finance a New Vendor Request Form.
Contact Information:
Department Fleet Management
County
Representative
Jonah Frank County Representative
Phone
(970) 920-5393
Provide a brief description of the contract:
Purchase a New Truck for the Translotor Department
Contract Value Summary:
Original Contract Amount $ 42,425.00
Previous Change Order/Amendment Amount $ 0.00
This Change order/Amendment amount $ 0.00
New Contract Total $ 42,425.00
Procurement Method:
None ☐ Informal☐ Formal ☒ Sole Source ☐ Outside Agency ☐ Emergency ☐
Contract Type:
Services/Maintenance ☐ Construction ☐ Goods, Equipment, Supplies ☒
Change Order/Amendment ☐ Contract Renewal ☐ Other, please explain ☐ Click here to enter text.
Contract #: 014.2019 Rev. 2018.10.10 btf
Budget Line Item #: 003.77.00952.86650
PITKIN COUNTY, COLORADO
INFORMAL PROCUREMENT MEMORANDUM
TO: File
FROM: Jonah Frank, Fleet Manager
RE: Informal Procurement under $50,000
DATE: January 28, 2019
Description of Project: Purchase Replacement Pick up For Translotor Operations
Budgeted Amount: $60,000.00
On project list approved by BOCC: Yes
Contractors Contacted: BigHorn Toyota, AutoNation Toyota, and John Elway Chevy
Proposals Received:
Vendor Name Proposal Amount Timeline Other Information
BigHorn Toyota $45,609.00 4 Months
AutoNation Toyota $42,425.00 4 Months
John Elway Chevy 16 Months Unable to order
trucks till November
2019
Firms chosen: Autonatio Toyota, Price and timeline were the determining factors for purchasing
from Autonation.
COUNTY REPRESENTATIVE:
________________________________________________
!#DEPARTMENT REPRESENTATIVE#! Date
Fleet Manager
Jonah Frank
Jan-28-2019