HomeMy WebLinkAboutbocc.con.043.2019 2017-11-13 btf
NOTE: CLERKS OFFICE WILL KEEP ORIGINAL DOCUMENTS IN COMPLIANCE WITH COLORADO STATE
ARCHIVES RETAINAGE SCHEDULE. ALL ATTACHMENTS MUST BE WITH THIS CHECKLIST.
Pitkin County
Procurement Cover Sheet
Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed.
Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement
(procurement@pitkincounty.com). If not already completed, any contracts $50,000 and over will be routed for signatures
to County Manager and Attorney’s Office (if required) by Procurement.
Contract Information
Contract Number 043.2019
Project Name Landfill Wood Grinder Rental
Contractor RotoChopper Inc
Budget Line Item 416.64.00000.82061 $ 49,800.00
Additional Budget Line
Item(s)
(Please fully allocate New
Contract Total)
$
$
$
$
Contract Start Date 1/28/2019
Contract End Date 1/28/2020
Renewals Available? Yes ☐ No☒
Retainage Yes $ or % No☒
If this is a new contractor, please request they complete and submit to Finance a New Vendor Request Form.
Contact Information:
Department Fleet Management
County
Representative
Jonah Frank County Representative
Phone
(970) 920-5393
Provide a brief description of the contract:
Rental of a Large Wood Grinder For Compost Operations
Contract Value Summary:
Original Contract Amount $ 49,800.00
Previous Change Order/Amendment Amount $ 0.00
This Change order/Amendment amount $ 0.00
New Contract Total $ 49,800.00
Procurement Method:
None ☐ Informal☐ Formal ☒ Sole Source ☐ Outside Agency ☐ Emergency ☐
Contract Type:
Services/Maintenance ☐ Construction ☐ Goods, Equipment, Supplies ☒
Change Order/Amendment ☐ Contract Renewal ☐ Other, please explain ☐ Click here to enter text.
Contract #: 043.2019 Rev. 2018.10.10 btf
Budget Line Item #: 416.64.00000.82061
PITKIN COUNTY, COLORADO
INFORMAL PROCUREMENT MEMORANDUM
TO: File
FROM: Jonah Frank, Fleet Manager
RE: Informal Procurement under $50,000
DATE: February 7, 2019
Description of Project: Rental of a Rotochopper wood Grinder for Landfill Wood Grinding
Operations
Budgeted Amount: $125,000.00
On project list approved by BOCC: Yes
Contractors Contacted: Vermeer Sales and Service, RotoChaopper Inc, and Wanger Equipment
inc
Proposals Received:
Vendor Name Proposal Amount Timeline Other Information
Vermeer Sales and
Service
$49,999.00 6 weeks out from
avlibility
Tub grinder unit
RotoChaopper Inc $49,800.00 2 Weeks out Horizontal Grinder
Unit
Wanger Equipment
inc
$46,500.00 4 weeks out Low speeds Hooper
style unit
Firms chosen: RotoChopper Inc, We selected Rotochopper from a production and product out
put stand pont, THe horizonal unit is faster and more effecnt to use and makes a great
composting product.
COUNTY REPRESENTATIVE:
________________________________________________
!#DEPARTMENT REPRESENTATIVE#! Date
Feb-07-2019
Fleet Manager
Jonah Frank