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Home My WebLink Aboutbocc.con.amended.285.2017 D2017-11-13 btf Contract Information Contract Number Project Name Contractor Budget Line Item 112.41.00000.82000 Procurement Method: Type: Contract Start Date Contract End Date Contract Type Retainage If this is a new contractor, please request they complete and submit to Finance a New Vendor Request Form. Contact Information: Department County Representative Susan Sullivan County Representative Phone (970)379-5677 Provide a brief description of the contract: Contract Value Summary: $ 359.42 $- $- $ 359.42 NOTE: Clerks Office will keep original documents in compliance with Colorado State Archives retainage schedule. BITS Six months storage of scanned/digital documents for HHS. Original Contract Amount Previous Change Order/Amendment Amount This Change order/Amendment amount New Contract Total No Human Services Document Conversion Mountain States Imaging $- Additional Budget Line Item(s) (Please fully allocate New Contract Total) $- $- $- $- Sole Source Services/Maintenance 2/04/2019 Task Order 285.2017 D Pitkin County Procurement Cover Sheet Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement 8/03/2019 Master Service Agreement #: 285-2017 D Rev: 2018-01-17 btf 1 TASK ORDER Task Order/Project Name: Scanned Document Storage Task Order Number: 285-2017 D Task Order Budget Line Item: 112.41.00000.82000 OWNER: CONTRACTOR: Pitkin County Mountain States Imaging County Representative - Susan Sullivan Dave Raeder 530 E. Main St., Suite #203 7050 S. Yosemite St Aspen, CO 81611 Centennial, CO 80112 Phone: (970) 920-5245 Phone: 720-390-7070 susan.sullivan@PitkinCounty.com DRaeder@msimaging.com PROJECT NAME: Human Services, Scanned Document Storage START DATE: 02/04/2019 END DATE: 08/03/2019 The Enterprise Content Scanning Master Services Agreement (the “Agreement”) dated October 9, between the Board of County Commissioners of Pitkin County (the “County”) and Mountain States Imaging 7050 S. Yosemite St, Centennial, CO 80112 (the “Contractor”), shall include the following services. 1. Contractor’s Obligations. Contractor shall provide six months of Document Storage as quoted. (See Attached Quote) 2. Compensation and Expenses, Invoicing, Payment and Offset. The County shall compensate Contractor for its services in accordance with the Project Budget and Schedule set out in Paragraph 1 of this Task Order. It is expressly understood and agreed that in no event will the total compensation and reimbursement to be paid hereunder exceed the sum of three hundred fifty nine dollars and forty two cents ($359.42) for all services rendered. By Task Order or Task Order Amendment, the County and Contractor may reallocate the budget among project tasks if the total budget amount remains unchanged. Contractor shall invoice for the project monthly based on hours worked, with payment Master Service Agreement #: 285-2017 D Rev: 2018-01-17 btf 2 expected within thirty (30) days of invoice, but any payment by the County may be offset by any amount the Contractor owes the County for any reason. Any invoices not sent in the following manner may have payment delayed. All invoices for this Task Order shall reference Task Order Number: 285-2017 D and the Project Name: Human Services, Scanned Document Storage . Invoices shall be sent electronically in PDF format to susan.sullivan@pitkincounty.com. 3. Pitkin County’s Obligations. Pitkin County shall administer this contract through a County Representative. Susan Sullivan, IG Administrator will manage the project as the County’s Representative. The services provided and products delivered by the Contractor under this contract will be subject to review by the County’s Representatives, or a designee, for compliance with Contractor’s obligations prior to final payment. 4. Formation of Task Order. This Task Order is issued in accordance with the provisions of the Agreement. Contractor agrees to provide services subject to the terms of this Task Order and for the avoidance of doubt this Task Order consists of the terms set out in the Agreement. In all other respects the Agreement is in full force and effect and remains unchanged by this Task Order. Vendor Legal Entity Pitkin County, Colorado Name: #sigName1 Name: #sigName2 #sigSign1 #sigSign2 Date: #sigDate1 Date: #sigDate2 Susan Sullivan Feb-08-2019 IG AdministratorPresident - Mountain States Imaging Christopher Candela Feb-08-2019 | www.msimaging.com | 866.771.3750 Mountain States Imaging |Business Confidential 1 Pitkin County - DHS Document Storage Proposal Prepared for: Susan Sullivan Pitkin County 530 E. Main St. Aspen, CO 81611 970-920-5245 Prepared by: Dave Raeder Director of Sales Mountain States Imaging, LLC. | www.msimaging.com | 866.771.3750 Mountain States Imaging |Business Confidential 2 Description of Services – Monthly Box Storage Unit Unit Price Box storage Per CF $0.96 Box pick up – Denver Metro Per Trip $130.00 Addition / inventory of new box (free with 50 box minimum) Per CF $2.40 Box Retrieval + Digital Delivery (<8 business hour) Per CF $15.00 + $0.15 per image Box Retrieval + Physical Delivery in Denver Per CF $75.00 Permanent Withdrawal Per CF $6.75 Secure Shredding Per Box $8.00 Labor rate for Special Projects/Research Per Hour $55.00 Optional Services Unit Unit Price MSI-supplied boxes and boxing labor Per Box $8.00 • Above prices are month to month, billed quarterly in advance. • There is no long term contract required. • Digital delivery within 8 business hours. • Physical delivery scheduled within 48 hours. • Boxes used for storage will be standard 12 x 15 records storage boxes. Estimated 6 month storage charge - $359.42