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HomeMy WebLinkAboutbocc.con.amended.052.2018 B-22017-11-13 btf Contract Information Contract Number Project Name Contractor Budget Line Item 404.69.94799.82000 Procurement Method: Type: Contract Start Date Contract End Date Contract Type Retainage If this is a new contractor, please request they complete and submit to Finance a New Vendor Request Form. Contact Information: Department County Representative John Kinney County Representative Phone (970) 429-2851 Provide a brief description of the contract: Contract Value Summary: $ 614,164.35 $ - $ - $ 614,164.35 052.2018 B-2 Pitkin County Procurement Cover Sheet Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed. Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement No Program Management Support Services Kimley Horn and Associates, Inc. $ 614,164.36 Additional Budget Line Item(s) (Please fully allocate New Contract Total) $ - $ - $ - $ 614,164.36 Formal Services/Maintenance 1/1/2019 12/31/2019 Task Order NOTE: Clerks Office will keep original documents in compliance with Colorado State Archives retainage Airport Program Management Support Services Original Contract Amount Previous Change Order/Amendment Amount This Change order/Amendment amount New Contract Total Master Service Agreement #: 052.2018 Rev: 2018-01-17 btf 1 TASK ORDER Task Order/Project Name: Program Management Support Services Task Order Number: B - 2 Task Order Budget Line Item: 404.69.94799.82000 OWNER: Pitkin County John Kinney – Airport 233 Airport Road, Suite A Aspen, CO 81611 Phone: (970) 429-2851 john.kinney@aspenairport.com CONTRACTOR: Kimley-Horn and Associates, Inc. Michael J. Hermann, Principal 16 Kearns Road, Suite 212 Snowmass Village, CO 81615 Phone: (970) 429-8855 mike.hermann@kimley-horn.com PROJECT NAME: PROGRAM MANAGEMENT SUPPORT SERVICES START DATE: January 1, 2019 END DATE: December 31, 2019 The Program Management Services For The Aspen/Pitkin County Airport Capital Improvements Project (the “Agreement”) dated August 23, 2018 between the Board of County Commissioners of Pitkin County (the “County”) and Kimley-Horn and Associates, Inc. 16 Kearns Road, Suite 212 Snowmass Village, CO 81615 (the “Contractor”), shall include the following services. 1.Contractor’s Obligations. Contractor shall provide Program Management Support Services in accordance with the attached Scope of Work and Fee Summary. 2.Compensation and Expenses, Invoicing, Payment and Offset. The Agreement is funded in part through grant funds the County will receive through the FAA. The County shall compensate Contractor for its services in accordance with the Project Budget and Schedule set out in Paragraph 1 of this Task Order. It is expressly understood and agreed that in no event will the total compensation and reimbursement to be paid hereunder exceed the sum of Six Hundred Fourteen Thousnad One Hunderd Sixty Four dollars and Thirty Six cents ($614,164.36) for all services rendered. By Task Order or Task Order Amendment, the County and Contractor may reallocate the budget among project tasks if the total budget amount remains unchanged. Contractor shall invoice for the project monthly based on hours worked, with payment expected within thirty (30) days of invoice, but any payment by the County may be offset by any amount the Contractor owes the County for any reason. Further, the County and the Contractor agree as this Contract is federally funded, it is therefore subject to the requirements set forth in Title 49 CFR Part 18.36. Master Service Agreement #: 052.2018 Rev: 2018-01-17 btf 2 Any invoices not sent in the following manner may have payment delayed. All invoices for this Task Order shall reference Task Order B - 2 and Program Management Support Services. Invoices shall be sent electronically in PDF format to jennifer.mitchley@aspenairport.com. 3. Pitkin County’s Obligations. Pitkin County shall administer this Task Order through a County Representative. John Kinney, Airport Director will manage the project as the County’s Representative. The services provided and products delivered by the Contractor under this contract will be subject to review by the County’s Representatives, or a designee, for compliance with Contractor’s obligations prior to final payment. 4. Formation of Task Order. This Task Order is issued in accordance with the provisions of the Agreement. Contractor agrees to provide services subject to the terms of this Task Order and for the avoidance of doubt this Task Order consists of the terms set out in the Agreement. In all other respects the Agreement is in full force and effect and remains unchanged by this Task Order. KIMLEY-HORN AND ASSOCIATES, INC. ________________________________________________ !#VENDOR SIGNATURE#! Date PITKIN COUNTY, COLORADO RECOMMENDED FOR APPROVAL: ________________________________________________ !#DEPARTMENT REPRESENTATIVE#!Date RECOMMENDED FOR APPROVAL: ________________________________________________ Date COUNTY MANAGER: ________________________________________________ !#COUNTY MANAGER#! Date Mike Hermann Feb-15-2019 Principal / Senior Vice President Rich Englehart Deputy County Manager Feb-20-2019 Feb-20-2019 John Kinney Airport Director County Manager Feb-22-2019 Jon Peacock SCOPE OF WORK AND FEE SUMMARY Task Order B-2 – Program Management Support Services Page 1 of 3 SCOPE OF WORK CONTRACTOR: Kimley-Horn and Associates, Inc. Michael J. Hermann, Principal 16 Kearns Road, Suite 212 Snowmass Village, CO 81615 Phone: (970) 429-8855 mike.hermann@kimley-horn.com START DATE: January 1, 2019 END DATE: December 31, 2019 Background Kimley-Horn will provide Program Management Support Services as requested by the County and as set forth in the Master Services Agreement (#052.2018) between the County and Kimley- Horn and Associates, Inc. These services are being provided in accordance with the following sections of the Scope of Services of the Master Services Agreement (MSA): •General Program Management Services “The consultant will provide professional services including but not limited to: project management services as needed for carrying out the services of program management and construction administration…” •Pre-Design Program Management Services “a. Initiate the Project and provide support to Airport on developing the Project scope, phasing, budget, and master schedule. j.Develop recommendations for a Project Delivery Method/Systems. m.Assist in public and stakeholder outreach and coordination activities, including developing information and presentations regarding project and program information, soliciting and tracking feedback and input, and conducting project briefings with civic and political leaders. n. Other pre-design program management services as requested.” Task 1: Program Management Support Services The general program management support services may include: •Provide overall project management of the of the program management services requested by the County during calendar year 2019. Includes overall project SCOPE OF WORK AND FEE SUMMARY Task Order B-2 – Program Management Support Services Page 2 of 3 management of the ASE Vision “public and stakeholder outreach” process and other program management tasks that may be requested by the County. • Assist the County in developing a strategy for defining and implementing the improvements needed at ASE. • Assist the County in developing program and project staffing requirements. • Identify and define specific individual Task Order assignments for subconsultants and subject matter experts. • Coordinate with subconsultants and subject matter experts to obtain and facilitate negotiation of contracts and proposals to submit to the County for approval as Task Orders. • Attend public outreach, stakeholder, Board, internal staff, and other meetings as requested by the County. • Organize and attend additional meetings as requested by the County to discuss and assist in resolving program definition, implementation, and requirements issues. • Develop content and presentation materials and other support graphics as requested by the County for meetings and presentations not otherwise covered by other Task Orders. • Provide contract management, oversight, and administration for subconsultants and subject matter experts. • Provide oversight, coordination, management, and review for subconsultant and subject matter expert activities. • Coordinate development of the program scope, phasing, budget, and master schedule. • Identify potential funding sources and funding application requirements. • Coordinate development/expansion/update of the airport design standards and other guidance documents relevant to implementation of the proposed development program • Assist the County with procurement of professional services contract. • Coordinate with the FAA, CDOT, TSA, and other Federal Agencies as needed by the program or as requested by the County. • Assist with maintenance the records and files necessary for the administration of grants and identify steps to facilitate how grant assurances and requirements are met. • Develop recommendations for project delivery methods and identify related necessary actions. SCOPE OF WORK AND FEE SUMMARY Task Order B-2 – Program Management Support Services Page 3 of 3 • Coordinate identification, set up, and implementation of document management system (including electronic storage and retrieval capabilities for pre-design, design, bidding construction and Project close-out related documents) that is compatible the County’s new enterprise management system. • Coordinate with the financial services consultant. Deliverables: There are no pre-defined deliverables associated with this Task Order. Deliverables associated with the services covered by this Task Order will be identified, if necessary, when the County requests the services. FEE SUMMARY Labor Fee: Kimley-Horn and Associates, Inc. $529,989.36 Direct Expenses: Kimley–Horn and Associates, Inc. $84,175.00 Total Fee: Kimley-Horn and Associates, Inc. $614,164.36 The scope of services described herein shall be performed between January 01, 2019 and December 31, 2019 on a Time and Material basis up to a not-to-exceed amount of $614,164.36. The not-to-exceed amount is intended to cover all applicable labor and expense costs. Kimley-Horn will perform the services in Task 1 on a labor fee plus expense basis with the maximum labor fee as shown above. Kimley-Horn will not exceed the total maximum fee shown without authorization from the Client. Individual task amounts are provided for budgeting purposes only. Kimley-Horn reserves the right to reallocate amounts among labor and expense tasks as necessary. Labor fee will be billed monthly on an hourly basis according to our then-current rates. As to these tasks, direct reimbursable expenses such as express delivery services, fees, air travel, and other direct expenses will be billed based on actual receipts provided and per the MSA terms and conditions. All permitting, application, and similar project fees will be paid directly by the Client. FEE ESTIMATE SUMMARY Contract Number: 052.2018 (Pitkin County, Co / Aspen/Pitkin County Airport) Project Name: Program Management Services Contractor: Kimley-Horn and Assocaites, Inc. Task Order Name: Program Management Support Services Task Order Number: B - 2 Salary and Expenses Sub Task Description Senior Professional II Senior Professional I Professional Analyst Sr Tech Support Tech Support Support Staff Total Hours Total Labor Cost Total Sub Task Labor Fee Program Management Supprt Services General Program Management and Support 1500 1500 136,320.00$ 0 -$ As-requested support for contract oversight, coordination, meetings.180 180 180 540 15,969.60$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ Subtotal - Hours 1500 0 0 180 0 180 180 2040 152,289.60$ $517,062.79 Senior Professional II Senior Professional I Professional Analyst Sr Tech Support Tech Support Support Staff Total Labor Fee $517,062.79 Billing Rate $308.56 $248.53 $188.23 $127.49 $166.57 $76.39 $97.34 Primary Contributor Jones, Hermann FTE 0.72 0.00 0.00 0.09 0.00 0.09 0.09 TOTAL Hours 0 1500 0 0 180 0 180 180 Basic Average Hourly Rate -$ 90.88$ 73.20$ 55.44$ 37.55$ 49.06$ 22.50$ 28.67$ Direct Salary Cost -$ 136,320.00$ -$ -$ 6,759.00$ -$ 4,050.00$ 5,160.60$ Labor & Gen. Admin. Overhead 195.24%-$ 266,151.17$ -$ -$ 13,196.27$ -$ 7,907.22$ 10,075.56$ Subtotal Salary -$ 402,471.17$ -$ -$ 19,955.27$ -$ 11,957.22$ 15,236.16$ Profit (Labor Costs)15%-$ 60,370.68$ -$ -$ 2,993.29$ -$ 1,793.58$ 2,285.42$ Escalation (July 1 - 5% budgeted)12,926.57$ Salary Expenses - Subtotal 529,989.36$ Reimbursable Expenses Quantity Unit Rate Subtotal Airfares 26 Flights 650.00$ 16,900.00$ Hotel Nights 124 Nights 285.00$ 35,340.00$ Car Rental & Gas 31 Weeks 540.00$ 16,740.00$ Days Per Diem 155 Days 64.00$ 9,920.00$ Misc Transportation Costs 1 LS 2,325.00$ 2,325.00$ Sharefile Setup and Annual Maintenance Cost 1 Annual 450.00$ 450.00$ 0 -$ -$ Shipping 1 Number 2,500.00$ 2,500.00$ Sub-consultants Contract Value Contract type Subtotal -$ -$ -$ -$ Non-Salary Expenses - Subtotal 84,175.00$ TOTAL 614,164.36$ TOTALHours by Classification Non-Salary Expenses 1/1/2019  Pitkin County Board of Commissioners – Aspen‐Pitkin County Airport     Pitkin County Board of Commissioners – Aspen‐Pitkin County Airport  Independent Fee Estimate 03 – Task B2 (Program Management Support Services)      Page | i  1.23.2019  INDEPENDENT FEE ESTIMATE 03    Aspen‐Pitkin County Airport  Program Management Services for  Capital Improvements Projects Program  January 01, 2019 – December 31, 2019    Prepared for:  Pitkin County Board of Commissioners  John Kinney  Director  Aspen‐Pitkin County Airport  23 Airport Road  Aspen, Colorado 81611 Submitted by: Jacobsen|Daniels  121 Pearl St, Ypsilanti, MI 48197  Primary Contact:  Bradley T. Jacobsen  (734) 961‐3200 X101  brad.jacobsen@jacobsendaniels.com    Secondary Contact:  Odell R. Flood Jr. (Rick)  (734) 961‐3200 X116  rick.flood@jacobsendaniels.com    Pitkin County Board of Commissioners – Aspen‐Pitkin County Airport   Pitkin County Board of Commissioners – Aspen‐Pitkin County Airport  Independent Fee Estimate 03 – Task B2 (Program Management Support Services)   Page | ii  1.23.2019    TABLE OF CONTENTS    1. Executive Summary ..................................................................................................................... 1  2. Methodology and Approach ....................................................................................................... 2  3. Factors Considered ..................................................................................................................... 3  4. Analysis & Findings ..................................................................................................................... 4  5. Conclusion and Recommendations ............................................................................................ 7  6. List of Exhibits ............................................................................................................................. 8  7. Source Data and References ..................................................................................................... 10    Pitkin County Board of Commissioners – Aspen‐Pitkin County Airport   Pitkin County Board of Commissioners – Aspen‐Pitkin County Airport  Independent Fee Estimate 03 – Task B2 (Program Management Support Services)   Page | 1  1.23.2019  1. Executive Summary  Jacobsen|Daniels (J|D) developed an Independent Fee Estimate (IFE) of the scope of services  required to perform program management support services (Task B‐2 under Master Service  Agreement 052.2018) between the Pitkin County Board of Commissioners (PCB) and Kimley Horn  and Associates (KHA).  A summary of J|D’s IFE is provided in Table 1‐1, below. The level of detail  provided in this Independent Fee Estimate (IFE) cost analysis satisfies the requirements of the FAA  Advisory Circular 150/5100‐14E (Section 2‐12).  The methodology and approach associated with  J|D’s IFE is provided in Section2 of this report.  The assumptions and results of how J|D arrived at  the fee shown in Table 1‐1 are provided in Sections 3 and 4 respectively.      Table 1‐1.  Independent Fee Estimate of Probable Costs for Program Management Services    J|D concluded that the fee proposal provided by KHA is reasonable and in line with the labor and expenses  estimated by J|D to provide these services for the PCB. Table 1‐2, below, is a comparison of J|D’s IFE and  KHA’s fee proposal.      Table 1‐2. Comparison of J|D’s IFE and KHA’s Fees for Program Management Services    No recommendations follow.    Staff Type % of Probable  Costs Probable Costs 89.93% 522,675.00$                 1.03% 6,000.00$                     0.86% 5,000.00$                     4.30% 25,000.00$                   1.81% 10,500.00$                   2.06% 12,000.00$                   100% 581,175.00$               Independent Fee Estimate Community Outreach and Communications Media Production & Collateral Materials Dissmenation Non‐Salary Expenses Direct Labor Expenses Air Travel Ground Transportation Hotel Expenses Per Diem Expenses (Mileage & Meals) J|D IFE Staff Type % of KHA Fee  Proposal KHA Fee  Proposal % of Probable  Costs Probable Costs 86.29% 529,989.36$    89.93% 522,675.00$                 0.51% 2,950.00$        1.03% 6,000.00$                     2.11% 12,245.00$      0.86% 5,000.00$                     6.08% 35,340.00$      4.30% 25,000.00$                   2.88% 16,740.00$      1.81% 10,500.00$                   2.91% 16,900.00$      2.06% 12,000.00$                   101% 614,164.36$    100% 581,175.00$               Independent Fee Estimate Community Outreach and Communications Media Production & Collateral Materials Dissmenation Non‐Salary Expenses Direct Labor Expenses Air Travel Ground Transportation Hotel Expenses Per Diem Expenses (Mileage & Meals) KHA Fee Proposal J|D IFE Pitkin County Board of Commissioners – Aspen‐Pitkin County Airport   Pitkin County Board of Commissioners – Aspen‐Pitkin County Airport  Independent Fee Estimate 03 – Task B2 (Program Management Support Services)   Page | 2  1.23.2019  2. Methodology and Approach  2.1 Background and Understanding  Jacobsen|Daniels (J|D) developed an Independent Fee Estimate (IFE) for the Pitkin County Board  of Commissioners (PCB) for Program Management Services pursuant  to  the  scope  and  performance period outlined in Exhibit 1 to this report (see Exhibit 1 in Section 6).  J|D’s model for  developing  its  analysis  is  that  of  a  Program  Manager  within  its  Program  Management  and  Development (PM&D) practice area, providing program management services for a series of  Capital Improvements Projects within an airport environment.  The performance period for the  Program Manager is for January 1, 2019 – December 31, 2019.  The place of performance is the  Aspen‐Pitkin County Airport (ASE) located in Aspen, Colorado.  Pursuant to FAA Advisory Circular  150/5100‐14E (Section 2‐14e), PCB is required to develop IFEs for contracts over $100,000.  The  level of detail in the cost and fee analysis is to be commensurate with the scale and scope of the  program.  J|D’s approach to developing the fee estimate is discussed below.  2.2 Methodology and Technical Approach  J|D’s approach to developing the fee estimate was to determine a fee for activities outlined in  Task Order B‐2.  J|D utilized program evaluation and resource techniques to cost out the fees to  deliver on each activity.  J|D created costs by assigning resources deemed most appropriate to  execute each activity and then applying our standard billing rates for each staff position.   J|D utilized Oracle’s Primavera P6 Project Scheduling Program and Microsoft Project Planner to  develop a Critical Path Method (CPM) based network of sequenced activities that form the basis  of a sample project schedule, see Exhibit 1, below.  Further, note that the CPM schedule for Task  Order  B‐2  is  preceded  by  the  completion  of  Task  Order  2  (Community  Outreach  and  Communication)  and  Task  Order  3  (Program  Management  Initiation and  Setup).    Therefore,  sample schedules previously developed for these two task orders are also shown in Exhibit 1.   Resources were assigned to each activity (that reflect services the Program Manager is expected  to perform) to generate cost loaded budget line items at the activity level, see Table 4‐1 in Section  4 of this report.   Assumptions and clarifications used to build the sample project schedule and  task budget are discussed in Section 3 of this report.       Pitkin County Board of Commissioners – Aspen‐Pitkin County Airport   Pitkin County Board of Commissioners – Aspen‐Pitkin County Airport  Independent Fee Estimate 03 – Task B2 (Program Management Support Services)   Page | 3  1.23.2019  3. Factors Considered   3.1 Factors of Consideration  Project Labor Costs  Program Management Services is considered a professional service.  Typically for professional  services, 75% or more of project costs are project labor costs.  Therefore, J|D’s analysis focused  on analyzing labor costs associated with implementing work flow processes for defining and  implementing a series of capital improvements projects of a large‐scale capital improvements  program at small and non‐hub airports.  J|D’s findings, discussed in Section 4, show that labor  represents 86% of the Independent Fee Estimate (see Table 4‐1).  J|D also researched costs  associated with non‐salary expenses (direct expenses).  Responsibilities and Project Roles   Roles  and  responsibilities  for  each  staff  are  based  on  establishing  workflow  processes  to  adequately ensure program management support services are implemented in a uniform manner  for each project within the capital improvements program.  Workflow processes that are to be  established are as follows:     Project Definition   Project Delivery Method Planning and Risk Analysis   Project Procurement and Solicitation Management   Project Implementation and Oversight   Project Closeout and Grant Assurance/Compliance Documentation     Pitkin County Board of Commissioners – Aspen‐Pitkin County Airport   Pitkin County Board of Commissioners – Aspen‐Pitkin County Airport  Independent Fee Estimate 03 – Task B2 (Program Management Support Services)   Page | 4  1.23.2019  4. Analysis & Findings  4.1 Summary of Costs  J|D’s  analysis  of  probable  costs  shows  that  the  fee  for  program  management  services  are  anticipated to be $581,175 (see Table 4‐1).  There are two expense categories that make up our  Independent Fee Estimate: 1) Direct Labor Expenses and 2) Non‐Salary Expenses.        Table 4‐1. Table 4‐2. Independent Fee Estimate of Probable Program Management Fees    Direct Labor expenses associated with Professional Program Management Services represent 89%  of J|D’s fee estimate.  This is the portion of direct labor associated with executing the scope of the  project.    4.2 Explanation of Direct Labor Costs – Utilization of Professional Senior  Staff and Support Staff  J|D distributed hours for the program management team across all activities related to the  workflow processes as outlined in Section 3.1.2.  Figure 4‐1 and Table 4‐2 show the proportionate  distribution of project labor for professional staff across all activities outlined in Exhibit 1.  As noted  in Figure 4‐1; approximately 60% of the effort expended for this engagement would be from one  of our senior staff at the Director level.  This would be someone with approximately 20‐25 years  of experience providing design and construction management planning.  This staff member would  receive direct support from one of J|D’s Project Managers at the home office.  The Project  Manager would be limited to providing administrative project management support (to include  but is not limited to invoicing, progress report development and contract administration and  project  document  control  utilizing  our  program  management/administration  software).    The  Analyst would be located on‐site with the Director level staff and performing duties as necessary  to execute the workflow processes discussed in Section 3.1.2.  Staff Type % of Probable  Costs Probable Costs 89.93% 522,675.00$                 1.03% 6,000.00$                     0.86% 5,000.00$                     4.30% 25,000.00$                   1.81% 10,500.00$                   2.06% 12,000.00$                   100% 581,175.00$               Independent Fee Estimate Community Outreach and Communications Media Production & Collateral Materials Dissmenation Non‐Salary Expenses Direct Labor Expenses Air Travel Ground Transportation Hotel Expenses Per Diem Expenses (Mileage & Meals) J|D IFE Pitkin County Board of Commissioners – Aspen‐Pitkin County Airport   Pitkin County Board of Commissioners – Aspen‐Pitkin County Airport  Independent Fee Estimate 03 – Task B2 (Program Management Support Services)   Page | 5  1.23.2019                                      Figure 4‐1. Staff Utilization by Budgeted Hours      Table 4‐3. Proportional Distribution of Project Labor (Professional PM Staff)    Managing  Partner Vice Presient Director Project Manager Senior Consultant Consultant Analyst Project Assitant Administrative Assitant ASE‐01 ASE‐02 ASE‐03 ASE‐04 ASE‐05 ASE‐06 ASE‐07 ASE‐08 ASE‐09 285.00$      250.00$         210.00$              200.00$          190.00$         170.00$              135.00$      110.00$        95.00$                    ACTIVITY ID PROJECT LABOR  COSTS PROJECT  LABOR HOURS 522,675.0                    2,835.0                    ‐                       ‐                         1,710.0                      180.0                     ‐                          ‐                                945.0                ‐                         ‐                                     $522,675.00 2,835.00                 ‐                    ‐                       1,710.0                      180.0                     ‐                       ‐                             945.0                ‐                       ‐                                   02B‐01‐0010 29,037.50$                  157.50                     95.0                             10.0                        52.5                  ‐                       ‐                                   02B‐01‐0020 29,037.50$                  157.50                     95.0                             10.0                        52.5                  ‐                       ‐                                   02B‐01‐0030 29,037.50$                  157.50                     95.0                             10.0                        52.5                  ‐                       ‐                                   02B‐01‐0040 29,037.50$                  157.50                     95.0                             10.0                        52.5                  ‐                       ‐                                   02B‐01‐0050 29,037.50$                  157.50                     95.0                             10.0                        52.5                  ‐                       ‐                                   02B‐01‐0060 29,037.50$                  157.50                     95.0                             10.0                        52.5                  ‐                       ‐                                   02B‐01‐0070 29,037.50$                  157.50                     95.0                             10.0                        52.5                  ‐                       ‐                                   02B‐01‐0080 29,037.50$                  157.50                     95.0                             10.0                        52.5                  ‐                       ‐                                   02B‐01‐0090 29,037.50$                  157.50                     95.0                             10.0                        52.5                  ‐                       ‐                                   02B‐01‐0100 29,037.50$                  157.50                     95.0                             10.0                        52.5                  ‐                       ‐                                   02B‐01‐0110 29,037.50$                  157.50                     95.0                             10.0                        52.5                  ‐                       ‐                                   02B‐01‐0120 29,037.50$                  157.50                     95.0                             10.0                        52.5                  ‐                       ‐                                   02B‐01‐0130 29,037.50$                  157.50                     95.0                             10.0                        52.5                  ‐                       ‐                                   02B‐01‐0140 29,037.50$                  157.50                     95.0                             10.0                        52.5                  ‐                       ‐                                   02B‐01‐0150 29,037.50$                  157.50                     95.0                             10.0                        52.5                  ‐                       ‐                                   02B‐01‐0160 29,037.50$                  157.50                     95.0                             10.0                        52.5                  ‐                       ‐                                   02B‐01‐0170 29,037.50$                  157.50                     95.0                             10.0                        52.5                  ‐                       ‐                                   02B‐01‐0180 29,037.50$                  157.50                     95.0                             10.0                        52.5                  ‐                       ‐                                   ASE CIP Program Management Services   ‐   Task Labor Details TASK LABOR DISTRIBUTION DETAILS (BY PROJECT  STAFF POSITION) Subtask 01 (Communications Services Project Management)Subtask Labor Details PROJECT LABOR DETAILS Task B2 Labor Hour SummaryTask Labor Details Pitkin County Board of Commissioners – Aspen‐Pitkin County Airport   Pitkin County Board of Commissioners – Aspen‐Pitkin County Airport  Independent Fee Estimate 03 – Task B2 (Program Management Support Services)   Page | 6  1.23.2019  4.3 Explanation of Non‐Salary Expenses  Non‐salary expenses (see Table 4‐1) consist of travel costs associated with deploying no more than  two senior staff members on a bi‐weekly basis for the duration of the performance period and re‐ production costs associated with reproducing project documents as necessary.  J|D’s approach is to deploy a core staff of program management professionals (a Director and an  Analyst) staff from its Program Management and Development division to a locally established  project office near ASE.  Senior staff support (at the Vice President and Managing Partner level)  and program management staff support would be provided from J|D’s corporate office.  J|D would  also utilize its information/technology, accounting and human resource staff at its corporate office  would provide support to the program.  Senior staff and other corporate resources are factored  into the overhead costs associated with running the business.  The Project Manager (although  based in the corporate office) would be treated as direct project labor and is built into our price  proposal (See Table 4‐2).  The  reproduction  of  project  documents  is  limited  to  the  reproduction  and  dissemination  of  documents for internal use and circulation to the project team and ASE.  This does not include the  reproduction and dissemination of documents for public use and consumption.      Pitkin County Board of Commissioners – Aspen‐Pitkin County Airport   Pitkin County Board of Commissioners – Aspen‐Pitkin County Airport  Independent Fee Estimate 03 – Task B2 (Program Management Support Services)   Page | 7  1.23.2019  5. Conclusion and Recommendations  5.1 Conclusion  Pursuant  to  the  requirements  of  the  FAA  guidelines  in  FAA  Advisory  Circular  150/5100‐14E  (Section 2‐12), PCB is required to develop an IFE for contracts over $100,000.  The level of detail  in the cost and fee analysis is commensurate with the scale and scope of the program.  The level  of detail provided in this IFE cost analysis satisfies the requirements of the advisory circular.  J|D  concluded that the fee proposal provided by PCB’s consultant (Kimley Horn and Associates) is  reasonable and in line with J|D’s IFE.  Table 5‐1 is comparison of KHA’s fee proposal and J|D’S IFE.      Table 5‐1. Comparison of J|D’s IFE and KHA’s Fees for Program Management Services     5.2 Recommendations  No recommendations follow.     Staff Type % of KHA Fee  Proposal KHA Fee  Proposal % of Probable  Costs Probable Costs 86.29% 529,989.36$    89.93% 522,675.00$                 0.51% 2,950.00$        1.03% 6,000.00$                     2.11% 12,245.00$      0.86% 5,000.00$                     6.08% 35,340.00$      4.30% 25,000.00$                   2.88% 16,740.00$      1.81% 10,500.00$                   2.91% 16,900.00$      2.06% 12,000.00$                   101% 614,164.36$    100% 581,175.00$               Independent Fee Estimate Community Outreach and Communications Media Production & Collateral Materials Dissmenation Non‐Salary Expenses Direct Labor Expenses Air Travel Ground Transportation Hotel Expenses Per Diem Expenses (Mileage & Meals) KHA Fee Proposal J|D IFE Pitkin County Board of Commissioners – Aspen‐Pitkin County Airport   Pitkin County Board of Commissioners – Aspen‐Pitkin County Airport  Independent Fee Estimate 03 – Task B2 (Program Management Support Services)   Page | 8  1.23.2019  6. List of Exhibits   6.1 Exhibit 1 – Project Schedule     Activity ID Activity Name Remaining Duration Start Finish Pitkin County/ASPitkin County/ASE CIP Program Management Services 354 23-Aug-18 31-Dec-19 Task Order 02 -Task Order 02 - Community Outreach and Communications 93 23-Aug-18 31-Dec-18 Subtask 01 - ComSubtask 01 - Communications Services Project Management 93 23-Aug-18 31-Dec-18 02-01-0010 Prepare and Conduct Bi-Weekly PLT Reports 90 23-Aug-18 26-Dec-18 02-01-0020 Participate in Bi-Weekly PLT Meetings 90 23-Aug-18 26-Dec-18 02-01-0030 Prepare and Conduct Bi-Weekly PDT Reports 90 23-Aug-18 26-Dec-18 02-01-0040 Conduct Bi-Weekly PDT Meetings 90 23-Aug-18 26-Dec-18 02-01-0050 Task Order Closeout Process 5 25-Dec-18 31-Dec-18 02-01-0060 Task Order Completion 0 31-Dec-18 Subtask 02 - ComSubtask 02 - Community Outreach Plan and Airport Modernization Education Campaign 90 23-Aug-18 26-Dec-18 02-02-0030 Develop and Implement Target Communications Strategy 20 23-Aug-18 19-Sep-18 02-02-0010 Develop Draft Community Outreach Plan 60 23-Aug-18 14-Nov-18 02-02-0020 Finalize Community Outreach Plan 30 15-Nov-18 26-Dec-18 Subtask 03 - ComSubtask 03 - Communications Materials Development and Dissemination 70 20-Sep-18 26-Dec-18 02-03-0010 Prepare Draft Communications Materials 45 20-Sep-18 21-Nov-18 02-03-0020 Finalize Draft Communications Materials 15 22-Nov-18 12-Dec-18 02-03-0030 Reproduce Stock Communications Materials 15 06-Dec-18 26-Dec-18 02-03-0040 Disseminate Communication Materials 15 06-Dec-18 26-Dec-18 Subtask 04 - AirpSubtask 04 - Airport Led Public Outreach Meetings and Airport P articipation in Community Meetings 90 23-Aug-18 26-Dec-18 02-04-0010 Design Outreach Meetings/Events Format(s)25 23-Aug-18 26-Sep-18 02-04-0020 Prepare Outreach Meetings Event Schedule 25 23-Aug-18 26-Sep-18 J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M 31-Dec-19, Pitkin County/ASE CIP Program Management Services 31-Dec-18, Task Order 02 - Community Outreach and Communications 31-Dec-18, Subtask 01 - Communications Services Project Management Prepare and Conduct Bi-Weekly PLT Reports Participate in Bi-Weekly PLT Meetings Prepare and Conduct Bi-Weekly PDT Reports Conduct Bi-Weekly PDT Meetings Task Order Closeout Process Task Order Completion, 26-Dec-18, Subtask 02 - Community Outreach Plan and Airport Modernization Education Campaign Develop and Implement Target Communications Strategy Develop Draft Community Outreach Plan Finalize Community Outreach Plan 26-Dec-18, Subtask 03 - Communications Materials Development and Dissemination Prepare Draft Communications Materials Finalize Draft Communications Materials Reproduce Stock Communications Materials Disseminate Communication Materials 26-Dec-18, Subtask 04 - Airport Led Public Outreach Meetings and Airport Participation in Community Meetings Design Outreach Meetings/Events Format(s) Prepare Outreach Meetings Event Schedule Pitkin County/ASE CIP Program Management Services Exhibit 1 - Project Schedule Remaining Level of Effort Actual Level of Effort Actual Work Remaining Work Critical Remaining Work Milestone summary Activity ID Activity Name Remaining Duration Start Finish 02-04-0030 Implement Outreach Meetings Event Schedule 65 27-Sep-18 26-Dec-18 Subtask 05 - BoaSubtask 05 - Board of County Commissioners Committee and Working Groups Development 90 23-Aug-18 26-Dec-18 02-05-0010 Assist PLT with Formation and Development of Working Groups 30 23-Aug-18 03-Oct-18 02-05-0020 Organize and Coordinate Convenings of Working Groups at Key Milestones 68 24-Sep-18 26-Dec-18 Task Order 03 -Task Order 03 - Program Management 93 23-Aug-18 31-Dec-18 Subtask 01 - ProgSubtask 01 - Program Management ( Program Initiation & Setup)93 23-Aug-18 31-Dec-18 03-01-00000 Task Order NTP/Start Program Initiaiton & Setup 0 23-Aug-18 03-01-00010 Develop Strategy for Community Engagement/Input 25 23-Aug-18 26-Sep-18 03-01-00020 Develop Strategy for CIP Program Definition Process & Plan 25 23-Aug-18 26-Sep-18 03-01-00030 Develop Program & County Staffing Plan 25 23-Aug-18 26-Sep-18 03-01-00040 Develop CIP Implementation Plan 25 23-Aug-18 26-Sep-18 03-01-00050 Develop Resource Assignment Plan (for Consultants/SME's etc.)25 23-Aug-18 26-Sep-18 03-02-00060 Complete Program Setup/Start Program Initiation 0 26-Sep-18 03-02-00070 Consultant/SME Scope & Fee Negotiations 60 27-Sep-18 19-Dec-18 03-02-00080 Organize & Attend Organizational Kickoff Meetings 60 27-Sep-18 19-Dec-18 03-02-00090 Attend Additional Meetings Requested by ASE 60 27-Sep-18 19-Dec-18 03-02-00100 Provide Contract Management & Oversight 60 27-Sep-18 19-Dec-18 03-02-00110 Task Closeout Process 8 20-Dec-18 31-Dec-18 03-02-00120 Task Order Completion 0 31-Dec-18 Task Order B-2Task Order B-2 - Program Management Support Services 261 01-Jan-19 31-Dec-19 02B-01-0010 Overall Management of the ASE Vision Process 261 01-Jan-19 31-Dec-19 J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M Implement Outreach Meetings Event Schedule 26-Dec-18, Subtask 05 - Board of County Commissioners Committee and Working Groups Development Assist PLT with Formation and Development of Working Groups Organize and Coordinate Convenings of Working Groups at Key Milestones 31-Dec-18, Task Order 03 - Program Management 31-Dec-18, Subtask 01 - Program Management ( Program Initiation & Setup) Task Order NTP/Start Program Initiaiton & Setup, 23-Aug-18 Develop Strategy for Community Engagement/Input Develop Strategy for CIP Program Definition Process & Plan Develop Program & County Staffing Plan Develop CIP Implementation Plan Develop Resource Assignment Plan (for Consultants/SME's etc.) Complete Program Setup/Start Program Initiation, Consultant/SME Scope & Fee Negotiations Organize & Attend Organizational Kickoff Meetings Attend Additional Meetings Requested by ASE Provide Contract Management & Oversight Task Closeout Process Task Order Completion, 31-Dec-19, Task Order B-2 - Program Management Support Servic Overall Management of the ASE Vision Process Remaining Level of Effort Actual Level of Effort Actual Work Remaining Work Critical Remaining Work Milestone summary Pitkin County/ASE CIP Program Management Services Exhibit 1 - Project Schedule Activity ID Activity Name Remaining Duration Start Finish 02B-01-0020 Development of Program Definition and Implementation Strategy 261 01-Jan-19 31-Dec-19 02B-01-0030 Development of Program and Project Staffing Requirements 261 01-Jan-19 31-Dec-19 02B-01-0040 Task Order Definition for Subconsultants and SME's 261 01-Jan-19 31-Dec-19 02B-01-0050 Subconsultant/SME Proposal Development and Contract Negotiations 261 01-Jan-19 31-Dec-19 02B-01-0060 Organize and Attend Outreach and Other Meetings 261 01-Jan-19 31-Dec-19 02B-01-0070 Develop Presentation Materials for Meetings 261 01-Jan-19 31-Dec-19 02B-01-0080 Contract Administration and Oversight of Subconsultants and SME's 261 01-Jan-19 31-Dec-19 02B-01-0090 Task Delivery Coordination of Subconsultants and SME's 261 01-Jan-19 31-Dec-19 02B-01-0100 Program Scope Phasing and Master Scheduling 261 01-Jan-19 31-Dec-19 02B-01-0110 Identification of Funding Sources 261 01-Jan-19 31-Dec-19 02B-01-0120 Coordinate the Development of ASE Design Standards and Guidance Documents 261 01-Jan-19 31-Dec-19 02B-01-0130 Professional Contract Procurement Services 261 01-Jan-19 31-Dec-19 02B-01-0140 Agency Coordination (FAA, CDOT, TSA, etc.)261 01-Jan-19 31-Dec-19 02B-01-0150 Grant Assurance Compliance and Document Control 261 01-Jan-19 31-Dec-19 02B-01-0160 Project Delivery Methodolgy Development/Reccomendations 261 01-Jan-19 31-Dec-19 02B-01-0170 Implementation of Document Management System 261 01-Jan-19 31-Dec-19 02B-01-0180 Financial Services Coordination 261 01-Jan-19 31-Dec-19 J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M Development of Program Definition and Implementation Strategy Development of Program and Project Staffing Requirements Task Order Definition for Subconsultants and SME's Subconsultant/SME Proposal Development and Contract Negotiati Organize and Attend Outreach and Other Meetings Develop Presentation Materials for Meetings Contract Administration and Oversight of Subconsultants and SME Task Delivery Coordination of Subconsultants and SME's Program Scope Phasing and Master Scheduling Identification of Funding Sources Coordinate the Development of ASE Design Standards and Guidan Professional Contract Procurement Services Agency Coordination (FAA, CDOT, TSA, etc.) Grant Assurance Compliance and Document Control Project Delivery Methodolgy Development/Reccomendations Implementation of Document Management System Financial Services Coordination Remaining Level of Effort Actual Level of Effort Actual Work Remaining Work Critical Remaining Work Milestone summary Pitkin County/ASE CIP Program Management Services Exhibit 1 - Project Schedule Pitkin County Board of Commissioners – Aspen‐Pitkin County Airport   Pitkin County Board of Commissioners – Aspen‐Pitkin County Airport  Independent Fee Estimate 03 – Task B2 (Program Management Support Services)   Page | 9  1.23.2019  6.2 Exhibit 2 – KHA Task Order B‐2 Fee Proposal     Master Service Agreement #: 052.2018 Rev: 2018-01-17 btf 1 TASK ORDER Task Order/Project Name: Program Management Support Services Task Order Number: B - 2 Task Order Budget Line Item: 404.69.94799.82000 OWNER: CONTRACTOR: Pitkin County Kimley-Horn and Associates, Inc. John Kinney – Airport Michael S. Ross, Sr. Vice President 233 Airport Road, Suite A 16 Kearns Road, Suite 212 Aspen, CO 81611 Snowmass Village, CO 81615 Phone: (970) 429-2851 Phone: (970) 429-8855 john.kinney@aspenairport.com mike.ross@kimley-horn.com PROJECT NAME: PROGRAM MANAGEMENT SUPPORT SERVICES START DATE: January 1, 2019 END DATE: December 31, 2019 The Program Management Services For The Aspen/Pitkin County Airport Capital Improvements Project (the “Agreement”) dated August 23, 2018 between the Board of County Commissioners of Pitkin County (the “County”) and Kimley-Horn and Associates, Inc. 16 Kearns Road, Suite 212 Snowmass Village, CO 81615 (the “Contractor”), shall include the following services. 1. Contractor’s Obligations. Contractor shall provide Program Management Support Services in accordance with the attached Scope of Work and Fee Summary. 2. Compensation and Expenses, Invoicing, Payment and Offset. The Agreement is funded in part through grant funds the County will receive through the FAA. The County shall compensate Contractor for its services in accordance with the Project Budget and Schedule set out in Paragraph 1 of this Task Order. It is expressly understood and agreed that in no event will the total compensation and reimbursement to be paid hereunder exceed the sum of Six Hundred Fourteen Thousnad One Hunderd Sixty Four dollars and Thirty Six cents ($614,164.36) for all services rendered. By Task Order or Task Order Amendment, the County and Contractor may reallocate the budget among project tasks if the total budget amount remains unchanged. Contractor shall invoice for the project monthly based on hours worked, with payment expected within thirty (30) days of invoice, but any payment by the County may be offset by any amount the Contractor owes the County for any reason. Further, the County and the Contractor agree as this Contract is federally funded, it is therefore subject to the requirements set forth in Title 49 CFR Part 18.36. Master Service Agreement #: 052.2018 Rev: 2018-01-17 btf 2 Any invoices not sent in the following manner may have payment delayed. All invoices for this Task Order shall reference Task Order B - 2 and Program Management Support Services. Invoices shall be sent electronically in PDF format to jennifer.mitchley@aspenairport.com. 3. Pitkin County’s Obligations. Pitkin County shall administer this Task Order through a County Representative. John Kinney, Airport Director will manage the project as the County’s Representative. The services provided and products delivered by the Contractor under this contract will be subject to review by the County’s Representatives, or a designee, for compliance with Contractor’s obligations prior to final payment. 4. Formation of Task Order. This Task Order is issued in accordance with the provisions of the Agreement. Contractor agrees to provide services subject to the terms of this Task Order and for the avoidance of doubt this Task Order consists of the terms set out in the Agreement. In all other respects the Agreement is in full force and effect and remains unchanged by this Task Order. KIMLEY-HORN AND ASSOCIATES, INC. ________________________________________________ !#VENDOR SIGNATURE#! Date PITKIN COUNTY, COLORADO RECOMMENDED FOR APPROVAL: ________________________________________________ !#DEPARTMENT REPRESENTATIVE#!Date RECOMMENDED FOR APPROVAL: ________________________________________________ Date COUNTY MANAGER: ________________________________________________ !#COUNTY MANAGER#! Date SCOPE OF WORK AND FEE SUMMARY Task Order B-2 – Program Management Support Services Page 1 of 3 CONTRACTOR: Kimley-Horn and Associates, Inc. Michael S. Ross, Sr. Vice President 16 Kearns Road, Suite 212 Snowmass Village, CO 81615 Phone: (970) 429-8855 mike.ross@kimley-horn.com START DATE: January 1, 2019 END DATE: December 31, 2019 SCOPE OF WORK Background Kimley-Horn will provide Program Management Support Services as requested by the County and as set forth in the Master Services Agreement (#052.2018) between the County and Kimley- Horn and Associates, Inc. These services are being provided in accordance with the following sections of the Scope of Services of the Master Services Agreement (MSA): • General Program Management Services “The consultant will provide professional services including but not limited to: project management services as needed for carrying out the services of program management and construction administration…” • Pre-Design Program Management Services “a. Initiate the Project and provide support to Airport on developing the Project scope, phasing, budget, and master schedule. j. Develop recommendations for a Project Delivery Method/Systems. m. Assist in public and stakeholder outreach and coordination activities, including developing information and presentations regarding project and program information, soliciting and tracking feedback and input, and conducting project briefings with civic and political leaders. n. Other pre-design program management services as requested.” Task 1: Program Management Support Services The general program management support services may include: • Provide overall project management of the of the program management services requested by the County during calendar year 2019. Includes overall project SCOPE OF WORK AND FEE SUMMARY Task Order B-2 – Program Management Support Services Page 2 of 3 management of the ASE Vision “public and stakeholder outreach” process and other program management tasks that may be requested by the County. • Assist the County in developing a strategy for defining and implementing the improvements needed at ASE. • Assist the County in developing program and project staffing requirements. • Identify and define specific individual Task Order assignments for subconsultants and subject matter experts. • Coordinate with subconsultants and subject matter experts to obtain and facilitate negotiation of contracts and proposals to submit to the County for approval as Task Orders. • Attend public outreach, stakeholder, Board, internal staff, and other meetings as requested by the County. • Organize and attend additional meetings as requested by the County to discuss and assist in resolving program definition, implementation, and requirements issues. • Develop content and presentation materials and other support graphics as requested by the County for meetings and presentations not otherwise covered by other Task Orders. • Provide contract management, oversight, and administration for subconsultants and subject matter experts. • Provide oversight, coordination, management, and review for subconsultant and subject matter expert activities. • Coordinate development of the program scope, phasing, budget, and master schedule. • Identify potential funding sources and funding application requirements. • Coordinate development/expansion/update of the airport design standards and other guidance documents relevant to implementation of the proposed development program • Assist the County with procurement of professional services contract. • Coordinate with the FAA, CDOT, TSA, and other Federal Agencies as needed by the program or as requested by the County. • Assist with maintenance the records and files necessary for the administration of grants and identify steps to facilitate how grant assurances and requirements are met. • Develop recommendations for project delivery methods and identify related necessary actions. SCOPE OF WORK AND FEE SUMMARY Task Order B-2 – Program Management Support Services Page 3 of 3 • Coordinate identification, set up, and implementation of document management system (including electronic storage and retrieval capabilities for pre-design, design, bidding construction and Project close-out related documents) that is compatible the County’s new enterprise management system. • Coordinate with the financial services consultant. Deliverables: There are no pre-defined deliverables associated with this Task Order. Deliverables associated with the services covered by this Task Order will be identified, if necessary, when the County requests the services. FEE SUMMARY Labor Fee: Kimley-Horn and Associates, Inc. $529,989.36 Direct Expenses: Kimley–Horn and Associates, Inc. $84,175.00 Total Fee: Kimley-Horn and Associates, Inc. $614,164.36 The scope of services described herein shall be performed between January 01, 2019 and December 31, 2019 on a Time and Material basis up to a not-to-exceed amount of $614,164.36. The not-to-exceed amount is intended to cover all applicable labor and expense costs. Kimley-Horn will perform the services in Task 1 on a labor fee plus expense basis with the maximum labor fee as shown above. Kimley-Horn will not exceed the total maximum fee shown without authorization from the Client. Individual task amounts are provided for budgeting purposes only. Kimley-Horn reserves the right to reallocate amounts among labor and expense tasks as necessary. Labor fee will be billed monthly on an hourly basis according to our then-current rates. As to these tasks, direct reimbursable expenses such as express delivery services, fees, air travel, and other direct expenses will be billed based on actual receipts provided and per the MSA terms and conditions. All permitting, application, and similar project fees will be paid directly by the Client. FEE ESTIMATE SUMMARY Contract Number: 052.2018 (Pitkin County, Co / Aspen/Pitkin County Airport) Project Name: Program Management Services Contractor: Kimley-Horn and Assocaites, Inc. Task Order Name: Program Management Support Services Task Order Number: B-2 Salary and Expenses Sub Task Description Senior Professional II Senior Professional I Professional Analyst Sr Tech Support Tech Support Support Staff Total Hours Total Labor Cost Total Sub Task Labor Fee Program Management Supprt Services General Program Management and Support 1500 1500 136,320.00$ 0 -$ As-requested support for contract oversight, coordination, meetings.180 180 180 540 15,969.60$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ Subtotal - Hours 1500 0 0 180 0 180 180 2040 152,289.60$ $517,062.79 Senior Professional II Senior Professional I Professional Analyst Sr Tech Support Tech Support Support Staff Total Labor Fee $517,062.79 Billing Rate $308.56 $248.53 $188.23 $127.49 $166.57 $76.39 $97.34 Primary Contributor Jones, Ross FTE 0.72 0.00 0.00 0.09 0.00 0.09 0.09 TOTAL Hours 0 1500 0 0 180 0 180 180 Basic Average Hourly Rate -$ 90.88$ 73.20$ 55.44$ 37.55$ 49.06$ 22.50$ 28.67$ Direct Salary Cost -$ 136,320.00$ -$ -$ 6,759.00$ -$ 4,050.00$ 5,160.60$ Labor & Gen. Admin. Overhead 195.24%-$ 266,151.17$ -$ -$ 13,196.27$ -$ 7,907.22$ 10,075.56$ Subtotal Salary -$ 402,471.17$ -$ -$ 19,955.27$ -$ 11,957.22$ 15,236.16$ Profit (Labor Costs)15%-$ 60,370.68$ -$ -$ 2,993.29$ -$ 1,793.58$ 2,285.42$ Escalation (July 1 - 5% budgeted)12,926.57$ Salary Expenses - Subtotal 529,989.36$ Reimbursable Expenses Quantity Unit Rate Subtotal Airfares 26 Flights 650.00$ 16,900.00$ Hotel Nights 124 Nights 285.00$ 35,340.00$ Car Rental & Gas 31 Weeks 540.00$ 16,740.00$ Days Per Diem 155 Days 64.00$ 9,920.00$ Misc Transportation Costs 1 LS 2,325.00$ 2,325.00$ Sharefile Setup and Annual Maintenance Cost 1 Annual 450.00$ 450.00$ 0 -$ -$ Shipping 1 Number 2,500.00$ 2,500.00$ Sub-consultants Contract Value Contract type Subtotal -$ -$ -$ -$ Non-Salary Expenses - Subtotal 84,175.00$ TOTAL 614,164.36$ TOTALHours by Classification Non-Salary Expenses 1/1/2019 Pitkin County Board of Commissioners – Aspen‐Pitkin County Airport   Pitkin County Board of Commissioners – Aspen‐Pitkin County Airport  Independent Fee Estimate 03 – Task B2 (Program Management Support Services)   Page | 10  1.23.2019  7. Source Data and References   7.1 References  General    Services  Administration.  (2016,  May). Loaded  Hourly  Pricing  for  Work  Done  on  Government Site. Retrieved from http://www.gsa.gov/portal/content/103877  FAA Advisory Circular 150/51000 14‐E  The Construction Management Association of America. (2011). An Owner's Guide to Construction  and Program Management.   The  Construction  Management  Association  of  America.  (2012). An Owner's Guide to Project  Delivery Methods.