HomeMy WebLinkAboutbocc.con.amended.105.2017 B 2017-11-13 btf
NOTE: CLERKS OFFICE WILL KEEP ORIGINAL DOCUMENTS IN COMPLIANCE WITH COLORADO STATE
ARCHIVES RETAINAGE SCHEDULE. ALL ATTACHMENTS MUST BE WITH THIS CHECKLIST.
Pitkin County
Procurement Cover Sheet
Please complete the Contract Cover Sheet when the contract/task order is complete and fully executed.
Return all Contract Cover Sheets and Contracts/Change Orders/Amendments/Task Orders to Procurement
(procurement@pitkincounty.com). If not already completed, any contracts $50,000 and over will be routed for signatures
to County Manager and Attorney’s Office (if required) by Procurement.
Contract Information
Contract Number 105.2017B
Project Name Professional Services and Annual Software Support
Contractor Flagship Fleet Management LLC
Budget Line Item 505.52.00000.82480 $ 15,000.00
Additional Budget Line
Item(s)
(Please fully allocate New
Contract Total)
$
$
$
$
Contract Start Date 3/6/2019
Contract End Date 3/6/2020
Renewals Available? Yes ☐ No☒
Retainage Yes $ or % No☒
If this is a new contractor, please request they complete and submit to Finance a New Vendor Request Form.
Contact Information:
Department Fleet Management
County
Representative
Jonah Frank County Representative
Phone
(970) 920-5393
Provide a brief description of the contract:
Yearly Annual Software Support for Flagship Fleet Management
Contract Value Summary:
Original Contract Amount $ 15,000.00
Previous Change Order/Amendment Amount $ 15,000.00
This Change order/Amendment amount $ 15,000.00
New Contract Total $ 45,000.00
Procurement Method:
None ☐ Informal☒ Formal ☐ Sole Source ☐ Outside Agency ☐ Emergency ☐
Contract Type:
Services/Maintenance ☐ Construction ☐ Goods, Equipment, Supplies ☐
Change Order/Amendment ☐ Contract Renewal ☒ Other, please explain ☐ Click here to enter text.
Contract #: 105.2017B Rev. 2018.06.13 btf
Budget Line Item #: 505.52.00000.82480
*Increases over $25,000 and/or 10% (single increase or accumulative) of original contract must
have County Manager signature. 1
CHANGE ORDER / CONTRACT AMENDMENT
Change Order Number: 105.2017B
OWNER:
Pitkin County, Colorado
530 E. Main St., Suite #302
Aspen, CO 81611
CONTRACTOR:
Flagship Fleet Management LLC
8021 N 9th Ave
Phoenix, AZ 85021
The Provision of Professional Services and Annual Software Support (the “Contract”) dated
March 7, 2017 between the Board of County Commissioners of Pitkin County, Colorado (the
“County”) and Flagship Fleet Management LLC (the “Contractor”), is hereby amended as
follows:
Description of Change: Renewal of Professional Services and Annual Software support Contract
with an end date of March 6th 2020. Funding for annual support of all active modules and the
new accident module.
Reason for Change: New Year of service and support from March 6th 2019 till March 6th 2020
Original Contract Amount $ 15,000.00
Previous Change Order/Amendment Amount $ 15,000.00
This Change Order/Amendment Amount $ 15,000.00
New Contract Total $ 45,000.00
Contract #: 105.2017B Rev. 2018.06.13 btf
Budget Line Item #: 505.52.00000.82480
In all other respects, the Contract is in full force and effect and remains unchanged by this
Amendment.
FLAGSHIP FLEET MANAGEMENT LLC
________________________________________________
!#VENDOR SIGNATURE#! Date
PITKIN COUNTY, COLORADO
RECOMMENDED FOR APPROVAL:
_________________________________________________
!#DEPARTMENT REPRESENTATIVE#! Date
________________________________________________
MANAGER APPROVAL:
________________________________________________
!#COUNTY MANAGER#! Date
*Increases over $25,000 and/or 10% (single increase or accumulative) of original contract must
have County Manager signature. 2
Date
Jonah Frank
Fleet Manager
Feb-26-2019
JS
Jeff Steinmetz
Feb-27-2019
Feb-27-2019
Brian Pettet
Public Works Director
Mar-04-2019
County Manager
Jon Peacock
InvoiceThursday, February 14, 2019 Invoice #:576
Flagship Fleet Management, LLC.
Pitkin County
Fleet Services
Jonah Frank
76 Service Center Rd.
Aspen, CO 81611
Supplies/Job Costs
Service Hours
Bill To:Remit To:
Contract # 105.2017
ANNUAL SUPPORT:
1) Annual Support is for the one year period starting 3/7/2019 and ending 3/6/2020
2) Current Annual Support will expire on 3/6/2019 at 11:59 PM.
3) Purchase Requirements: Pitkin County Purchase Order
4) TERMS: Paid in Advance
Flagship Fleet Management, LLC.
Jeff Steinmetz
346 Plaza Estival
San Clemente, CA 92672
949-388-0795 Fax: 949-388-0795
Date
Billable
Hours Rate Description TotalIn Out
07/15/18 4.00 Create new section for how accident occurred/contributing factors. This
will be a separate tab with multiple possible yes/no responses. Need to
create a new tab "Contributing factors".
$150 $600.008:00 AM 5:00 PM
07/16/18 8.00 The responses will be managed in a new administration screen with the
ability to add/edit and delete responses in 7 set categories; Weather,
Visibility, Roadway, Road Characteristics, Type of Location, Objects
Involved and Other Factors.
$150 $1,200.008:00 AM 5:00 PM
ExpenseDescriptionDate
$6,000.00 Accident System Updates 8/2018-12/2018 40 Hours @ $150.00 per hour2/15/2019
$600.003/7/2018 Addition of 25 more Assets licenses across all modules initially purchased 2/8/20162/14/2019
$600.00Accident & Risk Management Module2/14/2019
$3,250.00Annual Support for F lagship Fleet Management2/14/2019
$400.00Annual Support for Motor Pool / Web Reservations2/14/2019
$250.00Annual Support for Quick Fix2/14/2019
$400.00Annual Support for Document & Photo Management2/14/2019
$400.00Annual Support for Flagship Dashboard2/14/2019
$400.00Annual Support for PM Management2/14/2019
$400.00Annual Support for Flagship Replacement Analysis2/14/2019
$400.00Annual Support for Flagship Navigator2/14/2019
$100.00Annual Support for Flagship Navigator Additional User2/14/2019
$13,200.00
This bill is rendered only as an accomodation. Please check this statement with your records and report any ommissions or errors.
DUE UPON RECEIPT. Thank-you for your business!
Flagship Fleet Management, LLC.
EID: 68-0598647
InvoiceThursday, February 14, 2019 Invoice #:576
Flagship Fleet Management, LLC.
$0.00
$15,000.00Invoice Total
Total Received
$15,000.00Total Due:
This bill is rendered only as an accomodation. Please check this statement with your records and report any ommissions or errors.
DUE UPON RECEIPT. Thank-you for your business!
Flagship Fleet Management, LLC.
EID: 68-0598647